Database Concepts (3 rd Edition) APPENDIX D Getting Started with Microsoft Access 2007

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1 David M. Kroenke and David J. Auer Database Concepts (3 rd Edition) APPENDIX D Getting Started with Microsoft Access 2007 Prepared by David J. Auer Western Washington University Page D-1

2 Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. Additional material to accompany: David M. Kroenke and David J. Auer Database Concepts (3rd Edition) 2008 Pearson Prentice Hall Page D-2

3 OBJECTIVES Understand the Microsoft Access 2007 files formats Understand the Microsoft Access 2007 user interface Learn how to create databases in Access 2007 Learn how to create tables in Access 2007 Understand Microsoft Access 2007 security options Learn how to create forms in Access 2007 Learn how to create reports in Access 2007 Learn how to create relationships in Access 2007 Learn how to submit SQL commands in Access 2007 Learn how to use Access 2003 user-level security in Access 2007 Learn how to use Access 2007 in Web database processing applications WHY SHOULD I LEARN TO USE MICROSOFT ACCESS 2007? M icrosoft has introduced Microsoft Office All of the Office products have been modified with new features and a new user interface. The changes in the user interface are intended to make the Office products easier to use, while the new features extended the functionality of the Office components. Database Concepts (3rd Edition) was written before the introduction of Office 2007, and it is based on MS Access Since you may choose to or be required to use Access 2007, you should be aware of how it has changed from Access HOW HAS THE MICROSOFT OFFICE 2007 CHANGED? For our purposes, the two biggest changes in MS Office 2007 are (1) new file formats and (2) a new user interface. HOW HAVE THE MICROSOFT OFFICE 2007 FILE FORMATS CHANGED? Each MS Office 2007 application has one or more new file formats associated with it 1. For MS Access 2007, we can use the file formats shown in Figure D-1 on the next page. 1 Microsoft has provided the Microsoft Office Compatibility Pack for Word, Excel and PowerPoint 2007 File Formats. It is available at and allows users of Office 2000, Office XP and Office 2003 to use the Office 2007 file formats in those three applications. Note that the new MS Access 2007 file formats are not included. Page D-3

4 The older *.mdb file format can be used (and older files with this extension can be opened in Access 2007), but these files will not have the new Access 2007 features the new features are found in the *.accdb file format. The *.mdw file format associated with the Workgroup Information Files used to secure Access databases as described in Chapter 6 has not changed. This file format is identical to the format used by previous version of Access, but is only supported for databases saved in the older *.mdb format. Figure D-1 MS Access 2007 File Extensions File Extension *.mdb *.adp *.accdb *.accdt *.accde *.accdr *.mdw Purpose The older Access file format, still available for compatibility. The older Access projects file format, used when Access is used as a frontend application to and SQL Server database. Still used in Access 2007 for the same purpose. The new Access 2007 database file format. The new Access 2007 database template file format. The new Access 2007 extension for execute only databases. Visual Basic for Applications (VBA) source code is removed, but the VBA logic can still be executed by the user. Replaces the previously used *.mde file extension. The new Access 2007 extension for locking a database in runtime mode, where it can be used but not modified. The older Access Workgroup Information File file format, still used in Access 2007 for the same purpose. The new *.aacdb file format supports several new Access 2007 features. However, none of these new features has any impact on our use of Access in this book. We can do everything we need to do in either the *.mdb or *.accdb file format with the notable exception of Access 2003 user-level security discussed in Section 6 of The Access Workbench which only works with the *.mdb file format. For more information on the new Access 2007 file formats and the associated new features, use the Access 2007 Help system and search for new features and new file formats. Page D-4

5 HOW DOES THE MICROSOFT OFFICE 2007 USER INTERFACE WORK? The biggest change in MS Office 2007 is the new user interface, where the familiar menu and toolbar system has been replaced by a set of tabbed ribbons. This can best be explained by seeing it, so we ll open Access 2007 and take a look. For an easy comparison with Access 2003, we ll use the same Wallingford Motor CRM example that is used in all sections of The Access Workbench (TAW) in the text with references to the book s section and page. Creating the Access Database WMCRM.accdb (Reference TAW Section 1, page 21) 1. Start Microsoft Access The Microsoft Access 2007 window appears as shown in Figure D-2. Figure D-2 The Microsoft Access 2007 Window Click Blank Database to create a new database Click a Template icon to create a new database based on a database template Click More to select a previously created database 2. Click the New Database icon in the New Blank Database section. The Blank Database pane appears as shown in Figure D-3 on the next page. 3. Type in the database name WMCRM.aacdb in the File Name text box, and then click the Create button. NOTE: The database will be created in your My Documents folder. If you want to create the database in a different folder, use the Open button shown in Figure D-3 to browse to the correct location. NOTE: If you want to use the Access 2003 database format, name your database with an.mdb extension (i.e., WMCRM.mdb). If you want to Page D-5

6 create an Access project as the user interface to an SQL Server database, name your database with an.adp extension (i.e, WMCRM.adp). Figure D-3 The Microsoft Access 2007 Window The Blank Database pane Type in the new database name here, and then click the Create button The Create button If you want to create the new database file in a location other than the default My Documents folder, click the Open button to browse to the correct location 4. The new database appears as shown in Figure D-4 on the next page. The Microsoft Access window itself is now named WMCRM: Database (Access 2007) Microsoft Access to include the database name. Note that since this is a new database, Access 2007 has assumed that you will want to immediately create a new table. Therefore, a new table named Table1 is displayed in Datasheet view in the Document window. We do not want this table open at this time, so click the Close Document button shown in Figure D-4 on the next page. Page D-6

7 Figure D-4 The WMCRM: Database (Access 2007) Window Database name WMCRM: Database (Access 2007) The Document Window using the tabbed documents interface The Close Document button The Microsoft Office Button 5. The Access 2007 window with the new database appears as shown in Figure D-5. Most of the new features of the Office 2007 can be seen in this window. Figure D-5 The Access 2007 Window The Quick Access Toolbar The tabbed Office Fluent Ribbon The object Navigation Pane The Document Window The Status Bar Page D-7

8 THE MICROSOFT OFFICE BUTTON The Microsoft Office Button essentially replaces the previous menu bar File command. Clicking the Microsoft Office Button now displays the File Menu, as shown in Figure D-6. The File Menu contains the familiar New, Open, Save, Save As, Print and Close commands. Moving the mouse point over a command that has options will display those options, as shown in Figure D-7 on the next page. There, the options for the Manage command are displayed. The File Menu also contains Access Options and Exit Access buttons. Clicking the Access Options displays the Access Options dialog box, as shown in Figure D-8 on the next page. This dialog box is the entry point for controlling many important settings for Access defaults and for individual databases. For example, in the Popular Creating databases settings shown in Figure D-7 we can set the default database file format for Access 2007 and the default database folder for newly created database files. For another example, referencing the section Does Not Work with MS Access SQL on page 103 and the footnote on that page, we can specify the use of SQL 92 instead of the default Access 2007 ANSI-89 SQL by changing the Object Designers Query design settings SQL Server Compatible Syntax (ANSI 92) check boxes. Figure D-6 The Access 2007 File Menu Page D-8

9 Figure D-7 Command Options in the File Menu Figure D-8 The Access Options Dialog Box Page D-9

10 THE QUICK ACCESS TOOLBAR As shown in Figure D-5, the Quick Access Toolbar is located at the top left corner of the Access window next to the Microsoft Office Button. By default, the Quick Access Toolbar contains three buttons - Save, Undo and Redo. However, the Quick Access Toolbar can be customized. There are two ways to customize the toolbar. First, we can use the Access Options dialog box discussed in the previous section. In this case, we would use the Customize settings page, which is specifically used for detailed customization of the Quick Action Toolbar. Alternatively, we can use the drop-down arrow just to the right of the Quick Action Toolbar to display the Customize Quick Access Toolbar Drop-Down List as shown in Figure D-9. By selecting or de-selecting items on this list we can easily modify the icons on the Quick Access Toolbar. Figure D-10 on the next page shows the Quick Access Toolbar with two additional icons added to it one for Quick Print and one for Print Preview. If we need more detailed control over the icons on the Quick Access Toolbar, selecting More Commands on the drop-down list will take us to the Customize settings page of the Access Options dialog box. The Quick Access Toolbar The Quick Access Toolbar Drop- Down Arrow Figure D-9 The Customize Quick Access Toolbar Drop-Down List The Customize Quick Access Toolbar Drop- Down List Page D-10

11 Figure D-10 The Modified Customize Quick Access Toolbar The modified Quick Access Toolbar with two additional icons The additional icons on the modified Quick Access Toolbar are now checked in the drop-down list THE NAVIGATION PANE The Navigation Pane shown in Figure D-5 is the new interface for database objects, and it replaces the database window shown in Figure AW-1-4 on page 24 in the text. However, the Access 2007 Navigation Pane provides much more control of which objects are displayed. In Figure D-5, only tables and their related views are selected, and there are no such objects shown because this is a new database and we haven t created any tables or views yet! To see how objects are selected for display in the Navigation Pane, we ll set it to show the same set of objects shown in the database window in Figure AW-4-4. Selecting Objects in the Access 2007 Navigation Pane 1. Click the Navigation Pane drop-down arrow in the upper right corner of the Navigation Pane. The Navigation Pane Drop-Down List appears as shown in Figure D-11 on the next page. Page D-11

12 Figure D-11 The Navigation Pane Drop-Down List The Navigation Pane Drop- Down Arrow The All Tables Drop-Down List 2. Click the Object Type in the Navigation Pane Drop-Down List, and then click the Navigation Pane drop-down arrow again. The Navigation Pane Drop-Down List now appears as shown in Figure D-12 on the next page. 3. As shown in Figure D-13 on the next page, the Navigation Pane for All Access Objects is currently empty we have not created any tables or other objects in the WMCRM database. We can hide the Navigation Pane if we need to by clicking the left-facing double chevron button on the upper right corner of the Navigation Pane. If we click the button, the Navigation Pane shrinks to a small band labeled Navigation Pane on the right side of the Access 2007 window. The band will have a right-facing double chevron button which is used to restore the Navigation Pane when we need to use it again. Page D-12

13 Figure D-12 The All Access Objects Drop-Down List Use this button to hide or show the Navigation Pane The All Access Objects Drop- Down List Figure D-13 The Empty Navigation Pane The Navigation Pane is empty because we have not created any objects for this database Page D-13

14 THE COMMAND TABS AND RIBBONS The tabbed Office Fluent Ribbon, or just Ribbon, shown in Figure D-5 is the new Access 2007 command interface, and it replaces menus and toolbars. The menu commands of the older Office interface have been replaced by command tabs (and the Microsoft Office Button discussed earlier), and the toolbar tools have been moved onto the associated ribbons as groups of associated commands. Each Office 2007 application has a Home tab, and a set of additional tabs specific to each application. The Access 2007 command tabs are the Home, Create, External Data and Database Tools tabs shown with their related ribbons in Figure D-14. In each ribbon, the currently available commands are shown in color, and the unavailable commands shown in grey. Figure D-14 The Access 2007 Command Tabs and Ribbons A The Home Command Tab and Ribbon B The Create Command Tab and Ribbon C The External Data Command Tab and Ribbon D The Database Tools Command Tab and Ribbon Page D-14

15 THE CONTEXTUAL COMMAND TABS AND RIBBONS In addition to the basic command tabs and ribbons, additional contextual command tabs and their associated ribbons will be displayed as needed depending on which object we are working with. Since this is easiest to understand by seeing the contextual command tabs and ribbon in action, we ll continue creating the WMCRM database by creating the CUSTOMER table. The column characteristics for the CUSTOMER table are shown in Figure AW-1-6 on page 25 in the text. Creating the CUSTOMER Table (Reference TAW Section 1, Page 26) 1. Click the Create command tab to display the Create Ribbon, and then click the Table Design button as shown in Figure D-15, Figure D-15 The Table Design Button Click the Table Design button to create a new table in Design View The group of command tabs displayed is named as a set of tabs called Table Tools 2. The Table1 tabbed document window is displayed as shown in Figure D- 16. Figure D-16 The Navigation Pane Drop-Down List Table Tools adds only one new command tab the Design tab with its Ribbon The Table1 tabbed document window Page D-15

16 3. In Figure D-16, we see that a new tabbed document named Table1 is now displayed in the Access 2007 Documents window. At the same time, an additional contextual command tab named Design is being displayed, and the entire set of contextual command tabs is being referred to as Table Tools. 4. If we compare the Table1 window in Figure D-16 to the Table 1 : Table window in Figure AW-1-9 on page 27 in the text, we will discover that they are basically identical. This means that we build a table in Access 2007 just as described in the steps 3 through 8 on page 27. Following those steps, we end up with the table shown in Figure D-17, where the CustomerID field row has been selected after entering the other fields. Figure D-17 The Table1 Table With Field Data The Save button The Primary Key button The complete fields the CustomerID field row has been selected Setting the CUSTOMER Table Primary Key (Reference TAW Section 1, Page 28) 1. As shown in Figure D-17, we ve already selected the CustomerID row. To set this field as the primary key, click the Primary Key button on the Design Ribbon. Naming, Saving, and Closing the CUSTOMER Table (Reference TAW Section 1, Page 29) 1. To name and save the CUSTOMER table, click the Save button on the Quick Access Toolbar. The Save As dialog box appears. 2. Type the table name CUSTOMER in the Save As dialog box Table Name text box, then click the OK button. The table is named and saved, and a table object named CUSTOMER is added in the Navigation Pane. These changes are shown in Figure D-18 on the next page. Page D-16

17 3. To close the CUSTOMER table, click the Close button in the upper right corner of the Documents window. The CUSTOMER tabbed document window is closed, and the Table Tools / Design contextual control tab disappears. The CUSTOMER table object remains in the Table objects section of All Access Objects in the Navigation Pane. Figure D-18 The CUSTOMER Table and Object The CUSTOMER table object The CUSTOMER table The Document window Close button WHERE HAVE ALL THE WIZARDS GONE? The Access Wizards found in previous versions of Access are still available, but they have been augmented by single button actions. Let s see how this works when we insert data into the CUSTOMER table. The data we need is in Figure AW-1-19 on page 33 in the text. First, we ll use the Datasheet view to enter data. Inserting Data into Tables The Datasheet View (Reference TAW Section 1, Page 32) 1. Click the Home command tab, and then double-click the CUSTOMER table object in the Navigation Pane. The CUSTOMER tabbed document window opens in Datasheet view as shown in Figure D-19 on the next page. Compare this figure to Figure AW-1-20 on page 33 in the text. NOTE: Although you can t see it in Figure D-19, Access 2007 adds an extra column named Add New Field to allow you to add fields to the table in Datasheet view. We do not recommend this use Design view instead. Page D-17

18 The group of command tabs displayed is again named as a set of tabs called Table Tools Figure D-19 The CUSTOMER Table in Datasheet View Table Tools adds only one new command tab the Datasheet tab with its Ribbon The CUSTOMER tabbed document window in Datasheet view 2. Follow steps 2 through 6 on pages in the text to add data to the table. Figure D-20 below uses a minimized Navigation Pane to help display more data. Figure D-20 The Completed CUSTOMER Datasheet The Navigation Pane has been minimizedclick here to restore it Column widths have been adjusted to display the complete contents of the cells Page D-18

19 We can delete data rows exactly the same way as described in the text on pages Reentering the deleted data results in a new CustomerID number, just as in Access At this point, we can close the CUSTOMER table. Now, let s try creating a form. Inserting Data into Tables Using a Form (Reference TAW Section 1, Page 38) 1. Click the Create command tab, expand the Navigation Pane if necessary, and then click the CUSTOMER table object in the Navigation Pane to select it. The colored buttons in the Create Ribbon show all the possible actions at this point, and this is shown in Figure D-21. Figure D-21 The Create Ribbon and the Selected CUSTOMER Object The Form button The group of command tabs displayed is named as a set of tabs called Form Layout Tools 2. Click the Form button. A completely designed form appears, as shown in Figure D-22. Figure D-22 The CUSTOMER Form The Format command tab The Arrange command tab The CUSTOMER Form Page D-19

20 We now have a draft form and are in form Layout view. We can make modifications to the form using the tools provided or by switching to form Design view. We can then save the form and use it. However, the Form Wizard is still available and we will want to use it. As shown in Figure D-23, it is found on the More Forms drop-down list. To use the Form Wizard, use the More Forms dropdown list Figure D-23 The Forms Wizard To use the Report Wizard, use the Report Wizard button Reports work the same way. Clicking the Report button will create an editable report in report Layout view. The Report Wizard works the same way it did in previous versions of Access. In general, we have more control over the basic layout of our forms and reports when using the Access Wizards. Therefore, we recommend using the Form Wizard and Report Wizard as discussed in the text. The steps in the text in The Access Workbench will work as shown. There are some minor changes in the content of the Wizard dialog boxes for example the default style is named Office instead of Standard but these do not effect the actions necessary to create the forms and reports. Closing the WMCRM Database (Reference TAW Section 1, Page 46) 1. To close the WMCRM database, click the Microsoft Office Button and then click Close Database. HOW HAVE MICROSOFT OFFICE SECURITY OPTIONS CHANGED FOR ACCESS 2007? When we open an existing database, Access 2007 gives us the option of using security options. These options have changed significantly from Access In Access 2003, security warnings were shown to warn about possible viruses contained in application logic (Access macros and/or Visual Basic for Applications (VBA) code). In Access 2007, we are given the option to shut down certain Access 2007 features in a database to protect ourselves against harm not only from such viruses but from other possible problems. Unfortunately, the Access 2007 security options we are discussing also shut down significant and needed operational features of Access. For example, we cannot execute Access SQL CREATE TABLE statements if the security options are enabled. Page D-20

21 Therefore, we will normally enable the features that the Access 2007 security warning is warning us about when we open an existing database. Note that the security options we are discussing at this point are not the database administrator (DBA) security features discussed in Chapter 6 of the text. We will discuss those features later in this Appendix. Opening the WMCRM Database 1. To open the WMCRM database, click the WMCRM.accdb database in the Open Recent Database pane as shown in Figure D-24. NOTE: If the database you want isn t listed in Open Recent Database, click More and browse to the database. Figure D-24 Opening an Existing Database The Open Recent Database Pane Use More to browse to other databases not listed Click WMCRM.accdb to open the database 2. A Security Warning bar appears with the database. Click the Security Warning Options button to display Microsoft Office Security Options dialog box as shown in Figure D-25 on the next page NOTE: The Security Warning bar and the Microsoft Office Security Options dialog box replace the Access 2003 Security Warning dialog box discussed in TAW Section 2 Page 75 and shown in Figure AW-2-2 in the text. 3. Click the Enable this content radio button to select this option, and then click the OK button. Page D-21

22 Figure D-25 The Microsoft Office Security Options Dialog Box The Security Warning bar The Security Warning Options button The Microsoft Office Security Options dialog box HOW ARE RELATIONSHIPS CREATED AND MAINTAINED? We ll take a look at relationships in Access 2007 by creating the relationship between the CUSTOMER and CONTACT tables discussed in Section 2 of The Access Workbench. The Relationships button 1. Click the Database Tools command tab to display the Database Tools Ribbon shown in Figure D-26. Figure D-26 The Microsoft Office Security Options Dialog Box The CONTACT and CUSTOMER table objects 2. In Figure D-26, note that both the CONTACT and the CUSTOMER table objects have been created. Click the Relationships button to display the Relationship Tools group of contextual command tabs which include the Design command tab and associated Design Ribbon as shown in Figure D-27 on the next page. Page D-22

23 The Relationship Tools contextual command tabs Figure D-27 The Relationship Tools Contextual Command Tabs The Show Table button 3. Click the Show Table button to display the Shown Table dialog box as shown in Figure D-28. Figure D-28 The Show Table Dialog Box The Show Table dialog box 4. We are now back to familiar territory, for this is the same dialog box shown in Figure AW-2-11 on page 82 in the text. Steps 2 though 8 on pages in the text work exactly the same in Access Compare Figure D-29 on the next page to Figure AW-2-14 on page 84 in the text. The only difference is that in Access 2007 the relationship diagram appears in a tabbed Relationships document window (Figure D-29) instead of in a separate Relationships window (Figure AW-2-14). 5. Click the Save button on the Quick Access Toolbar to save the changes to the relationship. 6. New to Access 2007 is the Relationship Report, which allows us to print the relationship diagram as a report. To create a Relationship Report, click the Relationship Report button shown in Figure D-29. A report named Relationships for WMCRM is generated and appears in a tabbed document window named Relationships for WMCRM as shown in Figure D-30 on the next page. Note the Print Preview command tab and Print Preview Ribbon. Page D-23

24 The Relationship Report button Figure D-29 The Completed Relationship The completed relationship in the Relationships document window Figure D-30 The Relationship Report The Print Preview command tab and associated ribbon The Close Print Preview button The completed relationship report in the Relationships for WMCRM document window 7. The Relationships for WMCRM document window is selected. Click the Save button on the Quick Access Toolbar to save the Relationships for WMCRM report. 8. Click the Close Document button to close the Relationships for WMCRM document window. 9. The Relationships document window is now selected. Click the Close Document button to close the Relationships document window. Page D-24

25 HOW DO I CREATE ACCESS 2007 QUERIES The Access 2007 Query By Example (QBE) and SQL queries work essentially the same as they did in Access As we have seen with previous Access 2007 tools, the main difference is in using the new user interface to get to the tools. We will illustrate this by: Creating the QBEQuery-AW-3-04 QBE query in Section 3 of The Access Workbench, and Creating the SALESPERSON table using the SQL statement also shown in Section 3 of The Access Workbench. Creating and Running an Access QBE Query with Multiple Tables (Reference TAW Section 3, Pages ) 1. Click the Create command tab, and then click the Query Design button. As shown in Figure D-31, The Query1 tabbed document window appears along with open Show Table dialog box. Figure D-31 The Query Tools and the Query 1 Document Window The SQL View button The Query Tools contextual command tabs The Data Definition button The Show Table dialog box 2. Again, we are now back to familiar territory, and we can now follow steps 3 though 11 on pages in the text. Compare Figure D-32 on the next page to Figure AW-3-15 on page 156 in the text. The only difference is that in Access 2007 the query appears in a tabbed Query1 document window (Figure D-32) instead of in a separate Query1 : Select Query window (Figure AW-3-15). Page D-25

26 Figure D-32 The Completed Two Table Query The Run button 3. Click the Run button on the Design Ribbon to run the query. 4. Click the Save button on the Quick Access Toolbar to save the query. Name the query as QBEQuery-AW Click the Close Document button to close the QBEQuery-AW-3-01 document window. Creating the SALESPERSON Table Using Access SQL (Reference TAW Section 3, Pages ) 1. Click the Create command tab, and then click the Query Design button. The Query1 tabbed document window appears along with the open Show Table dialog box. 2. Click the Show Table dialog box Close button to close the dialog box. 3. Click the SQL View button (shown in Figure D-31) to switch the query to SQL View. 4. Click the Data Definition button (shown in Figure D-31) to switch the query to a data definition query. 5. The SQL to create the SALESPERSON table is shown on page 160 of the text (the second SQL statement on the page) and in Figure AW Type this text into the Query1 document window. The completed SQL command is shown in Figure D-33 on the next page. NOTE: The SQL editor in Access 2007 is still the same very basic text editor found in Access 2003 no change here! Page D-26

27 Figure D-33 The CREATE TABLE SALESPERSON SQL Statement 6. Click the Run button on the Design Ribbon to run the query. NOTE: If you didn t select the Enable this content security option when you opened the database, this query will not run. An error message will appear in the status bar stating The action or event has been blocked by Disabled Mode. 7. Click the Save button on the Quick Access Toolbar to save the query. Name the query as Create-Table-SALESPERSON. 8. Click the Close Document button to close the Create-Table-Salesperson document window. The rest of the steps following the creation of the SALESPERSON table in Section 3 of The Access Workbench on pages 161 through 173 still have to be completed to integrate the SALESPERSON table into the WMCRM database. We have already seen the way the new Access 2007 interface works for these actions, so the steps will work as written with only minor modifications to compensate for the new Access 2007 interface. HOW DO I SECURE A DATABASE IN ACCESS 2007? Access 2007 introduces an entirely new security model that is beyond the scope of this discussion. For more information, use the Access 2007 Help system and read the Secure an Access 2007 Database topic. However, Access 2007 still supports user-level security as described in Section 6 of The Access Workbench for databases in the older *.mdb file format. The security settings are still stored in a workgroup information file (*.mdw). All the actions discussed in Section 6 are supported for *.mdb files. Figure D-34 on the next page shows the WMCRM.mdb in Access The Database Tools command tab has been selected. Note the appearance of the Users and Permissions options in the Administer group. Figure D-35 on the next page shows the first dialog box of the User-level Security Wizard. A comparison to Figure AW-6-2 shows us that this is indeed the same Wizard. Page D-27

28 The Users and Permissions button Figure D-34 The CUSTOMER Table in Datasheet View The Userlevel Security Wizard Figure D-35 The Security Wizard Start Page The Userlevel Security Wizard start up screen Page D-28

29 HOW DO USE AN ACCESS 2007 DATABASE AS AN ODBC SOURCE? Web database processing using Access 2007 is the same as described in Section 7 of The Access Workbench. When Access 2007 is installed, the ODBC driver list is updated to include the new *.accdb file format, and all the actions discussed in Section 6 are supported for *.accdb. Figure D-36 shows the new ODBC driver for an ODBC system DSN. The Access 2007 *.accdb driver Figure D-36 Selecting the Microsoft 2007 *.accdb Driver Page D-29

30 REVIEW QUESTIONS D.1 What are the two biggest changes in Microsoft Office 2007? D.2 How have Access 2007 file formats changed? D.3 Based on Figure D-5, what are the main components of Access 2007 user interface? D.4 Describe the function of the Microsoft Office Button. D.5 Describe the function of the Access 2007 File Menu. D.6 Describe the function of the Access Options dialog box. D.7 Describe the function of the Quick Access Toolbar. D.8 Describe the function of the Quick Access Toolbar Drop-Down list. D.9 Describe the function of the Access 2007 Navigation Pane. D.10 Describe how to control the display of objects in the Access 2007 Navigation Pane. D.11 Describe the function of the Access 2007 command tabs. D.12 Describe the function of the Access 2007 Office Fluent Ribbon. D.13 How many basic command tabs are used in Access 2007? D.14 Describe the function of the Access 2007 Home command tab and the Home Ribbon. D.15 Describe the function of the Access 2007 Create command tab and the Home Ribbon. D.16 Describe the function of the Access 2007 External Data command tab and the Home Ribbon. D.17 Describe the function of the Access 2007 Database command tab and the Home Ribbon. D.18 What is a contextual command tab? When do contextual command tabs appear in the Access 2007 interface? D.19 What is the recommended method for creating forms? D.20 What is the recommended method for creating reports? D.21 What is the significance of the Microsoft recommended option of enabling the Microsoft Office Security Options for Access 2007? D.22 Why do the authors prefer to disable the Microsoft Office Security Options for Access 2007? Page D-30

31 D.23 How are relationships between tables created in Access 2007? D.24 What is a Relationships Report and how do you create one? D.25 How are QBE queries created in Access 2007? D.26 How are SQL commands created in Access 2007? D.27 How may some SQL commands be affected if the Microsoft Office Security Options for Access 2007 are enabled? D.28 When can user-level security be implemented in Access 2007? D.29 How is user-level security implemented in Access 2007? D.30 How are Web database applications connected to an Access 2007 *.accdb file? Page D-31

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