1 Advanced Database Concepts Using Microsoft Access lab 10 Objectives: Upon successful completion of Lab 10, you will be able to Understand database terminology, including database, table, record, field, and field name Understand data integrity issues and the importance of storing only one copy of data items Create a query using the Design view and multiple tables Create a query using multiple criteria Add tables to a query Create a relationship between tables in a query Generate a report from a query Resources required: A computer running Access 2007 Starter file: academic_records.accdb Prerequisite skills: General keyboarding skills Ability to find files using Windows Explorer or Windows search feature Ability to open and save a file in a Windows application Basic Access editing skills, including adding, deleting, and editing records and creating a table in design view NRC s Top Ten Skills, Concepts, and Capabilities: Skills Use a database to access information Use Access to find information stored in tables Create relationships, queries, and reports Concepts Structuring information 199
2 200 Computer Skills Workbook for Fluency with Information Technology, Third Edition Capabilities Manage complexity Think abstractly about Information Technology Navigate a collection Lab Lesson Each day we find ourselves using lists of information. Sometimes the lists are small, such as a list of things to do today, a grocery list, or a list of songs on a CD. Sometimes the lists are larger, such as a list of friends or business associates, products in a catalog, or a telephone directory. As we work with lists we find that we need to find information, create smaller lists from the larger lists based on some criteria, and update information. Database Terminology Database software, such as Access, is designed to be able to manage large lists with millions of entries. Lists are organized as tables of information. A database can consist of a single table, or many tables of information. A sample of a table of information is shown in Figure Figure 10.1 Access table showing student data. As shown in Figure 10.1, a row of data is called a Record. Data items in a row all refer to the same entity. In Figure 10.1, a record contains data pertaining to a student. A column of data is called a Field and is identified by the Field Name heading. A field contains the same type of data. For instance, in Figure 10.1 the Last Name is a field containing text data, the Birthdate field contains date/time data, and the Math field contains numeric data. A database can contain many tables. The table in Figure 10.1 contains student grade records for three courses: CS1, Math, and Psychology. The database can also contain another table of student contact information, another table with faculty information, another table with course information, and so forth. Once data is stored in tables we will want to do things such as edit record data, print lists of records that satisfy certain criteria, or generate reports containing statistics about records in certain categories or summaries of fields. A search for records that meet certain criteria is done
3 Lab 10: Advanced Database Concepts Using Microsoft Access 201 using a query. A query can establish relationships between tables and can result in lists of data that combine fields from many tables. This lab will focus on creating queries, relationships, and reports for a database containing some simple tables. It is assumed that the student completing this lab is comfortable with Access tables and has an understanding of table structure, editing records data, and data types. Data Integrity One of the things we have to be wary of is duplicating data in many tables. For instance, there may be separate tables for the students personal information and for grades. If there are multiple copies of data the danger is that when there is a change, one or more of the copies might be missed and thus some data will be inaccurate. Let s look at how this situation might be avoided with a unique identifier for each record. Open Access Open the academic_records.accdb database file. There are three tables in this database: Faculty, Grades, and Student Personal. Let s look at the tables and see how they fit together. Double-click the Faculty table name to open it, as shown in Figure The Faculty table will appear, as shown in Figure Figure 10.2 Access 2003 Tables window. The Faculty table contains a Faculty ID, Last Name, and First Name, as shown in Figure 10.3.
4 202 Computer Skills Workbook for Fluency with Information Technology, Third Edition Figure 10.3 Faculty table in the academic_records.accdb database. The Faculty ID is a unique identifier. Let s look at the structure of the table. Click the drop-down arrow for the View button, as shown in Figure Click the Design View option as shown in Figure The design view of the Faculty table should display, as shown in Figure 10.4.
5 Lab 10: Advanced Database Concepts Using Microsoft Access 203 Figure 10.4 Access Faculty table with Design View. Primary Key Notice the key symbol to the left of the Faculty ID field name. This indicates that the Faculty ID is a Primary Key field. A Primary Key field contains unique identifiers for each record and Access will not allow duplicate primary keys. If the user tries to enter a Primary Key value that is already being used, Access will display an error message and require the user to enter another value. Close the Faculty table. Let s open the other two tables and look at the structure of the data in them. Double-click the Student Personal table name in the academic_records tables window, as shown in Figure The Student Personal table will open in Datasheet View, as shown in Figure 10.5.
6 204 Computer Skills Workbook for Fluency with Information Technology, Third Edition Figure 10.5 Access Student Personal table with Datasheet View. The Student ID field in the Student Personal table is a Primary Key field. You can confirm this by looking at the structure in Design View if you wish. Double-click the Grades table name in the academic_records tables window, as shown in Figure The Grades table will open, as shown in Figure 10.6.
7 Lab 10: Advanced Database Concepts Using Microsoft Access 205 Figure 10.6 Access Grades table with Design view. Notice that the Grades table does not contain student names or faculty names. Instead, it contains Student ID and Faculty ID fields. Also, there is one record for each course grade. If we were to create a table that contained a separate field for each grade, how many fields would we need? For this table, there are three course grades (CS1, Math, and Psychology), but what if another course was added? We would need to add a field for each new course, and this quickly becomes a bad idea. Although there will be many records, if each record contains only one course grade, it s manageable, and expandable. We can add more courses by adding more records, which is easy. Although fields can be added easily, you can imagine a scenario where there could be hundreds of courses, and yet a student would have grades for only a few of them. Placing the Faculty and Student data in separate tables allows us to change information about the individual faculty or student without having to change that information again in the Grades table. Imagine that the Grades table also included the first and last names of the students and faculty. Scrolling through the table you can see that there are many instances of the same Student ID and Faculty ID. If a faculty member changed his or her last name, you would have to make that change in the Faculty table and in the Grades table for every instance of the Faculty ID. By placing the personal data in a separate table and assigning a unique key, we can look up the personal information and join it to the Grades table. Creating a Query Let s create a list that contains the Student IDs, students first and last names, courses, and grades. We will expand on this to add faculty names later. We will use a query to create these tables.
8 206 Computer Skills Workbook for Fluency with Information Technology, Third Edition Close the Faculty table, the Grades table, and the Student Personal table. Click the Create tab on the Ribbon toolbar, as shown in Figure Figure 10.7 Access Queries object in academic_records.accdb. We are going to create a query using Design view so that we can see the relationships between tables. Click the Query Design button as shown in Figure The Query window and Show Tables dialog box will open, as shown in Figure 10.8.
9 Lab 10: Advanced Database Concepts Using Microsoft Access 207 Figure 10.8 Access Query window and Show Tables dialog box. For the query we are creating, we will need to use only the Grades and Student Personal tables. Click the Grades table name to select it. Click the Add button to add the Grades table to the Query window. Click the Student Personal table name to select it. Click the Add button to add the Student Personal table to the Query window, as shown in Figure 10.9.
10 208 Computer Skills Workbook for Fluency with Information Technology, Third Edition Figure 10.9 Access Query window with all tables added. Notice the line that has been drawn between the Grades and Student Personal tables. This line indicates that there is a relationship between these tables. A relationship joins two tables on a common field. In this case, the tables are joined on the Student ID field. The Student ID field is a Primary Key in the Student Personal table but is not a Primary Key in the Grades table. The Grades table will contain multiple records with the same Student ID because a student will complete more than one course. Let s create a query that will generate records containing Student ID, Last Name, First Name, Course, and Grade fields. These fields are found in the two tables. We will need to select each of these fields required for the query. Click the Close button on the Show Table dialog box to close it. In the Student Personal window, double click the Student ID field name. Notice that the Student ID field name has been added to the Query, as shown in Figure
11 Lab 10: Advanced Database Concepts Using Microsoft Access 209 Figure Access Query window with Student ID included. If we were to run this simple Query now, it would result in a list of the entire Student IDs that are common in the two tables. Since the Grades table contains multiple instances of the Student IDs, the resulting table will also have multiple instances of the Student IDs. Let s add more fields to the query. In the Student Personal window, double-click the Last Name field name to add it to the query. The additional fields are shown in Figure In the Student Personal window, double-click the First Name field name to add it to the query. In the Grades window, double-click the Course field name to add it to the query. In the Grades window, double-click the Grade field name to add it to the query.
12 210 Computer Skills Workbook for Fluency with Information Technology, Third Edition Figure Access Query window showing Student ID, Last Name, First Name, Course, and Grade fields. Now that we ve added the fields to the query, we can run the query to display the results in a table. The records that satisfy the query are all records that have the Student ID common in both tables. Click the Run Query button, as shown in Figure Access will show the results of the query in a window, as shown in Figure The results are shown in Datasheet view. The result is a combination of all of the records from the Grades table, which also have Student IDs in the Student Personal table, using the fields specified in the query.
13 Lab 10: Advanced Database Concepts Using Microsoft Access 211 Figure Access grades query results. Criteria in a Query Let s add some criteria to this query. Let s find all records for which the Grade is greater or equal to 90. Click the View drop-down button and select the Design View, as shown in Figure
14 212 Computer Skills Workbook for Fluency with Information Technology, Third Edition Figure Access view button indicating Design view. Click in the Criteria input box in the Grades field and type: >=90, as shown in Figure
15 Lab 10: Advanced Database Concepts Using Microsoft Access 213 Figure Access query on the Grades field for >=90. Click the Run Query button to display the results of the query, as shown in Figure Figure Access query results for Grade >= 90. Notice that each number in the Grade field is greater than or equal to 90. Feel free to scroll through the list to verify this. In the previous query there were 488 records in the results, and in this query there are only 55 records in the results. Let s add some criteria from another field. Let s find only the records for which the Grade is greater than or equal to 90 and the Course is Math.
16 214 Computer Skills Workbook for Fluency with Information Technology, Third Edition Click the View drop-down button and select the Design View as previously shown in Figure Click in the Criteria input box for the Course field and type: Math, as shown in Figure Access will automatically put double-quotes around Math and you may notice this when you are looking at the criteria grid later. Figure Access query for Grade >=90 and Course = Math. Click the Run Query button to display the results of the query, as shown in Figure Figure Access query results for Grade >= 90 and Course = Math.
17 Lab 10: Advanced Database Concepts Using Microsoft Access 215 Now there are only 13 records that satisfy the criteria where the Course is Math and the Grade is greater than or equal to 90. We can also add more criteria to a single field. Let s find the records for which the Math Grade is greater than or equal to 80 but less than 90. In this case we will need to use AND criteria where the Math Grade is greater than or equal to 80 AND less than 90. Click the View drop-down button and select the Design View. Click in the criteria cell for the Grade field and edit the cell as: >=80 And <90, as shown in Figure Figure Access query for Course = Math and Grades >=80 And <90. Click the Run Query button to display the results of the query, as shown in Figure
18 216 Computer Skills Workbook for Fluency with Information Technology, Third Edition Figure Access query results for for Course = Math and Grades >=80 And <90. As we have seen, records must satisfy all criteria along a row in the criteria grid in order to be included in the results. If there is criteria on separate rows in the criteria grid, this becomes an OR search. In this case, records must satisfy either the criteria on one row or the criteria on the next row. Let s change our criteria to find all records for which the Course is either Math or CS1. Click the View drop-down button and select the Design View. Click the criteria cell for the Grade and delete the grade criteria, as shown in Figure Click the criteria cell below the Course criteria cell containing Math and type: CS1, as shown in Figure Figure Access query for Course = Math or Course = CS1.
19 Lab 10: Advanced Database Concepts Using Microsoft Access 217 Click the Run Query button to display the results of the query, as shown in Figure Figure Access query results for Course = Math or Course = CS1. Scroll through the query results to verify that the records contain only CS1 or Math in the Course field. Database Relationships Now, let s add the Faculty name to the table. In order to do this we will have to add the Faculty table to the query. Click the View drop-down button and select the Design View. Click the Show Table button. The Show Table window will appear, as shown in Figure Click the Faculty table in the Show Table dialog box to select it. Click the Add button in the Show Table dialog box to add this table to the Query, as shown in Figure
20 218 Computer Skills Workbook for Fluency with Information Technology, Third Edition Figure Access query adding Faculty table. Click the Close button on the Show Table window to close the Show Table window. We will need to define a relationship, joining the Faculty ID fields from the Grades table and the Faculty table. It s a bit easier to see when the tables are aligned a bit differently. Drag the Grades and Student Personal tables to the right to make some room for the Faculty table on the left, as shown in Figure As you drag the tables, the line between the Grades and Student Personal table will stick to the tables, preserving the relationship between the Student ID fields. Drag the Faculty table to the left of the Grades table, as shown in Figure
21 Lab 10: Advanced Database Concepts Using Microsoft Access 219 Figure Access query with Faculty table. The Faculty ID field in the Faculty table is a Primary Key. There is only one instance of each Faculty ID in the Faculty table. The Faculty ID field in the Grades table is not a Primary Key. There are multiple instances of Faculty IDs in the Grades table because a faculty member has many students and issues many grades. We have the same situation with the Student ID fields in the Student Personal and Grades tables. In the Student Personal and Grades tables, the relationship between the Student ID fields was automatically detected. The relationship of the Faculty ID fields has not been detected and we must establish it manually. Drag the Faculty ID field name from the Faculty table and drop it onto the Faculty ID field name in the Grades table, as shown in Figure
22 220 Computer Skills Workbook for Fluency with Information Technology, Third Edition Figure Access query with Faculty table, dragging the Faculty ID field. After you ve completed dragging the Faculty ID field name, you should notice the relationship line between the Faculty ID fields as shown in Figure Figure also shows the additional fields from the Faculty table that we will be including in the next query. Figure Access query with Faculty table and Faculty ID relationship.
23 Lab 10: Advanced Database Concepts Using Microsoft Access 221 Double-click the Last Name field in the Faculty table to add this field to the criteria grid, as shown in Figure Double-click the First Name field in the Faculty table to add this field to the criteria, as shown in Figure Click the Run Query button to display the results of the query, as shown in Figure Figure Access query results for Math and CS1 courses with Faculty fields. You may have to increase the widths of the columns to see the field names. Since there are two Last Name fields and two First Name fields, the field names are further identified by the name of the table. For instance, Faculty:Last Name and Faculty:First Name indicate that these fields are from the Faculty table. Let s save this query and generate a report based on it. Click the Save button to save the query. The Save As box will appear, as shown in Figure In the Save As box, type: Math and CS1, as shown in Figure Figure Access query Save As box. Click the OK button to save the query. Close the Query window.
24 222 Computer Skills Workbook for Fluency with Information Technology, Third Edition Creating a Report We can generate simple reports using fields in tables, or we can use a query as a basis of a report. Let s generate a report based on the Math and CS1 query. Click the Create tab and then click on the Report Wizard button, as shown in Figure Figure Access create report. In the Report Wizard window, click the drop-down menu for the Tables/Queries and select the Math and CS1 query, as shown in Figure Figure Access Report Wizard selecting Tables/Queries.
25 Lab 10: Advanced Database Concepts Using Microsoft Access 223 The field names used in the Math and CS1 query will be included in the Available Fields box, as shown in Figure Click on the Select All Fields button, as shown in Figure Figure Access Report Wizard with Available Fields from Math and CS1 query. All of the field names will be placed in the Selected Fields box. Click the Next > button to advance to the next step. We can group the results on any of the fields. Let s group the results on the Faculty Last Name field to see the grades for each Faculty member. Click on the Course name to select it, as shown in Figure Click on the Add Grouping Level button to add the Faculty.Last Name field as a grouping level, as shown in Figure Figure Access Report Wizard grouping dialog box.
26 224 Computer Skills Workbook for Fluency with Information Technology, Third Edition The field name Course will be placed at the top of the grouping pane. Click the Faculty.Last Name field name to select it. Click on the Add Grouping Level button to add the Faculty.Last Name field as a grouping level, as shown in Figure Click the Next > button to advance to the next step. The next step will allow us to specify the fields to sort. Click the drop-down arrows and specify the Student.Last name and Student.First name fields for sorting, as shown in Figure Figure Access Report Wizard sorting dialog box. Click the Next > button to advance to the next step. We can choose the format for grouping and page setup. If the Stepped Layout radio button is not already selected, click the Stepped Layout radio button, as shown in Figure Click the Portrait Orientation radio button if it is not already selected, as shown in Figure
27 Lab 10: Advanced Database Concepts Using Microsoft Access 225 Figure Access Report layout dialog box. Click the Next > button to advance to the next step. We can choose a formatting style for the report. Feel free to click on format style to view the possible styles, as shown in Figure Click on the Concourse style to select it, as shown in Figure Figure Access report styles dialog box. Click the Next > button to advance to the next step. Click the Report Title box and edit the name as: Math and CS1, as shown in Figure
28 226 Computer Skills Workbook for Fluency with Information Technology, Third Edition Figure Access report finish dialog box. Click the Finish button to complete the report and preview it. The Report Preview window will open, as shown in Figure The report is multiple pages. Click the Next Page button to view the subsequent pages of the report, as shown in Figure Figure Access Report Preview window. Close the Report window when you have finished viewing the report. Close the Access window.
29 Lab 10: Advanced Database Concepts Using Microsoft Access 227 Review This has been a busy lab! We have covered the following topics: A review of database terminology including database, table, record, field, and field name Data integrity issues and the importance of storing only one copy of data items Creating a query using the Design view and multiple tables Using multiple criteria in a query Adding tables to a query Creating a relationship between tables Generating a report from a query Exercises Use the academic_records.accdb database and perform the following tasks. 1. Create a query using the Faculty and Grades tables only with the following results. Be sure to create the relationship between the Faculty ID fields. a. Faculty Last Name, Faculty First Name, Student ID, Course, and Grade showing all grades less than 60. Save this query as Grades Less Than 60. b. Course, Student ID, Faculty Last Name, and Faculty First Name showing Psychology and Math courses. Save this query as Faculty Psychology Math. 2. Create a query using the Grades and Student Personal tables with the following results. a. Student ID, Student Last Name, Student First Name, Course, and Grade showing all grades greater than or equal to 60. Save this query as All Greater Than 60. b. Student ID, Student Last Name, Student First Name, Course, and Grade showing all grades greater than or equal to 60 in Math only. Save this query as Greater Than 60 Math. 3. Create reports for each of the queries. Do not use grouping for the reports.
Database Concepts Using Microsoft Access lab 9 Objectives: Upon successful completion of Lab 9, you will be able to Understand fundamental concepts including database, table, record, field, field name,
Introduction to Microsoft Access 2007 Introduction A database is a collection of information that's related. Access allows you to manage your information in one database file. Within Access there are four
User Guide Opening secure email from the State of Oregon Viewing birth certificate edits reports in MS Excel Birth Certifier Edition Last Revised: August, 0 PUBLIC HEALTH DIVISION Center for Public Health
MICROSOFT ACCESS 2003 TUTORIAL M I C R O S O F T A C C E S S 2 0 0 3 Microsoft Access is powerful software designed for PC. It allows you to create and manage databases. A database is an organized body
Introduction to Microsoft Access 2010 A database is a collection of information that is related. Access allows you to manage your information in one database file. Within Access there are four major objects:
Microsoft Excel 2013: Using a Data Entry Form Using Excel's built in data entry form is a quick and easy way to enter data into an Excel database. Using the form allows you to: start a new database table
Unit 4 Introduction to Spreadsheet and Database, pages 1 of 12 Department of Computer and Mathematical Sciences CS 1305 Intro to Computer Technology 15 Module 15: Introduction to Microsoft Access Objectives:
Introduction to Microsoft Access 2013 A database is a collection of information that is related. Access allows you to manage your information in one database file. Within Access there are four major objects:
Microsoft Access 2010 handout Access 2010 is a relational database program you can use to create and manage large quantities of data. You can use Access to manage anything from a home inventory to a giant
Check out our website! www.nvcc.edu/woodbr idge/computer-lab Contact Us Location: Open Computer Lab Seefeldt Building #336 NOVA Woodbridge Campus Hussna Azamy (OCL Supervisor) Phone: 703-878-5714 E-mail:
Microsoft Access 2007 Advanced Queries When you run a query in Microsoft Access 2007, it is not only able to display records, but also able to perform specific tasks and actions based on user defined criteria.
Crystal Reports Payroll Exercise Objective This document provides step-by-step instructions on how to build a basic report on Crystal Reports XI on the MUNIS System supported by MAISD. The exercise will
COURSE DESCRIPTION Course Name Queries in Microsoft Access Audience need This course is designed for users with a to create queries in Microsoft Access. Prerequisites * Keyboard and mouse skills * An understanding
Microsoft Access 2007 Introducing Access Starting Access Fields and Records What is Access? Starting Access Locate Templates Online Templates Open Recent Databases Access Help Window Creating a Database
Microsoft Access to Microsoft Word Performing a Mail Merge from an Access Query Performing a Query in Access Before performing a mail merge, we need to set up a query with the necessary fields. Opening
Introduction to Microsoft Access 2003 Zhi Liu School of Information Fall/2006 Introduction and Objectives Microsoft Access 2003 is a powerful, yet easy to learn, relational database application for Microsoft
Tutorial 3 Maintaining and Querying a Database Microsoft Access 2010 Objectives Find, modify, and delete records in a table Learn how to use the Query window in Design view Create, run, and save queries
Access Tutorial 3 Maintaining and Querying a Database Microsoft Office 2010 Objectives Find, modify, and delete records in a table Learn how to use the Query window in Design view Create, run, and save
Access(ing) A Database Project PRESENTED BY THE TECHNOLOGY TRAINERS OF THE MONROE COUNTY LIBRARY SYSTEM EMAIL: TRAININGLAB@MONROE.LIB.MI.US MONROE COUNTY LIBRARY SYSTEM 734-241-5770 1 840 SOUTH ROESSLER
Lesson 07: MS ACCESS - Handout Handout Introduction to database (30 mins) Microsoft Access is a database application. A database is a collection of related information put together in database objects.
1 of 5 You have several options when you want to enter data manually in Excel. You can enter data in one cell, in several cells at the same time, or on more than one worksheet (worksheet/spreadsheet: The
Creating a Database Objectives Understand databases Create a database Create a table in Datasheet view Create a table in Design view 2 Objectives Modify a table and set properties Enter data in a table
Microsoft Access 2010 Part 1: Introduction to Database Design What is a database? Identifying entities and attributes Understanding relationships and keys Developing tables and other objects Planning a
CHAPTER A Creating and Using Databases with Microsoft Access In this chapter, you will Use Access to explore a simple database Design and create a new database Create and use forms Create and use queries
Basic Pivot Tables Pivot tables summarize data in a quick and easy way. In your job, you could use pivot tables to summarize actual expenses by fund type by object or total amounts. Make sure you do not
Microsoft Access A database is a collection of data organised in a manner that allows access, retrieval, and use of that data. A Database Management System (DBMS) allows users to create a database; add,
ECDL European Computer Driving Licence Database Software BCS ITQ Level 1 Using Microsoft Access 2013 Syllabus Version 1.0 This training, which has been approved by BCS, includes exercise items intended
Opening Screen Access 2010 launches with a window allowing you to: create a new database from a template; create a new template from scratch; or open an existing database. Open existing Templates Create
Intermediate Microsoft Access 2007 Using More Than One Table Often times a database will have more than one table. For example, in a Customer database, one table might contain information about each individual
Getting Started with Access 2007 1 A database is an organized collection of information about a subject. Examples of databases include an address book, the telephone book, or a filing cabinet full of documents
Merging Labels, Letters, and Envelopes Word 2013 Merging... 1 Types of Merges... 1 The Merging Process... 2 Labels - A Page of the Same... 2 Labels - A Blank Page... 3 Creating Custom Labels... 3 Merged
The Home Ribbon Sort Buttons: sort records into ascending or descending order by selected field Filter by Selection button. Displays records by degree to which they match the selected record. Display summary
Microsoft Access 2010- Introduction Access is the database management system in Microsoft Office. A database is an organized collection of facts about a particular subject. Examples of databases are an
Planning and Creating a Custom Database Introduction The Microsoft Office Access 00 database wizards make creating databases easy, but you may need to create a database that does not fit any of the predefined
BID2WIN Workshop Advanced Report Writing Please Note: Please feel free to take this workbook home with you! Electronic copies of all lab documentation are available for download at http://www.bid2win.com/userconf/2011/labs/
Microsoft Access 007 Module http://pds.hccfl.edu/pds Microsoft Access 007: Module August 007 007 Hillsborough Community College - Professional Development and Web Services Hillsborough Community College
SQL Server Integration Services (SSIS) is a set of tools that let you transfer data to and from SQL Server 2005. In this lab, you ll work with the SQL Server Business Intelligence Development Studio to
Microsoft Access 2: Managing Data in Tables and Creating Relationships You have created tables in an Access database. Data in Access tables can be added, deleted, and updated to be current (practiced in
Importing Contacts to Outlook 1. The first step is to create a file of your contacts from the National Chapter Database. 2. You create this file under Reporting, Multiple. You will follow steps 1 and 2
Table of Contents Elements of An Excel Document... 2 Resizing and Hiding Columns and Rows... 3 Using Panes to Create Spreadsheet Headers... 3 Using the AutoFill Command... 4 Using AutoFill for Sequences...
Word Tutorial 3 Creating a Multiple-Page Report Microsoft Office 2010 Objectives Work with a document s headings in the Navigation pane Create and edit a table Sort rows in a table Modify a table s structure
Welcome to Teach Yourself: Introduction to Microsoft Access This Teach Yourself tutorial explains the basic operations and terminology of Microsoft Access 2003, a database management program. Microsoft
Instructions for Creating an Outlook E-mail Distribution List from an Excel File 1.0 Importing Excel Data to an Outlook Distribution List 1.1 Create an Outlook Personal Folders File (.pst) Notes: 1) If
USING EXPORTED DATA IN MICROSOFT ACCESS (LAST REVISED: 12/10/2013) This guide was created to allow agencies to set up the e-data Tech Support project s Microsoft Access template. The steps below have been
Using the TestTrack ODBC Driver The read-only driver can be used to query project data using ODBC-compatible products such as Crystal Reports or Microsoft Access. You cannot enter data using the ODBC driver;
Microsoft Access Basics 2006 ipic Development Group, LLC Authored by James D Ballotti Microsoft, Access, Excel, Word, and Office are registered trademarks of the Microsoft Corporation Version 1 - Revision
Integrating Word, Excel, Access, and PowerPoint Microsoft Office 2010 Objectives Learn about object linking and embedding (OLE) Embed an Excel chart in a Word document Edit an embedded Excel chart in Word
Database Basics Create a new database Create tables Create records Create forms Create queries Create reports Hands On Practice Create a new database Open Microsoft Access. It should look like this: In
Basic Microsoft Excel 2007 The biggest difference between Excel 2007 and its predecessors is the new layout. All of the old functions are still there (with some new additions), but they are now located
Learning Services IT Guide Access 2013 Microsoft Access is a programme which allows you to store a lot of information easily in the form of a database. For example you could create a database which stored
Beginning Excel Objectives: The Learner will: Become familiar with terminology used in Microsoft Excel Create a simple workbook Write a simple formula Create a simple chart Sort a simple text chart Formatting
D A T A B A S E M A N A G E R U S E R M A N U A L The information in this manual is not binding and may be modified without prior notice. Supply of the software described in this manual is subject to a
Designing Reports in Access This document provides basic techniques for designing reports in Microsoft Access. Opening Comments about Reports Reports are a great way to organize and present data from your
Utilizing Microsoft Access Forms and Reports The 2014 SAIR Conference Workshop #3 October 4 th, 2014 Presented by: Nathan Pitts (Sr. Research Analyst The University of North Alabama) Molly Vaughn (Associate
Excel Database Management Microsoft Reference Guide University Technology Services Computer Training Copyright Notice Copyright 2003 EBook Publishing. All rights reserved. No part of this publication may
How to Use: Microsoft Access 2007 Microsoft Office Access is a powerful tool used to create and format databases. Databases allow information to be organized in rows and tables, where queries can be formed
Ribbon menu The Ribbon menu system with tabs for various Excel commands. This Ribbon system replaces the traditional menus used with Excel 2003. Above the Ribbon in the upper-left corner is the Microsoft
Converting an Excel Spreadsheet Into an Access Database Tracey L. Fisher Personal Computer and Software Instructor Butler County Community College - Adult and Community Education Exceeding Your Expectations..
Access 2007 Essentials PART ONE Mobile MOUSe Access 2007 Essentials Version # 1.1 Part One 08/08/2010 11:20 About this Course Microsoft Access is the database application included with Microsoft Office.
This tutorial was adapted from a tutorial by see its complete version at http://www.fgcu.edu/support/office2000/excel/index.html Excel 2003 Tutorial I Spreadsheet Basics Screen Layout Title bar Menu bar
D A T A B A S E M A N A G E R DMAN-US- 01/01/12 The information in this manual is not binding and may be modified without prior notice. Supply of the software described in this manual is subject to a user
Access NAMES Computerized Database 2014 USER'S GUIDE Last Updated: 4/2014 Prepared by: BEVERLY J. SIMS COMPUTER SPECIALIST firstname.lastname@example.org 501-671-2263 The Division of Agriculture offers its programs to
Downloading RIT Account Analysis Reports into Excel In the last lesson you learned how to access the Account Analysis detail and export it to Excel through the Account Analysis function. Another way to
Smart View Reports Smart View is an ad hoc reporting tool in Hyperion that allows users to develop custom made reports. It is an Excel add on and must be installed by your IT staff. Install instructions
STATEMENT OF TRANSACTION REPORT ANALYSIS USING EXCEL Excel can be used to analyze the MCPS Statement of Transaction EXCEL Report Selected Fields to more easily track expenses through the procurement cycle.
MICROSOFT OUTLOOK 2010 WORK WITH CONTACTS Last Edited: 2012-07-09 1 Access to Outlook contacts area... 4 Manage Outlook contacts view... 5 Change the view of Contacts area... 5 Business Cards view... 6
Database Concepts 3.5 David M. Kroenke and David J. Auer THE ACCESS WORKBENCH Section 1 Getting Started with Microsoft Access 2007, 2008 and 2009 by Prentice Hall, David Kroenke, and David Auer The Access
Microsoft Excel 2007 Consolidate Data & Analyze with Pivot Table Windows XP Consolidate Data in Multiple Worksheets Example data is saved under Consolidation.xlsx workbook under ProductA through ProductD
Office: Word for Beginners What is Word? Word 2013 is a word processing application that allows you to create a variety of documents like letters, flyers, and reports. Additional Resources: http://www.gcflearnfree.org/office2013/word2013
Information Technology MS Access 2007 Users Guide ACCESS 2007 BASICS Best Practices in MS Access IT Training & Development (818) 677-1700 Email: email@example.com Website: www.csun.edu/it/training Access
MICROSOFT OFFICE 2007 MICROSOFT OFFICE ACCESS 2007 - NEW FEATURES Exploring Access Creating and Working with Tables Finding and Filtering Data Working with Queries and Recordsets Working with Forms Working
MICROSOFT EXCEL TUTIAL HANDOUT Opening Microsoft Excel 1. Click on the START button. 2. Click on PROGRAMS. 3. Click on MICROSOFT EXCEL. The Excel Screen Formula Bar Minimize Buttons Restore Buttons Close
Microsoft Office Mail Merge in Microsoft Word TABLE OF CONTENTS Microsoft Office... 1 Mail Merge in Microsoft Word... 1 CREATE THE SMS DATAFILE FOR EXPORT... 3 Add A Label Row To The Excel File... 3 Backup
Running Descriptive and Correlational Analysis in Excel 2013 Tips for coding a survey Use short phrases for your data table headers to keep your worksheet neat, you can always edit the labels in tables
User Services July 2007 OBJECTIVES Develop Field Properties Import Data from an Excel Spreadsheet Create Relationships Create a Form with a Subform Create Action Queries Create Command Buttons Create a
for Sage 100 ERP Business Insights Document 2012 Sage Software, Inc. All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered
Beginning Microsoft Access A database is a collection of information. Common collections of information that can be entered into a database include the library card catalog, a recipe box, or your personal
Lab 2: MS ACCESS Tables Summary Introduction to Tables and How to Build a New Database Creating Tables in Datasheet View and Design View Working with Data on Sorting and Filtering 1. Introduction Creating
Using Microsoft Access Forms Although information in a database can be entered and edited directly in a table, most people find it simpler to use a form. We use forms all the time in everyday life as a
Your consent to our cookies if you continue to use this website.