Utrecht University Library as Open Access Publisher The Igitur experience. Saskia Franken, Utrecht University Library

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1 Utrecht University Library as Open Access Publisher The Igitur experience Saskia Franken, Utrecht University Library

2 Saskia Franken managing director Igitur, Utrecht Publishing & Archiving Services

3 Contents of this presentation Why a library is engaged in electronic publishing? Igitur, the e-publishing department of Utrecht Future developments Questions?

4 Why a library is engaged in electronic publishing and Open Access?

5 1. Because traditional scholarly publishing became more and more sluggish

6 2. To influence the economics of publishing

7 3. To secure / increase access to scholarly information

8 4. To assist scholars in new ways of dissemination of their results

9 5. To insure longevity of digital resources

10 Igitur, Utrecht Publishing & Archiving Services Launched in 2004 E-publishing department of the library Main function: to increase access to scholarly information Igitur (Latin) means: thus, summarized, in short

12 The Igitur team Manager, 1 fte Publishing consultant (new products), 1.0 fte Marketing consultant, 0.8 fte Publishing coordinator and publishing assistants, 2.4 fte Igitur makes use of the facility services of the library: IT department (development, maintenance), administration, HRM

13 Igitur has two main services Publishing services (e-journals, e-books) = the golden way to Open Access - a paid service (cost-covering) Archiving services (institutional repository) = the green way to Open Access - a library service (for free)

14 Publishing products of Igitur Electronic journals E-books (including Printing on Demand service) Publication sites (results of various research projects; congress proceedings, etc.)

15 Journal facts Subject Open Access? E-only Started by Igitur? IJIC STM Fully OA yes yes (2000) Ars Disputandi Humanities Fully OA yes yes (2001) Veterinary Sciences STM Fully OA yes yes (2001) Tomorrow Neerlandistiek.nl Humanities Fully OA yes yes (2001) Pedagogiek Social sciences Delayed OA no no (2003) LIBER Quarterly Library sciences Fully OA yes no (2003) Netherlands Journal of STM Delayed OA no no (2004) Geosciences Utrecht Law Review Law Fully OA yes yes (2005) RELIEF Humanities Fully OA yes yes (2007) Int. Journal of the Interdisciplinary Fully OA yes yes (2007) Commons Journal of the Humanities Humanities Delayed OA no no (2008) and Social Sciences of SE Asia and Oceania New West Indian Guide Humanities Delayed OA no no (2008) Journal of Indonesian Social Social sciences Fully OA yes yes (2009) Sciences and Humanities Journal of Social Intervention Journal of Chain- Computerisation Social sciences Information sciences Fully OA Fully OA yes yes no (2009) yes (2010)

19 Journal software First: our own software Since 2007: Open Journal Systems OJS: supports publishing process and peer review process Advantages OJS Igitur is less vulnerable Igitur can keep in pace with international technical innovations OJS offers workflow for editorial boards

20 Standard journal services Set-up of new e-journals, advice on businessplans Hosting and maintenance All standard OJS functionalities, but also Igitur specific functionalities such as user statistics and Printing on Demand Publication support, assistance with working with OJS Webmarketing Advice on quality-issues, advice on copyright-issues

23 Igitur: Archiving Services

24 Utrecht University repository: Igitur Archive Started already in 2000 (small pilot project) Strong incentive: national DARE project ( ) Supported by the University Board Populating the repository is hard work Active pr helps: to make the advantages of a repository clear to scholars

25 Plaatje LQ toevoegen

26 Repository workflow

27 Add / ingest Uploading documents in the local repository: via Metis (Current Research Information System). By faculty staff (sometimes authors themselves) Make it as simple as possible! Interface Metis - DSpace Library staff controls metadata and does the final archiving

28 Preservation Locally (DSpace) - Daily backup - Storage capacity is sufficient Longterm preservation is provided by the Royal Library (harvesting)

29 Publishing/ Presentation Local services: Igitur Archive, Student Theses Archive (or own tools, Autonomy), National services: NARCIS (harvesting, OAI-PMH) International services: DRIVER, OAIster etc.

31 Repository organisation Utrecht Frontoffice = Igitur. General policy, pr, acquisition, copyright, support&helpdesk (ca. 1-1,5 fte) Backoffice - manager digital archiving (ca 0,3 fte) - catalogue department: adding metadata and archiving (0,5 fte) - ICT-department: maintenance, backup (ca 0,3 fte) (New services: research and development unit)

32 Igitur Archive Contains now almost documents largest repository in the Netherlands one of the largest in Europe Visibility of the content is very good: highly ranked in Webometrics ranking Institutional repositories Document types - articles (publisher version, final author version, preprints) - theses (student theses in a separate collection) - research papers, speeches etc.

33 Number of downloads (external www)

34 OA policy Utrecht (June 2009) Utrecht University believes that the results of publicly financed research should, in principle, be freely accessible for everyone. Therefore, Utrecht University recommends that the publications of Utrecht scholars be deposited into the Utrecht repository, the Igitur Archive, so that as many publications as possible may be made openly accessible. In concrete terms, this means that Utrecht University will stimulate the delivery of the publisher versions of publications via Metis to the Igitur Archive. These publications will also be made freely accessible if permitted by the publisher.

35 So Deposit is strongly recommended but not mandatory (except for theses) Uploading via Metis, the research information system of Utrecht University Copyright is checked thoroughly now

36 Igitur next years In general: innovation, of course! Archiving implementing the UU Open Access policy increase structural deposit of content in the repository by faculties development of new services: archiving research data, enhanced publications, collaboraties Publishing more journals professionalisation & community building cooperation in book-publishing with Amsterdam University Press supporting the complete knowledge cycle

37 Igitur: in conclusion (1) Electronic publishing? This is not new and exciting anymore: widely accepted. We really have contributed to Open Access (as an external audit of the library confirmed last year) - a succesful repository - new Open Access publications - and by creating consciousness: in and outside Utrecht University

38 Igitur: in conclusion (2) A library as publishing unit? Strong points we are able to profit from the well-established reputation of the library as a service provider Igitur can make use of the experience & infrastructure of the library innovative / an open mind to innovations it is easy for researchers to contact us But Igitur sometimes lacks specific publishing knowledge (i.e. on the topic of copy-editing, printing, marketing of paper books) but by working together with external partners these problems can be dealt with a library is not a very wealthy organisation: scaling up, improving quality and keeping up with innovations etc. is sometimes difficult

39 Wonderful and growing, but not yet finished!

40 Thank you! Questions? More information about Igitur:

Connecting Africa: under construction. Titia van der Werf Afrika-Studiecentrum Leiden, NL. Dakar 1-2 September 2004

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