DSpace repositories in Italy: cooperation for quality enhancement of services

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1 DSpace repositories in Italy: cooperation for quality enhancement of services Anna Maria Tammaro Università di Parma

2 Outline DSpace Italia The beginning The achievements and the obstacles DSpace Italia: from institutional repositories to national repositories Trends and issues Centralisation vs decentralisation Conclusion

3 DSpace Italia

4 DSpace IRs in Italy: the beginning Parma multidisciplinary IUE CADMO SISSA Digital Library specialised CESDAL specialised OpenStars Trieste multidisciplinary Learning and teaching Thesis, learning material, imagines E-Publishing Pre-print, post-print, conference proceedings Digital resources collection Documentation, registry of publications Tesi

5 DSpace Italia: the meetings 1st meeting Parma, February 9th, 2005 Brainstorming, Training needs, Conference DSpace User Group in Italy 2nd meeting Parma, November 30th, 2005 Organisational Guidelines, Quality issues, Collaboration with CILEA: Forum on line, DSpace Italia Website 3rd meeting Trieste, July 11st, 2006 Organisational roles, Librarians roles 4th meeting Milan, 16 March Doctoral Thesis, legal deposit, copyright issues Visibility, Integration with catalogues and registries

6 DSpace Italia: Mission To promote DSpace institutional repositories (IR) for innovation of scholarly communication and publishing in Italy, in collaboration with other Open Access initiatives

7 DSpace Italia: Objectives To put in action an advocacy plan and stimulate the harmonisation of the IRs policies of the universities; To push the central role of libraries in the organisation of the institutional repository; To share guidelines and lessons learned of DSpace IRs; To promote best practices for the economic model of information access; To realise surveys and statistics of DSpace IRs in Italy.

8 DSpace Italia Website and Forum S e l e c t y o u r l a n g u a g e L o g i n N o m e u t e n t e : P a s s w o r d : L o g in u t e n t e H a i p e r s o l a p a s s w o r d? R e g i s t r a t i o r a! M e n ù p r i n c i p a l e H o m e F o r u m N o v i t à D o c u m e n t i R i s o r s e w e b e L i n k s P a r t n e r s D S p a c e I t a l i a n i P r e s e n t a z i o n e S c o p o d e l s i t o Q u e s t o s i t o è d e d i c a t o a p r o m u o v e r e l ' i n f o r m a z i o n e e l a c o m u n i c a z i o n e t r a g l i s v i l u p p a t o r i d i d e p o s i t i i s t i t u z i o n a l i c h e u t i l i z z a n o D S p a c e e a f a c i l i t a r e l ' a v v i o e l a r e a l i z z a z i o n e d i p r o g e t t i c o m u n i. A p p r o f o n d i m e n t i P r o g e t t i c o o p e r a t i v i P r o g e t t o L i b r i d i T e s t o i n L i n e a P r o g e t t o R e g i s t r o d e l l e p u b b l i c a z i o n i S c o p o d e l s i t o N e w s d e l g i o r n o N o n c ' è n e s s u n a n e w s d e l g i o r n o. D i s c u s s i o n i r e c e n t i F o r u m D i s c u s s i o n e R i s p o s t e L e t t u r e S e z i o n e G e n e r a l e R i u n i o n e D S p a c e I t a l i a a l M e e t i n g D S U G d i R o m a S e z i o n e G e n e r a l e D S p a c e U s e r G r o u p m e e t i n g d i R o m a S e z i o n e G e n e r a l e R e s o c o n t o r i u n i o n e D S p a c e I t a l i a a l l e S t e l l i n e D o c u m e n t a z i o n e d i s u p p o r t o A r c h i v i o N e w s U l t i m o m e s s a g g i o / 1 0 / : 4 5 F a b r i z i a / 6 / : 0 2 F a b r i z i a / 3 / : 1 2 F a b r i z i a d e s c r i z i o n e a r c h i v i / 3 / : 4 0 F a b r i z i a S e z i o n e G e n e r a l e P r o p o s t a d i r i u n i o n e D S p a c e I t a l i a : 1 6 m a r z o S e z i o n e G e n e r a l e M e e t i n g i n t e r n a z i o n a l e D S p a c e u s e r s D o c u m e n t a z i o n e d i s u p p o r t o S e z i o n e G e n e r a l e s c h e d a r i l e v a z i o n e p r o g e t t i D o c u m e n t a z i o n e d i s u p p o r t o D o c u m e n t a z i o n e d i s u p p o r t o / 3 / : 0 6 A G C / 2 / : 5 9 F a b r i z i a A R E E d i L A V O R O / 1 1 / : 3 6 a s n i c a r a u t o a r c h i v i a z i o n e e d e d i t o r i i t a l i a n i p o l i t i c h e d e g l i e d i t o r i i t a l i a n i / 1 0 / : 1 5 D e G r e g o r i / 9 / : 5 2 p a o l a / 8 / : 1 1 p a o l a V i s i t a l a s e z i o n e F o r u m R i c e r c a C e r c a R i c e r c a a v a n z a t a M i n i c a l e n d a r i o O t t o b r e I n s e r i t e u n n u o v o e v e n t o R e a l i z z a t o d a

9 Collaboration Achievements Advocacy Plan: major efforts focused in broader Open Access initiatives Survey of organisational issues in implementing DSpace IRs E-Theses Project: good results for discussion of legal, administrative and organisational issues

10 Collaboration obstacles DSpace IRs are isles Different IRs in the same institution Submission document typology oriented Some institutions have a greater research emphasis Competition to raise the profile of the institution

11 From IR to national repositories

12 IRs strategies Visibility of Institutions (Lynch 2003) From a very local and restricted list of colleagues, to an international audience Alternative to publication (SPARC 2002) Need of persistency of citation and preservation Integrated Access towards digital university (Branin 2004) From personal, through departmental, institutional to national repositories linked to research registries

13 Centralisation vs decentralisation? IRs Issues and problems Sustainability of the economic model IPR Quality and impact Interoperability and information architecture Preservation

14 Consortial functionalities ICT related Server management Preservation Common interface: portal and crosssearch Integration of catalogues and research registries

15 AePIC Consortium ICT services: Server housing, hosting,setup and configuration Cross-searching Pleiadi Consultancy Training for several e-publishing products.

16 Consortial functionalities Management related Advocacy plan Agreement on guidelines and standard Common projects Training and conferences

17 Towards a common strategic management of DSpace Italia? Will library staff or DSpace IT contact publishers whose policy on self-archiving is unknown? Will the IR or CILEA consortia assure perpetual access and preservation? Will DSpace IT develop a collaborative approach for common economic model of access which would be beneficial for users?

18 Conclusion Although IRs should have institutional organisation, coordination and investment, they will be successfull only when they achieve broad and voluntary cooperation Partnership and collaboration between IRs increase their exposure, the utility and value.

19 Questions? Thanks of attention!

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