Fully RICH Web Based. Accuracy Reliability Hassle Free

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1 Fully RICH Web Based HR & Payroll Solution for SME Moving abreast with the growth of technology, Small Medium Enterprises (SME) are sourcing for advance, capable yet interactive system to assist their organization in managing certain sectors. However in Human Resource, scopes of work are handled differently due to non-existence of a specific standard of running a Human Resource department; so to say every organization regardless small or big practices different HR policies & requirements. Realizing the needs, KaiZenHR has come up with KZEN SME Payroll; a fully web based solution specially formulated to cater to the multiple needs of the SME market. Complimenting to the name, KZEN SME Payroll comes in a lighter package but not lack of comprehensiveness in terms of functionalities & features. Offering more than just an ordinary payroll system, KZEN SME Payroll is an innovated payroll solution that is built by experienced provider who has been involved in Human Capital Management systems for bigger enterprises since Accuracy Reliability Hassle Free Today s technology advancement opens up windows of opportunity to research & development of solutions to serve better purpose; mainly to automate processes and to reduce workload of HR department. KZEN SME Payroll is wrapped with Accuracy, Reliability & Hassle Free concepts to provide the best possible HR Payroll solution to the SMEs. Bearing effective date in every record maintained, KZEN SME Payroll delivers accuracy in processes as well as reports. Back dated, current and future dated payroll transactions processing are enabled with ability to transact based on as at date policies. Historical information in regards to personnel and payroll are presented accurately with date effective records maintenance. Generally, KZEN SME Payroll is an innovated solution from an enterprise based engine. Reliability of the solution is acknowledgeable throughout 14 years of involvement of the principal in HR sector. Having an enterprise capable payroll engine may not necessary require substantial investment, KZEN SME Payroll is offered at an affordable price and ready to grow with SME business expansion. Function rich & comprehensive system often projects complicated & not user friendly maintenance. It s not the case in KZEN SME Payroll simply because it was designed in a way to reduce system setup to boost usability of the system. Hassle Free in setting up, in learning, in processing and in reporting, KZEN SME provides sufficient helps & guides for first timer, system setup can be completed in a swift. Additionally, process automation is provided as standard in the system to reduce administrative tasks; avoiding redundancy & additional jobs.

2 Key Features Unlimited Payroll Elements In KZEN SME Payroll, users are empowered with privilege to create unlimited Payroll Elements. Allowance Car Allowance, Meal Allowance, Outstation Allowance & etc. Deduction Loan Deduction, Statutory Deduction, No Pay Leave & etc. Overtime Shift Overtime, Public Holiday Overtime & etc. One of the unique key features in KZEN SME Payroll is most of common payroll elements are already pre-defined upon installation to reduce hassle in creating them from scratch. New payroll elements can be added anytime required. User Definable Policies & Attributes Payroll policies, payroll attributes and payroll formulas are fully user definable in KZEN SME Payroll, extending total control and flexibility to payroll users. Whether a pay item is taxable, EPF-able, SOCSO-able, contributes to HRDF etc are payroll attributes that can be controlled by payroll users. Payment policies (entitlements) can be easily defined & identified by different group of employees. For instance: - Employees who earn > RM 1,500 has no OT Employees who earn <= RM 1,500 entitled to OT Support Multi Currencies KZEN SME Payroll is designed & developed with a vision in mind; to set an open HR system to scale into multi countries. KZEN SME Payroll allows user definable exchange rate with effective date basis to ease exchange rate tracking & provide accurate exchange rate for payroll processing & reporting. As a system that supports multi companies via single point of entry, KZEN SME Payroll also allows payroll users to have different exchange rate defined for different companies. Supports Multi-Companies KZEN SME is designed to support multiple companies in its database via single point of entry. This means payroll users are only required to login once to access to all companies available in the system. Moreover the system intelligently supports multiple companies payroll process at one go. For payroll users that handle multiple subsidiaries, payroll process has become hassle free as all can be grouped into one and be processed at one time. Supports Hourly, Daily, Monthly, Weekly, Bi-Weekly, Yearly salary The engine of KZEN SME Payroll is designed to provide the most flexible payroll processing system to serve the SME market. KZEN SME Payroll is embedded with capability to process Yearly, Monthly, Bi-Monthly, Daily and up to Hourly salary hoping to provide as much options to organizations in the SME in payroll processing requirements. Preset For Allowances & Deductions As part of automation when it comes to processing monthly payroll, KZEN SME Payroll provides Preset to allow pay master to record fix allowances or deductions to pay or deduct from employees for a period of time. This particular automation for both allowances and deductions command can be applied to one specific employee and a group of employees shall there is a requirement. Now, payroll users worry no more when it comes to fix allowances or deductions as the solution provide such automation to reduce the administrative workload of HR payroll users. Ability To Schedule Deduction Alternatively to preset deduction, schedule deduction allows users to schedule deduction based on a target amount from employee salary. System automatically deducts the amount stated by payroll users each time the deduction is posted to payout. This scheduled deduction is more commonly used for loan repayment and it reduces payroll users administration on loans repayment. Repay and outstanding amount for the specific deduction can be retrieved anytime.

3 Unlimited Payout In A Month Companies operational needs may change to support business growth. Increased workforce, revised benefits scheme and organizational restructuring could impact payroll processing. KZEN SME Payroll comes with the ability of having multiple payouts in a month, allowing processing of salary by different employee groups and processing of salary by different payment objective. For instance: - Payout 1 = Managerial Payout 1 = Basic salary Payout 2 = Executive OR Payout 2 = Overtime Payout 3 = Non-Executives Payout 3 = Bonus The above example illustrates the multiple ways of utilizing the payouts; either by segregation of employee levels or for payment occasion use. Moreover, utilization of different payouts helps when it comes to reports retrieving and analysis. Supports Bonus Simulation KZEN SME Payroll solution offers more when it comes to bonus pay for an organization. Users are allowed to perform bonus simulation by factor or by choice of fix amount. Simulated results can be edited to suit the desired bonus amount and shall there be any rounding requirements, KZEN SME Payroll covers the need as well. Once users are confirmed with the simulated & adjusted results, bonus amount then can be posted via a push of a button to payout for payment. Salary Advance Simulation Some organization serving in Malaysia fulfilling the multi-cultural way of life, the needs for employer to pay salary advance for occasional purpose do arise. KZEN SME Payroll can assists your organization in this particular need allowing salary advance to be simulated before posting the confirmed figure for payment. Filtering of staff by grade, job, branch, department, race, religion & etc for advance payment is available to ease selection. Advance deduction is also made convenient with option to deduct by installment. Fully Compliant To PCB, EPF & SOCSO Requirements KZEN SME Payroll is fully compliant to Malaysia statutory requirements. Statutory changes including forms, formula and tables is constantly updated and maintained in KZEN SME Payroll. List of statutory reports & exports provided in KZEN SME Payroll include: - EPF - Borang A, BBCD SOCSO - Borang 8A, 8A Cover, Borang 2, Borang 3, PKS21 Form TAX - CP38/39, CP39A, CP22, CP22A, CP21, TP1, TP2, Borang EA / EC, CP8D, Borang BE, PCB II Report Exports - EPF, SOCSO, Tax, Zakat, Tabung Haji, Baitulmal & ASB export into text file Bank auto-pay export for all major banks in Malaysia Bank auto-pay could be a common option opted by most companies for salary payment, this facility eliminate cheque issuance and minimize human error. Salary information to be credited into employees bank account can be exported into text file accepted by bank for processing. KZEN SME Payroll supports formats required by all major banks in Malaysia. The list include: - CIMB Bank, Bank Islam, Standard Chartered Bank, Citi Bank, Hong Leong Bank, Bank Rakyat, MayBank, Affin Bank, Public Bank, Bank of China, Deutsche Bank, Bank Simpanan Nasional, RHB Bank, Alliance Bank, HSBC Bank and OCBC Bank. Comprehensive Payroll Reports Payroll Reconciliation 12 Months Summary Payroll Summary By Year, By Month, By Quarter & By Payout Bank Credit Listing Pay Slip HRDF Listing General Deductions (Zakat, Tabung Haji, ASB, Baitulmal) BIK Reporting

4 Features & Functionalities System Security & Access Supports multi users & multi companies via single point of entry. User definable security policies; password length has to be at least 6, password expires every 30 days & etc. Additional control on company access for each user; not every user can access all companies in the system. Access control for modules and screens; allow adding, deleting, editing, accessing or etc. System Assistances & Guides Provides Quick Start guide to help boost usability for first time users. Provides an online comprehensive user manual. Provides quick access to online help via click on button on the top right of each screen. Provides Quick Link on certain screens to help ease navigation to other information. A pre setup system upon installation; most of the common setups are ready for use!

5 Employment Records Tracking Provides a suffice storage of employee related information; Personal details, Family members, Accident details & document maintenance. Provides full employment records maintenance; start date till resignation date Provides a standard comprehensive employment action set; Hire, Transfer, Confirm, Promotion, Pay Suspend, Cessation, Salary Adjustment, Extend Probation, Rehire & Reinstate Processes & Transactions Flexibility in defining unlimited Payroll Attributes for Allowances, Deductions, Overtime and etc. Ability to allow user definable formulas to be used in the computation of Salary and etc. Unlimited number of Salary Runs per month. Provides payee input allowing ad hoc & in-advance changes to ALL payroll transactions including statutory items; Override amount, Add on top of current amount, Exclude from processing etc Tracking and maintaining past Benefit / Allowance / Deduction / Overtime Rates used and compare with current rate to determine the changes in policies through the years. Providing Management / Finance Department with a Monthly Salary and Wages Reconciliation with Summary and/or Detail Transaction Listing. Instant payroll result viewing via Payroll Inquiry. Global update of EPF contribution % and user definable EPF contribution % Maintaining EPF Voluntary Excess Table on contributions exceeding the standard Rate of 11 % and 12 %. The allocation / entitlement of additional percentage (%) can be effected automatically by grade and years of service of the employee.

6 Ability to handle Simulation Runs of Salary Advance and Bonus to ease decision making. Supports multi-currencies; RM, USD, GBP, RUPEE & etc. Provides presets allowance & deduction automation & scheduled target deductions automation. Allows batch updates for salary adjustment & service movement records. Allows special payroll commands prior to payroll processing for any changes made after processing payroll Reporting & Lettering Printing of all monthly & yearly Statutory Reports. Printing of standard personnel related reports; Printing of standard payroll related reports; Provides interactive chart reporting. Bank Auto Credit Exporting & Other External Exporting Ability to output the report to a file Excel or CSV. Ability to generate multiple employment related letters via Mail Merge

7 System Requirements Server and Client (Both can be the same machine) Items Minimal Requirements Server Client Memory (RAM) 512GB RAM 256MB RAM Hard disc space (GB) 1GB HDD Not required Connection to Server Not required HTTP Web Browser Not required Modern Web Browsers with Flash Player 9 or above and Adobe Reader installed (Internet Explorer, Mozilla Firefox, Google Chrome, Opera, Safari etc.) Operating System Microsoft Windows XP, 2000, Vista, Windows 7, Linux, Unix Any OS with Web Browser (as specified above) installed. Microsoft Component - Word, Excel (for additional reporting options)