Classification Plan Ce gep Heritage College

Transcription

1 Classification Plan Ce gep Heritage College B a Document commandé au Centre Régional des Archives de l Outaouais Réalisé par Annick Chauve Gatineau, Novembre 2013

2 TABLE OF CONTENTS TABLE OF CONTENTS... 1 THANKS... 2 INTRODUCTION... 3 Records Management... 3 Plan Structure... 3 Explanations and use of the plan... 4 Departments responsible and series... 5 Documentary Series MANAGEMENT OF GENERAL ADMINISTRATION AND LEGAL AFFAIRS MANAGEMENT OF HUMAN RESOURCES MANAGEMENT OF FINANCIAL RESOURCES BUDGETS FUNDING ACCOUNTING BANKING FINANCIAL AUDIT TAXATION AND INSURANCE FINANCIAL MANAGEMENT OF EXTRA CURRICULUM ACTIVITIES RELATIONSHIPS RELATED TO FINANCIAL MANAGEMENT MANAGEMENT OF BUILDINGS RESOURCES AND EQUIPMENT Environment MANAGEMENT OF COMMUNICATIONS AND PUBLIC RELATIONS MANAGEMENT OF INFORMATION TECHNOLOGY, AND DOCUMENTATION MANAGEMENT of STUDENT SERVICES: ENROLLMENT, ACTIVITIES AND COMMUNITY SERVICES MANAGEMENT OF ACADEMIC STUDIES INTERNATIONAL PROJECTS, CORPORATE TRAINING PROJECTS AND DEVELOPMENT PROJECTS included COMMUNITY SERVICES INDEX

3 THANKS I wish to thank all those who have contributed to this document, especially the department heads who graciously took the time from their busy schedules and all the support staff who helped the neophyte that I was in Education matters to help me know the functioning of the institution and its entire external relationships. Their patience and availability were greatly appreciated and I hope that the document reflects their knowledge and implications. If this is not the case, the responsibility lies completely with me. I wish to express my gratitude to Lise Desjardins without who this project would not have existed but especially I thank her for the close and unconditional support in an area that was new to her. Finally I thank all the staff for the trust they gave me and all the resources that were made available for me to work with optimal effectiveness. 2

4 INTRODUCTION Records Management As recalled by the ISO standard on records management (2001b, p. 17), the classification plan dovetails with the activities of an organization. This standard is defined as a categorization and grouping of an organization's activities and documents that result. Australian-inspired, ISO rightly points out that, first of all, it is primarily the activities are classified, not documents. Two (2) Basic principles should be applied in classifying documents: a) the topic is the steering principle for classification of a document (not the source); b) the classification is done according to reasoning from the general to the particular, however, we use the divisions only when the quantity of documents or their use justifies it; We have to keep in mind that the standard classification plan is an instrument reflecting the activities taking place at the College - it is scalable. It allows the addition of new categories to reflect the documents produced or received through new activities. It also adapts to the specific needs of a unit with a lot of documents on particular subjects for sub-categorization. Plan Structure The classification scheme is based on a numerical structure and four decimal digits. Each function of an institution is represented by a block of 1000 under which the records are grouped into series. Although this structure limits the development of the decimal series, it remains that, the other levels being represented by hundreds and tens, the classification can be developed on several levels. Thus the classification scheme has nine series that are divided into subseries and more divisions. The series are implicitly divided into two categories: the series of management, that is to say those which include records resulting from activities common to most organizations, and the series of function, that is to say those which correspond to the mission of the institution and, therefore, distinguish it from other establishments of the same nature. 3

5 Explanations and use of the plan The plan being created as an electronic document in a word format, the search is easy. When you put your cursor on the editing tab and click on the binoculars, a window opens to search the document. So you can search for your subject by number or keyword. Underneath the search line, 3 icons help you to refine your search either by headings (our numbers for series) or pages, giving thumbnails of pages or by keywords. In order to grip a subject more rapidly at the beginning, you ll find the following table which shows the departments and the main codes each will use. Employees also have to know that documents which correspond to an activity for the whole college often will be assigned a number under General Administration (e.g.: politics, committees, legal affairs and the main agreements, contracts or conventions). Likewise a document can be classified under 8000 (Management of Academic Studies) even though it is the Student Services department which creates it and keeps the original version and vice versa. All the forms produced by the institution are classified in 6600 when they are blank, once they are filled they go to the subject Reference documents are classified under 6830 up to 6870 for every department except for Administration (1360). The conservation rule goes under administrative series 4

6 Departments responsible and series Directions Cote du plan de classification General administration Communications and marketing Human Resources Financial services Building and Computer services Continuing Education Academic Services Student Services Documentary Series 1000 Management of General administration 2000 Management of Human Resources 3000 Management of Financial Resources 4000 Management of Buildings and Equipment 5000 Management of Communications and Public Relations 6000 Management of Information Resources and Documents 7000 Management of Students Services 8000 Management of Academic Services 9000 Management of International, Corporate Training and Development projects included Community Services 5

7 1000 MANAGEMENT OF GENERAL ADMINISTRATION AND LEGAL AFFAIRS 1100 Constitution 1110 Constitution of the institution 1111 Lettres patentes 1120 Designation of the institution 1121 Logo 1122 Corporate Identity Standards Manuals Applications 1123 College Flag 1124 College Colours 1130 General History of Cégep Heritage College 1131 Campus/College evolution/statistics 1132 History and Photographs/Memorabilia Newspaper clippings (chronological) Photographs General Photographs Director General Photographs Chair of the Board Photographs Campus & aerial shots 1133 History - Programs/Disciplines Origin & Evolution of 1134 History - Services Evolution of 1135 History - Construction Projects 1136 History - Renovations/Expansion of the building 1137 History Library committee 1138 Memoirs Claude Chénier Memoirs 6

8 1140 Ethics and deontology 1141 Charter of rights and responsibilities 1142 Other Chartes 1200 Administrative Organization 1210 Mission mandates and values 1211 Mission Statement 1220 Authority and delegation of powers 1230 By-laws, politics, procedures and guidelines 1232 Bylaws 1233 Policies Bylaw # 1: General administration of the college Bylaw # 2: the collection of student fees Bylaw # 3: the attestation of college studies (A.E.C.) Bylaw # 4: the Academic Senate Bylaw # 5: support for Student Success Bylaw # 6: Board Administrators, Ethics & Professional Conduct Bylaw # 7: Administrative Fees {formerly Policy #16} Bylaw # 8: Delegation of Power re: Contracting Policy # 1: Financial Management Policy # 2: Signing Authority Policy # 3: Personnel Management Policy # 4: D.G./Academic Dean selection process Policy # 5: Evaluation of Student Achievement Policy # 6: Respectful Workplace Free of Discrimination & Harassment Policy # 7: Parking 7

9 Policy # 8: Conditions of Admission (DEC) Policy # 9: External Auditors Policy # 10: Human Resources Management Policy # 11: Professional Development Policy # 12: Appraisal of Non-Teaching Staff Policy # 13: Staffing Policy # 14: Welcoming /Integration / Recognition of Staff Policy # 15: Appraisal of Non-Tenured Teaching Staff {became By-law #7} Policy # 17: Program Evaluation Policy # 18: Program Exit Assessment Policy # 19: Conditions of Eligibility & Student Conduct for a Work Term Policy # 20: Police Record Check Policy # 21: Protection against Tobacco Smoke Policy # 22: Archives Management Policy # 23: Use of Electronic Networks Policy # 24: Standards of Student Conduct Policy # 25: Supplementary Working Conditions for Management Personnel Policy # 26: Assessment of Management Personnel Policy # 27: Supplementary Working Conditions for Non- Unionized Support (NUS) Personnel Policy # 28: Employment Equity Policy # 29: Facilities Use & Rental Policy # 30: Purchasing Policy # 31: Management of the Balance of Funds 8

10 Policy # 32: Auditing (under development) Policy # 33: Academic Integrity Policy # 34: French, Second Language Policy # 35: Code of Ethics for Staff (under development) Policy # 36: Promotion of the English Language Policy # 37: International Cooperation and Development Policy # 38: Environmental Management Policy # 39: Newsletter editorial policy (under development) Policy # 40: The recognition of acquired competencies 1234 Statements Concerning Information Literacy Policy Statement about workplace Health and Safety 1235 Procedures Procedure # 1: Use of the Parking Lots Procedure # 2: Specialized Ergonometric Furniture Procedure # 3: Private Records (Archives) Procedure # 4: Public Records (Archives) Procedure # 5: First Aid Procedure #6: Breaches of the Rules of Student Conduct Procedure # 7: Hazardous Materials Identification, Storage and Handling Procedure # 8: Safety Locking Out and Tagging Procedure # 9: Safe Disposal/Recycling of Hazardous Waste Procedure # 10: Safety Disposal of Sharp Items and Needles Procedure # 11: Safety Eyewash Stations Procedure # 12: Evacuation Procedure # 13: Facilities Use & Rental 9

11 Procedure # 15: Public and Shared Folders Procedure # 16: Complaint Process and see in all public folders Respectful Workplace, Free of Discrimination & Harassment + Process Chart Procedure # 17: Lock down procedure Procedure # 18: College Closure/ Emergency Situations Procedure # 19: Selection of a Financial Institution Procedure # 20: Development of the Operational Budget Procedure # 21: Selection of an External Auditor Procedure # 22: Revision of the Operational Budget Procedure # 23: Development of the Capital Budget Procedure # 24: Development of the College Priorities (Budgetary) Procedure # 25: Release of Confidential Information Procedure # 26: Faculty Furniture Replacement Procedure #27: Purchasing Procedure # 5: the environment 1236 Guidelines Guideline #1: Staff Recognition Guideline #2: Development of College-wide Admin. Documents Guideline #3: Offering a Summer Session Guideline #4: Records of College Standing Committees Guideline #5: Visitors to the College Guideline #6: Biosafety Guideline #7: Work-Alone Situations in the Biology Laboratory and Preparation Room Guideline #8: Institutional Facebook page 10

12 1237 Reference documents for policies Ref. doc. # B2.1., related to bylaw # Attachment to reference document # B2.1 =List of Courses and Programs with Fees Ref. Doc. #B4.1 Academic Senate Committees Ref. Doc. #B6.1 Articles 12 and Ref. Doc. #B6.2 Article Ref. Doc. #B6.3 Blank Declaration Form Ref. Doc. #B7.1 Administrative Fee Schedule Ref. Doc. #P18.1 Procedures for Submitting Program Exit Assessment to Academic senate Ref. Doc. #P23.1 Student User Agreement Reference document # p23.1, pursuant to article of Policy #23) Ref. Doc. #P23.2 Employee User Agreement Ref. Doc. #P27.1 NUS Personnel Classifications Ref. Doc. #P29.1 Facilities Use Categories Ref. Doc. #P29.2 Facilities Use/Rental Fees Schedule Ref. Doc. #P29.3 A-V Equipment Rental Rates Ref. Doc. #P30.1 PMAC Code of Ethics Ref. Doc. #P36.1 Bibliography of Recognized Style Manuals 11

13 1240 General administration activities and Governance 1241 Cegep Heritage College Committees lists Drafts / Working documents Final by year 1242 Acronyms List 1243 Organization Chart 1244 Administrative Departments 1300 Administration Planning and Reports 1310 Organizational planning 1320 College Administrative Work Plans / Priorities 1330 Strategic Plan for Cégep Heritage College (by chronological order) 1331 Strategic Plan working documents 1332 Strategic Action Plan (by chronological order) 1333 College Priorities 1334 Institutional plan for student success organized by initiatives 1340 Institutional self-evaluation of the application of the IPESA 1341 working documents 1342 Final report 12

14 1350 Projects in development 1351 Daycare Project 1352 Green Wall or Coopérative de solidarité de la Forêt de l Aigle 1354 Mont-Ste Marie 1355 Devis Scolaire 1356 PERO (Pole of Excellence in Recreotourism Outaouais) 1360 Corporate Annual Reports (by chronological order) 1361 Reports to MESRST 1362 Reports to Industry Canada 1363 Reports to Revenue Canada 1370 Statistics and Analyses- General 1380 Reference Documents 1390 Emergency Plan See also 4622 Evacuation Plan 1400 Standing and Internal Committees 1410 Board of Governors Convocations Meetings (in chronological order agenda, minutes, ref. docs.) Resolutions Correspondence (chronological) Board Composition & Membership Board Member Information Board Mailing Lists Board Member Resumés 13

15 Board Member Training Board Member Mandates and Terms Board Elections Process External Members, Socio-Economic External Members, Universities External Members, School Boards External Members, Emploi Québec (Regional Council) External Members, Regional Enterprises External Members, Parents External Members, Graduates External Members, Pre-U Graduates External Members, Career Graduates External Members, Students Internal Members, Faculty Internal Members, Non-Teaching Professionals 14

16 Internal Members, Support Staff Internal Members, Administrators (non-voting) Board of governors New Members-Orientation/Integration Board of governors- Meeting Schedules Board Work Plans Director General Selection Process Academic Dean Selection Process Director General Mandate Renewal Academic Dean Mandate Renewal D.G./Academic Dean Renewal Calendar Parents Information Night Board of governors Information manual (1990) Completed bylaw #6 Declaration Forms for Board Administrators Board Members Resignation Board Members Conflict of interest Reports from services 1411 Executive Committee Convocations Meetings, in chronological order: agenda, minutes, ref. docs Resolutions Correspondence Elections Procedures Elections - Process Executive committee members Executive Committee Meetings schedule 15

17 1412 By-law/Policy Review Committee Convocations Meetings, in chronological order: agenda, minutes, ref. docs Resolutions Correspondence Appointments Procedures By-law/Policy committee members Bylaw/Policy Review Calendar Studies Reports 1413 Audit Committee Appointments/Procedures Committee members Audit Evaluation Reports 1414 DG and AD Evaluation Committee Appointments Procedures Committee members Meetings schedule Annual Evaluation 1415 Ad Hoc Committees for the BG BOG Ethics Committee BOG Strategic Plan advisory Committee 1420 Internal Committees in General Administration and Legal Affairs 1421 Staff Recognition Committee 1422 Senior Management Committee Agenda 16

18 Action notes Correspondence Committee members Reports 1425 Ad-Hoc Committees College Anniversary Celebrations 1430 Internal Committee in Management of Student Services 1431 Heritage College Alumni Association 1432 Aboriginal Education Council Committee 1435 Ad Hoc Committees 1440 Internal Committees in Management of Academic Services 1441 Academic Senate / Commission des études Convocations Meetings: Agenda, Minutes, Ref. doc. and chronological order Resolutions Correspondence Schedule Work Plan Studies Reports from services 1442 Academic forum 1443 Program Advisory Committee (PAC) avec Programmes Documents kept in Departments 17

19 1444 International Committee 1445 Ad-Hoc Committees Teachers Resources Ad-Hoc Committee (TRAC) Teachers Evaluation Committee (TEC) Program Evaluation Committee 1446 Coordinators meetings (Annual reports from services) 1447 Quality of Education Advisory Committee 1448 Program Committee 1450 Internal Committees in Communications and Marketing 1451 OPERATIONAL Marketing Committee 1452 Marketing Management Committee 1453 ACESO Communication Committee 1455 Ad-Hoc Committees 1460 Internal Committees in Financial Resources 1461 Capital Budget Committee 1462 Operational budget Committee 1465 Ad-Hoc Committees 1470 Internal Committees in Management of Human Resources 1471 Employment Equity Committee 1472 Health and Safety Committee Health and safety committee Correspondence Health and safety committee Working Documents Health and safety committee Objectives and steps for action 18

20 1473 Respectful Workplace Committee 1474 Friendship Committee 1475 Ad-hoc Committees Ethics in the workplace Committee 1476 Comité sur la Loi 90 sur les compétences et favorisant le développement de la formation de la main-d'œuvre 1477 CERT (Crisis Events Response Team) (Enlevé de Finances)or BS? Convocations Meetings: Agenda, Minutes, Ref. doc Resolutions Correspondence 1480 Internal Committees in Management of Building and Computer services 1481 Cafeteria Committee 1482 Computer User Group (CUG) 1483 Space Planning Committee Jeunesse) 1484 CACE= Comité d action et de concertation en environnement (Enviro Enjeu Cégep vert 1485 Ad-hoc Committees 19

21 1500 Relationships with Ministries, Governmental Organizations, Education Institutions, Associations et other Regional organizations linked to Education 1510 Relations with Federal Government Institutions 1511 CIDA Canadian International Development Agency 1520 Relations with Canadian Organizations 1521 Association of Canadian Community College (ACCC) / Association des collèges communautaires du Canada Audit Committee (original report kept in Finances) 1522 CBIE Canadian Bureau for International Education MEMBERSHIP 1530 Relations with Provincial Government Institutions 1531 Ministère de l Enseignement supérieur, recherche, science et Technologie MESRST (anciennement de l Éducation des Loisirs et du Sport) Conseil supérieur de l éducation Renouveau pédagogique 1532 Conseil d administration du Service Régional d Admission du Montréal Métropolitain (SRAM) 1533 Entente Canada-Québec (ECQ) N.B.: For projects see the responsible department, For Agreements see Emploi-Québec Appui d Emploi-Québec au Centre d excellence Heritage pour l éducation aux adultes Portrait de la main-d œuvre et de l emploi Adéquation enseignement et les besoins du marché du travail Rapport sur le vieillissement de la main d œuvre et l avenir de la retraite 1535 Finance Ministry /Ministère des finances Table d action en entreprenariat de l Outaouais 20

22 1536 Ministry of Labour from Quebec / Ministère du travail du Québec 1540 Links with Other Provincial Organizations 1541 Fédération des Cégeps Correspondence Fédé Executive Committee Board of Governors Assemblée générale Forum des présidents Forum des Directeurs généraux des cégeps Comité Conditions de travail du personnel d encadrement des collèges (CEC) Commission des affaires pédagogiques (CAP) Centre Collégial de développement de matériel didactique (CCDMD) Commission des affaires pédagogiques sur les nouvelles technologies intégrées en classe (enseignement) (CAP sur les TICS) Comité conseil de la formation générale Commission administrative des affaires étudiantes (CAAE) Commission administrative de la formation continue (CAFC) Commission administrative des relations de travail et des ressources humaines (CARTRH) Comité de l attraction et de la rétention du personnel de la Commission administrative des relations de travail et des ressources humaines (CARTRH) 21

23 Commission administrative des affaires matérielles et financières (CAMAF) Contentieux (Greffe des tribunaux d arbitrage, décisions arbitrales) Association des Informaticiens des Collèges du Québec (AICQ) Association des Gestionnaires de Parcs Immobiliers (AGPI) Association québécoise pour la maitrise de l énergie (AQME) Association des directeurs généraux des cégeps 1542 English Colleges Steering Committee English Colleges Steering Committee Correspondence English Colleges Steering Committee Convocations English Colleges Steering Committee - Minutes English College Steering - Budgets Members list 1543 Provincial Interlevel Table for English Sector FP / FT TIPSA 1544 Comité National d Alternances Travail-Études 1545 Comité provincial de Négociation de Collèges (CPNC-Advisory Committee on Nursing) 1546 Centre Collégial des Services Regroupés (CCSR)(Corporation) 1550 Links with Regional and Local government Institutions 1551 Conseil Régional de la culture de l Outaouais (CRCO) Programme d accès pour les personnes d expression anglaise en Outaouais (stats) 1552 Enseignement supérieur de l Outaouais et réseau de la santé Comité de travail sur les Ressources professorales 22

24 1553 Agence de la Santé et des services sociaux de l Outaouais Désignation des membres de la Commission Infirmière régionale de l Outaouais 1554 Bureau Régional du MELS 1555 Emploi Québec - Plan d action régional (Comité PAR) 1556 Emploi Québec - Adéquation formation-emploi (Volet régional) Tableaux de bord Modèles 1557 Emploi Québec - Projet de développement de la main d œuvre dans le Pontiac 1558 Emploi Québec - Commission des partenaires du marché du travail (CPMT) 1560 Relations with Other Regional and Local Organizations 1561 Table Education Outaouais (TÉO) (2 composantes: administrative et politique ) TEO-Executive Committee TEO-Comité d amélioration de la persévérance scolaire (CAPS), TEO-Directors FP/FT (Outaouais) committee, TEO-FP /FT Comité opérationnel TEO-Alliance pour la cause de l enseignement supérieur en Outaouais (ACESO), TEO-Comité de la valorisation de la profession enseignante 1562 Bureau de recherche-innovations Outaouais (BRIO)=Centre for Innovative & Entrepreneurial Leadership 1563 Commission Régionale Éducation, recherche et science, 1564 CREO - Adéquation-Marché Travail/Éducation (working group) 1565 Service intégration Travail Outaouais (SITO) 23

25 1570 Relations with School Boards 1571 Western Quebec School board 1572 Commission scolaire des draveurs 1573 Commission scolaire des Portages de l Outaouais 1574 Commission scolaire des Hauts-bois de l Outaouais 1575 Commission scolaire au Cœur-des-Vallées 1576 Cree School board 1580 Relations with Higher Educational Institutions 1581 Cégep de l Outaouais 1582 Collège Nouvelles Frontières 1583 English Colleges Dawson College John Abbott College Vanier College Champlain Regional College Marianapolis College Advisory committee 24

26 1585 Other Cégeps Saint-Jérôme 1586 Université du Québec en Outaouais 1587 McGill University 1588 Concordia University 1589 Other Universities Université de Montréal Bishop s University Université Laval Université de Sherbrooke 1590 Relations and Activities with Charitable Organizations and other Associations 1591 Centraide Correspondence Meetings Working Documents Budget Vente de livres / Cégep Heritage College Foundation Foundation - Correspondence Promotion documents for Fondations 1593 Endowment Fund Foundation Convocations Agenda Minutes Resolution Correspondances 25

27 1594 Heritage Development Fund Foundation 1595 Heritage College Student Association Constitution Annual reports Correspondence 1596 A.H.C.A. (Association of Heritage College Administrators) 1597 Heritage College Alumni Association 1598 Heritage Faculty Association (HFA) 1600 Institutional Evaluations 1610 Institutional Evaluation CEEC 1611 Commission d évaluation de l enseignement collégial (Correspondence, Reports) 1620 Evaluation of Strategic Plan 1621 Mid-term 1622 Final 1630 External auditors 1631 External Auditors Selection Criteria 1632 External Auditors Evaluation Criteria 1640 Internal Evaluation 1700 Legislation and Regulation 1710 Federal Laws 1720 Provincial laws 1721 Loi des Collèges / Colleges Act Regulations 1722 General and Vocational Colleges Act 1723 College Education Regulations 26

28 1724 Décrets (affecting the function of the College) 1725 Ministerial and Gouvernmental authorizations 1726 Tobacco/Smoking Laws & Regulations 1727 Politique d intégration des arts { l architecture (Ministère de la Culture et des Communications) - Proposition for 2004 project Policies and Procedures for Finances 1730 Municipal by-laws Règles de financement pour temps partiel, hors programme et contingentement/ Funding rules for part-time, off program and quota Régime d'indemnisation des collèges/ Colleges Compensation Plan 1740 Legal Publications and related Correspondence 1741 Legal Opinions 1742 La Note Juridique (Fédé) 1743 Nouvelles fiscales Opinion TPS/TVQ Robert Gagné 1744 Numéro d entreprise du Canada (Agence du revenu Canada) 1745 Numéro d entreprise du Québec (Registre des entreprises Québec) 1800 Legal Affairs / Affaires juridiques 1810 Jurisprudence and Legal Opinions / Jurisprudence et Avis juridiques 1811 Jurisprudence 1812 Legal Notices 1813 Commissioners for Oaths / Commissaires { l assermentation 1820 Lawsuits 1821 Lawsuits formal notice 1822 Claims-Process 27

29 1823 Litigation H. Pomerleau Litigation H. Pomerleau 1 st judgement Litigation- H. Pomerleau Mémoire de l'appelante Litigation -H. Pomerleau -Jugement de l'appel Litigation -H. Pomerleau -Lettre Roch Cholette 1830 Minor Legal Claims 1831 Complaints/Actions against the College 1832 Out-of-court rulings 1840 Major legal Claims 1850 Intellectual Property and Legal Deposits 1851 ISBN List College ISBN List 1852 Copyright 1853 National Library of Canada 1854 Bibliothèque et Archives nationales du Québec 1855 Legal Deposits 1860 Information Access 1861 Requests for access to public documents (classified by subjects except for students see 7860) 1862 Requests relating to the protection of personal information 1900 Agreements, Conventions and Contracts Contrats majeurs :Documents légaux confirmant une entente majeure entre l'établissement et une personne physique ou morale, relativement à l'achat d'un immeuble ou d'un terrain, la construction d'un édifice et autres dossiers de même importance : contrat, entente ou convention, titre de propriété, acte de vente et d'achat, servitude, certificat de localisation, bail, soumission, études et devis préliminaires, plans, cahier des charges, correspondance, documents relatifs aux indemnités pour expropriations et tout document afférent à un contrat majeur Agreements, Conventions and Contracts in Administration and Legal Affairs 28

30 Projet de protocole d entente Regroupement des collèges entre Collège de l Outaouais et Heritage College (1998) Communications de certains renseignements entre le College et le Ministère de l Éducation (Loi sur l accès à l information) = Protocole de confidentialité entre le MELS et Heritage College Ville de Gatineau Centre d hébergement d urgence see MC/DM Protocole d entente entre Heritage College et Cégep de l Outaouais en cas d évacuation Entente avec le SRAM Échange de renseignements personnels dans le processus d admission à l enseignement collégial au Québec Protocole d entente Consortium-Collèges entre Collège de l Outaouais et Heritage College Bail CCN BNP Strategies re Planning and feasibility study for a major fundraising campaign 1920 Agreements, Conventions and Contracts in Human Resources PERO(Pole of Excellence in Recreotourism Outaouais) - Entente de prêt de service 1930 Agreements, Conventions and Contracts in Financial Resources Protocole d entente gestion financière entre Collège François-Xavier-Garneau et Heritage College Caisse Populaire Auditors 1940 Agreements, Conventions and Contracts in Buildings, Furniture and Computers Resources Agreement between Heritage College and Follett of Canada, Inc. bookstore Rental Agreement (Bail Campbell s Bay) between Richard Latreille and Heritage College Agreement with CISCO Systems Networking 29

31 Protocole d entente Utilisation des services informatiques du Collège de l Outaouais entre Collège de l Outaouais et Heritage College Adhésion de principe aux ententes du CCSR ou Assurances responsabilité civile et autres 1950 Agreements, Conventions and Contracts in Communications and Public Relations 1960 Agreements, Conventions and Contracts in Management of Student Services 1970 Agreements, Conventions and Contracts in Management of Academic Services Agreement with Cree School board Protocole d entente à l épreuve uniforme d anglais MEQ & Heritage Nursing Hospital Contracts Affiliation Agreement between Bruyère Continuing Care and Heritage College MOODLE Contract Affiliation agreement between Global links and Heritage College (internships and summer programs in South-Asia) Basic Agreement on Educational Cooperation between Lanzhou Foreign Language Vocation College and Cégep Heritage College MELS-Canada Québec Entente Subvention immobilisation Techniques de gestion hôtelière Protocole de mise en œuvre du projet de travail hors campus des étudiants internationaux Collegial Center for Educational Materials Development (CCDMD) 1980 Agreements, Conventions and Contracts in Management of Information Technology general documents, and archives 1990 Agreements, Conventions and Contracts in Continuing Education 30

32 Entente de partenariat entre le Cégep de la Gaspésie et des Îles et Heritage College Forestry Technology Agreement with Web Spanner (on line webcourses) Entente entre les cégeps sur l élaboration et la gestion des AEC Agreement between San José de Cúcuta, Colombia and Heritage College 2000 MANAGEMENT OF HUMAN RESOURCES 2100 Staffing 31

33 2110 Management of positions (MEQ classification) 2111 Staff lists [by category including students] Management of positions Correspondences Management of positions Working Documents Management of positions Procedures Management of positions Guidelines 2112 Staff lists [by committees] 2113 ID cards 2120 Job descriptions 2121 Description of tasks for professional 2122 Description of tasks for support staff 2123 Description of tasks for teachers 2124 Description of tasks for students 2125 Description of tasks for managers 2126 Description of tasks for 2130 Recruitment and Hiring staff 2131 Recruitment (by category including students) Hiring Tests and Pre-employment examinations Hiring mock interviews 2132 Hiring staff (by category including students) Hiring Staff correspondence Hiring Staff working Documents Hiring procedures Hiring Interviews Model in Basket [by position] Candidates resumes 32

34 2133 Equal access to employment 2200 Personnel files 2210 Senior manager 2220 Teaching Staff 2230 Support Staff 2240 Professional staff 2250 Part-time Staff 2260 Student staff and trainees 2300 Placement bureau 2310 Calendar of operations (by category) 2311 Guide and procedures (by category) 2312 Correspondence 2313 Notice of subsequent vacancy / Avis de poste vacant (by category) 2320 List of Positions (by category) 2321 Heritage College Positions List of Permanent positions (by category) List of non-permanent positions (by category) 2322 College Network Positions List of Permanent positions (by category) List of non-permanent positions (by category) 2330 Balance sheet of Service / Bilan d utilisation (by category) 2340 Mutations Promotions Affectations (by category) 33

35 2350 Abolition of Positions (by category including students) 2360 Retraining (by category) 2370 Layoffs (by category) 2371 Teachers Availability / Mise en disponibilité par discipline 2372 Registration of MED 2373 List MED 2380 Voluntary transfers (by category) 2381 Requests for voluntary transfer 2382 Voluntary transfers list 2383 List of Exchange requests inter-college / Liste Demandes d échanges inter-collège 2384 Lending and borrowing services / Prêts et emprunts de services 2400 Working Conditions 2410 Management of working time [Classer aussi ici les documents afférents à la tâche enseignante] 2411 Absences and leaves General Correspondence (by category) 2412 Absences and leaves filled Forms [by category] 2413 Legal Procedures and guidelines 2414 Other reasons of absence 2420 Local Ententes (by category) 2421 General Correspondence 2430 Working conditions for non unionized staff 2440 Teachers workloads Workload working documents Workload final 34

36 2500 Payroll management and employees benefits 2510 Remuneration 2511 SPOC Reports and employees benefits 2520 Absences and leaves related to the payroll and not covered by collective agreement 2530 Payroll Registrar 2531 Source Deductions (by category of employees) 2532 Government rebates (by category of employees) Retroaction 2533 Records of employment 2534 Special Cases 2540 Collective Insurance 2541 Life-Insurance Program Correspondence & Working documents Eligibility Criteria for life insurance program List of eligible employee 2542 Salary Insurance Benefits 2543 Accident insurance, health and drugs 2550 Pension plan 2551 Administration Correspondence & Working Documents 2552 Pension plan CARRA 2553 Records of participants 2560 Seniority 2561 Teachers Seniority Correspondence Seniority Working Documents 35

37 Seniority lists 2562 Professional Staff (Professionnel Non Enseignant) Seniority Correspondence Seniority Working Documents Seniority lists 2563 Support Staff Seniority Correspondence Seniority Working Documents Seniority lists 2564 Non-Unionized Employees 2570 Managers Productivity Bonus 2580 Income Tax : T4 and Relevé Employee Performance Appraisal 2610 Planification for Evaluation 2611 Planification for Support Staff 2612 Planification for Professional Staff 2613 Planification for Teachers 2614 Planification for Managers 2620 Evaluation Tools for employees 2621 Guides devaluation Guide for Support Staff Employee Guide for evaluator (Professional staff) Guide for employee (Professional staff) Guide for evaluator (Directors and managers) Guide for employee (Directors and managers) 36

38 2622 Internal Procédures 2623 Filled Forms 2630 Managers Evaluations 2640 Professional Staff Evaluations 2650 Support Staff Evaluations 2660 Faculty Evaluations 2661 Evaluation of teaching staff 2662 Evaluation of New teachers 2663 Evaluation of Seasoned teachers 2664 Teaching Evaluations 2700 Training and Development 2710 Law Correspondence 2712 Guidelines 2713 Activities organized 2720 Needs and Planning for Training and development 2730 Training and Development Senior manager staff (by academic year) 2731 Administration (Correspondence & Working Documents) 2732 Activities 2740 Training and Development Teaching Staff (by academic year) 2741 Administration (Correspondence & Working Documents) 2742 Activities 2750 Training and Development Professional staff (by academic year) 2751 Administration (Correspondence & Working Documents) 2752 Activities 37

39 2760 Training and Development Support Staff (by academic year) 2761 Administration (Correspondence &Working Documents) 2762 Activities 2770 Training and Development All Personnel 2771 Administration (Correspondence &Working Documents) 2772 Activities offered 2800 Health and Safety in the workplace 2810 Health and safety 2811 Prevention Plan Action Plan sheets 2812 Mutuelle de prévention 2820 Incidents and Accidents reports 2830 Evaluation of workplace 2831 CSST Publications 2832 CSST Trainings 2833 CSST Inspections 2834 Évaluations mutuelle 2835 Youth Prevention Action Plan / Plan d action prévention jeunesse 2840 Social activities for employees 2841 Social activities for employees Correspondence 2842 Social activities (by event) Balck fly picnic, National week for support staff, for Teachers, etc Staff recognition 2850 Quality of life at work [Measures] 2860 Employee Assistance program 38

40 2900 Labour Relations 2910 Unions and associations 2911 Labour Relation Board Comité CRT / Labour Relation Board Teaching Staff Comité CRT/ Labour Relation Board PNE Comité CRT/ Labour Relation Board - Support 2912 Accréditations Accréditation FEESP/CSN Accréditation FPPC/CSQ Accréditation FNEEQ/CSN 2913 Local Ententes Agreements with Faculty Association Agreements with PNE Association Agreements with Support Staff Association Agreements with the Manager s association 2914 Négociations CPNC (Comité patronal de négociations des collèges) Negociations with Faculty Association Negociations with PNE Association Negociations with Support Staff Association 2915 Grievances Grievances with Faculty Association Grievances with Support Staff Association Grievances with PNE Association 39

41 2916 Meetings Meetings with Faculty Association Meetings with PNE Association Meetings with Support Staff Association Joint Meetings 2917 Union release Faculty Association PNE Association Support Staff Association 2920 Collective agreements and related ententes 2921 Agreements letters [classified by professional order] FAC FEESP/CSN FNEEQ/CSN FPPC/CSQ 2922 Faculty exchange agreement 2930 Labour disputes 2831 Grievances (employees) 2832 Strikes (by category of employees including students) 2940 Information office 2941 Assignments Photocopying (by employees) Typing (by employees) 2942 Creation and/or retention of Internal Procedures/guidelines for the daily life of College Lost and Found Visitor s guidelines 40

42 First Aid Emergency procedures Long Distance Calls Photocopier Machines 41

43 3000 MANAGEMENT OF FINANCIAL RESOURCES 3100 BUDGETS 3110 Budgets 3120 Budgetary Control / Contrôle budgétaire 3130 Reports (i.e : Management of surpluses and deficits) 3140 Academic Services Budget and RAC Budgets 3150 Continuing Education budget 3160 Student Services and sports and cultural activities Budget 3170 Building Services and Computer services Budgets 3180 Human Resources Budget 3190 Marketing and Public Relations Budget 3200 FUNDING 3210 Government Grants 3220 Cegep Heritage College Fundraising 3230 Financing from Ministry (MESRST) 3240 Other revenues 3250 Foundations 3300 ACCOUNTING 3310 Accounts Receivable 3320 Accounts Payable 3330 Records and accounting books / Registres et livres comptables 3340 Cash receipts and expenditure / Caisse recettes et déboursés 3350 Operating Fund / Fonds de fonctionnement 42

44 3360 Investment funds 3370 Coop- Financial Situation 3380 Payment for special events and activities (fees and contracts) 3390 Travel expenses for authorized personnel 3400 BANKING 3410 General Banking 3420 Accounts and banking operations / Comptes et opérations bancaires 3430 Loans, investments and guarantees / Emprunts, placements et garanties 3440 Investments / Investissements 3450 Credit Cards 3460 Chèques 3470 International transfers - Ad hoc projects / Transferts Internationaux Projets ponctuels 3500 FINANCIAL AUDIT 3510 External Audit / Vérification externe 3520 Financial statements and reports / États et rapports financiers Annulé les suivants car Dans 1600 et 1500 oui mais finances? 3630 Vérification Interne 3640 CEEC Evaluations (Commission d évaluation de l enseignement collégial) 3650 ACCC Audit Committee (Chronological) 3600 TAXATION AND INSURANCE 3610 Federal Taxes / Impôts et taxes fédéraux 3620 Provincial Taxes / Impôts et taxes provinciaux 43

45 3630 Customs / Douanes (Glover?) 3640 College Insurances 3700 FINANCIAL MANAGEMENT OF EXTRA CURRICULUM ACTIVITIES 3710 Heritage College Drama Club- Finances 3720 Associations and committees - Finances 3721 Association of Canadian Community College 3722 Association of College administrators 3723 Association of students 3724 Association des parents 3725 Association des Informaticiens des Collèges du Québec 3726 Comité Centraide Outaouais/United Way Committee (chronological) 3730 Cost for Convention, Conferences, Workshops / Coûts de convention, conférences, ateliers 3740 Transportation 3750 Sport Teams 3751 Coaches fees 3752 Score keepers fees 3760 Expenses Related to the building 3761 Parking relevés 3762 Encaissement Comptant FNT 3763 Parking-Gatineau city = Notice of contravention but what for Cégep? 3764 Expenses related to renovations 3765 Cafeteria (chronological) 3770 Expenses related to the management of administration 3771 Heritage College Archives 44

46 3800 RELATIONSHIPS RELATED TO FINANCIAL MANAGEMENT 3810 Laws 3820 Requests for access to information / Demandes d accès { l information 3830 Relations with other Colleges or School Boards /Relations avec autres collèges ou commissions scolaires 3840 Relations with firms / Relations avec entreprises 3841 STO Sale of bus tickets / Vente de billets d autobus 45

47 4000 MANAGEMENT OF BUILDINGS RESOURCES AND EQUIPMENT 4100 Suppliers, clients and government partners within buildings and furniture 4110 Supplier s files 4120 Suppliers catalogs 4111 General Correspondence 4130 Reddition de comptes 4200 Furniture, goods and Equipment 4210 Planning and needs assessment: Conjointement avec comité du budget 4220 Procurement- and disposals of Equipment 4221 Tenders (Appel d offres) 4222 Requisitions (Demande d achats) 4223 Submissions Submissions refused 4224 Purchase Orders / Bons de commande (before bill) 4225 Return Coupons / Bons de retour 4230 Inventory Management 4231 Furniture inventory 4232 Keys inventory 4240 Utilization and Loan internally 4241 Procedures 4242 Client s files (Contracts, Forms) 4250 Maintenance and repair: Requisitions, requests, contracts (for electronics see 6300) 4260 Various other services 46

48 4300 Buildings and land property 4310 Planning and coordination of building maintenance 4311 Hôtel/restaurant management wing 4320 Acquisition, leasing and sale of buildings and land 4321 : Campbell s Bay 4322: Shawville 4330 Inventory of buildings and grounds 4331 SILC (Système d information des locaux des Cégeps) Reports 4332 Assets management / Gestion des actifs 4340 Use of building and fields 4341 Building rentals Liquor Licences Reservation Rental contracts 4342 Report of rentals 4343 Statistics on rentals 4344 Clients files 4350 Maintenance and repair of buildings and fields 4351 Minor modifications and repairs: 4352 Snow Removal 4353 Lawn Mowing 4360 Major construction and renovations 4370 Parking 4400 Technology Building Systems /Mécanique des bâtiments 4410 Électricité, Gaz, Génératrice d urgence 47

49 4411 Electricity Electricity - Correspondence Electricity -Work requisitions 4412 Gaz Gaz - Correspondence Gaz -Work requisitions 4413 Génératrice d urgence Génératrice d urgence - Correspondence Génératrice d urgence -Work requisitions 4420 Heating, Ventilation and Air Conditioning (HVAC) 4421 HVAC-Correspondence 4422 HVAC-Requisitions 4430 Plumbing 4431 Plumbing Correspondence 4440 Operating distillation in laboratories 4450 Fume Hoods in laboratories 4460 Kitchen Equipment 4461 Cafetaria 4462 Hotel Management 4500 Environment 4510 Planning and needs analysis 4520 Energy conservation 4521 Johnson Control Firm 4530 Waste management and recycling -general 4531 Recycling and recovery Récupération et recyclage : Ville de Gatineau Entente 48

50 4532 Wastes : BFI Canada-Entente 4533 Ink Cartridges: Colimare 4534 Med-Tech (seringes, animal tissues, cutting objects) 4535 Batteries, fuorescents tubes, paints, solvents, adhesives, varnishes,etc. :Véolia 4540 Hazardous Materials Management 4541 Biochimie : SIMDUT- Correspondence Biochimie : SIMDUT- Procédures, mesures spéciales Biochimie : SIMDUT- Transport, Biochimie : SIMDUT-Entreposage, Biochimie : SIMDUT-Utilisation, Biochimie : SIMDUT-Élimination (Clean Harbors / Chemical Waste) 4550 Water management 4551 Ministère des affaires municipales des régions et de l occupation du territoire (MAMROT) 4552 Centre des technologies de l eau 4560 Paper management 4561 Shred-it 4570 Landscape 4580 Cégep Vert 4581 Annual Report 4582 Work Plan 4583 Environmental Assessment 4600 Security and Emergency measures 49

51 4610 Planning and needs analysis 4611 Correspondence 4612 Working Documents 4613 Procedures 4614 Guidelines Emergency and evacuation plans 4621 Emergency Manuels, sur une base semestrielle, 4622 Evacuation plan 4630 Inspections and management of Emergency Equipment 4631 Extinguishers, Smoke and heat detectors, 4632 Defibrillators, 4633 Intercom 4634 Alarm Systems Semi-annual Inspections Annual Inspections 4640 Access management and monitoring (with cameras): one company 4650 Records: rounds of the security personnel, visitor s register for the weekend: politics, procedures 4700 Transports and Vehicles 4710 Students and Personnel Transportation 4711 Requests 4712 Bus companies 4713 Car Rentals 4714 Taxis 50

52 4715 Train Transportation 4716 Plane Transportation 4720 Vehicles Files 4721 Registration 4722 Maintenance 4723 Vehicles Uses 4800 Food Services and bookstore 4810 Food services 4811 Cafétéria 4812 Catering Requests Forms 4813 Vending Machines 4820 Bookstore 4821 Licences 4822 Contracts Negociations 4900 Relations with Government Partners related to Equipment Resources 4910 MESRST 4911 Rendering of accounts / Reddition de comptes / Accountability 4920 Treasury Board 4921 Regulations / Règlements 4922 Contracts past $25,000 request for authorization 4923 Rendering of accounts/ Reddition de comptes / Accountability 4930 Municipality 4931 Bylaws 4932 Form for municipal taxes (declaration not finances) 4933 Municipal Evaluation 4934 Location Plan 51

53 5000 MANAGEMENT OF COMMUNICATIONS AND PUBLIC RELATIONS 5100 Planning and Organization 5110 Planning and needs analysis 5120 Plans and communication strategies 5121 Marketing Plan 5130 Translation 5200 Official Ceremonies and Special Events 5210 Congratulations, Thanks and Wishes, Holiday Greetings 5220 Regular Celebration Events 5221 Welcome back Assemblies (for Staff) 5222 Staff recognition 5223 Awards night 5224 In memoriam 5225 Remembrance Day 5230 Special events for College Heritage 5231 College Anniversaries Cégep Heritage College 25 th anniversary 5232 Launching / Inauguration: By title of the event and chronological At the 4 th level we ll have correspondence, press Conference, working documents 5240 Official Visits [by name of person] 5250 Ceremony Awards 5251 Awards Correspondence 5252 Awards ceremony Dates 5253 Awards ceremony Lists of beneficiaries 5254 Awards ceremony Activities 52

54 5260 Graduation 5261 Graduation Correspondences 5262 Graduation Dates 5263 Graduation List of students 5264 Graduation Invitations 5265 Graduation Activities 5266 Graduation photos 5270 College Awards 5251 Order of Canada (Application Kit) 5280 Guest Book / Livre d or 5290 Various Celebrations Celebrations (not included in the previous subjects) 5291 Adult Learners week (chronologically organized then with) Correspondence Working Documents 5300 Marketing 5310 Advertising and promotional activities 5311 Open House (in Fall to advertize to community: Sunday afternoon) 5312 Heritage Day: for High school students (feeding schools) 5313 Guidance counsellor Day 5314 Advertising for Regular education 5315 Advertising for Continuing Education Non credit courses Credit Courses 5316 QR Code 53

55 5320 Information Outreach Tours 5321 Tour of High schools 5322 Salon FP-FT at Arena Robert Guertin 5323 Tradeshow/Fairs 5330 View books 5331 Correspondence 5332 Working documents 5333 Graphic productions 5334 Graphic productions for Continuing Education 5340 College Collateral 5341 Banners 5342 Signs 5343 Posters 5350 Collateral for Regular Education 5351 Banners Correspondence Working documents Graphic productions 5352 Program Booklets (brochures promotion for courses) 5353 Factsheets 5354 Kit folders 5355 Videos 5360 Collateral for Continuing Education 5361 Banners 5362 Program Booklets (brochures advertising for courses) 54

56 5363 Factsheets 5364 Kit folders 5365 Videos 5366 Z-fold 5370 Promotion and marketing for RAC 5380 Promotional items Pens, College Pins, Note Pads, Lanyards, Other 5390 Promotion for Continuing Education 5391 Non credit courses 5392 Credit Courses 5400 Media Relations and Advertising 5410 Press Releases 5420 Newspapers 5421 Daily Papers 5422 Community papers 5430 Radio 5440 Television 5450 Other medias 5451 Web advertising and social media 5460 Other advertising 5461 Buses 5462 Publisac 5463 Post Canada 5470 Press Conferences 5480 Press Reviews 55

57 5500 Internal Communications 5510 Bulletin Board Information (Wall) 5520 Bulletin Board Information (Electronic) 5530 Electronic Newsletter 5531 Heartbeat Internal distribution 5600 Web site content Management 5610 Web site Design 5620 Development of Sub-websites 5621 Sub-websites - Templates 5622 Improvement- Correspondence 5630 Regular Education 5631 Arborescence 5632 Student Services 5633 Academic Services 5634 Human Resources/Job postings 5635 DEC Programs 5640 Continuing education 5641 Arborescence 5642 Registration system 5643 Content Management System 5644 Pontiac Campus 5645 AECs 5646 Non-credit courses 5647 Credit courses 5650 Corporate Identity, Applications - Website 56

58 5700 Public Relations and Partnership with non-educational organizations 5710 Gatineau City 5711 Correspondence 5712 Land use planning and development of the city of Gatineau/Schéma d aménagement et de développement de la ville de Gatineau 5713 Ordre de Gatineau 5720 Chamber of Commerce of Gatineau / Chambre de Commerce de Gatineau 5721 Entreprenariat Féminin (avant Regroupement des femmes d affaires et professionnelles (REFAP) 5730 Grouping of Business People / Regroupement des gens d affaires (RGA) - Capitale nationale 5740 Tourisme Outaouais 5750 Conseil Régional de la culture de l Outaouais 5760 Links with other Regional Institutions or Associations 5761 Service Integration travail Outaouais (SITO) 5762 Regional Association of West Québec 5763 Table Agroalimentaire 5764 Listings 5770 Links with other Provincial Government Institutions 5771 Régie des Alcools, des courses et des jeux 5772 Directeur Général des Élections du Québec 5773 Office des personnes handicapées 5774 Listings 5780 Links with National and Federal Institutions 5781 ITHQ (Institut de tourisme et d hôtellerie du Québec) Regional Committee on Tourism Convocations 57

59 Agenda Minutes Resolution Correspondances Organisation de la semaine du tourisme 5782 Listings 58

60 6000 MANAGEMENT OF INFORMATION TECHNOLOGY, AND DOCUMENTATION 6100 Computers services and data processing 6110 Planning and Assessment of Information Technology 6111 Five-Year Plan / Plan Quinquennal 6112 Needs in computers by department 6120 Procedures, Guidelines, systems documentation for IT The internal ones that are given without the board approval 6130 Management of Technological Equipment 6131 Computers 6132 Tablets 6133 Smart Phones 6140 Management of Network: Infrastructure (Intranet, Omnivox) 6241 Network Documentation, 6242 Network Files, 6243 Network printers, 6244 Network hardware setups : 6150 Network security 6160 Administrative management system (Data basis) Système de gestion administrative (bases de données extérieures et souvent partagées) 6161 Liaison SKYTEK/SRIC:CLARA, GEREMI, FNT 6162 Liaison Ministère : SOCRATE, SPOC, SOBEC 6163 Liaison EQ : MSI 6164 Liaison ARIANE (codes étudiants étrangers) 6170 Contracts, legal licences for IT 59

61 6180 Management and development of Softwares and Development of systems (exploitation) Support for users 6891 Requests 6892 Solutions given 6893 Training 6200 Telecommunications, mail and courier (Technological Support) 6210 Telephony 6211 Telephone system Voice mail system 6212 Telephone lines and cables 6213 Cellulars 6220 Internal TV System Télématique (telecommunications and informatics=telematics) et télédistribution ( Broadcasting) (for content see Student Services) 6230 Electronic instant messaging 6231 Updating electronic files / Mise à jour des Fichiers électroniques See CRÉPUQ avec Marc 6232 Global address lists (Listes de distribution) 6240 Mail and messaging 6300 Photocopy, Audio-Visual and Scanning 6310 Photocopiers 6311 Auditron Reports 6312 Users Manual 6313 Maintenance Contracts (by Company) - HP Laserjet contracts, 60

62 - HP Officejet contracts - Lexmark contracts 6314 Requests, Maintenance and log book 6315 Repairs 6316 Inventory 6320 Audiovisual and photographic equipment 6321 Correspondence (by Company name) 6322 Users Manual 6323 Maintenance Contracts 6324 Requests for Maintenance & Maintenance 6325 Repairs 6326 Inventory 6327 Audiovisual Productions 6328 Photographic Productions 6330 Printers 6331 Correspondance (by equipment) 6332 Users Manual 6333 Maintenance Contracts (by Company) 6334 Requests and Maintenance 6335 Repairs 6336 Inventory 6340 Scanners 6350 Sound System 6400 Web site Technical Management 6410 Official web address 61

63 6420 Web Hosting 6421 Web Hosting-Videotron 6422 Web Hosting-Other company 6423 Management of Passwords 6424 Electronic Metadata HTML Sources code 6430 Google analytics 6431 Statistics users 6432 Other Statistics 6440 Search Engine Optimization (SEO) / Référencement 6500 Records and Archives Management 6510 Planning and needs analysis for Archives 6511 Record Management CRAO- Archives Project Summer Archives Room CRAO- Inventory 6520 Document Management Tools 6521 Classification plan 6522 Conservation Calendar 6530 Records Management System 6531 Planning 6540 Management of essential documents 6550 Management of electronic documents 6560 Management of semi-active and active documents 6570 Archives 6571 Conservation Standards 62

64 6572 Diffusion and exhibitions 6573 Inventory 6600 Management of Forms and Templates 6610 Management of forms and templates for General administration Board Composition Chart Board Member Information Forms Board Member Resignation Forms 6620 Management of forms and templates for Human Resources Hiring staff 6630 Management of forms and templates for Financial services 6640 Management of forms for Building and furniture resources 6650 Management of Forms for Communications and Marketing 6660 Management of Forms for Information Technology 6670 Management of Forms for Student services Management tools Blank Forms, Formulaire d autorisation d échange d informations Fitness Center Membership registration form 6680 Management of Forms for Academic Studies 6690 Management of forms and templates for Continuing Education 6700 Library Management 6710 Planning and needs analysis for Library 6711 Planning: Programs, Opening hours, Surveys 6712 Annual Report to Governing Board 6713 Other Reports 63

65 6714 Statistics 6720 Acquisition and Collection Development 6721 Collection Development plan 6722 Online subscriptions (newspapers, data base) 6723 Orders 6724 Donations 6725 Weeding 6730 Processing and preserving of collections 6731 Guidelines for processing books 6732 Workflow 6733 Guidelines for handling periodicals 6740 Circulation of books and documentation 6741 Users: rights and responsibilities Students Faculty Staff Retired Staff and Faculty 6742 Procedures and guidelines 6743 On line tutorial 6744 Course reserves 6745 Renewals and Fines 6750 Seminar Rooms (use and reservations) 6760 Library Equipment (use and regulations) 6770 Broadcast and Entertainment 64

66 6800 Documentation of general and professional interest (not available at the library) 6810 Newspapers 6820 Magazines 6830 Reference files for Human Resources 6840 Reference files for Finance services 6850 Reference files for Building Services 6860 Reference files for Student Services 6870 Reference files for Academic services 7000 MANAGEMENT of STUDENT SERVICES: ENROLLMENT, ACTIVITIES AND COMMUNITY SERVICES 7100 Admission and registration 65

67 7110 Admission 7111 Admission Requirements Admission Requirements Correspondence Admission Requirements Working Documents 7112 Proof of residency, 7113 Birth certificate, Then Admission Requirements by programs 7114 High school or University transcripts 7115 Applications: forms, 7116 Admission tests; TOFL, Placement exams for regular programs and continuing education 7120 SRAM (Service régional d'admission du Montréal métropolitain) 7121 Notebook procedures for SRAM 7122 SRAM Documentation 7123 Files returned to SRAM 7124 Information Session for SRAM 7130 Reports and admission statistics: Prospective students, current students 7131 Reports to the Board of Governors Monthly Reports Annual Reports 7132 Statistics - Prospective students 7133 Statistics Current Students 7140 Registration 7141 Confirmation of Student Status 7142 Guidelines and references 7143 Transcript Requests (On line CLARA) but not the payment ($5): 1 year kept in binders. 66

68 7144 Fees Application Fees Registration fees Québec Residents Full-time Fees for Québec Residents Proving Québec Residency Non-Québec Residents Full-time Fees for Non-Québec Residents Late registration, fees, 7145 Late registration, Late registration, correspondence 7146 Summer school registration 7147 Non-credit courses registration Website registration In person registration 7148 Reports and registration statistics 7149 Refund Policy Noncredit courses Refund policy Credit Courses - Refund policy 7200 Students files 67

69 7210 SRAM Students Files 7211 Personal Information 7212 Admission form 7220 College students files 7221 Birth certificate and Proof of residency 7222 Absent sheets, ATE Registre des heures 7223 Medical Notes, 7224 Accidents form 7225 Change of Program 7226 Change of Courses 7227 Course withdrawal 7228 ATE- Hours registration 7230 Students academic records 7231 Equivalency Forms 7232 High school or University transcripts 7233 ATE Students reports 7234 ATE Evaluations 7235 Requests: final marks review 7240 Continuing Education Students File 7250 RAC Student files 7260 Bursaries and Loans 7300 Welcome and Orientation 68

70 7310 Welcome days and back to school activities 7311 Information evening 7312 ID Cards for Students /Cartes d identité 7313 Placement Tests 7314 Welcome and orientation days for Continuing Education 7320 Integration of specific groups (indigenous and foreign students, the disabled, etc.)- Planning 7330 Accommodation services (student housing), on line and flyers, posters posted 7400 Enrolment of Students 7410 Forecast and review of the enrollment 7420 Statements of enrolment (census) 7430 Students lists 7431 Regular students 7432 Part-time students 7433 Special needs students 7434 AEC- Students lists 7440 Classes lists 7450 Classes schedules / Timetabling 7500 Academic planning / Cheminement scolaire 69

71 7510 Course Selection 7520 Special Situations 7521 Tracking success and Intervention 7530 Changes to course selection 7540 Withdrawal from courses 7541 Forms for early drop out 7542 Student Absences 7543 Student absent forms (E) 7550 Changes of Academic program 7560 Semester Reports 7570 Moves to another Institution 7580 Departures from institution 7600 Academic achievement and certification of studies 70

72 7610 Academic results: semester reports 7611 Examinations results (Teachers lists) 7612 Certification of Studies: 7620 Reports to Ministry 7630 Results of Uniform tests 7640 Requests for documents 7641 Report Cards 7642 Grades and Diplomas copies 7650 Marks Revisions 7651 Appeal for status 7652 Appeal for notes 7653 Decisions 7654 Follow-up files 7660 Examination Attempts 7700 Students financial resources - Scholarship Programmes 7710 Scholarships, Loans and Grants 7711 Internal Scholarships Internal Scholarships Policies and procedures Internal Scholarships - Application forms Internal Scholarships - Students guide Internal Scholarships Advertisement Internal Scholarships Beneficiaries 7712 External Scholarships External Scholarships Regulations and procedures External Scholarships - Application forms 71

73 External Scholarships - Students guide External Scholarships - Advertisement External Scholarships Beneficiaries 7720 Loans and Grants (MELS) 7721 Regulations and procedures 7722 Loans and Grants (MELS) -Application forms 7723 Loans and Grants (MELS) -Students guide 7724 Loans and Grants (MELS) Advertisement 7725 Loans and Grants (MELS) Beneficiaries 7730 Financial Help / Dépannage financier 7740 Sponsorship for aboriginal students (Maniwaki) 7741 Sponsorship for aboriginal students- Kitigan Zibi Anishinabeg Nation 7742 Sponsorship for aboriginal students- Wolf Lake Band Council (Teminscamingue) 7743 Sponsorship for aboriginal students- Mohawk Council of Kanesatake (Oka) 7744 Sponsorship for aboriginal students- ministry 7750 SAIDE Funds for special needs students (distribution in Programs) 7800 Orientation, Student success initiatives and specialized services 7810 Guidance to university 7811 Booklets (by University names) 7812 Scholarships 7813 Visits 7820 Educational and vocational guidance and advisors 7821 Educational and vocational guidance and information 72

74 Educational and vocational guidance and information - Activities Educational and vocational guidance and information Tools and information 7822 Advisors Advisors-lists Academic advisors actions by program 7830 Guidance Counseling Guidance Counseling Correspondence Counseling Laws and policies Guidance Counseling - Evaluation Report of special needs students Guidance Counseling - Requests forms Guidance Counseling - Lists of users of service and schedule Guidance Counseling - Users files Guidance Counseling -Supervision of special needs students Referral to a specialist 7840 Health and psychological services 7841 Health services and nursing Health services and nursing Correspondence Health services and nursing Regulations Health services and nursing User files 7842 Suicide Prévention 7843 Psychological services and social intervention Psychological services and social intervention Correspondence Psychological services and social intervention - Regulations Psychological services and social intervention User files 73

75 7850 Learning support and tools for students with special needs 7851 Special needs students Clientèle émergente Santé mentale, dyslexie, déficit d attention, etc Special needs students Clientèle avec Troubles envahissants du développement (TED) 7853 Special needs students Clientèle with physical disability 7854 Internal Resources for special needs students Computers Extra-time or local required 7855 The Learning Center Correspondences Resources Forms Students files 7856 Peer Tutoring and Scribes (not the course which goes under 8000) 7860 Intervention Plans 7861 PILOQ 7862 Rapport - PILOQ 7863 SAIDE 7864 CRISPESH 7870 Career Counselling 7871 Pathways Tremplin DEC Pathways Tremplin DEC Cégep à distance 7872 Pathways-High school 7873 Pathways Prerequisite for program 7864 Pathways Exploration with core courses 74

76 7900 Socio-cultural and sports activities 7910 Planification and organization of Socio-cultural and sports activities 7911 Equipment list 7912 Equipment quote 7913 Equipment requisition 7914 Santé Universelle 7915 Heritage college Activity Information & Participant agreement Form 7916 Project Soccer / Rugby Field 7920 Intercollegial Sports (RESQ) 7921 Criterias of participation for students 7922 Student s Athletic and academic contract 7923 Feminine Rugby teams-lists 7924 Masculine Rugby teams-lists 7925 Feminine Basketball team lists 7926 Masculine Basketball team lists 7927 Basketball Tournaments Basketball Tournaments - Registration Basketball Tournaments lists of participants Basketball Tournaments schedules Basketball Tournaments Results Basketball Tournaments - Prices Basketball Tournaments Volunteers lists 75

77 Basketball Tournaments Activities on the side 7930 Sport intramural General Training schedules General games schedules 7931 Basketball teams Sign-up sheet Correspondence Planning (training and games) Schedules games Teams and players lists 7932 Soccer Teams Sign-up sheet Correspondence Planning (training and games) Schedules games Teams and players lists 7933 Hockey Teams Sign-up sheet Correspondence Planning (training and games) Schedules games Teams and players lists 7940 Fitness center 7941 Membership registration forms filled 7942 Schedules (monthly) 7943 Employees schedules 76

78 7950 Compétitions and Special Events 7951 Science on time 7952 McGill Intramural Festival 7953 Chapeau les filles 7954 Science, on tourne 7960 Specific and Internal Activities (recurrent) Planning 7961 Pizza day for aboriginal students with a speaker guest 7962 Award banquet Logistic 7970 Socio-Cultural activities (adhoc) 7971 Politicians presentation 7972 PowWow 7973 Aboriginal awareness week (previously Native Culture Week) 7974 Arts : visual and music :Drama Club (logistics only) 7975 Living Wall Project NEDLAW 7976 Blood Donor clinic 7980 Sports or Cultural Voyages 7981 Trip to Adirondaks Trip in Adirondacks Correspondence Trip waiver filled forms Trip Schedules Trip list of attendants 7982 Canoe and Camping trips 7990 Spiritual life Which activities organized by the college, need to know for the Conservation schedules? 77

79 8000 MANAGEMENT OF ACADEMIC STUDIES 8100 Management of Academic Programs 78

80 8110 Development and Tracking of programs 8111 Application forms for Ministry 8112 Ministry approbations and authorizations 8113 Action Plans 8114 Preliminary studies 8115 Statistics 8116 Reports 8117 Courses grids 8120 Implementation of Programs 8130 Validation of Programs 8140 Evaluation and Revision of programs 8141 IPPE: Institutional Policy of Program Evaluation (PIEP) 8142 Schedules 8143 Statistics 8144 Reports 8145 Moodle page 8146 Dashboards 8147 Program Evaluation Guide 8148 Program Evaluation Community of Practice 8150 Programs profiles, Competencies and prerequisites for DEC programs 8151 General documentation Program profiles working documents (chronological) Master time table (chronological) Flow Chart for program changes Regular Programs 8152 Pre-university Programs Program profiles 300.A1Social Science without Math 79

81 Program profiles for 300.A2 Commerce Program profiles for 300.A3 Social science with Math Program profiles Science with pre-calculus Program profiles for Science Program profiles for 510.A0 Visual Arts Program profiles for 700.B1 Liberal arts (Without Math) Program profiles for 700.B2 Liberal arts (With Math) 8153 Career programs Program profiles for 180.AO Nursing Fall Cohort Program profiles for 180.AO Nursing Winter Cohort Program profiles for 243.BB Electronics and Information Technology Program profiles for 322.A0 Early Childhood Care and Education Program profiles 410.BO Accounting and Management Technology Co-Op Option Program profiles for 412.AB New Media and Publication Design Program profiles for 414.AB Tourism Program profiles for 420.AA Computer Science Program profiles for 430.AO Hotel 8160 Programs profiles, Competencies and prerequisites for Continuing Education Formation 8161 General documentation Program profiles working documents (chronological) Master time table (chronological) Flow Chart for program changes Continuing Education 80

82 8162 Program Profiles AEC ADMINISTRATION, BUSINESS AND INFORMATION TECHNOLOGY Accounting Principles and Software Applications Bilingual Office Administration Web and Desktop Programming Microsoft Network & Security Administrator 8163 Program Profiles AEC TOURISM and FOOD SERVICES Bilingual Events and Conference Coordinator Nature and Adventure Tourism 8164 Program Profiles AEC AGRICULTURE and FISHING Beef Cattle Production Management Management of the Farm Enterprise Starting a Sheep Production Business Agritourism & Diversified Productions 8165 Program Profiles AEC SOCIAL EDUCATIONAL and LEGAL SERVICES Early Childhood Care and Education 8166 Program Profiles AEC HEALTH 8170 Abolition of Programs 8200 Management of Course Plans 8210 General Education Course Plans 8211 English 8212 Modern Languages 8213 Philosophy/Humanities 8214 Physical Education 8215 Mathematics 81

83 8220 Career Program Course plans 8221 Accounting and Management Technology 8222 Computer Science 8223 Early Childhood Care and Education 8224 Electronics and Information Technology 8225 Hotel Management 8226 NewMedia and Publication Design 8227 Nursing 8228 Tourism 8230 Pre-University Course Plans 8231 Social Science - Commerce Profile 8232 Liberal Arts 8233 Science 8234 Social Science 8235 Visual Arts 8240 Complementary Courses Science and Technology Computer Literacy Mathematical Literacy Social Science Arts and Aesthetics Modern Languages 8250 Credit course plans for Continuing Education 8251 AEC- ADMINISTRATION, BUSINESS AND INFORMATION TECHNOLOGY 8252 AEC TOURISM and FOOD SERVICES 8253 AEC AGRICULTURE and FISHING 82

84 8254 AEC SOCIAL EDUCATIONAL and LEGAL SERVICES 8255 AEC HEALTH 8300 Management of Course outlines 8310 General Education Course Outlines 8311 Math Department 8312 English Department 8313 Philosophy/Humanities Department 8314 Modern Languages Department 8315 Physical Education Department 8320 Career Program Course Outlines 8321 Accounting and Management Technology Program 8322 Computer Science Program 8323 Early Childhood Care and Education Program 8324 Electronics and Information Technology Program 8325 Hotel Management Department 8326 New Media and Publication Design Program 8327 Nursing Program 8328 Tourism Department 8330 Pre-University Course Outlines 8331 Social Science - Commerce Profile 8332 Liberal Arts Introduction to Methodology Ancient World Epic Poetry Ancient Philosophy 83

85 Religion: Judaism, Christianity and Islam 8333 Science Program General Biology I Physics General Chemistry 8334 Social Science Program 8335 Visual Arts Program 8340 Courses outlines descriptions 8341 Booklets for Pre-university Programs Booklets Academic Year 8342 Booklets for Career programs 8343 Booklets for Continuing Education 8350 Credit Course Outlines for Continuing Education 8351 Credit Courses Summer Courses 8352 Credit Courses -Evening and Week-end Courses 8353 AEC- ADMINISTRATION, BUSINESS AND INFORMATION TECHNOLOGY 8354 AEC TOURISM and FOOD SERVICES 8355 AEC AGRICULTURE and FISHING 8356 AEC SOCIAL EDUCATIONAL and LEGAL SERVICES 8357 AEC HEALTH 8360 Noncredit Courses Outlines and Description for Continuing Education 8361 School of Languages/ Language studies English Second Language Conversation Immersion English Conversation for Administrative Personnel English Conversation for Health Professionals 84

86 English Conversation for Tourism Professionals English Preparation for Government Testing Business Writing Skills French Second Language Conversation Immersion French Second Language Conversation French Conversation for Administrative Personnel French Conversation for Health Professionals French Conversation for Tourism Professionals French Preparation for Government Testing French Grammar & Writing Skills 8362 New Technologies ipad from A to Z Introduction to Mobile Technologies Introduction to Social Media (Facebook, Twitter, Youtube, Blogging, LinkedIn) 8363 Childcare Providers Courses and Workshops Health & Nutrition (course) Safety (course) Make and Take Puppets (workshop) 8364 CPR, First Aid & EAD Certification and Recertification 8365 Other Workshops 8400 Assessment of Learning (This series documents evaluation practices and processes; see 7600 student services for student evaluation outcomes) 85

87 8410 Final evaluation 8411 Course summative evaluation activities 8412 Programs exit assessment / Epreuves-synthèses de programmes 8413 English Exit Exam / Ministerial Examination 8420 Disciplinary actions 8421 Academic Integrity 8422 Standards of Student Conduct 8423 Case studies 8500 Management of Co-op programs (Alternance travail-études) and Internships 8510 Student internships (non rémunérés) 8511 Nursing Clinical for nursing programs Hospital Contracts Clinical Protocols (conventions de stage) 8512 ECCE Field placement Reports 8513 Hotel Management 8514 Tourism (credits) 8520 Ministerial Relations to ATE 8521 Correspondences 8522 Derogations 8523 Validations 8524 Confirmations of Graduating Students with ATE 8530 ATE (Alternance travail-études) rémunérés 8531 Eligibility Criteria, Ministerial requirements 86

88 8532 ATE Correspondence 8533 Student status and progression Progression Grid Employers and Job offers (E) CV (E) Studies confirmation (E) Fees 8534 Internal meetings with Departments 8535 Co-op Reports 8536 Co-op of the Year Award 8537 ATE International Guidelines and process 8538 ATE International Student Files 8600 Recognition of Acquired Competencies 8610 Evaluation Tools for RAC Accounting and Management Technology (DEC) Computer Science (DEC) Early Childhood Care and Education (DEC and AEC) Accounting Principles and Software Applications (AEC) Bilingual Office Administration (AEC) Microsoft networks and Security Administrator (AEC) Web and Desktop Programing Bilingual Events and Conference Coordinator General Education French Second Language General Education English 87

89 General Education Humanities General Education Physical Education 8620 Candidates and Employers Guides for RAC 8630 Candidates Files for RAC 8631 Candidates Employement and Traning History - Documentation 8632 Self-Assessment (alphabetical order) 8633 Provisional Training Plan 8634 Validation Interview Verdict (interviews) 8635 Training Plan - Formal (signed) 8636 Student Completed Evaluation Activities 8637 Evaluation Result Grid 8638 RAC Applications reviews 8640 Special Projects for RAC 8641 General education project with entente Quebec Canada 8642 Office system administration (Bureautique) with entente Quebec Canada 8650 Presentation and reports 8651 Report to the Academic Senate 8652 Report to the Student Access Committee 8700 Management of educational resources 8710 Management of institutional resources 8711 Planning 8712 Academic calendar (General) 8713 Master timetables 8714 Teaching materials 88

90 8720 Moodle: Course Management System (CMS) also called Learning Management System (LMS) or Virtual Learning Environment (VLE) 8721 IT_Rep Committee 8722 Moodle Community of Practice, 8730 Projects for General Education with Entente Canada Quebec 8731 Active Learning Classroom 8732 Virtual Team Teaching 8733 Teacher Induction- program (videoconferencing) 8734 Educational needs for the Pontiac 8735 Funding for Pontiac Campus 8736 Nursing (DEC) in Shawille 8737 Hotel Management-Canada Quebec Entente 8738 Tourism-Canada Quebec Entente 8739 Other Projects with Entente Canada Quebec 8740 Field Trips (Records, signed forms, etc.) 8751 Canoe and camping Trip in fall or Communications with faculty and students 8760 Reports from departments to Coordinators meetings 8770 Other Teaching Resources 8771 Individual teacher Time sheet Template 8772 Teacher Handbook 8773 Teacher touchdown 8774 Teacher contacts 8800 Pedagogical development 8810 Professional development for faculty 8811 College PD Days 89

91 8812 Workshops 8813 Communities of practices 8814 In Exchange 8815 Faculty Resource Page 8816 IPPICT 8820 Measures to support teaching 8830 Activities linked to Cegep Network Resources 8840 Master Teacher Program (PERFORMA) 8900 Extension of Academic Programs 8910 Institutional Special projects 8911 Project Auberge/Residence Heritage 8912 Les centres collégiaux de transfert de technologie (CCTT) (PSN=pratiques sociales novatrices) 8920 Regional Programs 8921 Nursing in the Pontiac 8930 Partnerships: articulation agreements (by program) 8931 General agreements or agreements for several programs CERFAL/UFA Campus Montsouris Paris MOU - Griffith University Articulation Agreement between University of Fredericton, Husson University and Heritage (see also Tourism and Accounting) 8932 Accounting Laval University 8933 Computer Sciences Laval University Université du Québec en Outaouais (UQO) 90

92 8934 ECCE with Bishop s University with Carleton University 8935 Electronics Laval University UQO MOU Cape Breton University for a Bachelor of Engineering Technology and Bachelor of Technology Laval 8936 Hotel Management Ententes de passerelles 8937 Nursing Laval University 8938 Technology Program 8939 Other Programs Training and Retention of Health Professionals Project McGill university 91

93 9000 INTERNATIONAL PROJECTS, CORPORATE TRAINING PROJECTS AND DEVELOPMENT PROJECTS included COMMUNITY SERVICES International Projects 9110 Colombian Project 9111 Colombian Students summer Project working documents 9112 Colombian Student Project Spring (Heritage students travelling to Colombia) 9113 Colombian Students Canadian Embassy in Bogota Hosts families Colombian Students - Requirements Colombian Students files Colombian Students special activities Colombian Students financing 9114 English program for Columbian Students 9115 Internal Study Partnership Association with Juaquin Rodelo Moralez 9116 Contracts for recruitment in Colombia 9120 China Projects 9121 LANZHOU College, China 9130 Guatemala Project 9140 Chile Project 9150 International exchanges 9151 International exchanges Correspondence 9160 Funding of International Projects 9161 LOJIQ 9162 Cégep International 92

94 Corporate Training Projects (by Contracts and chronologically) 9210 Cégep Heritage College Offers of Services Assessments Course Outlines Attendance Certificates Correspondence Offers of Services Assessments Course Outlines Attendance Certificates Correspondence 9220 ASSS (Agence de Santé et des Services sociaux) (by year) 9221 Offers of Services 9222 Assessments 9223 Course Outlines 9224 Attendance 9225 Certificates 9226 Correspondence 9230 Agriculture Canada (by year) 9231 Offers of Services 9232 Assessments 9233 Course Outlines 93

95 9234 Attendance 9235 Certificates 9236 Correspondence 9240 Environnement Canada (by year) 9241 Offers of Services 9242 Assessments 9243 Course Outlines 9244 Attendance 9245 Certificates 9246 Correspondence 9250 Pro Serv 9300 College Heritage Day Camp and Community activities 9310 Summer Day Camp (Chronologically organized then with) 9311 Summer Day Camp registrations 9312 Summer Day Camp Employees 9313 Summer Day Camp schedules 9314 Equipment 9315 Supervisor Files 9316 Weekly reports 9317 Final Reports (chronological) 94

96 INDEX Titres Pages Titres Pages A Abolition of Positions Abolition of Programs Aboriginal Education Council Committee Absences and leaves related to the payroll and not covered by collective agreement 32 Academic achievement and certification of studies Academic calendar Academic forum Academic planning / Cheminement scolaire Academic Programs Voir Development: 8110; Implementation: 8120; Validation: 8130; Evaluation and Revision: 8140; Extension of : 8900 Academic Senate / Commission des études Academic Services Budget and RAC Budgets Access management and monitoring ACCOUNTING Accounts and banking operations / Accounts Payable Accounts Receivable ACESO Communication Committee Acquisition and Collection Development Acquisition, leasing and sale of buildings and land Acronyms List Ad Hoc Committees for Student Services Ad Hoc Committees for the BG Ad-Hoc Committees for Academic Services Ad-hoc Committees for Buildings and Computer Services Ad-Hoc Committees for Financial Resources Ad-Hoc Committees for General administration Ad-hoc Committees for Human Resources Ad-Hoc Committeesfor Communications and Marketing Administration Planning and Reports Administrative Departments m Administrative management system (Data basis) Administrative Organization Admission Admission and registration Advertising and promotional activities Advisors Affaires juridiques Agence de la Santé et des services sociaux de l Outaouais Agreements, Conventions and Contracts Agreements, Conventions and Contracts in Administration and Legal Affairs Agreements, Conventions and Contracts in Buildings, Furniture and Computers Resources Agreements, Conventions and Contracts in Communications and Public Relations Agreements, Conventions and Contracts in Continuing Education

97 Agreements, Conventions and Contracts in Financial Resources Agreements, Conventions and Contracts in Human Resources Agreements, Conventions and Contracts in Management of Academic Services Agreements, Conventions and Contracts in Management of Information Technology general documents, and archives Agreements, Conventions and Contracts in Management of Student Services Alternance travail-études See Management of Co-op programs Articulation agreements See Partnerships: articulation agreements: 8930 Assessment of Learning Assurances responsabilité civile et autres Audiovisual and photographic equipment Audiovisual Productions Audit Committee Authority and delegation of powers B Balance sheet of Service BANKING Bilan d utilisation 30 Board of Governors Bookstore BRIO=Centre for Innovative & Entrepreneurial Leadership BUDGETS Budgets- General Building Services and Computer services Budgets Buildings and Equipment Reddition de comptes Buildings and land property Bureau Régional du MELS Bursaries and Loans By-law/Policy Review Committee Bylaws By-laws, politics, procedures and guidelines C CACE= Comité d action et de concertation en environnement (Enviro-Jeunesse) Cafeteria Committee Caisse recettes et déboursés Campus/College evolution/statistics Candidates and Employers Guides for RAC Candidates Files for RAC Capital Budget Committee Career Counsellin Career Program Course Outlines Career Program Course plans Cartes de crédit Cash receipts and expenditure Cégep de l Outaouais Cegep Heritage College Committees lists Cégep Heritage College Foundation Cegep Heritage College Fundraising Cégep Vert Celebrations-Various Centraide Centre Collégial des Services Regroupés (CCSR)(Corporation) Ceremony Awards

98 CERT (Crisis Events Response Team) ( 17 Charter of rights and responsibilities Chèques 40 Chile Project 87 China Projects Circulation of books and documentation Collateral for College Collateral for Continuing Education Collateral for Regular Education Collective agreements and related ententes 37 Collective Insurance 32 College Admin Work Plans / Priorities College Awards College Colours College Flag College Heritage Day Camp and Community activities College Insurances Collège Nouvelles Frontières College students files Colombian Project Comité National d Alternances Travail-Études Comité provincial de Négociation de Collèges (CPNC-Advisory Committee on Nursing) Comité sur la Loi 90 sur les compétences et favorisant le développement de la formation de la main-d'œuvre Commission Régionale Éducation, recherche et science Commission scolaire au Cœur-des-Vallées Commission scolaire des draveurs Commission scolaire des Hauts-bois de l Outaouais Commission scolaire des Portages de l Outaouais Communications with faculty and students Compétitions and Special Events Complementary Courses Comptes et opérations bancaires Computer User Group (CUG) Computers services and data processing Concordia University Congratulations, Thanks and Wishes, Holiday Greetings Conseil d administration du Service Régional d Admission du Montréal Métropolitain (SRAM) Conseil Régional de la culture de l Outaouais (CRCO) Constitution Constitution of the institution Continuing Education Credit Course Outlines Credit Course Plans Noncredit Courses Outlines Continuing Education budget Continuing Education Students File Contracts, legal licences for IT Contrôle budgétaire Coop- Financial Situation Co-op programs (Alternance travail-études) and Internships 8500 See Management of Coordinators meetings Corporate Annual Reports Corporate Identity Standards Corporate Training Projects

99 Course Outlines Voir General Education: 8310; Career Programs: 8320; Pre-University: 8330 Career Program General Education Pre-University Courses outlines descriptions Coûts de convention, conférences, ateliers 41 Credit Cards Credit Course Outlines - Continuing Education Credit course plans for Continuing Education Cree School board CREO - Adéquation-Marché Travail/Éducation CRISPESH Customs D Demandes d accès à l information Finances Dépannage financier 68 Departments responsibles and series 4 Designation of the institution Development and Tracking of programs DG and AD Evaluation Committee Disciplinary actions Document Management Tools Documentation of general and professional interest Douanes 41 E Educational and vocational guidance and advisors Educational and vocational guidance and information Électricité, Gaz, Génératrice d urgence Electronic instant messaging Emergency and evacuation plans Emergency Plan 1390 See also Evacuation Plan : 4622 Emploi Québec - Adéquation formation-emploi (Volet régional) Emploi Québec - Commission des partenaires du marché du travail (CPMT) Emploi Québec - Plan d action régional (Comité PAR) Emploi Québec - Projet de développement de la main d œuvre dans le Pontiac Emploi-Québec Employee Assistance program 35 Employee Performance Appraisal 33 Employment Equity Committee Endowment Fund Foundation Energy conservation English Colleges English Colleges Steering Committee Enrolment of Students Enseignement supérieur de l Outaouais et réseau de la santé Entente Canada-Québec (ECQ) Environment Equal access to employment Equipment Maintenance and repair 4250: 43 États et rapports financiers Ethics and deontology Evaluation and Revision of programs Évaluation du milieu de travail 35 Évaluation interne Evaluation of New teachers 34 Evaluation of Seasoned teachers 34

100 Evaluation of Strategic Plan Evaluation of teaching staff 34 Evaluation Tools for employees 33 Evaluation Tools for RAC Executive Committee Expenses related to the management of administration 41 Extension of Academic Programs 85 External Audit External auditors External Scholarships F Faculty Evaluations 34 Federal Laws Federal Taxes Fédération des Cégeps Field Trips Final evaluation Finance Ministry Financement Ministère (MESRST) Finances Associations and committees Finances Heritage College Drama Club Finances Convention, Conferences, Workshops- Costs Finances Transportation Finances Équipes sportives Finances Buildings Finances General administration Finances Laws Finances Requests for access to information Finances Relations with other Colleges or School Boards Finances Relations with firms FINANCIAL AUDIT Financial Help FINANCIAL MANAGEMENT OF EXTRA CURRICULUM ACTIVITIES Financial statements and reports Fitness center Fonds d investissement Fonds de fonctionnement Food services Food Services and bookstore Foundations-Revenu from Friendship Committee Fume Hoods in laboratories FUNDING Furniture, goods and Equipment G General administration activities and Governance General Banking General Education Course Outlines General Education Course Plans General History of Cégep Heritage College Google analytics

101 Government Grants Graduation Guatemala Project 87 Guest Book Guidance Counseling Guidance to university Guidelines H Hazardous Materials Management Health and psychological services Health and Safety Committee Health and Safety in the workplace 35 Heating, Ventilation and Air Conditioning (HVAC) Heritage College Alumni Association Heritage College Student Association Heritage Development Fund Foundation History - Construction Projects History Library committee History - Programs/Disciplines Origin & Evolution of History - Renovations/Expansion of the building History - Services Evolution of History and Photographs Human Ressources Budget I ID Cards See also 6328: Photographic Productions ID Cards for Students Implementation of Programs Impôts et taxes provinciaux 41 Incidents and Accidents reports Income Tax : T4 and Relevé 1 33 Information Access Information office 37 Information outreach tours Inspections and management of Emergency Equipment Institutional Evaluation CEEC Institutional Evaluations Institutional self-evaluation of the application of the IPESA Institutional Special projects 85 Integration of specific groups Intellectual Property and Legal Deposits Intercollegial Sports (RESQ) Internal Committee in Management of Student Services Internal Committees in Communications and Marketing Internal Committees in Financial Resources Internal Committees in General Administration and Legal Affairs Internal Committees in Management of Academic Services Internal Committees in Management of Building and Computer services Internal Committees in Management of Human Resources Internal Communications Internal Scholarships Internal TV System Télématique International Voir Projects: 9100; Exchanges: 9150; Funding : 9160 International Committee International exchanges International Projects Funding 87 INTERNATIONAL PROJECTS, CORPORATE TRAINING PROJECTS AND DEVELOPMENT PROJECTS included COMMUNITY SERVICES International transfers - Ad hoc projects

102 Intervention Plans INTRODUCTION 2 Inventory Management Inventory of buildings and grounds Investissements Investment funds Investments J Job descriptions Jurisprudence and Legal Opinions Jurisprudence et Avis juridiques 25 K Kitchen Equipment L La Charte des valeurs Labour disputes Labour Relations 36 Landscape Law Lawsuits Layoffs Learning 8400 Voir Asssessment of Learning Learning support and tools for students with special needs Legal Affairs Legal Publications and related Correspondence Législation et réglementation Library Management Links with Other Provincial Organizations Links with Regional and Local government Institutions List of Positions Livre d or Voir Guest Book Loans and Grants (MELS) Loans, investments and guarantees Local Ententes 31 Logo M Mail and messaging Maintenance and repair of buildings and fields Major construction and renovations Major legal Claims Management and development of Softwares and Development of systems MANAGEMENT OF ACADEMIC STUDIES MANAGEMENT OF BUILDINGS RESOURCES AND EQUIPMENT MANAGEMENT OF COMMUNICATIONS AND PUBLIC RELATIONS Management of Course outlines Management of Course Plans Management of educational resources Management of electronic documents Management of essential documents MANAGEMENT OF FINANCIAL RESOURCES 39 Management of Forms and Templates Management of forms and templates for Continuing Education Management of forms and templates for Financial services Management of forms and templates for General administration Management of forms and templates for Human Resources Management of Forms for Academic Studies

103 Management of forms for Building and furniture resources Management of Forms for Communications and Marketing Management of Forms for Information Technology Management of Forms for Student services MANAGEMENT OF GENERAL ADMINISTRATION AND LEGAL AFFAIRS MANAGEMENT OF HUMAN RESOURCES MANAGEMENT OF INFORMATION TECHNOLOGY, AND DOCUMENTATION Management of institutional resources Academic Resources Management of Network: Infrastructure Management of positions (MEQ classification) MANAGEMENT of STUDENT SERVICES: ENROLLMENT, ACTIVITIES AND COMMUNITY SERVICES Management of surpluses and deficits 3130 Voir Reports Management of Technological Equipment Management of working time 31 Managers Evaluations 34 Managers Productivity Bonus 33 Marketing Marketing and Public Relations Budget Marketing Management Committee Master Teacher Program (PERFORMA) Master timetables McGill University Measures to support teaching Media Relations and Advertising Memoirs MESRST-Relations with Buildings Services Ministère de l Enseignement supérieur, recherche, science et Technologie MESRST (anciennement de l Éducation des Loisirs et du Sport) Ministère des finances 18 Ministère du travail du Québec 18 Ministry of Labour from Quebec Minor Legal Claims Mission mandates and values Moodle Course Management System (CMS) Learning Management System (LMS) 84 Virtual Learning Environment (VLE) Municipal by-laws Municipality-Relations with Building Services Mutations Promotions Affectations N Needs and Planning for Training and development 34 Network security Newspapers Noncredit Courses Outlines and Description for Continuing Education O Official Ceremonies and Special Events Official Visits Official web address Operating distillation in laboratories Operating Fund Operational budget Committee OPERATIONAL Marketing Committee Organization Chart Organizational planning

104 Orientation, Student success initiatives and specialized services Other Cégeps Other revenues Other Teaching Resources See also Measures to support teaching Other Universities P Paper management Parking Partnerships: articulation agreements Payment for special events and activities Payroll management and employees benefits 32 Payroll Registrar 32 Pedagogical development Peer Tutoring and Scribe Pension plan 32 Personnel files Photocopiers Photocopy, Audio-Visual and Scanning Photographic Productions PILOQ Placement bureau Placement Tests Planification and Assessment of Information Technology Planification and organization of Socio-cultural and sports activities Planification for Evaluation 33 Planning and needs assessment Furniture, goods and Equipment Planning and coordination of building maintenance Planning and needs analysis Environment Planning and needs analysis for Archives Planning and needs analysis for Library Planning and needs analysis for Security and Emergency Planning and Organization for Communications and Public Relations Plumbing Policies Press Conferences Press Releases Press Reviews Pre-University Course Outlines Pre-University Course Plans Prévention et sécurité 35 Printers Procedures Procedures, Guidelines, systems documentation for IT Processing and preserving of collections Procurement- and disposals of Equipment Professional development for faculty Professional Staff Evaluations 34 Program Advisory Committee (PAC) Program Committee Programs profiles, Competencies and prerequisites for Continuing Education Formation Programs profiles, Competencies and prerequisites for DEC programs Projects 9000 Voir International: 9100; Colombian: 9110; China: 9120; Guatemala: 9130; Chile: 9140 Projects for General Education with Entente Canada Quebec Projects in development

105 Promotion and marketing for RAC Promotion for Continuing Education Promotional items Propriété intellectuelle et Dépôt légal 25 Provincial Interlevel Table for English Sector FP / FT TIPSA Provincial laws Provincial Taxes Public Relations and Partnership with non-educational organizations Q Quality of Education Advisory Committee Quality of life at work [Measures] 35 R RAC Student files Radio Recognition of Acquired Competencies Records and accounting books Records and Archives Management Records Management System Records: rounds of the security personnel, visitor s register for the week-end: politics, procedures Recruitment and Hiring staff Reddition de comptes 48 Reference Documents Reference documents for policies Registration Regular Celebration Events Relations and Activities with Charitable Organizations and other Associations Relations avec autres collèges ou commissions scolaires 42 Relations avec entreprises 42 Relations with Canadian Organizations Relations with Federal Government Institutions Relations with Gouvernement Partners related to Equipment Resources Relations with Higher Educational Institutions Relations with Other Regional and Local Organizations Relations with Provincial Government Institutions Relations with School Boards RELATIONSHIPS RELATED TO FINANCIAL MANAGEMENT 42 Relationships with Ministries, Governmental Organizations, Education Institutions, Associations et other Regional organizations linked to Education Remuneration 32 Reports 39 Reports and admission statistics Reports from departments to Coordinators meetings Respectful Workplace Committee Retraining S SAIDE SAIDE Funds for special needs students Scanners Scholarship Programmes Scholarships, Loans and Grants Search Engine Optimization (SEO) Security and Emergency measures Senior Management Committee Seniority 32 Service intégration Travail Outaouais (SITO) Social activities for employees 35

106 Socio-Cultural activities (adhoc) Socio-cultural and sports activities Sound System Space Planning Committee Special events for College Heritage Special needs students Special Projects for RAC Specific and Internal Activities Spiritual life Sponsorship for aboriginal students Sponsorship for aboriginal students- ministry Sport intramural Sports or Cultural Voyages SRAM (Service régional d'admission du Montréal métropolitain) SRAM Students Files Staff Recognition Committee Staffing Standing Committees and Internal Committees Statements Statistics and Analyses- General Strategic Plan for Cégep Heritage College Student Services and sports and cultural activities Budget Students academic records Students and Personnel Transportation Students files Students financial resources Summer Day Camp Supplier s files Suppliers, clients and government partners within buildings and furniture 43 Suppliers catalogs Support Staff Evaluations 34 T Table Education Outaouais (TÉO) (2 composantes: administrative et politique ) TAXATION AND INSURANCE Teachers Availability Teachers workloads 31 Teaching Evaluations 34 Teaching materials See also Other Teaching Resources Technology Building Systems Télécommunications, courrier et messagerie (Technological Support) Telephony Television The Learning Center Training and Development 34 Training and Development All Personnel 35 Training and Development Professional staff 34 Training and Development Senior manager staff 34 Training and Development Support Staff 35 Training and Development Teaching Staff 34 Transferts Internationaux Projets ponctuels 40 Transports and Véhicules Travel expenses for authorized personnel Treasury Board-Relations with Buildings Services U Unions and associations 36 Université du Québec en Outaouais Use of building and fields Utilization and Loan of equipment internally

107 V Validation of Programs Various other services 43 Vehicles Files Vérification externe View books Voir Moodle Voluntary transfers W Waste management and recycling general Water management Web Hosting Web site content Management Web site Technical Management Welcome and Orientation Welcome and orientation days for Continuing Education Welcome days and back to school activities Western Quebec School board Working Conditions Working conditions for non unionized staff