THE UNIVERSITY OF SOUTHERN MISSISSIPPI DEPARTMENT OF INTERCOLLEGIATE ATHLETICS. Employee Policies and Procedures Handbook AT WILL EMPLOYMENT STATEMENT

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1 THE UNIVERSITY OF SOUTHERN MISSISSIPPI DEPARTMENT OF INTERCOLLEGIATE ATHLETICS Employee Policies and Procedures Handbook AT WILL EMPLOYMENT STATEMENT Employment shall be "at will" and shall be terminable "at will" by the University or staff member with or without cause. Any oral or written statements or promises to the contrary, other than contracts issued by the Board of Trustees of Institutions of Higher Learning, are not binding upon the University. Should such a statement be made, the employee should contact the Department of Human Resources for confirmation. HANDBOOK DISCLAIMER The Department of Athletics reserves the right to amend any policies contained in the Handbook at any time without notice. These policies are intended only to be guidelines for employment at USM, and they do not give rise to any contractual rights. The official copies of the University of Southern Mississippi Department of Intercollegiate Athletics Employee Policies and Procedures Handbook are located in the Office of the Director of Athletics. It is the responsibility of the Athletics Office of Internal Operations to maintain this handbook. The University Employee Handbook that is maintained in the Department of Human Resources is the official handbook of the University and policies and procedures in this book take precedence over any and all other policies that might exist throughout the University and will be the policies consulted in any dispute.

2 THE UNIVERSITY OF SOUTHERN MISSISSIPPI DEPARTMENT OF INTERCOLLEGIATE ATHLETICS EMPLOYEE HANDBOOK Table of Contents Chapter 1 Administrative Structure 1.1 Mission Statement and Goals Purpose Goals Values 1.2 Organizational Chart and Delegation of Responsibilities Description of Administrative and Support Areas Description of Intercollegiate Sports 1.3 Personnel Directory Chapter 2 Employment Policies 2.1 Equal Employment Opportunity To Comply with the University Affirmative Action Program 2.2 Terms and Conditions of Employment Terms of Employment State of Mississippi Employment Conditions Hiring Process Briefing a New Employee Probationary Period 2.3 Types of Employment Status Regular Employee Temporary Employee Exempt and Non-Exempt Employees 2.4 Responsibility of all Employees 2.5 Work Schedules and Rest Periods Work Schedules Rest Periods Flex-Time Work Schedules 2.6 Outside Employment or Consulting Outside Employment Outside Consulting Staff Employees Teaching Classes Political Participation as a Candidate 2.7 Changes in Employment Status Promotions Transfers

3 2.8 Personnel Records 2.9 Identification Cards Transfers From Other State Agencies 2.10 Termination and Requirements Terminations Arrests Notice Requirements Clearance Requirements Maximum Leave Allowances 2.11 Reduction in Force Appeal Rights of Laid-Off Employees 2.12 Re-Employment 2.13 Employment of Minors, Students, and Foreign Nationals (Aliens) Employment of Minors Employment of Students Employment of Foreign Nationals (Aliens) 2.14 Nepotism 2.15 Creating and Staffing New Positions 2.16 Discipline Disciplinary Procedure 2.17 Performance Review and Evaluation Performance Review and Evaluation Program 2.18 Performance Appraisal Review Process 2.19 Drug Testing 2.20 On-Campus Consulting Employees with Faculty Rank Individuals with Executive or Administrative Rank Professional Staff Nonexempt Employees Form 2.21 Employment Contracts 2.22 Selective Service

4 Chapter 3 Fringe Benefits (see fringe benefit summary - appendix 1) 3.1 Personal Leave Regular Staff Employees Terminal Leave Policies Vacations Illnesses Death Re-employment Payment of Leave Terminal Leave Pay 3.2 Major Medical Leave Terminal Leave Pay Retirement Credit on Grant Employees Staff Employees Faculty Employees Terminal Leave Payments 3.3 Family and Medical Leave Act Purpose Effective Date of Eligible Employees Definitions Leave Charges Intermittent Leave or Reduced Work Schedule Employee Responsibility Certification Employment and Benefit Protection Interference with Rights Enforcement 3.4 Leave of Absence Without Pay Reinstatement Employee Benefits Employment Requirements 3.5 Holiday Leave Holidays Eligibility Religious Holidays 3.6 Military Leave Maximum Leave Time 3.7 Compulsory Leave 3.8 University Declared Leave 3.9 Leave Balances and Corrections Leave Abuses

5 3.10 Use of Leased Employees 3.11 Scholarships for Children of Faculty and Staff Qualifications Additional Terms or Conditions 3.12 Faculty/Staff Academic Eligibility Courses Fees Procedures 3.13 Compensation for Staff Employees who attain Advanced Degrees or Certificates 3.14 Insurance State of Mississippi Health Insurance Program Dependent Coverage Administrator Open Enrollment 3.15 University of Mississippi Medical Center Discount 3.16 Consolidated Omnibus Budget Reconciliation Act (COBRA) 3.17 Tax Exempt Benefit Program (Cafeteria Plan) 3.18 Salary Continuation Insurance Plans Long-Term Disability Short-Term Disability 3.19 Additional Group Policies Available Group Life Insurance Group Accident Insurance (AD&D) Supplemental Health Insurance Catastrophic Illness (CIE) Cancer Intensive Care Policies Group Dental Insurance Medical Reimbursement Plan Dependent Child Car Reimbursement Plan Tax Sheltered Annuities Group Automobile Insurance 3.20 Workers' Compensation Workwell Program 3.21 Social Security 3.22 State Retirement Exemptions Temporary Employees Contributions and Withdrawals

6 Retirement Eligibility Chapter 4 Payroll 4.1 Salaried Staff Employees 4.2 Wage Employees 4.3 Deductions 4.4 Fair Labor Standards Act Exemptions Minimum Wage Recordkeeping Requirements Violations 4.5 Standard Workweek and Pay Periods Standard Workweek Rest Periods Meal Periods Flextime Work Schedule Pay Periods Paycheck Distribution 4.6 Exempt and Nonexempt Employees Classification Nonexempt Employees Exempt Employees 4.7 Equal Pay and Child Labor Child Labor 4.8 Overtime Advance Notice Compensatory Time Recordkeeping Workweek Paid Absences Compensatory Time Use of Compensatory Time 4.9 Recordkeeping of Hours Worked Retention of Records Accessibility of Records Nonexempt Employees Exempt Employees Records for Compensatory Time

7 Posting Requirements 4.10 Compensatory Time Nonexempt Employees Use of Compensatory Time Holiday Pay Recordkeeping Requirements 4.11 Shift Differential Pay 4.12 On-Call/Call-Back Status and Pay 4.13 Holiday Pay Chapter 5 Classification System 5.1 Classification System Factors Classification Appeals Committee Determination of Wage or Salary Rates Procedures for Position Evaluation Chapter 6 Grievance 6.1 Grievance and Procedures General Definition Time Frame General Procedures Specific Procedures 6.2 Grievance Committee Meeting Agenda Briefing Committee Members Presentation of Grievance Recommendations Final Decision Form 6.3 Sexual Harassment Statement Definition of Sexual Harassment Procedures for Handling Violations Informal Procedures Formal Procedures Confidentiality Investigatory Procedures 6.4 Procedure for the Resolution of Discrimination Complaints

8 Chapter 7 University Related Travel 7.1 University Travel 7.2 Authorization for Official University Travel 7.3 Distribution of Permission to Travel Form 7.4 Travel Advances 7.5 Required Approvals Required Approvals 7.6 Changes and Cancellation of Travel Request 7.7 Advance Payment - Conference Registration Fees 7.8 University Vehicles 7.9 Important Points to Remember Related to Travel Chapter 8 Other Athletics Department Policies 8.1 Courtesy Automobiles 8.2 Athletic Event Tickets for Staff 8.3 Cellular Telephones 8.4 Property Accounting 8.5 Student Athlete Letter Awards 8.6 Athletic Equipment 8.7 Athletic Training Room 8.8 New Employee Moving Expenses 8.9 Tobacco Products 8.10 Endorsements by Coaches and Staff 8.11 Mail Procedures 8.12 International Sports Properties (ISP Sports) Chapter 9 Athletic Camps Staffing and Operations

9 9.3 Facility Use and Fees 9.4 Employment and Compensation of Personnel 9.5 Camp Profits 9.6 Promotional Material 9.7 Purchasing 9.8 Insurance 9.9 Bookkeeping 9.10 Minimum age 9.11 Supervision 9.12 Paperwork 9.13 NCAA Compliance Guide to Sports Camps and Clinics Chapter 10 Other University Policies 10.1 Faculty/Staff Assistance Program (FSAP) 10.2 Drug Free Workplace 10.3 Campus Crime Awareness Act Class A Crimes Class B Crimes 10.4 on HIV Infection and Acquired Immunodeficiency Syndrome Transmission Information Guidelines 10.5 The Americans with Disabilities Act Essential Functions Reasonable Accommodations Undue Hardship 10.6 Loss Prevention General Scope Management Responsibility 10.7 Safety Injury Reports Use of Electric Heaters Asbestos-Containing Building Materials

10 10.8 Campus Solicitation 10.9 Parking Regulations Sign and Speaker Sign Speaker Negotiating Contracts Jury Duty and Elections Jury Duty Elections Formation Signature Authorization for Contracts Posting of Office Hours University Convocation Service Pin Awards 25-Year Service Award Staff Excellence Awards Jessie Hagler Morrison Staff Excellence Award Retiree Recognition University Committees Classification Appeals Committee University Benefits Committee Staff Council Services, Facilities and Privileges Available Credit Union Food Services Library Service Bookstore Post Office University Forum

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