Calendar Committee SUSD Governing Board Meeting November 9, 2010

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1 Calendar Committee SUSD Governing Board Meeting November 9, 2010

2 Background The District Calendar Committee last met and did work in The Governing Board presented input on September 5, The committee met and brought back recommendations on January 23, Based on the recommendations, the Governing Board approved school calendars for years 2007/08, 2008/09, 2009/10, 2010/11 on February 13, The Board also approved a template for years 2011/12 through 2016/17 with a specific notation that the template will be adjusted. Because of this, the current Calendar Committee was organized and is meeting. The 2006 committee met from September, 2006 to January, 2007 (five months). The current 2010 committee is looking at trends and changes that have occurred since The input has been obtained from all stakeholders.

3 Scottsdale Unified School District Calendar Committee Committee Chairs: Andi Fourlis Assistant Superintendent Teaching and Learning David Peterson Assistant Superintendent of Operations Facilitators: Jeff Thomas Assistant Superintendent of Human Resources Chris Thuman Assistant Director of Community Schools Scheduled Calendar Committee Meetings Saguaro High School Cafeteria 6:00pm - 8:00pm October 6, 2010 Committee initial tasks: identify purpose timeline and intended outcomes present options and supporting data October 20, 2010 Input on options Refine community survey November 3, 2010 Report survey results Finalize calendar proposal to the SUSD Governing Board November 9, 2010 Presentation to the SUSD Governing Board Committee Chairs Communication Timeline: September 17, 2010 SAA Executive Board September 21, 2010 Superintendent Leadership Team September 23, 2010 Dr. Catalani presents to administrators September 24, 2010 Launch Calendar Committee Web Page on SUSD web page and school web pages September 29, 2010 SEA Executive Board October 5, 2010 Presentation of plan to Learning Leadership Team October 6, 2010 Classified Liaison Meeting *Survey may be distributed once direction is received from the Governing Board

4 Topic 06 OCT 10 Summary Total Dots Reduce absenteeism (students and employees)/adm concerns 32 Quality and efficient instruction/continuity of instruction 18 Maximize budget potential (efficiency) 10 Reduce stress/mental health families/teachers/students 7 Different types of calendars and breaks 6 What's best for student learning/diversity amongst learners 5 Sensistive to the needs of all family types 5 Reduced Utilities 3 Aligning with Higher Education 3 More temperate school year 3 Maximizing Student Retention (long breaks) 2 Maximize time for remediation 2 Maximize instructional time during early release days 2 Equity across the district (sensitivity) 2 Streamline for more continuous student attendance (full 5-day weeks) 1 Maximizing student safety 1 Aligning with National Testing dates/aims/ap 1 Student charcter 1 Instructional time allocation (mandated) consistency/predicatability 1 Funding formula to support all days on calendar (not just student) 1 Understanding our diversity, culture, religion etc. 1

5 06 OCT 10 Summary

6 06 OCT 10 Summary

7

8 Staff Absence Data Only Looked at Days with at least 10% Absence 10% equals 170 absences Fridays most missed day of the week Number of days beyond 170 per month : 9/08 10, 10/08 4, , 12/08 4, 1/09 4, 2/09 11, 3/09 10, 4/09 18, 5/09-12 Number of days beyond 170 per month : 9/09 5, 10/09 7, 11/09 10, 12/09 3, 1/10 5, 2/10 9, 3/10 6, 4/10 9, 5/10-9

9 20 OCT 10 Summary Shared Four Calendar Options Group Feedback from Discussion and Options (ranked by votes) Move Spring Break to Later in March HS Finals Before Winter Break Liked Current Calendar Start on Wednesday or Thursday Shorter Winter Break Professional Day Before Start of each Quarter Maximize Days Before AIMS Testing Honor Jewish Holidays Shorten Week Long Breaks Balance First and Second Semester Off Wednesday Before Thanksgiving

10 03 NOV 10 Summary Shared Three Revised Calendar Options Based on 20 Oct Meeting Group Feedback from Discussion and Options (ranked by repeated theme) Balance Semesters Move Spring Break Back a Week School End Before Memorial Day Quarters Equally Divided Wednesday Before Thanksgiving Accounted For No Finals After Winter Break

11 Calendar Movement Options Savings Costs per day to operate in August = $32,941 ($560,000) Costs per day to operate in May = $25,000 ($450,000) Based on Temperature Data and Equipment Operations 5 degree differential at 2% savings per degree (10%) The Savings to move one day in August is $3,294

12 Example 1 - Template July '11 January ' August '11 February ' September '11 March ' October '11 April ' November '11 May ' December '11 June ' Sept 5 Labor Day Oct Fall Break Nov 11 Veterans Day Nov Thanksgiving DEC Winter BreakJan 16 MLK Day Feb 20 Pres Day Mar 5-9 Spring Break Apr 6 April Break School Begins August 8, 2011 School Ends May 22, 2012 August - December: 86 Days January - May: 94 Days

13 Example 2 - Template July '11 January ' August '11 February ' September '11 March ' October '11 April ' November '11 May ' December '11 June ' Sept 5 Labor Day Nov 11 Veterans Day Nov Thanksgiving DEC Winter Break Jan 16 MLK Day Feb 20 Pres Day Mar 5-9 Spring Break Apr 6 April Break May 28 Memorial Day School Begins August 22, 2011 School Ends May 30, 2012 August - December: 81 Days January - May: 99 Days

14 Example 3 - Template July '11 January ' August '11 February ' September '11 March ' October '11 April ' November '11 May ' December '11 June ' Sept 5 Labor Day Oct Qtr Break Nov 11 Veterans Day Nov Thanksgiving DEC Winter Break Jan 16 MLK Day Feb 20 Pres Day Mar 5-9 Spring Break Apr 6 April Break May 28 Memorial Day School Begins August 18, 2011 School Ends May 25, 2012 Graduation May 24, 2012 August 18 - January 6: 88 Days January 9 - May25: 92 Days

15 Example 4 - Template July '11 January ' August '11 February ' September '11 March ' October '11 April ' November '11 May ' December '11 June ' Sept 5 Labor Day Sept 30 K-12 Recess Oct Qtr Break Nov 11 Veterans Day Nov Thanksgiving DEC Winter BreakJan 16 MLK Day Feb 20 Pres Day Mar Spring Break Apr 6 April Break May 28 Memorial Day School Begins August 10, 2011 School Ends May 22, 2012 Graduation May 22, 2012 August 18 - December 21: 88 Days January 4 - May22: 92 Days

16 DISCUSSION

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