GOVERNING BODY MEETING held in public 29 July 2015 Agenda Item 4.4
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1 GOVERNING BODY MEETING held in public 29 July 2015 Agenda Item 4.4 APPENDIX A Strategic Planning Process 2016/17
2 Strategic Planning Process 2016/17
3 Interlocking processes 5 Year strategic process: reviewed each year to assess the priorities for the organisation in order to inform the development of the 2 year operational plan and the commissioning intentions process and the subsequent development of the operational plan Links to the commissioning intentions process and the business planning process, both yearly processes which are issue based rather than goal based Goal Based Process - 5 yearly cycle - High level strategic view Issue Based Process - Yearly cycle - Annual commissioning priorities - Annual Financial Plan Strategic Planning Process Commissioning of Services Commissioning Services Commissioning Intentions
4 Basic Strategic Planning Process NHS Eastern Cheshire CCG have a Five Year Strategic Plan Refreshed CCG Two year operational plan due for development for 16/17 Operational plan and commissioning intentions process are inherently linked Purpose or mission - Exec group to use the plan to guide responsibilities and update progress - Review status of plan at governing body Implement, monitor and update Assessment - SWOT analysis - Stakeholder and public views Vision: Inspiring Better Health and Wellbeing - Coordination of strategic plan with financial plan Strategic plan with finance process Values: Valuing People, Working Together, Innovative, Quality, Investing Responsibly Prioritise - Major issues and goals organisations must reach. - Develop a written plan to track progress, record results and communicate to stakeholders Planning document Action plans and strategies - Define objectives. Goals, outcomes, actions required, resources needed, timelines roles and responsibilities
5 Commissioning Intentions Process Existing process that is refined every year Project mandates to be used to inform prioritisation process All CI projects need to work towards the outcomes of the 2 year operational plan and the 5 year strategic plan National guidance Public & Stakeholder consultation Performance information Complaints & Concerns Identify issues Outcome framework Quality and performance Monitor plan Identify ways to address the issues Scoping the issue Identify projects Commissioning intentions document inc. project plans and outcomes Plan on a page Compile projects into an planning document Prioritise Prioritisation matrix National Mandates Local knowledge Write project plans and identify resources
6 Strategic Planning Process Timescales 1 st draft of a planning schedule Includes elements of the business cycle and the commissioning intentions process Timelines suggested allows smooth transition between commissioning intentions process and business processes All project plans would be completed and ready for initiation in April 2016 Allows development of draft POAP/annual plan to be undertaken in advance of the Operating Framework being released and completed soon after CQUIN development coincides with the project planning phase in order to inform each other Key forums within the governance and engagement structures and proposed dates are outlined Schedule does not include the stages of the project implementation as this would be different for each initiative
7 Strategic Planning Process Timescales Task Details Forums Date End Date Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr Review strategic priorities Draft strategic priority areas Identify CI s Identify project areas Prioritisation of projects Project planning Develop annual planning documentation (operational plan) Operating Framework released Submission of CCG financial plan CQUINs Developed Quality Schedule Provider Contracts Project Initiation Project Monitoring Quality and Performance To review whether the strategic priorities set in 5 year plan are relevant based on performance, JSNA information and Health and Wellbeing Strategy To identify specific issues/ areas that need addressing in 2016/17 Identify potential CI s and cross reference with strategic priorities Development of CI mandates for consideration Prioritisation of mandates using prioritisation matrix plus cross referencing with strategic priorities, national guidance and consultation with Health Voice and GP representatives Detailed PIDs to be completed for all the prioritised projects using standard documentation To include overarching strategic planning priorities, commissioning intention statements, project overviews, financial planning assumptions, monitoring arrangements and outcome framework (Plan on a page, annual plan) Development of CQUIN complementing Commissioning Intentions and Strategic priorities Final submission To include development of specifications and business cases where appropriate. Coordinated by PMO Monitoring of Commissioning Intention related projects Monitoring of strategic quality and performance Health Voice Staff briefing Health Voice Staff briefing Health voice body Staff briefing Health Voice TBC body TBC TBC Mid Aug End Sept End Sept Mid Oct Mid Nov Mid Jan TBC First Draft end Jan Final Draft end Mar End Mar Final sign off in May
8 Products and Forums Draft schedule of what meetings/forums products and updates should be presented to, when and for what purpose. Forum Date Documents Purpose 29 July 2015 Final version Strategic Planning Process For information 30 September 2015 Strategic Planning Process Update to include: Agreement and endorsement Final strategic priority areas Priority areas for commissioning intentions 25 November 2015 Strategic Planning Process Update to include: Finalised list of prioritised commissioning intentions For information 24 February 2016 First draft of CCG Plan on a Page/ annual plan For information and comment 30 March 2016 Final Draft CCG Plan on a Page/ annual plan Sign off Meeting 04 September 2015 Final version of strategic planning process including commissioning intentions process For information Strategic Planning Process Update to include: Final strategic priority areas Draft list of commissioning intentions For discussion and feedback 06 November 2015 List of project mandates Prioritisation process For information and feedback For discussion/workshop 04 March 2016 Draft CCG Plan on a Page/annual plan For comment Health Voice 25 September 2015 Final version of strategic planning process including commissioning intentions process Strategic Planning Process Update to include: Final strategic priority areas Priority areas commissioning intentions For information and endorsement For information and feedback/discussion & identification of potential projects 20 November 2015 List of prioritised commissioning intentions/mandates For information 25 March 2016 Final Draft CCG Plan on a Page/ annual plan For endorsement Health and Wellbeing February/March 2016 Operational Plan For approval Board Staff Briefing 18 August 2015 Final version of strategic planning process including commissioning intentions process Strategic Planning Update to include: For information Final strategic priority areas 13 October 2015 Draft list of commissioning intentions and proposed projects For discussions and feedback Feb & March 2016 Draft plan on a page and annual plan For discussion
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