October 11, 2010 1 The regular monthly meeting of the BOARD OF FIRE COMMISSIONERS of the FLORENCE TOWNSHIP FIRE DISTRICT NO. 1 was held on the above date at 19:30 with Commissioner Boyd presiding. We saluted the flag, the Sunshine Statement was read, and roll call was taken. ROLL CALL: Present C. Boyd, J. Dulo, A. Miller, and C. Sklodowski. Absent J. Fratinardo Minutes of the previous meetings (September 13 & September 27, 2010) A motion was made by Commissioner Dulo, seconded by Commissioner Miller to approve the minutes of the September 13 & September 27, 2010 meetings as printed and distributed. Motion carried. AUDITORS REPORT: (Rob Inverso) SOLICITOR: Robert Gaskill 1. Not in attendance. CHIEF S REPORT: Chief Mullen submitted via email and reported: 1. Has been working with Administrator Sahol for reimbursement for the Hepatitis B shot series. Information has been sent to him. 2. 2010 Finances He should have a projection soon and will be meeting with Commissioner Fratinardo this week. 3. 2011 Budget He has started on the 2011 budget and has received an unofficial ratable number from the township. Add about 24,000,000 to the ratable number which for us is about $24,000.00. 4. Staffing Still evaluating the staffing. The officers were discussing it tonight at their officers meeting. The chief will meet with the 2 personnel commissioners to keep the flow of communications going. 5. He met with Al Jacoby, treasurer of the fire company about getting Quick Books installed when the new computer comes in so that everyone is using the same software. 6. DM Billing Met with them to discuss the overall billing process. 7. Medical Wellness Policy He has met with the safety committee on the medical wellness policy. They did have some feedback and he will be getting that from Captain Arnold. 8. Griffin Pipe They have donated an electric fork lift truck to us. It can be used to offload trucks and reach things up in the mezzanine if we have to. 9. Flu Shots The County will not be doing flu shots for emergency responders this year. He will be getting quotes from our physician and Virtua Health. 10. Officer Selection The process has begun and the packets are due back on November 1, 2010. Per policy, candidates will meet with the selection committee in November, and recommendations will be made to the Board in December.
11. Gov Deals Everything is set up on Gov Deals. The Chief questioned if a notice of Sale of Property needs to be put up. He will have a list of items for the Board by the workshop meeting. 2 Swearing in of Andrew Popso Assistant Chief of EMS. BUREAU OF FIRE PREVENTION: FM Richardson s report submitted via e-mail 1. Inspections and doing smoke detectors and installing batteries. 2. He has attended various meetings, and doing plan reviews for Planning Board. 3. He has conducted school visits for fire prevention week and has had some visits this week. 4. The open house was held on October 8 th which was very well attended. 5. The Royal Rangers came for a tour of the firehouse October 2 nd. EMS REPORT: Submitted by A/C Popso. 1. Commissioner Miller questioned why the high call out volume has increased again. A/C Popso replied there is no rhyme or reason, vacations, Wildwood. 2. Commissioner Boyd questioned out of 20 2 nd rig dispatches this month, 6 were handle by our unit, and some were handle by our duty crew. A/C Popso explained that we are not missing calls per say, we are getting recalled prior to us actually handling the call itself. He will check with Carol on the incident reports and try to get a better number for the Board on exactly how many calls we did not get a rig out. COMMITTEE REPORTS: Insurance: Purchases: 3686 KNOX Company - $55.00 (Bureau) 3687 Airgas East - $272.00 (EMS Supplies) 3688 Office Depot - $223.00 (Office Supplies) 3689 Positive Promotions - $1934.00 (Bureau supplies) 3690 Upbeat Inc. - $160.00 (Supplies) 3691 MDS Matrix - $700.00 (EMS Supplies) 3692 Commercial Vacuum - $318.00 (Supplies) 3693 CDW - $191.00 (Computer supplies) 3694 Dell Marketing - $813.14 (Computer) 3695 Dell Marketing - $618.00 (Computer supplies) 3696 Dell Marketing - $240.00 (Computer supplies) Policy: The Fire Duty Crew Policy has been updated and is out to review by the Solicitor. Incentive Plan policies has been updated and is out to review by the Solicitor.
An Explorer Post policy has been written. 2 nd reading will be held until the workshop meeting. 3 Training: Marc Stranko submitted via email 1. January will be the month for the mandatory training. Truck/Equipment/Building: Brian Richardson submitted via email 1. The generator has been taken off the auto-run cycle in accordance with the DOP regulations. He has been in contact with the DEP and we may need to register the generator with the DEP. 2. ATS inspected. (Automatic Transfer Switch) 3. Sewer lift station Shafts and Sleeves fixed. There was a piece of plastic jammed in the fins. He will work with Water and Sewer to get it vacuumed out. 4. Trucks 4012 various lights replaced; 4015 O ring was replaced on the hydraulic hose for the lift cylinder; Tire repaired on the boat trailer; 4081 the parts have been ordered for the air ride and waiting for them to come in for the installation. 5. AED was replaced under warranty. 6. Oxygen cylinders sent out for hydro testing. 7. Station compressor relief valve was replaced. 8. Garage door sensors checked. Fire Company Liaison: (Commissioner Dulo) 1. The 2 Hoover vacuums were ordered, received, and in service. 2. Blue Recycle Bin The new large recycle bin must be placed at the end of the truck ramp for pick up on recycle day. The will not pick it up around back. The glass and aluminum cans are also being picked up out front. Information Technology Report: Todd Estelow submitted via email 1. Todd has been working with EMS Charts and the Sockets are now working. EMS Charts is sending the Socket unit they have back to us. Todd will have to download the items for the Socket we have in house. 2. Verizon T1 Line Todd sent the Board an email about a potential savings of approximately $500.00 per month to change to Level 3. Level 3 is a 2 year contract and includes unlimited local calls. Our contract with Verizon ended July, 2008. Radio: APPLICATIONS FOR MEMBERSHIP: COMMUNICATIONS:
4 1. Chief Mullen received a letter from the Vice Chair of the Burlington Township Fire District thanking us for the use of 4015 at a memorial service they had. He also spoke to Chief Diamond and thanked him for the use of 3035 and their mutual aid into our town. PRESENTATION OF BILLS 1. A motion was made by Commissioner Dulo, seconded by Commissioner Sklodowski that all bills in order be paid as printed. Motion carried. TREASURERS REPORT: 1. A motion was made by Commissioner Dulo, seconded by Commissioner Miller to approve the treasurer s report as printed and distributed. Motion carried. OLD BUSINESS: 1. Department uniforms Commissioner Miller reported he spoke with Desmond from Cyntas and sat with the EMS officers to figure out some pricing. With the price that First Due gave us for uniforms, it will cost us more to dry clean and press the uniforms than it will cost to just go out and buy a new uniform in six months. There will be no more embroidery of the collar markings or the badges. 2. Policy 255 Uniforms No action at this time. 3. Bordentown Fire Dist. No. 2 Re-imbursements Commissioner Boyd spoke to their Chair, and he is still waiting for a response. 4. Complete Computer Service Proposal Is in progress. He is finalizing his findings. 5. Safer Update Virual Displays & Explorer post Commissioner Miller has scheduled a meeting for next Tuesday with Cameron. NEW BUSINESS: 1. A motion was made by Commissioner Miller, seconded by Commissioner Dulo to authorize Todd Estelow to switch the Verizon T1 line service to Level 3. Motion passed. 2. 2011 Budget Chief Mullen will have preliminary budgets for the workshop meeting. He asked the Board to let him know if they think of anything so that he can include it for the workshop. He will also be meeting with Commissioner Fratinardo since he is the treasurer. MEETING OPEN TO THE PUBLIC: Motion by Commissioner Miller, and seconded by Commissioner Dulo to open the meeting to the public. Motion carried. 1. No comments were made. A motion was made by Commissioner Miller, and seconded by Commissioner Dulo to close the public portion of the meeting. Motion carried. CLOSED SESSION:
A motion was made by Commissioner Miller and seconded by Commissioner Dulo to go into closed session. Motion carried. 5 Personnel and contract matters A motion was made by Commissioner Dulo and seconded by Commissioner Miller to return to the regular session. Motion carried. GOOD OF THE BOARD: 1. Commissioner Boyd commended that the past couple of weeks the department has been very busy with Fire Prevention activities. All the activities went well and the open house was a success. He thanked everyone for their efforts and participation in those regards and congratulations on a job well done. 2. Todd Estelow reported that the District office doors are being electrically locked down as scheduled from 4:30 pm to 7:00 am. ADJOURNMENT: Motion made by Commissioner Dulo second by Commissioner Sklodowski to adjourn the meeting. Motion carried. Meeting was adjourned at 21:15. Respectfully submitted, Carolyn Taylor