Pleasant Dale Board of Trustees Regular Meeting Minutes

Transcription

1 Pleasant Dale Board of Trustees Regular Meeting Minutes State of Nebraska) ss. County of Seward) A regular meeting of the Pleasant Dale Board of Trustees was convened in open and public session on in the Community Building in the Village of Pleasant Dale, Nebraska. Notice of the meeting was published according to law and posted in the following three places: the Community Hall, U.S. Post Office, and the American Legion bulletin board in the Village of Pleasant Dale. The agenda for all meetings is kept continually current and is available for public inspection at the Village Office during business hours. The Village Board has the right to modify the agenda to include items of an emergency nature only at such public meeting. The next regular meeting will be held on July 9, 2015 at 7:00 p.m. Pleasant Dale Board of Trustees convened on May 14, 2015 at 7:05 p.m. for the Regular Board Meeting. Chair Noted Open Meetings Act as posted on the East Wall. Members Present: Mitch Bennett, Jerry McFarland, John Stevens, Leroy Trease and Linda Olson. Also Present Attorney: Maureen Freeman-Caddy, Clerk: Wendy Charlton, Treasurer: Lisa Wolf Approval of the 5/14/2015 Regular Meeting Minutes. Moved by Trease and seconded by McFarland to approve the minutes as presented. Affirmative Vote: Bennett, McFarland, Stevens, Trease, Olson. Motion Carried Approval of the 5/18/2015 Special Meeting Minutes. Moved by Trease and seconded by McFarland to approve the minutes as presented. Affirmative Vote: Bennett, McFarland, Stevens, Trease, Olson. Motion Carried Correspondence and Announcements Information from Seward County Emergency Manager regarding the possibility of receiving grant money to assist in building safe rooms, posted. National Incident Management System training available online for anyone that may be involved in disaster response. Information from Alley Cat Recycling regarding recycle trailers. Attorney s Report Items for discussion later on the agenda. Clerk s Report Researched Dish Network in response to solicitors. Continue to work on website. Chris is updating laptop computer so that it may be utilized. Treasurer s Report There are 22 delinquent water/sewer accounts. Opened an Escrow account for the Fire Department. Public Input Question on if the old schoolhouse apartments are vacant. There were two tenants but not sure if anyone continues to live there. Zito Media representative, Shay Borders, present to review Village franchise contract and address concerns regarding service. Franchise agreement is not exclusive, other companies can come in to

2 provide service. Payments from Zito to the Village should be 3% of the gross basic cable subscription revenue, payable semi-annually. The Village received a payment in May 2015 for last year and there is no payment history. Request was made for an accounting of payments made to the Village. Borders reported there have been few customer complaints from this year and that the company is making changes in their technology to correct some issues with the lines. They are also working on improving staffing and field operations as a result of the transition from Galaxy to Zito Media. Olson reported calling multiple times regarding service and was unhappy with the customer service response. She was willing to be in contact with Zito Media in addressing these concerns. Another customer had telephone issues. Borders commented that because of cell phones, telephones are not a big part of their business. Borders will follow up and provide the non-exclusive language in the contract and an accounting history. Commissioner s Reports Buildings Paper towel dispenser fixed. Other than that, nothing to report. Fire There was one rescue call and one fire call in May. Parks Bennett is working on a grant for the ballfield. Streets Checking on the alley at 229 Pine. Water/Sewer Coliform test was positive, the retest was okay. NRD has completed well testing. No answers regarding cloudiness in water. Well house in country needs new shingles on south side. Other Reports Planning and Zoning Met May 19, 2015, no actions. Sheriff s Report Different appearance of report and larger coverage area included in report due to change in software at Sheriff department. Building Inspector/Permits Two building permits issued. Attorney spoke with building inspector regarding old schoolhouse apartments. The Housing Code Inspector inspected the apartments and his report will be forwarded to attorney. House demolition at 303 Main Street is planned for next week, asked to burn but was denied. Status update and possible action on Fire Barn construction Bids returned and opened at special meeting held June 9, All were above the projected cost estimate. Three options presented by JEO: #1 allow JEO work with low bidder to adjust specifications and reduce bid amount; #2 reject all bids and negotiate an independent contract (would require consultation with attorney); #3 reject all bids, re-design and re-bid. JEO recommends option #1 in an attempt to get closer to the $400, projected cost. B-D Construction, Inc. was the low bidder and JEO has had positive experience with them. Attorney recommended tabling and pursuing option #1 because of the higher than expected bids received. Concerns were expressed regarding being able to reduce the bid enough. Other options for financing discussed including a direct loan through the Municipal Lease Program or bonds. 2

3 Motion by McFarland, seconded by Stevens, to table the bid award and follow up with Ameritas regarding a bond issue as well as JEO working with B-D Construction, Inc. to make changes to reduce their bid amount. Affirmative Vote: Bennett, McFarland, Stevens, Trease and Olson. Motion Carried. Discussion regarding the Fire Department applying for 501(c)(3) tax exempt status. Funds cannot be passed from the Village to the Fire Department, funds would become part of the Village budget. Fire Department should be a stand-alone nonprofit in order for their funds to be discretionary and for donations to be tax deductible. Old Business Drainage Study Patrick Hartman from JEO present to present recommendations regarding drainage issues. He presented two proposals, both involving new storm sewer construction. Option #1 two non-connected storm sewer systems, one draining south, one draining north; Option #2 one system draining to ditch along highway. Discussed options and the possibility of proceeding in stages as the biggest barrier to moving forward is financing. Discussion of problem with drainage between 303 Main Street and 315 Main Street properties. Discussion of Nuisance and Unsafe Building Ordinance Second reading of Ordinance , Nuisance and Unsafe Building Ordinance. Motion by Trease to approve the second reading of Ordinance , seconded by McFarland. Affirmative vote: Bennett, Stevens, McFarland, Trease, Olson. Motion carried. Third reading at the July 9, 2015 meeting. McFarland is continuing research on the Community Development Block Grant. Discussion regarding replacement batteries for the Civil Defense siren. The Village has paid for one backup battery but three more are required at a cost of approximately $ each. Item tabled and Bennett will present this to the Fire Department as well as contacting Gary Petersen, Seward County Emergency Management, to see how other villages handle the expense. New Business Discussion of solicitors and the possibility of placing signs within the Village to prohibit solicitation. Trease requested that it be on record that the backhoe and mounting brackets, which are on the Villageowned Bobcat, belong to him personally. Reviewed Revenue Report and Claims. Discussion of funding split with the Fire Department as well as the requirements for reimbursement for the Village cleanup from Seward/Saline County Waste Management. 3

4 Moved by Trease and seconded by Bennett to approve the following claims. Affirmative Vote: Bennett, McFarland, Stevens, Trease, Olson. Motion Carried. Abbreviations: Ins-Insurance; Li- License Renewal; Pub-Publishing; Qt Quarterly Filing; Re- Reimbursement; Se-Services; Su-Supplies; Tr-Travel; Tx Tax, Ut-Utilities; A. Benesch & Company Se $2,400.00, Bennett, M. Re $42.79, Bromm, LIndahl, et al Se $1,675.00, Farmers Coop Su $30.75, Gross, R. Re $5.02, JEO Engineering Se $27,225.00, Naylor & Son s Recycling Se $40.00, NE DEQ Se $3,661.77, NE Pub Health Lab Se $15.00, Quill Su $83.97, Ron s Rolloffs, Inc. Se $312.00, Seward Co Independent Se $64.13, Seward County PPD Ut $828.72, US Post Office Su $50.00, Windstream Ut $146.26, Wolf, L. Re $ Total Salaries - $2, Total Claims - $38, Set Agenda for July 9, 2015 as follows: 1. Convene and Announce Open Meetings Law 2. Roll Call 3. Discuss/Action Reading and Approval of June 9, 2015 Special Meeting Minutes 4. Discuss/Action Reading and Approval of Regular Meeting Minutes 5. Discuss/Action Letters & Announcements 6. Discuss/Action Attorney s Report 7. Discuss/Action Clerk Report 8. Discuss/Action Treasurer s Report 9. Public Input 10. Commissioner s Reports a. Building b. Fire c. Park d. Street e. Water/Sewer Water Operator 11. Other Reports a. Planning & Zoning Committee b. Sheriff s Report c. Bldg. Inspector/Permits d. Status Update and Possible Action - Fire Barn Expansion Committee 1. Set special meeting date to discuss financing options 12. Old Business Discussion/Action a. Drainage Update b. Ordinance Nuisance and Unsafe Buildings - Third reading c. Community Development Block Grant Fund Update 4

5 d. Civil Defense siren replacement batteries 13. New Business Discussion/Action a. Fall Community Garage Sales 14. Discuss/Action Revenue Report/Approval of Claims for July Discuss/Action Adopt the agenda for August 13, Adjournment Adjourned at 9:10 P.M. State of Nebraska) ss. County of Seward) I, Wendy A. Charlton, the undersigned Village Clerk of Pleasant Dale, Nebraska do hereby certify the foregoing minutes are true and are part of the official records of this office. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal this 9th day of July, Wendy A. Charlton, Village Clerk Linda I. Olson, Village Chair 5