MANATEE COUNTY BOARD OF COUNTY COMMISSIONERS WORK SESSION COUNTY ADMINISTRATIVE CENTER 1112 Manatee Avenue West Bradenton, Florida June 9, 2015 Present were Commissioners: Betsy Benac, Chairman Vanessa Baugh, First Vice-Chairman John R. Chappie, Second Vice-Chairman Charles B. Smith, Third Vice-Chairman Robin DiSabatino Carol Whitmore Absent was: Lawrence E. Bustle, Jr. Also present were: Ed Hunzeker, County Administrator Gregg Wright, Budget Division Manager, Financial Management Robin Liberty, Deputy Clerk, Clerk of Circuit Court Chairman Benac called the work session to order at 9:02 a.m. AGENDA BC20150609DOC001 1. DECISION UNITS REPORT Ed Hunzeker, County Administrator, stated each Director will utilize slide presentations of the (1) Decision Units Report for June 8 and 9, 2015, (2) Decision Units Report Summary for June 8 and 9, 2015, and (3) Decision Unit Review in conjunction with the FY16 and FY17 budget. Each Director will review their desired decision units, funded and unfunded. He explained the process for flagging items. Two lists of flagged items are being kept to be brought back at the July 30th meeting, along with items that warrant further information. Human Resources Department Rodney Barnes, Human Resources Director, introduced staff and utilized a slide presentation to review the Human Resources Department proposed budget. Currently funded is: Desired Decision Unit 8 Page 242 Talent Acquisition Software ($19,000) Desired Decision Unit 6 Page 240 Onboard Software Feature ($16,000) Desired Decision Unit 9 Page 243 Volunteer Management Software ($10,000) Discussion ensued on the recruitment process, quality of applicants, how to manage incoming talent, the need for a position embedded in Human Resources to integrate qualification data, data-driven decisions and, the need to share data with Directors. BC20150609DOC002 BC20150609DOC003 BC20150609DOC004 The Human Resources position as discussed, was flagged by Commissioners Baugh and DiSabatino. BCC MB 2015/207
Discussion continued regarding Program 1501 (Page 230), Decision Unit 7, Decision Unit 9, and Program 1503 Employee Health Benefits Program (Page 244). Commissioner Whitmore requested data on extended medical stays of employees and emphasized the need to continue to showcase the County s medical wellness plan. Neighborhood Services Department Cheri Coryea, Neighborhood Services Director, introduced staff and utilized a slide presentation to review the Neighborhood Services Department proposed budget. Currently unfunded in Program 3401, Neighborhood Services is: Desired Decision Unit 3 Page 323 Workforce/Millennial Housing Program-Expanded Desired Decision Unit 4 Page 324 Training/Construction Professional Development Currently unfunded in Program 3403, Economic Development Incentive Program is: Desired Decision Unit 5 Page 341 Additional Administrative Support Funding is being held in reserves in Program 3403 for: Desired Decision Unit 4 Page 327 Neighborhood Improvement Program Additional Administrative Support two positions including a Neighborhood Services Specialist and Redevelopment Coordinator (FY16 - $118,777; FY17 - $237,554) (Commissioners Baugh and Chappie absent for a portion of discussion) Discussion occurred that the public is not educated on the incentives, the application process should be explained, Economic Development Summary Sheet to be provided on a regular basis, Decisions 6, 7, 8, 9, 10, Program 3404, Decisions 11 through 15, Decisions 1 through 1.2, and, the $10,000 Library Grant. RECESS: 10:28 A.M. 10: 38 A.M. Commissioner Bustle was absent. Public Safety Department Robert Smith, Public Safety Director, introduced staff and utilized a slide presentation to review the Public Safety Department proposed budget. Desired Decision Unit 7, Page 550 Dispatchers for Increased Volume due to Consolidation (Call Center) Flagged Item: Desired Decision Unit 7, Page 550 by Commissioners Whitmore and Chappie Program 2204 Emergency Medical Services (EMS) Discussion ensued regarding stacked ambulances waiting to deliver patients to Manatee Memorial Hospital Emergency Room, bed shortages at local hospitals, a peak-hour unit has been added to cover the busiest area in the urban corridor, and overall peak needs. Desired Decision Unit 6 Page 565 Ambulance Services 19 Ambulances 24/7 Parrish Flagged Item: Desired Decision Unit 6 Page 565 fund seven positions ($944,355) by Commissioners Whitmore and Benac. Discussion continued regarding the growing need for EMS coverage in Parrish, areas already approved for residential development in Parrish, closest EMS unit to the Parrish area, one new, EMS unit is proposed, ambulances north of the river, 19 ambulances includes the one new, proposed EMS unit, and, what is covered by impact fees. BCC MB 2015/208
Desired Decision Unit 8 Page 565 Myakka Paramedic Engine Staffing Flagged Item: Desired Decision Unit 8 Page 565 second firefighter/paramedic by Commissioners Baugh and Chappie. Commissioners Smith and Whitmore concurred. (Commissioner Baugh absent for a portion of the presentation) Funding is being held in reserves in Program 2205 for: Desired Decision Unit 1 Page 581 Administrative Function (FY16 - $151,563; FY17 - $150,562) Program 2206 Marine Rescue Flagged Item: Commissioners Chappie and Smith flagged a request for more information to be brought back regarding Cortez Beach lifeguards and the need to have additional coverage. Public Works Department Mr. Hunzeker stated the Public Works Department budget will be presented on Wednesday, June 10th, following the Sheriff s budget presentation. PUBLIC COMMENTS Kathryn Edwards questioned security measures of the County Administrative Center, Line-Item budgets, if the Sheriff s office is licensed to fly patrol drones, coordination of Marine Rescue activities with the Sheriff s office, and how firefighters and paramedics are paid. Larry Brown, Federation of Manatee County Community Association, Inc., commented on the hiring process for job vacancies, promotions from within, the need for internal training, average wage in Neighborhood Services Department, and the desire to see impact fees designated solely for infrastructure needs. Mr. Hunzeker advised that impact fees were never suspended, and the entire impact fee process is under review, including a school impact fee in conjunction with the School Board. The definition of the term average wage will be provided. Mr. Hunzeker addressed other comments from Ms. Edwards and Mr. Brown. There being no further public comments, Chairman Benac closed Public Comments for the morning budget session. Financial Management Department Mr. Hunzeker stated the Financial Management Department budget will be presented on Wednesday afternoon, June 10th. RECESS: 12: 08 P.M. 1:33 P.M. Commissioner Bustle was absent. Discussion ensued regarding the budgets of other Constitutional Officers. Information Technology Department Paul Alexander, Information Technology (IT) Director, introduced staff and utilized a slide presentation while addressing the IT proposed budget and technology initiatives. BCC MB 2015/209
Discussion occurred regarding users that IT bills back for services (EMS, fire departments, Public Safety, Sheriff, Port Manatee, and municipalities), and the ability to hire and retain high qualified individuals. Mr. Alexander used a dry marker wallboard to illustrate projects, growth, efficiency, and resources. He explained the arrangement with Sarasota County for the Regional P25 Radio Network, which is in the Capital Improvement Program budget, and the reason for personnel decrease in budget from FY16 to FY17. BCC20150609DOC005 County Attorney Mitchell O. Palmer, County Attorney, introduced staff and utilized a slide presentation to present the County Attorney s proposed budget. Currently unfunded is: Desired Decision Unit 4 Page 195 Case Management/Billing Software Program The current case management/document management system is no longer efficient, and a paperless, electronic Request for Legal Services system is anticipated. Vendors geared to a legal office operation are being interviewed and presentations will be viewed. Desired Decision Unit 5 Page 196 Library Remodel Desired Decision Unit 5 Page 196 Library Remodel Flagged Item: Desired Unit 5 Page 196 Library Remodel (partial law library remodel using in-house labor) by Commissioners Benac and Baugh. Commissioners unanimously concurred. County Administration Mr. Hunzeker utilized a slide presentation and reviewed the County Administration proposed budget. Funding is being held in reserves for Program 103 Information Outreach for: Desired Decision Unit 3 Page 174 MGA-TV Operations (FY16 - $223,040; FY17 - $196,953) Program 105 Animal Services Desired Decision Unit 5 Page 181 Expanded Animal Services Compliance & Adoptions No recommendation at this time until initial funding unfolds in the coming months The Animal Services budget is in a continuation level from what was approved in January 2015 thru 2017. Mr. Hunzeker stated he will review the components previously approved in January for Animal Services during the June 10th worksession. Discussion ensued as to the status of administrative staff in County Commission office, staff multi-tasking, and security and safety features for Commissioners. Mr. Hunzeker stated the Sheriff will be presenting his budget on June 10. The Clerk of the Circuit Court and the Supervisor of Elections have not asked for additional funds within their FY16 budget request. The Tax Collector s budget will be addressed later in the year. RECESS: 3:02 P.M. 3:08 P.M. Commissioner Bustle was absent. BCC MB 2015/210
Building and Development Services Department June 9, 2015 (Continued) John Barnott, Building and Development Services (BADS) Director, introduced staff and utilized a slide presentation to review BADS proposed budget. No additional desired units are requested. He reviewed Program 3501 Building Regulation/Compliance, Program 3502 Planning and Development, and Program 3503 Code Enforcement. Mr. Barnott addressed public outreach efforts while introducing the new, neighborhood bicycle patrol program consisting of two bicycle teams to patrol different areas of the county including a garbage bag initiative to build relationships and increase community involvement. Utilities Department Mike Gore, Utilities Director, introduced staff and utilized a slide presentation to review the Utilities Department proposed Budget. The department is operated as an enterprise fund in that, all operating costs are funded by utility rates, and the department receives no tax revenue. Operating budget for 2016 is $107.8 million and $110.9 million for 2017. He reviewed Program 2301 Potable Water System, Program 2302 Wastewater System, Program 2303 Solid Waste, and Program 2304 Utilities Business Operations. Mr. Hunzeker stated the Utilities desired units will be addressed in a separate work session, and Solid Waste Rates will be discussed in August. Other County Funded Programs will be addressed on Wednesday, June 10th. A written request from the Chief Judge was received regarding court costs and will also be addressed on June 10th. The Health Care Report will be addressed in August. CITIZENS COMMENTS Kathryn Edwards questioned what percentage of the Information Technology budget is not covered by billed back services, and, if there are plans to engage in water reclamation for drinking purposes. Larry Brown complimented the County Attorney on his budget presentation and urged the Board to grant the budget request. He requested the Decision Unit Reports booklet summarize the total number of employees in each department. Mr. Hunzeker addressed comments made by Ms. Edwards and Mr. Brown. ADJOURN There being no further business, Chairman Benac adjourned the work session at 4:30 p.m. Minutes Approved: BCC MB 2015/211