STUDENT WEBMAIL User Guide Realise Your Potential
Email acceptable usage policy & safety tips Email is a wonderful tool for sending and receiving information quickly and securely to tutors, teachers or other students at the Academy. However, it s important that your personal information remains secure and safe and that you aren t open to viruses or hackers. You need to be aware that all emails (sent or forwarded), whether internal or going to external e- mail addresses needs to be considered carefully before sending. Emails that could potentially offend a person(s) or organisation(s), individuals or a group are unacceptable. You have to consider how your email will be perceived by a recipient. If there is a chance that your email might offend, do not send it. Monitoring Student Emails All of the Academy s email resources are provided for learning purposes. Therefore, the Academy maintains the right to examine any systems and inspect any data recorded within the systems. Unacceptable Behaviour (sending & receiving emails) Distributing or storing images, text or materials that might be considered indecent, pornographic, obscene or illegal Distributing or storing images, text or materials that might be perceived as and considered discriminatory, offensive or abusive, in that the context is a personal attack, sexist or racist, or might be considered as harassment Accessing copyrighted information in a way that violates the copyright act Breaking into the Academy s or another organisation s system or unauthorised use of a password/mailbox Emailing personal views on social, political, religious or other non-business related matters Emailing unwanted commercial or advertising material unless approved by the Principal Use of Academy communications systems to set up personal businesses or send chain letters Introducing any form of computer virus onto the corporate DACA network Academy Sanctions Where it is believed that a student has failed to comply with the acceptable email usage policy, he or she may face a sanction in line with the management and motivation policy. Safe Use of the Email System The academy email systems should be used for learning purposes only Please respect others and email at resonable times of the day For all online applications i.e. UCAS use your academy email address Use the email system to communicate with your teacher for learning purposes, i.e. homework queries etc. Page 1
Simple Rules Log out or sign-off from your account when you ve finished looking at/sending your email. Do not reply to spam or forward chain emails Keep your personal information secure don t share bank or credit card information by email Avoid sending any sensitive information over email. Set up a safe senders lists Set up a safe domain lists Do not open attachments from anyone or distribution lists you do not know Use common sense and keep personal information secure Delete all emails, unread, from people you do not know Do not be caught by the spammers Don t forward spam on to your friends Think carefully about who you copy in to emails you send Who needs to be aware, and why do they need to know Only reply to the sender and not everyone in the email circulation list unless asked to do so Do not give your email address to sites you don't trust Do not post your email address to public places online Be safe online and don t compromise your identity If you receive spam, don't open it & avoid the unsubscribe link embeded within the email, the unsubscribe link could redirect you to an unknown source on the internet Emailed attachments can come bundled with viruses. Downloading an attachment, even one with a harmless name, can infect your computer. Only open attachments if you trust the source. Only open attachments that have been confirmed through verbal communication with the sender i.e. tutor Only give your email address out to people you already know and trust Don t publish or put your email address randomly anywhere on the Internet Learn how to block/ignore people via the junk email filtering feature Spam filters or junk mail filters can offer protection (see guidance notes) Spam or Junk email Just be midful that the vast majority of emails received by users is unwanted junk mail. Examples include: Online advertising, for example online banking, pharmacies, pornography, dating, gambling etc Get rich quick and work from home schemes Hoax virus warnings Hoax charity appeals Chain emails which encourage you to forward them to multiple contacts (often to bring good luck ) These types of emails should deleted and the sender should be added to your blocked senders list, never open any attachments from unknown senders. Page 2
1. Accessing Student Webmail Email access for students at Darwen Academy is provided by the Outlook Web App. OWA allows you to log in to your email account using any device that has Internet access such as your home PC, tablet or mobile device. This guide offers full instructions on how to access and use your email account via the OWA web interface. 2. Logging into your email account Launch a web browser In the address bar type the following address: https://mail.daca.uk.com Web Address You will be prompted to enter your user name login ID and password. Enter daca\firstname.surname and password in the login box then click ok Page 3
Login ID & Password Page 4
You are logged in to your mailbox when you reach this screen: Inbox Toolbar Navigation Pane Reading Pane 3. Creating a new message Click on the new mail button in the top left under the blue bar: new mail button Page 5
This will open in the reading-pane, now you can write your email If you want to open this in a new window/tab, click here: Message Subject Recipient Email Main Body Formatting Tools Add a recipient by clicking on the + button or type in the email address of the recipient. This will open a new screen showing the Darwen academy address book. Search for the name of the person/s you would like to send the message to, double click them, and click on OK Search Box Address Book You can add more than one email addresses/recipients to each message. Once you have added the email addresses/recipients to the To box, click ok and the send button. Page 6
Recipient Click to Send Message content 4. Managing the Inbox Emails you receive are placed in the inbox, from here you have several options once the message has been read: Message Received Page 7
Message Options Message Content These include some key options: Some further options are accessed by clicking the... button in the reading pane Reply: Forward: Delete: Move to Folder: This allows you to reply to the sender, attaching the original email content underneath the email and allows you to respond to it This allows you to forward the selected message to another email recipient This will move the message to deleted items Move the selected message by dragging it to another folder 5. Email Safety and Dealing with Junk Email If you receive unwanted email messages or unsure if an email is safe to open then you should use the Junk E-mail Prevention facility. Within Outlook Web App right click on an email and mark it as junk all emails from this sender or emails with similar content will be filtered from your inbox and placed in the Junk E-Mail folder Mark as Junk Page 8
Choose to report if you do not recognise the sender Mark as junk / block Senders: Senders who you don t want to receive emails from or is an unknown sender If you wish to receive emails from a sender then select Mark as not junk on one of their emails in your Junk E-Mail folder Safe Senders: Senders who you want to receive emails from and are known to you Page 9