CEICAD Interim report December 1 st 2013 to May 31 st 2015 Revised August 11, 2015 1
Interim report, December 1 st 2013 to May 31 st 2015 Project name: CEICAD Common Energy Investment Programme in the Capital Region of Denmark Project number: ELENA-2011-34 Reporting period: Month 1 Month 18 The contract between the European Investment Bank and the Capital Region of Denmark was signed in November 2013. CEICAD started on December 1 st 2013. 1. Work progress The Support Unit A Support Unit was established with tasks as described in the ELENA application. The Support Unit was established with the hiring of a project manager pr. December 1 st 2013 and two energy experts pr. February 1 st and March 1 st 2014. The support unit has facilitated meetings in the Steering Committee, Management Board, Partner Forum, project groups and ad hoc group and developed tools for the registration of projects and technical etc. The Support Unit has continuous contact with all partners with the purpose of concretizing and coordinating their needs for technical. The Support Unit has provided specific technical to partners and project groups and acquires external technical to prepare investments for the partners. The Support Unit collects and organizes documentation for technical and investments. Communication The Support Unit produces website articles in Danish and English about CEICAD. The first articles were published in June 2014. These will continuously be updated with relevant information. A new website for the Capital Region of Denmark was publicized in March 2015. Newsletters are sent to all involved partners to continuously update about project progress. Meeting activities Meetings were held in the Steering Committee, Management Board, Partner Forum, project groups as well as bi-lateral meetings with all partners. The Steering Committee held a meeting on October 31 st 2014. The topics were a status of CEICAD and the changes in the programme due to the withdrawal by Gribskov and changes in the legislation of photovoltaics. The Steering Committee decided to adjust the overall budget to the new situation. Next meeting in the Steering Committee is June 22 nd 2015. The Management Board meets 3 4 times annually. At the meetings, the project progress is discussed, as well as the Bi-annual reports and economy. 2
Partner Forum meets twice annually to discuss the status and progress of the programme. Partner Forum has among other things discussed the consequences of changes in national legislation of municipal photovoltaics, registration of projects as well as the topic innovation. The Project Groups meet approx. 4 times annually. The Building envelope group has worked with guidelines for renovation of windows and roofing. The Installations group has worked with a guideline for artificial lighting and tools for energy management. The Photovoltaics group has developed documents and guidelines for procurement of projects involving photovoltaics. In all three groups there is an exchange of knowledge and experience with ideas for several new initiatives such as theme days which are held in 2015. The Ad hoc group concerning energy calculations has worked with guidelines on how to calculate the effects of energy investments for use partly in the reporting to CEICAD and partly in adjustments of budgets for municipal buildings for heating and electricity. The group has held four meetings in this period. The group completed the work in January 2015. Seminars on Photovoltaics, innovative solutions for the building envelope as well as ventilation were held in the report period. The Support Unit has participated in two meetings with all five Danish ELENA-projects with the purpose of exchanging experiences and develop new initiatives. Obtained results As of May 30 th 2015 there were contracted investments with a total value of 13.4 MEUR. Table 1 contains an overview of the sum of investments for each partner. Partner Contracted Albertslund 183.244 Bornholms Hospital - 2.950.907 Frederikssund 3.816.319 Gentofte 1.175.487 Gladsaxe - Glostrup Hospital - Hørsholm 1.727.674 Ishøj 1.009.266 København 701.072 Lyngby-Taarbæk 367.252 Rudersdal 1.475.880 Total [EUR] 13.407.102 Table 1 Investments pr. May 30 th 2015 for each partner 3
Expected results It is expected that the CEICAD programme will achieve the results that were stated in the contract between EIB and the Capital Region of Denmark, i.e. the total investments of 61.7 MEUR. This expectation is derived in part by the already obtained results and the many projects that are in progress. The already contracted investments correspond to approx. 13.4 MEUR, which is less than the original aim in the ELENA-application. The cause of this, as stated in the second Bi-annual report, is the change in national legislation on photovoltaics and the withdrawal by Gribskov. Furthermore there is a delay in the progress from some partners due to a long process of technical and tendering in many projects. Changes in the national legislation on photovoltaics and the withdrawal form Gribskov means that substantial changes in the investment programme must be implemented to reach the goal of investments and thus obtain the energy savings and CO 2 reductions in the original ELENA-application. A number of initiatives were implemented to account for this. Originally, the expected investments in photovoltaics were 15.6 MEUR. New national legislation has, as described in the Bi-annual reports, led to a reassessment of this goal, resulting in an expected investment of approx. 3 MEUR in photovoltaics. Instead, many buildings have undergone energy screenings to identify EE projects that can replace the missing investments in photovoltaics. Furthermore, the Support Unit has, on behalf of Albertslund, inquired if some of the presupposed investments in photovoltaics could be replaced with investments in street lighting. EIB has given a non-objection to this inquiry and the Support Unit has therefore collected information on relevant projects within this area, including economy and energy savings. This information was presented to EIB in an official letter regarding a change of investments and energy conservation, with the aim to make an official change in the CEICAD-programme. On this basis a street lighting project in Frederikssund with expected investments of 4.4 MEUR was prepared with technical from CEICAD. As of June 1 st 2015 the partner has signed contracts worth approx. 3.2 MEUR for this project. The remaining investments are expected to be contracted within June 2015. Additionally, a street lighting project with an expected value of approx. 3.75 MEUR is under preparation in Albertslund, also with technical from CEICAD. The Support Unit has, with support from the executive management at the Capital Region of Denmark, contacted all hospitals in the region to clarify if technical from CEICAD can initiate specific projects that were not included in the original application. This has given new opportunities, including photo voltage installations and ventilation in some hospitals. The process is ongoing. The Support Unit is in ongoing dialog with all partners to clarify if they can meet the goals of the 3 year period. The partners have in general maintained their original goal for investments, and for Albertslund and Frederikssund municipalities, made further commitments. 4
Several partners report that they maintain the original goal of investments while the final investment sum can be higher than expected. For a few of the partners it can however prove difficult to reach the target investment sum. The Support Unit has estimated the expected results of all completed projects, feedback from partners, ongoing technical, expected future projects as well as the partners ability to adjust the level of activity. The overall picture is as stated in table 2. Partners Presupposed investments [EUR] Current commitment to investments [EUR] The support Units estimate [MEUR] Albertslund 3.942.895 4.479.088 4,4-5,0 Bornholm s Hospital 2.935.657 2.935.657 2,9-4,7 7.405.879 7.405.879 6,7-7,5 Frederikssund 1.568.365 4.959.786 5,0-5,4 Gentofte 4.825.737 4.825.737 2,7-4,8 Gladsaxe 2.068.365 2.068.365 0,7-2,0 Glostrup Hospital 3.753.351 3.753.351 3,4-4,0 Gribskov 6.702.413 0 0 Hørsholm 6.246.649 6.246.649 4,0-6,3 Ishøj 3.243.968 3.243.968 3,4-4,0 København 13.760.043 13.760.043 13,7-21,4 Lyngby-Taarbæk 2.412.869 2.412.869 0,9-2,0 Rudersdal 2.738.338 2.738.338 2,5-3,2 Capital Region extra 0 0 1,3-2,7 Total 61.608.027 58.833.228 52,0-73,7 Table 2. The originally predicted investments in the ELENA-application, current commitment goals after the completion of CEICAD on November 30 th 2016 and the Support Units assessment of the final investments. As table 2 shows, there are commitments to investments of approx. 58.8 MEUR, but the expected investments are in the in the range 52 73 MEUR. The following should be noted concerning each partner: Albertslund The municipality has, as mentioned, changed its investment programme from primarily containing photovoltaics to primarily containing street lighting. External technical for the street lighting project will be initiated in June 2015. Additionally, the municipality has decided to initiate procurements for lighting- and ventilation projects of approx. 0.54 MEUR with technical from CEICAD. There might be additional investments in energy efficiency in buildings in 2016. 5
Bornholm Hospital The Hospital has received technical for renovation of the building envelope at the largest building. Additional technical was provided for two photovoltaic installations. Following the approval by the Regional Council in the fall of 2015 a detailed project and procurement will be initiated. Investments of approx. 2.9-4.7 MEUR is expected to be completed in 2016. The partner has completed investments of approx. 3 MEUR. The Support unit has provided technical to the municipality s process for identifying and selecting projects based on existing energy labels. Based on this process and the existing energy labels the municipal energy task force implement relevant viable projects. Additionally three mini-tenders were completed for external technical regarding photovoltaics, a lighting project and a renovation of a building envelope. In total it is expected that will complete investments of approx. 6.7 7.5 MEUR which corresponds to the originally anticipated sum. Frederikssund With technical from CEICAD the municipality has prepared and initiated a procurement procedure for replacement of street lighting to energy efficient LED lighting in a large part of the municipality. There are signed contracts on delivery of fixtures, masts and lighting controls as well as installation in May-June 2015. The total investment in street lighting is estimated to be 4.4 MEUR. Additionally, the municipality has completed investments on buildings of approx. 0.5 MEUR. Several more projects with energy efficiency are expected to be implemented in the remaining CEICAD timeframe. Gentofte The municipality has received technical via mini tenders and internal technical to prepare projects such as conversions to district heating, ventilation, lighting and photovoltaics. Most projects are contracted and several are completed. The contracted projects have combined investment of approx. 1.2 MEUR with additional investments expected to be contracted within 1-2 months. Gentofte will in the future focus on energy projects on existing installations to obtain significant reductions in the energy consumption. These include a large project on an institution on Bank-Mikkelsens vej. A process was started to identify buildings for energy screenings to identify further investments. Gladsaxe So far the partner has only to a limited extend made use of the possibility to receive technical from CEICAD and thus there has not yet been reported any investments. However, a screening of an institution on Højmarksvej was performed with the aim of renovating the entire building envelope during an expansion of the institution. This institution and other similar buildings will now undergo energy renovation of the building envelope based on the technical from CEICAD. 6
Glostrup Hospital Technical was provided to prepare a replacement of windows on two large buildings and installation of photovoltaics. Following approval by the Regional Council, expected in October 2015, the project will receive the final technical and the procurement process will start. The total investment of approx. 3.8 MEUR is expected to be completed in 2016. Hørsholm Technical, internal as well as external, was provided for several projects with a combined investment of approx. 1.7 MEUR. The projects concern energy renovation of the building envelope, i.e. roofs, windows and doors as well as conversion from gas to district heating. The municipality plan to complete of large energy renovation of Hørsholm Sports Park where, among other things, the roof will be renovated and photovoltaics installed. A mini tender is in preparation to contract with the necessary external. The partner is considering an energy renovation of the town hall as well as other projects in the next 1½ years. In total the investments are expected to reach 4 6.3 MEUR. Ishøj CEICAD and the municipality have, among other things, completed technical, procurement and contracting on several ventilation projects with a combined investment of approx. 1 MEUR. Several other projects are in the stages before procurement. These include a replacement of windows on Ishøj Town Hall an investment of approx. 1 MEUR. In total it is expected that Ishøj will reach investments of a little more than the initial 3.3 MEUR. København København (City of Copenhagen) has a main focus on full renovations of schools. These large renovations include, besides energy investments, also investments in restoration, local rainwater drainage, modernization and accessibility. CEICAD has provided technical concerning the energy part to seven schools, 5 of which by mini tender. The expected investments for these renovations are approx. 4 12 MEUR pr. school. Only a fraction of this is considered energy investments. The Support Unit estimates that energy investments account for approx. 1.3 2 MEUR pr. School. Concurrently a number of smaller projects involving technical installations were initiated. In the spring of 2014 nine schools went through an energy screening which has led to investments of approx. 0.7 MEUR. In June 2015 energy screenings of another 53 schools will begin, based on a mini tender. These energy screenings are expected to lead to investments of approx. 5.4 MEUR. In the future additional projects may be initiated to identify even further investments. With the projects currently in process København is expected to at least reach the investment goal of 13.7 MEUR, but the end result will likely be somewhat higher. Lyngby-Taarbæk Within the reporting period investments of approx. 0.4 MEUR was contracted compared to the expected 2.4 MEUR for the entire CEICAD timeframe. The Support Unit has been in continuous dialog with the partner to provide internal technical for a few smaller energy projects. 7
Based on a status meeting on June 3 rd 2015 the municipality expects to invest 1 2 MEUR within the CEICAD timeframe. Rudersdal In the contract period investments of 1.5 MEUR were contracted, compared to 2.7 expected for the entire CEICAD timeframe. Based on projects in process now and the partner s expectations for future projects, the partner is expected to complete additional investments of approx. 1 1.8 MEUR, maybe more. The Capital Region of Denmark The Capital Region is expected to complete a number of smaller projects, besides the two main projects at Glostrup Hospital and Bornholm s Hospital, with technical from CEICAD. The hospital directors were requested to present project proposals to the Support Unit before June 15 th 2015. The Support Unit and the technical departments at the hospitals will discuss the potential energy projects in May and June 2015. The relevant projects will then receive technical from CEICAD. At the time of writing, technical is provided for photovoltaics at Psychiatric Center Ballerup, ventilation at Frederikssund Hospital and lighting in several hospitals in North Zealand. The volume of the projects at the hospitals is not yet known, but is expected to result in investments of approx. 0.7 1.4 MEUR. Based on discussions with the technical departments at the hospitals there is reason to expect additional projects in 2016, probably in the same order of magnitude. Innovation: A lighting project in Kildeskovshallen, Gentofte, involves remodeling the existing lighting fixtures in two preserved sports halls to LED. Since there can only be made very minor changes to the building, it requires extensive product development of the fixtures to comply with the guidelines set up by The Danish Agency for Culture. The possibilities of making roof sheets with integrated photovoltaics are currently being investigated for two buildings. Rudersdal is currently investigating the possibilities of installing a heat pump to a main water pipe which can extract heat from the water for use at the town hall and possibly other buildings. At Town Hall a system of photovoltaic panels mounted on metal frames provide a cover for the parking area. A similar project is in preparation at Bornholm s Hospital. Furthermore, Bornholm s Hospital is in the process of designing a project with photovoltaics integrated in the façade and a large glass atrium between two buildings. A project with building integrated photovoltaics has been completed in Hørsholm. 8
2. Lessons learnt By participating in CEICAD the partners receive: Technical from external experts in photovoltaics, solar heating, geothermal heating, insulations, installations, procurement etc. Technical from the Support Unit Facilitation of the programme, i.e. meetings, seminars, reporting, project management, knowledge sharing and competence development. The primary benefit of participating in CEICAD is the technical, which the partners would not otherwise have resources to obtain, and which forms the basis for the extensive investments in energy efficiency in buildings, street lighting and building related renewable energy. In this context, the partners acknowledge the value of the work performed by the Support Unit to obtain external technical through mini tenders and help with quality assurance of the technical reports. The partners also appreciate the acquired competence development and professional relations to colleagues in other municipalities and hospitals. This is especially beneficial for employees in the smaller municipalities and hospitals. 3. Identified problems and risks for implementation There were not identified new problems or risks since the revised second Bi-annual report, and a number of initiatives were initiated to address these problems as described above. It should however be mentioned that a few partners has yet to fully utilize the technical from CEICAD to prepare investments. This challenge is addressed through a closer dialogue with the relevant partners, in part on management level. 4. Contracts of technical committed/completed during the reporting period In the reporting period 16 mini tenders were conducted based on the framework s signed by six teams of external consultants. Additionally, some minor s were signed without tender in compliance with procurement rules. See attached appendix 1 for contracts of technical (external experts / subcontractors) initiated/completed in the reporting period. 5. Updated list of started / planned implementation of the Investment Programme See attached appendix 2 with a list of started and planned investments. 9
Each project has a unique identification in the form of two letters, which is an abbreviation of the partner s name, and 3 digits. For each project is provided information on project identification, Name of IP, a short description, identification of the investor, estimated total costs, implementation plan, estimated energy savings, estimated CO 2 reduction and technical. Appendix 2 contains both contracted and planned projects. The sum of the investments is therefore slightly larger than in table 1. The definition of contracted and planned projects is as follows: Contracted projects: Projects where a contract was signed with one or more contractors, with the scope of performing the tasks described and/or a client delivery for implementation in the project. Planned Projects: Projects that are so far in preparations that the procurement documents is under development or has been published to contractors/suppliers. These projects can thus be expected to have a contract signed within a couple of months. 6. Calculation of the leverage factor achieved During the first 18 months there was spent 810,817.52 EUR for technical and salary, cf. section 10, financial status. Of these are 90% presupposed funded by support from the ELENAprogramme, corresponding to 729,735 EUR. The value of contracted investments amounts to 13.4 MEUR. The current gearing factor is thus 18.4. At the end of the CEICAD programme the gearing factor should be at least 20, cf. the contract between EIB and the Capital Region of Denmark. With the large number of projects in the pipeline, which has already received technical from CEICAD, and the expectations for future projects, it will not be a challenge to reach a gearing factor of 20 by the end of the programme. 7. Other useful comments or information Most of the technical was provided as external technical, either by the consultants who signed a framework, or other external consultants. A list of contracts with external consultants is, as mentioned in section 4, attached to this Interim report. Furthermore, technical was provided in the form of technical guidelines and from the Support Unit. Guidelines The support unit has, in collaboration with the project groups, developed a number of technical guidelines. External consultants were included when necessary. Appendix 3 contains an overview of the guidelines. Internal technical The support units own energy experts have in a number of cases provided specific technical to prepare specific investments. It appears in the list of projects (Appendix 2) where internal 10
technical was provided. The specific documentation can be obtained upon request to the Support Unit in the Capital Region of Denmark. 8. Request for changes in work programme and/or budget allocation It is assessed that there is no need for changes in the revised work programme and budget as presented in the revised second Bi-annual report of February 10 th 2015. 9. Supporting documents to provide Along with this report is sent to The European Investment Bank in digital format: Invoices for technical Reports etc. From external consultants. 10. Financial statement See attached appendix 4 for the financial statement for the reporting period. 11. Outlook On page 4 8 is described in short for each partner the current and future activities. In September it is expected that a seminar on innovation and partnering is held to motivate the partners to consider innovation for some of their projects. Date of report: June 24 th 2015 Revised: August 11 th 2015 11
Appendix 1. Contracts of technical (external experts / subcontracts) committed/completed during the reporting period Nb of subcontract Name of external consultant / subcontractor Short description of mission Expected total costs of subcontracts [EUR] 1 Duration of subcontracts (start and end date) Procurement procedure applied Comments C1. Bascon EU tender for framework s 20,100 01/01/14 01/06/14 Invited offer C2 Alectia Preparation for radiant heating systems in sports hall, Lyngby 12,066 01/12/13 01/06/14 Invited offer C3 MW A/S (Ha- CaFrø A/S) Preparation for replacement of windows and doors, Hørsholm 4,022 21/03/14 01/06/14 Invited offer C4 Grontmij Energy screening of five schools in Copenhagen C5 Force Technology Energy screening of four schools in Copenhagen C6 Henrik Larsen A/S Design of ventilation systems, sports hall in C7 NCC Energy screening of two schools and three institutions in Rudersdal C8 Schneider Electric Energy screening of three buildings in Rudersdal 23,194 04/04/14 25/04/14 Invited offer 13,273 04/04/14 25/04/14 Invited offer 18,582 01/03/14 01/06/14 Invited offer 16,162 01/05/14 30/06/14 Invited offer 20,781 15/05/14 15/06/14 Invited offer C9 Teknologisk Institut General concerning building envelope 402 18/06/14 18/06/14 Invited offer C10 Grontmij Static assessments of three roofs suitability for solar cells 1,341 10/06/14 20/06/14 Invited offer 1 1 EUR = 7,4588 DKK. Exchange reference rate published by the European Central Bank for June 1 st 2015 12
C11 NOVA 5 Assistance for three PV plants in Gentofte C12 Søren Jensen A/S Energy screening of larger buildings in Albertslund C13 Alectia Assistance for PV plants in Frederikssund C14 Niras Assistance to ventilation in four buildings in Gentofte C15 Niras Assistance for district heating to a school in Gentofte C16 Søren Jensen A/S Tendering of replacement of ventilation at 8 buildings in Ishøj 9,921 01/07/14 01/01/15 Framework 35,978 01/07/14 17/02/15 Framework 46,446 29/07/14 01/01/15 Framework 9,418 05/08/14 01/11/14 Framework 8,132 05/08/14 01/11/14 Framework 33,383 12/08/14 01/04/15 Framework Mini tender 2014-01 Mini tender 2014-02 Mini tender 2014-04 Mini tender 2014-06 Mini tender 2014-07 Mini tender 2014-05 C17 Kuben Management Energy Screening of 33 buildings in Rudersdal 29,495 27/08/14 01/04/15 Framework Mini tender 2014-03 C18 Viegand & Maagøe Overall assessment of energy consumption in school in Ishøj 6,181 24/06/14 Invited offer C19 HMN Naturgas I/S TA for change of main boiler at a school in Frederikssund 3,522 22/08/14 Invited offer C20 Kuben Management PV-tender, 25,323 26/09/14 31/12/14 Framework Mini tender 2014-08 C21 Wissenberg Energy screening of Building A, Bornholm Hospital 20,781 15/10/14 01/03/15 Framework Mini tender 2014-09 C22 DOMINIA A/S PV-tender 13,407 28/10/14 Invited offer C23 Grontmij LED lighting in sports hall 6,636 18/11/14 Invited offer C24 Alectia Qualification of PV material 2,413 14/11/14 30/11/14 Invited offer 13
C25 Alectia Heating system at Heibergskolen 3,208 25/09/14 Invited offer C26 Delayed Framework Mini-tender 2014-11 C27 NIRAS Energy screening, 2 schools in Copenhagen 46,924 29/10/14 15/2/15 Two invited offers C28 Kuben Management Energy screening of 5 schools in Copenhagen 52,150 12/12/14 15/4/15 Framework Mini-tender 2014-12 C29 Agerholm Facilitation of PV meeting 1,227 20/05/14 Invited offer C30 Exlumi Street lighting tender in Frederikssund C31 NIRAS Conversion of heating from gas to district heating C32 Søren Jensen Energy screening and optimization of building envelope in day care institution in Gladsaxe 61,672 09/01/15 31/12/15 Invited offer 6,703 01/01/15 Invited offer 6,181 17/2/15 1/5/15 Framework Mini tender 2015-01 C33 Kuben Management Tender material for lighting project at school 10,021 16/2/15 30/4/15 Framework Mini tender 2015-03 C34 Eric Forum Conversion of heating from gas to district heating. 11,396 23/3/15 15/6/15 Invited offer C35 Kuben Management Pre-study and tender materials for exchange of windows and new PV plant at Glostrup Hospital 60,258 23/3/15 1/3/16 Framework Mini tender 2015-02 C36 NIRAS Conversion of heating from gas to district heating C37 Søren Jensen Overview of solar rules by conversion, extension and construction of buildings 3,957 20/3/15 1/5/15 Framework 858 8/5/15 31/5/15 Invited offer Mini tender 2015-04 14
C38 Søren Jensen General TA concerning centralized and decentralized ventilation C39 Niras General TA concerning centralized and decentralized ventilation 1,073 20/5/15 21/5/15 Invited offer 804 20/5/15 21/5/15 Invited offer C40 Kuben Management Sketching and calculation of alternative solutions for improving the building envelope on building A at Bornholm Hospital 15,418 17/4/15 1/6/15 Invited offer 15
Appendix 2 List over started/planned implementation of the investment programme Investment project (IP) identification Name of IP Short description of area/ technology concerned Identification of investor total costs [EUR] Implementation plan (Start and end date of works) annual final energy saved for EE projects annual final energy production by RES annual reduction of CO2 eq [t] Technical AL001 Albertslund Rådhus Photovoltaics Albertslund 183,244 01/01/2015-01/04/2015 0.00 66.46 28.04 Internal FB001 Holmegårdshallen 227,287 07/07/2014-15/10/2014 175.00 0.00 27.70 C6 FB002 Græstedgård 115,182 01/08/2014-01/10/2014 1.00 0.00 10.4 Internal FB003 Østervej Børnehave 24,369 01/10/2014-01/01/2015 5.41 0.00 2.04 Internal FB004 Rådhus Photovoltaics 387,343 22/12/2014-01/04/2015 0.00 121.05 45.60 C20 FB005 Egedals Hallen 84,166 08/06/2014-30/07/2014 73.00 0.00 8.90 Internal FB006 Firkløveren 30,893 05/09/2014-21/11/2014 7.00 0.00 2.70 Internal FB007 Specialbørnehaven 32,845 05/08/2014-30/11/2014 19.00 0.00 2.30 Internal FB008 Kernehuset 25,039 01/08/2014-01/12/2014 9.90 0.00 3.80 Internal FB013 Femkløveren 47,004 27/06/2014-01/11/2014 17.20 0.00 4.20 Internal 16
Investment project (IP) identification Name of IP Short description of area/ technology concerned Identification of investor total costs [EUR] Implementation plan (Start and end date of works) annual final energy saved for EE projects annual final energy production by RES annual reduction of CO2 eq [t] Technical FB015 Huset på Fredtoften 2,802 28/07/2014-08/10/2014 3.00 0.00 1.20 Internal FB017 -hallen 279,734 01/07/2014-01/02/2015 65.25 0.00 40.00 Internal FB020 Humlebæk Skole UD 272,045 01/11/2014-15/12/2014 125.00 0.00 47.00 Internal FB021 Jobhuset 82,462 15/11/2014-31/12/2014 20.00 0.00 35.70 Internal FB022 Karsemosegård Idrætsanlæg 48,928 01/11/2014-01/02/2015 35.90 0.00 8.10 Internal FB023 Kokkedal Skole Vest 168,500 01/12/2014-01/04/2015 48.78 0.00 18.40 Internal FB024 Kokkedal Skole Øst 159,448 22/10/2014-01/06/2015 47.19 0.00 17.80 Internal FB029 Nivå Skole Syd 177,600 15/06/2015-15/09/2015 50.00 0.00 18.90 C33 FB030 Rådhuset 248,190 03/11/2014-31/01/2015 88.00 0.00 33.20 Internal FB032 "Skolereform" 265,384 01/06/2014-30/11/2014 52.00 0.00 19.60 Internal FB033 Sletten Fritidsakademi Building envelope 29,491 01/08/2015-15/01/2015 4.16 0.00 1.00 Internal 17
Investment project (IP) identification Name of IP Short description of area/ technology concerned Identification of investor total costs [EUR] Implementation plan (Start and end date of works) annual final energy saved for EE projects annual final energy production by RES annual reduction of CO2 eq [t] Technical FB035 Hallen Building envelope 65,198 01/07/2014-01/01/2015 30.00 0.00 6.00 Internal FS001 Solcelleudbud Photovoltaics Frederikssund 400,804 01/12/2014-01/04/2015 0.00 267.00 100.70 C13 FS002 Ådalens Skole Frederikssund 92,493 15/09/2014-01/12/2014 128.70 0.00 26.30 C19 FS004 Møllegårdsskolen Frederikssund 20,107 01/07/2015-01/09/2015 30.70 0.00 11.57 Internal FS005 Sogneskolen Frederikssund 20,107 01/07/2015-01/09/2015 27.90 0.00 10.50 Internal FS007 Sogneskolen Building envelope Frederikssund 3,902 00/01/1900-00/01/1900 3.73 0.00 0.74 Internal FS008 Veje Street lighting Frederikssund 3,923,229 02/06/2015-04/01/2016 840.00 0.00 316.70 C30 GE001 Dyssegårdsskolen Gentofte 105,000 23/09/2014-26/10/2014 150.00 0.00 100.60 C15 GE002 Kildeskovshallen Photovoltaics Gentofte 318,951 27/01/2015-01/04/2015 0.00 260.00 98.00 C11 GE003 Kildeskovshallen Gentofte 321,716 01/04/2015-01/09/2015 208.18 0.00 78.50 C23 GE004 Skovshoved Skole Gentofte 151,870 01/05/2015-01/08/2015 250.90 0.00 35.70 C14 18
Investment project (IP) identification Name of IP Short description of area/ technology concerned Identification of investor total costs [EUR] Implementation plan (Start and end date of works) annual final energy saved for EE projects annual final energy production by RES annual reduction of CO2 eq [t] Technical GE006 Ordrup Multihal Photovoltaics Gentofte 52,105 27/01/2015-01/04/2015 0.00 38.00 14.30 C11 GE007 Gentofte Stadion Photovoltaics Gentofte 109,692 27/01/2015-01/04/2015 0.00 88.00 33.20 C11 GE008 Bakkegårdens Børnehave Gentofte 8,250 01/03/2015-31/05/2015 7.70 0.00 5.20 C31 GE009 Børnehuset Hartmannsvej Gentofte 10,289 01/03/2015-31/05/2015 20.20 0.00 13.60 C31 GE010 Villa Berthe Gentofte 12,098 01/03/2015-31/05/2015 14.50 0.00 9.70 C31 GE011 Bakkegård Tandklinik Gentofte 13,432 01/03/2015-31/05/2015 23.50 0.00 15.80 C31 GE014 Gentofte Tennisklub Gentofte 24,752 02/03/2015-01/05/2015 15.20 0.00 2.80 C14 GE015 Retsbygningen Gentofte 38,572 01/05/2015-01/07/2015 40.10 0.00 15.00 C14 GE016 GVI Gentofte 8,546 01/05/2015-01/07/2015 31.10 0.00 10.50 C14 HØ001 Sophienlund Plejecenter Building envelope Hørsholm 80,429 01/09/2014-01/02/2015 18.50 0.00 3.80 C3 HØ002 Gutfeldtshave Building envelope Hørsholm 1,461,126 02/01/2015-01/08/2015 223.00 0.00 44.60 Internal 19
Investment project (IP) identification Name of IP Short description of area/ technology concerned Identification of investor total costs [EUR] Implementation plan (Start and end date of works) annual final energy saved for EE projects annual final energy production by RES annual reduction of CO2 eq [t] Technical HØ003 Gutfeldtshave Hørsholm 186,119 08/06/2015-14/09/2015 161.00 0.00 79.40 C34 IS001 Ishøj Skole Ishøj 35,295 01/06/2014-01/07/2014 35.00 0.00 13.20 Internal IS003 Kulturcafe Ishøj 8,424 01/07/2015-01/09/2015 9.20 0.00 3.50 C16 IS007 Vibeholmskolen Ishøj 737,255 01/07/2015-01/09/2015 217.10 0.00 32.70 C16 IS008 Vejlebroskolen Ishøj 198,026 01/07/2015-01/09/2015 60.10 0.00 16.90 C16 IS009 Musik- og ungdomsskolen Ishøj 52,982 01/07/2015-01/09/2015 38.30 0.00 6.90 C16 IS010 Idrætscenteret Ishøj 15,285 01/07/2015-01/09/2015 22.00 0.00 8.30 C16 KØ001 Bellahøj Skole Københavns 4,925 01/09/2014-01/06/2015 2.3 0.00 36.24 C4 KØ002 Gasværksvejens Skole Københavns 41,543 01/09/2014-01/06/2015 65.02 0.00 9.85 C4 KØ003 Tingbjerg Skole Københavns 191,709 01/09/2014-01/06/2015 183.29 0.00 50.50 C5 KØ004 Heiberg Skolen Københavns 29,491 01/01/2015-01/03/2001 0.00 0.00 17.40 C25 20
Investment project (IP) identification Name of IP Short description of area/ technology concerned Identification of investor total costs [EUR] Implementation plan (Start and end date of works) annual final energy saved for EE projects annual final energy production by RES annual reduction of CO2 eq [t] Technical LT001 Opvisningshal Lyngby- Taarbæk 81,729 21/05/2014-31/12/2014 85.00 0.00 16.70 C2 LT002 Engelsborgskolen Lyngby- Taarbæk 79,088 01/03/2015-01/08/2015 191.00 0.00 34.70 Internal LT003 Lyngby Stadion - omklædning og fællesarealer Lyngby- Taarbæk 99,196 01/02/2015-01/04/2015 46.50 0.00 4.50 Internal LT007 Borrebakken Kvindehus Building envelope Lyngby- Taarbæk 40,214 01/08/2015-01/09/2015 14.10 0.00 1.7 Internal LT009 Virum Hallen Lyngby- Taarbæk 107,239 01/07/2015-01/09/2015 24.00 0.00 2.9 G2 RU001 Birkerød Skole Building envelope Rudersdal 12,777 01/04/2014-01/01/2015 24.00 0.00 2.93 C7 RU002 Birkerød Skole Rudersdal 180,565 02/06/2014-01/01/2015 279.00 0.00 38.00 C7 RU003 Bistrup Skole Building envelope Rudersdal 3,738 02/06/2014-01/01/2015 12.00 0.00 1.50 C7 RU004 Bistrup Skole Rudersdal 59,506 02/06/2014-01/01/2015 92.50 0.00 12.70 C7 21
Investment project (IP) identification Name of IP Short description of area/ technology concerned Identification of investor total costs [EUR] Implementation plan (Start and end date of works) annual final energy saved for EE projects annual final energy production by RES annual reduction of CO2 eq [t] Technical RU005 Materialgården Photovoltaics Rudersdal 214,477 01/12/2014-01/05/2015 0.00 82.00 31.00 C22 RU009 Børnehuset Honningkrukken Rudersdal 80,429 01/03/2015-01/07/2015 72.00 0.00 11.80 C7 RU010 Rundforbi Idrætsanlæg Rudersdal 603,217 02/06/2014-01/12/2015 357.00 0.00 105.50 G2 RU011 Skovlyskolen Photovoltaics Rudersdal 174,263 01/12/2014-01/05/2015 0.00 50.00 19.00 C22 RU012 Trørødskolen Photovoltaics Rudersdal 308,311 01/12/2014-01/05/2015 0.00 150.00 57.00 C22 22
Appendix 3 Guidelines CEICAD has developed a number of guidelines to be used by the partners on a variety of projects. A short summary of the guidelines can be read below. The full guidelines are available at: https://www.regionh.dk/til-fagfolk/miljoe/en-grønnere-region/energiforbedring-ibygninger/sider/vejledninger-og-paradigmer.aspx G1 G2 G3 G4 Photovoltaics With acceptance from the ELENA project REEEZ in Region Zealand, CEICAD has made a large revision of the REEEZ Photovoltaics paradigm with the aid of external photovoltaics experts (Contracts 24). The revision includes an addition on the procedure for EU tenders, a change in the evaluation model and an update on current legislation and technical specifications. The guideline contains templates for use in the procurement procedure. Lighting Guideline for choice of lighting contains relatively short descriptions of many relevant factors that need consideration when replacing og restoring lighting installations. The guideline then refers to many sources for further information and is supplemented by actual tender documents from completed CEICAD projects. Replacement of windows The guideline to replacement of windows contains descriptions of common factors and conditions that need clarification during the preparation of tender documents for window replacements. The guideline also contains a checklist to help the partner specify requirements etc. Replacement/renovation of roof The guideline for replacement/renovation of roofs describes in short the most central challenges connected to roof replacements or renovations. This is, among other things, moisture, fire safety, energy savings etc. The guideline is supplemented by examples of screening reports from buildings in Albertslund as well as tender documents for a project that contained a replacement of the roof and replacement of windows in a building in Hørsholm. 23
Appendix 4 Financial Statement European Investment Bank ELENA - European Local Energy Assistance Financial Statement Name of project: CEICAD Number of project: 2011-034 Reporting period from: aa/bb/cc to xx/yy/zz 1/12/13 to 31/5/15 Currency used: (three letter abbreviation) DKK STAFF COSTS (Justification for labour costs may be requested by the Bank) Line N Name Category name (e.g. senior expert, engineer, etc.) Number of man-hours (estimated) Hourly rate (estimated) Staff costs amount (real) A B AxB 1 Flemming Jørgensen Project manager 1525 409 624,097.31 2 Simon Jacobsen Engineer 2283 256 584,824.98 3 Kenneth Bramsen Ravn Engineer 2135 367 782,920.26 4 Total 5943 1,991,842.55 The cost of staff assigned to the action, comprising actual salaries plus social security charges and other statutory costs included in the remuneration, provided that this does not exceed the average rates corresponding to the beneficiary's usual policy on remuneration. EXTERNAL EXPERTS / SUBCONTRACTING Line N Name of Subcontractor Contract Description of the work undertaken Invoice No. Invoice N o Date Amount DKK 1 Bascon C1 EU tender for framework s 2 Bascon C1 Do. 3 Bascon C1 Do. Ventilation project Holmegaardshallen 4 Henrik Larsen A/S C6 5 Do. C6 Do. 6 Bascon C1 EU tender for framework s Preparation for radiant heating systems 7 ALECTIA A/S C2 in sports hall, Lyngby Energy Screening of five schools in 8 Grontmij C4 Copenhagen 9 Bascon C1 EU tender for framework s 1/ 413688 31/01/14 24,967.50 2/ 413954 28/02/14 39,370.00 3/ 414210 31/03/14 15,962.50 4/ 10112 31/03/14 110,000.00 5/ 10123 23/04/14 28,600.00 6/ 414364 30/04/14 24,145.00 7/ 90069190 29/04/14 89,000.00 8/ 7592731 08/05/14 172,567.00 9/ 414659 31/5/14 38,562.50 24
10 Force Technology C5 10a Teknologisk Institut C9 Energy Screening of four schools in Copenhagen General concerning building envelope 11 Bascon C1 EU tender for framework s Static assessment of roofs for solar 12 Grontmij C10 PV Static assessment of roofs for solar 13 Grontmij C10 PV Preparation for PV tender in Frederikssund. 14 ALECTIA A/S C14 Payment on account. Energy Screening of 3 buildings in 15 Schneider Electric C8 Rudersdal Overall assessment of energy consumption 16 Viegand & Maagøe C18 in school in Ishøj 17 HMN Naturgas I/S C19 Ta for exchange of heating system Preparation for PV tender in Frederikssund, 18 ALECTIA A/S C13 2 nd payment Energy screening of larger buildings 19 Søren Jensen A/S C12 in Albertslund. Payment on account. Preparation of changing windows and doors to more energy efficient 20 MW A/S C3 types at Sophienlund, Hørsholm Preparation for PV tender in Frederikssund. 21 ALECTIA A/S C13 Payment on account. 22 DOMINIA A/S C22 Tender for PV plants in Rudersdal 23 Agerholm C29 Facilitation for a PV conference 24 Søren Jensen A/S C16 TA for ventilations projects in Ishøj Preparation for PV tender in Frederikssund. 25 ALECTIA A/S C14 Payment on account. Tender for PV plants in Rudersdal. 26 DOMINIA A/S C22 Payment on account Energy screening of building A at 27 Wissenberg C21 Bornholm Hospital Energy screening of building A at 28 Wissenberg C21 Bornholm Hospital Energy screening of two schools and 29 NCC C7 three day care institutions, Rudersdal 30 ALECTIA A/S C24 Qualification of PV guideline TA for heating system, Heiberg 31 ALECTIA A/S C25 School Energy Screening of buildings in 32 Kuben C17 Rudersdal Energy screening of building A at 33 Wissenberg C21 Bornholm Hospital 34 NIRAS A/S C15 Conversion to district heating 35 NIRAS A/S C14 Ventilation, four buildings in Gentofte 36 Kuben C20 PV project and tender, 10/ 1250108 31/5/14 98,750.00 10a/ 7191609 27/6/14 3,000.00 11/ 414953 30/6/14 2,375.00 12/ 7595361 30/06/14 3,300.00 13/ 7596816 29/07/14 3,300.00 14/ 90073148 28/8/14 209,562.00 15/ 8044470 15/8/14 155,000.00 16/ 4052 28/8/14 46,146.96 17/ 71000020550 19/9/14 26,268.00 18/ 90074148 30/09/14 73,648.00 19/ 19390 31/10/14 150,000.00 20/ 11314 06/11/14 30,000.00 21/ 90075333 31/10/14 50,875.00 22/ 51369 04/11/14 60,606.01 23/ 121-2014 08/11/14 9,150.00 24/ 19423 14/11/14 100,000.00 25/ 90076616 28/11/14 12,350.00 26/ 51505 02/12/14 2,768.00 27/ 21582 27/11/14 2,725.19 28/ 21581 27/11/14 149,850.00 29/ 1800544170 12/11/14 120,550.00 30/ 90076897 10/12/14 17,832.50 31/ 90077156 15/12/14 23,925.00 32/ 35659 18/12/14 199,300.00 33/ 21677 16/12/14 4,068.53 34/ 100123094 19/12/14 60,655.00 35/ 100122734 15/12/14 70,245.00 36/ 35779 31/12/14 188,880.00 25
37 Søren Jensen A/S C12 38 Søren Jensen A/S C16 Energy screening of larger buildings in Albertslund. Payment on account. TA for ventilations projects in Ishøj, 2 nd payment on account 39 NOVA5 C11 TA for PV plants in Gentofte Energy screening of building A at 40 Wissenberg C21 Bornholm Hospital TA for PV plants in Gentofte, details 41 Nova5 C11 about cabling from PV to inverter TA for street lighting in Frederikssund. 42 Exlumi C30 Payment on account Energy screening of larger buildings 43 Søren Jensen A/S C12 in Albertslund. Final payment. TA for LED Lighting in sports hall, 44 Grontmij C23 Gentofte TA for street lighting in Frederikssund. 45 Exlumi C30 Payment on account TA on district heating installations, 46 NIRAS A/S C31 Gentofte TA on district heating installations, 47 NIRAS A/S C31 Gentofte TA for street lighting in Frederikssund. 48 Exlumi C30 Payment on account Framework s tender 49 Bascon C1 expert 50 Kuben C17 Energy report - Nærum School TA for ventilation projects in Ishøj, 3 rd 51 Søren Jensen C16 payment on account TA on district heating installations, 52 NIRAS A/S C31 Gentofte Energy screenings for two schools in 53 NIRAS A/S C27 Copenhagen. Payment on account. TA on heating installations in Gutfeldshave, 54 Forum C34 Hørsholm TA on heating installations in Gutfeldshave, 55 Forum C34 Hørsholm TA for street lighting in Frederikssund. 56 Exlumi C30 Final payment Energy screening for five schools in 57 Kuben C28 Copenhagen 58 Kuben C33 Lighting Project Nivaa School TOTAL ELIGIBLE COSTS FOR THE PERIOD 37/ 19581 08/01/15 90,000.00 38/ 19638 16/01/15 90,000.00 39/ 23800 12/12/14 70,300.00 40/ 21739 20/1/15 1,011.00 41/ 23827 3/2/15 2,625.00 42/ 1070 31/1/15 133,950.00 43/ 19744 23/2/15 28,350.00 44/ 7609275 28/2/15 49,500.00 45/ 1078 28/2/15 167,995.00 46/ 100126364 24/2/15 17,522.50 47/ 100127818 23/3/15 14,262.50 48/ 1083 31/3/15 130,027.50 49/ 417248 31/3/15 5,737.50 50/ 36420 31/3/15 21,250.00 51/ 19947 9/4/15 45,000.00 52/ 100128692 10/4/15 11,410.00 53/ 100128731 10/4/15 112,100.00 54/ 5846 17/4/15 15,000.00 55/ 5847 4/5/15 20,625.00 56/ 1090 30/4/15 27,887.50 57/ 36600 29/4/15 450,925.00 58/ 36682 30/4/15 70,000.00 Total 4,055,883.19 Direct staff costs 1,991,842.55 External Experts / Subcontracting 4,055,883.19 Total 6,047,725.74 26