PayBiz Student Loan / HECS Pay Type

PayBiz Student Loan / HECS Pay Type 10/06/2015 Contents NZ: Student Loan Pay Type... 2 SLCIR Compulsory Extra Deductions... 3 SLBOR Voluntary Extra Deductions... 5 SLBOR Contribution by Percent... 6 SDR Special Deduction Rate... 8 Australia: HECS Pay Type... 10 Window Control Buttons... 10

NZ: Student Loan Pay Type PayBiz main menu > Payroll > Pay Types > Add > Pay Type Student Loan > Ok You do NOT need to create a Student Loan pay type for standard SL payments. Standard Student Loan deductions are made automatically if the employee has an SL tax code. eg M SL or S SL. Use this pay type to CHANGE the amount of money paid to Student Loan. There are three Student Repayment codes that are used to identify the type of repayment, and whether the deductions were requested by the IRD or by the Employee. 1. SLCIR Compulsory Extra Deduction This is when the IRD has required the employee to make compulsory extra deductions 2. SLBOR Voluntary Extra Deduction This is when the employee has asked to make voluntary extra deductions to pay off their student lona faster. 3. SDR Special Deduction Rate This rate is set by the IRD and replaces the standard student loan deduction. See https://www.ird.govt.nz/payroll-employers/make-deductions/tax-codes/sl-extra-deduction/ for extra deduction rates. See https://www.ird.govt.nz/payroll-employers/make-deductions/tax-codes/sl-special-deduction/ for the special deduction rate. 2

SLCIR Compulsory Extra Deductions Where the decision has been made by the IRD to recover a significant under deduction, this will be achieved by additional Student Loan deductions via the use of the SLCIR which is applied on future income. A certificate will be provided by your employee showing the rate of the deductions to be made. Figure 1: Student Loan Pay Type for SLCIR Field Pay Type Inactive Up to 6 alpha-numeric characters. Unique code for the pay type. Up to 30 alpha-numeric characters. of allowance. Note: This is what prints on the payslip. Tick to mark allowance as inactive. Inactive allowances cannot be used on payslips or tally sheet lines. Inactive allowances will not appear in pay type lookup screens when the ACTIVE Pay Types by Type filter is used. Repayment Code Deduction Rate Period From Period To Select SLCIR from the drop down list. Numerical value up to 2 decimal places. Enter 1. The actual amount on the certificate will be entered into the Standing Line on the employee. ) Not applicable to SLCIR ) 3

After the pay type has been created it can be added to as a new Standing Transaction on the employee. Enter the quantity as the amount stated on the certificate. Figure 2: Employee Standing Transaction Line for SLCIR An employee may have both SLCIR and SLBOR codes on the same payslip. A warning is displayed when payslips for this employee are saved if the Quantity entered will exceed 5% of the gross. 4

SLBOR Voluntary Extra Deductions Borrowers wishing to make extra repayments, to pay their student loan off faster, can do so using the SLBOR Repayment Code. Borrowers continue to have the standard deductions made by their tax code. The employee does not have to be earning above the pay period repayment threshold to have extra deductions made from their pay. Employees can have both SLCIR and SLBOR codes on the same payslip. SLBOR Contribution by Dollar Figure 3: SLBOR - Dollar Contribution Field Pay Type Inactive Repayment Code Deduction Rate Deduction Is Dollar Up to 6 alpha-numeric characters. Unique code for the pay type. Up to 30 alpha-numeric characters. of allowance. Note: This is what prints on the payslip. Tick to mark allowance as inactive. Inactive allowances cannot be used on payslips or tally sheet lines. Inactive allowances will not appear in pay type lookup screens when the ACTIVE Pay Types by Type filter is used. Select SLBOR from the drop down list. Numerical value up to 2 decimal places. Leave this at 0.00. This allows you to use the same pay type for multiple employees by entering the dollar amount they are repaying in the Quantity field on the Standing Transaction line. Tick. 5

Period From Period To ) Not applicable to SLCIR ) After the pay type has been created it can be added to as a new Standing Transaction on the employee. Enter the dollar amount to deduct in the quantity field. Figure 4: Employee Standing Transaction Line for SLBOR Dollar Amount SLBOR Contribution by Percent Figure 5: SLBOR 10% Contribution Field Pay Type Inactive Up to 6 alpha-numeric characters. Unique code for the pay type. Up to 30 alpha-numeric characters. of allowance. Note: This is what prints on the payslip. Tick to mark allowance as inactive. Inactive allowances cannot be used on payslips or tally sheet lines. Inactive allowances will not appear in pay type lookup screens when the 6

ACTIVE Pay Types by Type filter is used. Repayment Code Deduction Rate Deduction Is Dollar Period From Period To Select SLBOR from the drop down list. Numerical value up to 2 decimal places. Enter the percentage of the employees Gross Income to take as repayment. Do NOT tick. ) Not applicable to SLBOR ) After the pay type has been created it can be added to as a new Standing Transaction on the employee. Enter the quantity as 1. Figure 6: Employee Standing Transaction Line for SLBOR 10% Amount 7

SDR Special Deduction Rate A student loan borrower may have a special deduction rate assigned by the IRD. Special deduction rates help employees make the right repayments on their secondary income. Employees need to apply to the IRD for a special deduction rate, and the rate will be valid for up to 3 months. The employee will have a certificate explaining what tax code and special deduction rate to use. This special deduction rate replaces the normal student loan deduction for up to three months after which time the deduction rate will revert back to the standard rate. (From 1 st April 2013 this rate is 12%). You may have to change the employee s Tax Code to STC and enter a PAYE Withholding Rate in the box on the Employee screen. You will need to set up a separate pay type for each employee with a special deduction rate. This is because it is unlikely that two employees will have the same deductions. Figure 7: Special Deduction Rate for Student Loan Field Pay Type Inactive Repayment Code Up to 6 alpha-numeric characters. Unique code for the pay type. Up to 30 alpha-numeric characters. of allowance. Note: This is what prints on the payslip. Tick to mark allowance as inactive. Inactive allowances cannot be used on payslips or tally sheet lines. Inactive allowances will not appear in pay type lookup screens when the ACTIVE Pay Types by Type filter is used. Select SDR from the drop down list. 8

Deduction Rate Deduction Is Dollar Period From Period To Numerical value up to 2 decimal places. Enter the rate from the certificate provided by the IRD. Do NOT tick. Enter the start date from the certificate that the rate applies to. F8 for a calendar. Enter the end date, from the certificate, that the rate applies to. F8 for a calendar. After the pay type has been created it can be added to as a new Standing Transaction on the employee. Enter the quantity as 1. Figure 8: Employee Standing Line for SDR The Special Deduction Rate will apply only to pays within the Period From and Period To dates as defined on the pay type. Pays after the Period From date will use the standard student loan deduction rate. 9

Australia: HECS Pay Type PayBiz main menu > Payroll > Pay Types > Add > Pay Type H.E.C.S. > Ok HESC is the Australian term for Higher Education Contribution Scheme (HECS), replaced in July 2006 with Higher Education Loan Program (HELP) debts. Employees with a HELP/HECS tax code will have their student loan repayments calculated automatically based on their annual income using the rates defined by the ATO. There is no need to create additional HECS pay types. Window Control Buttons Figure 9: Window Control Buttons Button Save Save Exit Save & Add Details Analysis Delete Exit / Exit No Save Saves the current record. Saves and closes the current window. Saves and opens an empty ADD window. Opens a list of payslip lines using this pay type. Double click on the line to open the payslip screen. Useful for Search and Report functions. Not applicable for pay types Deletes the current payslip. Pay Types can only be deleted if they have not been used on a payslip line. Use the Inactive checkbox to deactivate used pay types. Close the window. Go to: First / Previous / Next / Last record. 10