Certified VETtrak User (Finance Features) Course Outline

Certified VETtrak User (Finance Features) Course Outline

Contents Certified VETtrak User (Finance Features)... 1 Course Outline... 1 Workshop overview... 3 Target audience... 3 Course Prerequisites... 3 Synopsis of course... 3 Outcomes... 3 Workshop outline and schedule... 4 Session descriptions... 4 Session 1 Enrolment pricing... 4 Session 2 Invoicing and payments... 5 Session 3 Corporate Pricing, Invoice Utilities, Financial reports... 6 Session 4 Assessment... 7 Page 2 of 7

Workshop overview Session Start Finish Notes Session 1 9:00 11:00 120 mins Morning Tea 11:00 11:15 15 mins (Included) Session 2 11:15 12:45 90 mins Lunch 12:45 13:15 (Included) Session 3 13:15 14:45 90 mins Afternoon Tea 14:45 15:00 15 mins (Included) Session 4 15:00 16:45 105 mins Target audience The Certified VETtrak User (Finance Features) course is targeted toward users familiar with basic VETtrak features who which to record financial transactions within VETtrak. Course Prerequisites Basic computer skills Certified VETtrak User (Data Entry Fundamentals) Synopsis of course The Certified VETtrak User (Finance Features) course is designed to provide VETtrak users with comprehensive VETtrak finance skills. The course covers VETtrak finance features including invoicing, scheduling, payments, exporting and importing. Outcomes A participant who meets the requirements of the Certified VETtrak User (Finance Features) course will be able to: Set up pricing items Apply enrolment and unit pricing Create and apply Inventory items to enrolment and contracts Create and manage Funding models Invoice enrolments, units and Inventory items to clients and employers Schedule invoices Record payments Manage the holding account Create corporate pricing structures Adjust invoice templates Page 3 of 7

Workshop outline and schedule Session descriptions Session 1 Enrolment pricing Introduction Course and workshop introduction Pricing items and types. Simple contract, enrolment and unit level pricing Understanding pricing items and types Adding new pricing items Government contribution pricing types Inventory Items and Ledgers Assign pricing items to a contract Assign pricing items per enrolment/unit Assign inventory items to contracts and enrolments Setup unit pricing item defaults Using Funding Models Funding model Setup Applying Funding models to enrolments 120 min 4.4.3 VETtrak Some sample enrolments and clients (this course shouldn t be about this stuff) enrolments with no pricing info set Enrolments set up with pricing items ready to go for invoicing practice Enrolments with invoice schedules setup for practice / demonstration. Create pricing items Create Inventory Items Apply pricing items to contracts Apply pricing items to enrolments and units Setup Unit Pricing Item Defaults Create funding models Use funding models to apply pricing to enrolments Page 4 of 7

Session 2 Invoicing and payments Invoicing Auto creating invoices Manually creating invoices Invoicing employers Invoicing multiple enrolments at once Editing invoices Invoice schedules Setting up an invoice schedule Generate Scheduled Invoices Recording payments Recording Payments Payment types Recording refunds, reversals and adjustments 20 mins The holding account What is the holding account used for? Transferring money into the holding account Using funds from the holding account 10 mins 90 min As in session 1, plus data entry achieved in session 1 Use Auto Create Invoice Create invoice for some pricing items within an enrolment (partial invoice) Create an invoice for a contract Invoice employers and other clients Invoice multiple enrolments on one invoice Setup invoice schedule Generate scheduled invoices Record payments against enrolments and existing invoices Transfer payment into holding account Use holding account to record payment Page 5 of 7

Session 3 Corporate Pricing, Invoice Utilities, Financial reports Transferring enrolments What happens to money during the transfer of an enrolment 10 mins Corporate Pricing The Corporate pricing model Invoice a corporate booking Invoice an employer enrolment Invoice Utilities Exporting invoices Exporting Payments Importing invoice and payment statuses Importing Government payments 20 mins Financial Reports Invoice Merge Templates Financial system reports Invoice and receipt reports 90 min As session 3 + corporate bookings, occurrences with employer enrolments. nice invoice, receipt custom reports. Invoice Payment status import file. Applying pricing to a booking Invoicing a corporate booking Applying pricing to an employer enrolment Invoicing an employer enrolment Export invoices from VETtrak Export payments from VETtrak Importing invoice and payment statuses Create Invoice Merge Templates Run financial system reports Map custom invoice and receipt reports Page 6 of 7

Session 4 Assessment Question and Answer Open question and discussion time 15 mins Assessment Overview Introduction to the assessment task 15 mins Assessment Participants are given one hour to complete tasks. 60 mins Feedback Participant feedback 15 mins Various contract, non-contract, occurrence enrolments Bookings, employer enrolments 105 min Create pricing items Apply enrolment and unit pricing Create and apply Inventory items to enrolments and contracts Create and apply Funding models to enrolments Create invoices for clients and employers Schedule invoices for clients and employers Record payments Transfer money into the holding account Record a payment using the holding account balance Invoice an employer for a booking or employer enrolment Create invoice templates Page 7 of 7