Data Mnng from the Informaton Systems: Performance Indcators at Masaryk Unversty n Brno Mkuláš Bek EUA Workshop Strasbourg, 1-2 December 2006 1
Locaton of Brno Brno EUA Workshop Strasbourg, 1-2 December 2006 2
Masaryk Unversty second Czech unversty founded 1919 n Brno 9 facultes 35,000 students 3-year bachelor's degree programmes 18,900 5-year master s degree programmes (esp. law, medcne) 8,500 2-year master s degree programmes 4,500 doctoral degree programmes 3,100 4,200 members of staff 2,000 academc staff 2,200 admnstratve and techncal staff annual budget 2005: non-captal revenue 2 675 666 000 CZK (92 200 000 EUR) captal-nvestment expendtures 1 106 496 000 CZK (38 155 000 EUR) EUA Workshop Strasbourg, 1-2 December 2006 3
Unversty nformaton system IS n full operaton snce 1999 developed by the staff at the Faculty of Informatcs has proved tself as an mportant factor n ntegratng unversty culture, unfyng unversty legslaton, and mprovng effcency n admnstraton 2005 the system earned the EUNIS Elte Award for excellence n mplementng Admnstratve Informaton Systems for Hgher Educaton Users of the IS per day EUA Workshop Strasbourg, 1-2 December 2006 4
Informaton system as a source of performance ndcators Three contexts: constructon of the unversty budget qualty assurance marketng and recrutment of students EUA Workshop Strasbourg, 1-2 December 2006 5
Demographc context of tertary educaton n the Czech Republc 250 000 200 000 19-years old new born enrolment nto the tertary educaton 150 000 100 000 50 000 0 1970 1972 1974 1976 1978 1980 1982 1984 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 EUA Workshop Strasbourg, 1-2 December 2006 6
Fundng of publc unverstes n the Czech Republc (accordng to the OECD Thematc revew 2006) EUA Workshop Strasbourg, 1-2 December 2006 7
How does the Czech Mnstry of Educaton (MoE) dstrbute the money? EUA Workshop Strasbourg, 1-2 December 2006 8
Prncples of publc fnancng of unverstes snce the frst half of the 1990s, new system of publc fundng have been mplemented ts core s based on normatve costs n the form of fundng coeffcents that vary wth felds of study an output component based on the numbers of graduates mplemented later snce 2001, about 10 % of funds dstrbuted va development programmes (compettve funds for strategc development of unverstes) EUA Workshop Strasbourg, 1-2 December 2006 9
Indcators used by the Mnstry of Educaton (MoE) for normatve fundng of teachng actvtes numbers of students enrolled n study programmes wth varous fundng coeffcents numbers of graduates EUA Workshop Strasbourg, 1-2 December 2006 10
Indcators used by the MoE for fundng of research actvtes ncludng students related to research actvtes n whch students of master s and doctoral programmes partcpate (so called targeted research) the budget represents only about 8 % of the sum for normatve fundng ndcators: graduates n master s degree programmes number of doctoral students research grants from the natonal sources receved over the last 3 years qualfcaton structure of the academc staff (rato of professors, assocate professors and others) EUA Workshop Strasbourg, 1-2 December 2006 11
EUA Workshop Strasbourg, 1-2 December 2006 12 Formula for calculatng targeted research fundng { } = = + + = + = I 1 (1-g) (1-q) a s q g r m m SV r r I 1 m m SV SV ] ).w a.w (s [H c w Q w D ) Q w Q (w D P + + = d p d p U D w P w U D w P w H ; K G G c = ; = S S s ; = A A a ; 3 3 G C K =
How does the Masaryk Unversty dstrbute the money? EUA Workshop Strasbourg, 1-2 December 2006 13
Rules for constructng the unversty budget snce 2000, transparent methodology has been mplemented wth only a few correctons so far the methodology ncludes all the ndcators used by the mnstry autonomous budgets of facultes, based on calculatng frst ther contrbuton to the overall budget and then subtractng the tax pad by each faculty to the central budget autonomous budgets of departments n the multdscplnary facultes (Faculty of Arts, Faculty of Socal Scences, Faculty of Scences, Faculty of Pedagogy, Faculty of Economcs) data for the calculatons needed are suppled by the unversty IS (the most mportant types of data are avalable to the unversty management n a user-frendly form on-lne) EUA Workshop Strasbourg, 1-2 December 2006 14
Addtonal features of the dstrbutonal mechansm for teachng actvtes fundng, numbers of credts awarded are used for calculaton of the ncome of each unt takng nto consderaton mutual servces among unts addtonal ndcators used for taxng the facultes to construct the central unversty budget: number of students (weght 20 %) number of staff (weght 40 %) space used by faculty measured by square meters (weght 40 %) EUA Workshop Strasbourg, 1-2 December 2006 15
Impact of the budgetary mechansm transparent mechansm based on performance ndcators allows unts to develop ther own md-term strategy faster ncrease of numbers of students mproved fnancal performance EUA Workshop Strasbourg, 1-2 December 2006 16
Numbers of students Numbers of students 2000-2005 50000 45000 40000 35000 30000 25000 20000 Charles Unversty Masaryk Unversty Palacky Unversty 15000 10000 5000 0 2000 2001 2002 2003 2004 2005 EUA Workshop Strasbourg, 1-2 December 2006 17
Annual growth of number of students 2000 2001 2002 2003 2004 2005 Charles unversty Total number of students 37 647 39 135 41 045 42 475 44 391 45 915 Annual growth 3,95% 4,88% 3,48% 4,51% 3,43% Masaryk unversty Total number of students 19 397 21 176 24 451 27 690 30 213 32 718 Annual growth 9,17% 15,47% 13,25% 9,11% 8,29% Palacky unversty Total number of students 12 995 13 532 13 940 15 852 16 665 18 039 Annual growth 4,13% 3,02% 13,72% 5,13% 8,24% EUA Workshop Strasbourg, 1-2 December 2006 18
Non-captal fundng per year n CZK Non-captal fundng: Masaryk unversty Annual growth Charles unversty Annual growth Palacky unversty Annual growth 2001 1 163 886 3 080 944 770 804 2002 1 406 680 20,86% 3 356 768 8,95% 868 276 12,65% 2003 1 579 913 12,32% 3 514 269 4,69% 921 822 6,17% 2004 1 830 583 15,87% 3 815 008 8,56% 1 044 845 13,35% 2005 2 189 772 19,62% 4 466 235 17,07% 1 216 264 16,41% EUA Workshop Strasbourg, 1-2 December 2006 19
Supplementary and self-generated ncome per employee EUA Workshop Strasbourg, 1-2 December 2006 20
Non-captal fundng for research per employee EUA Workshop Strasbourg, 1-2 December 2006 21
Mean salares EUA Workshop Strasbourg, 1-2 December 2006 22
Share of salares n MU non-captal expendtures EUA Workshop Strasbourg, 1-2 December 2006 23
Performance ndcators for qualty assurance n the IS regular evaluaton of courses by students va IS evaluaton of qualty of facltes by both students and staff statstcs on markng drop-out statstcs annual surveys on graduates employment and satsfacton wth study at Masaryk unversty EUA Workshop Strasbourg, 1-2 December 2006 24
Performance ndcators for marketng and recrutment of students n the IS user-frendly access to data on geographcal dstrbuton of applcants (electronc applcaton form s the only way how to apply), type of ther secondary educaton and ther performance at the entrance exam (general ablty testng n most programmes) and further performance durng study f enrolled these data are used for marketng purposes (advertsng, networkng wth secondary schools etc.) n progress: alumn database as a source of valuable data EUA Workshop Strasbourg, 1-2 December 2006 25
Crtcal ssues from the perspectve of the nsttuton How to cope wth the selfshness produced by the transparent entrepreneural nner envronment n whch everybody knows hs merts through performance ndcators? How to develop an nternal culture whch would enable the unversty to nvest enough nto the future sustanable development? EUA Workshop Strasbourg, 1-2 December 2006 26