THE BROCHURE - 2012 All you need to know about Temple Court
INDEX 2 Overview - About Us & Our Offices 3 Office Types 4 What s included in your serviced office package? 5 IT & Telecoms 6 Business Services 7 Meeting Rooms 8 Virtual Offices 9 / 10 Catalogue of Services / Price List www.theoffice-uk.co.uk 02920 221022 1
Overview - About us and our offices Office Space Cardiff has been established since 1997 and has a wealth of experience in looking after both start up and established businesses. We provide fully furnished office space with readily available IT and Telecoms connectivity so our clients can start work from the moment they enter the building. Our flexible contracts and instant occupancy means we not only save you the costs of setting up an office but also remove the hassle of office management once you are in occupation. We have a vast network of business centres nationwide, all of which host meeting room and virtual office services to compliment our serviced office solutions. Our clients range from start up businesses to large corporate organisations and we strive to be a partner for our customers and give them a platform for success. Office Space Cardiff benefits from a contemporary fit out with a modern working environment. You will find well equipped kitchens on each floor and beautiful reception areas to welcome you and our clients to your office space. Using our serviced offices allows you to concentrate on driving your business, we ll take care of the rest! www.theoffice-uk.co.uk 02920 221022 2
Office Types We provide office space to meet your requirements. You only need to rent the space you require right now, and when you grow you simply ask us for more.. Small Offices Anything from 2 man spaces, to small offices for 4 to 5 staff members, Office Space Cardiff has an excellent range of office space readily available. All the benefits of a corporate office away from home but without the overheads Medium sized Offices Perfect for SME s and expanding organisations, we can provide you with the latest IT & Telecoms in city centre locations to allow your business to flourish. As you grow simply take more space. Large Offices We house many large corporate businesses; overspill space, project teams or permanent residence, and we can supply dedicated meeting rooms should you require. Semi Serviced Offices (Next Space) This product is the next step on from Fully Serviced Offices, but still provides the flexibility a client may need before taking a conventional office lease. The offices range in size from 12 to 30 desks and can be provided on a 12 month licence agreement. The only difference between this and fully serviced offices is that the client provides their furniture, telecoms and IT, giving them the freedom to choose their own suppliers. Ask the sales representative at Office Space Cardiff for more details. www.theoffice-uk.co.uk 02920 221022 3
What s included in your serviced office package? Rent, Service Charge and Business Rates Buildings insurance Utilities electricity & water Executive furniture desk, chair, pedestal per person. Filing cabinet per 2 users CAT5e Cabling, extensive IT & Telecoms infrastructure Re-furbished office suite Receptionist - personal telephone number answered in your company name & mail handling Fully equipped and stocked kitchens (Refurbished summer 2008) Security camera monitoring, swipe cards & 24/7 access Cleaning daily cleaning of offices and communal areas Facilities / building manager & building maintenance contracts, i.e. lifts Voicemail facilities Beverages Tea, Coffee, Milk and Bottled Water Access to Meeting Rooms Refurbished toilets / disabled toilet facility Premium flexibility the ability to upsize or downsize at any point No Stamp Duty No Solicitors signed up on a one page licence agreement www.theoffice-uk.co.uk 02920 221022 4
IT & Telecoms We understand that a one size fits all attitude is not suitable for today's business IT & Telecoms requirements. Some of our clients require high-speed downloads and online video streaming, where as some only require basic email and internet connectivity. Therefore we offer a range of packages to suit all our clients. A consultation with client s take place prior to move in to identify your needs. Our advanced telephone system affords you all the benefits of the very latest call handling and message retrieval technology as part of our standard office package. We will provide you with: Main company telephone and fax number Call answering, in your company name, by our reception team (switchboard hours from 8.45am till 5.30pm) Personal voicemail which can be accessed 24 hours a day Full feature digital display handset Speed dial from your handset Call routing available, allowing you to manage inbound calls Conference call options to and from your handset Full handset training Incoming calls diverted to reception, office, your mobile, your home Message management voicemail, email, fax, SMS Optional Extra s Include: Headsets Individual DDI Numbers Itemised Billing www.theoffice-uk.co.uk 02920 221022 5
Business Services At Office Space Cardiff we are dedicated to helping you run your business more efficiently. We can assist you with your day to day administrative tasks, in the knowledge that they will be carried out to your exact instructions. Office Space Cardiff Business Services Include: Photocopies black & white or colour Document printing Scanning Binding Preferential rates on office supplies Secretarial support on demand Meeting and greeting your guests Taxi, car, hotel and airline bookings Preferential rates on couriers Managing your messages by phone or email Sorting and delivering mail Sending outgoing post and faxes Business catering service Flipcharts, whiteboards and stationery in meeting rooms Hire of projector screen & equipment for meetings Why hire a PA when we can do the work for you for a fraction of the cost? www.theoffice-uk.co.uk 02920 221022 6
Meeting Rooms & Boardrooms If you need to meet clients, hold internal discussions or make presentations in a professional business environment then Office Space Cardiff has the perfect place for you. Each of our business meeting rooms includes the following facilities: Free wireless high speed internet connection Telephone facilities Free chilled, filtered water Flipchart and whiteboard Free meeting room stationery Flexible pricing by the hour, half day or day No minimum delegate numbers Day-delegate rates on request Boardroom/Conference Room Holds a maximum of 20 people www.theoffice-uk.co.uk 02920 221022 7
Virtual Offices MAIL BOX Using this service will gain you a local business presence at a prestigious local address. Office Space Cardiff will manage your incoming mail and deliveries as per your exact requirements. Mail can be held for collection or forwarded to you as per your requests (i.e. daily, twice a week, weekly) available from 45 + VAT per month TELEPHONE ANSWERING Using this service will gain you a local telephone and fax number, that will be programmed for your company. Calls will be answered by our reception staff, in your company name, and will be dealt with as per your request. Calls can be directed to your office, mobile or any other location, whilst your clients just have to call one number. Call diversion and emailing of messages are available at the touch of a button meaning you have control over your Inbound calls, all the while maintaining a professional business image. available from 75 + VAT per month FULL VIRTUAL OFFICE You will benefit from both of the services outlined in the Mailbox and Telephone Answering packages shown above, but in one easy to manage service. available from 99 + VAT per month www.theoffice-uk.co.uk 02920 221022 8
Catalogue of Services / Price List Business Service Meeting Room Boardroom Price By the Hour 20.00 By the Half Day 60.00 By The Day 120.00 By the Hour 20.00 By the Half Day 60.00 By The Day 120.00 Projector Hire 100 for the day Meeting Room Equipment Flip Chart AV Projector Screen 12 all day Pot of Tea / Coffee 6.50 Water Still / Sparkling bottled water: 0.80p per Biscuits 0.40 per packet Lunches: Buffet menu provided Price available on request Secretarial Services e.g copy typing, audio typing, labels, mail merge, Laminating, binding etc Price quoted according to task Photocopying black & white A4 Photocopying black & white A3 Printing black & white A4 Printing colour A4 10p per sheet discount to 7p per sheet after first 500 copies 15p per sheet 10p per sheet 30p per sheet www.theoffice-uk.co.uk 02920 221022 9
Catalogue of Services / Price List Cont.. Business Service Price Incoming Faxes Outgoing Faxes 25p per sheet First Sheet 1.00 / Subsequent Sheets 0.50 Stationery Price on Application Bank Charges Special Clearance of Cheques Returned Cheques Administration Charge for Banking Issues Furniture Additional Workstations 25.00 50.00 each presentation 25.00 Price on Application Signage 30.00 per slat Security Charges Additional Keys Car Park Card Replacement for Lost Car Park Card Entrance Swipe Card Replacement for Lost Swipe Card 10.00 per set Free 40.00 for lost Car Park Card Free 40.00 for lost Swipe Card Telecoms & IT Services 1 x Telephone and Fax Number Additional Local Telephone Numbers Call Announcement Itemised Billing Telephone System Management Dedicated Lease Line Provided Free of Charge 10.00 per number per month 10.00 per person per month 5.00 per report Inclusive Price on Application www.theoffice-uk.co.uk 02920 221022 10