Basware Invoice Automation Demonstration Better Buying, Better Selling, Connected Commerce with Basware Thomas Noe Presales Engineer Mobile: 917-207-7689 Email: thomas.noe@basware.com Rich Roberts Account Executive Phone: 203-487-7900 Email: richard.roberts@basware.com
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Agenda Today s Accounts Payable Challenges Meeting Those Challenges With Basware AP Automation Exploring Benefits Felt Across The Organization Why Basware Demo Q & A 3 Solution Presentation
Today, Accounts Payable organizations are facing many Common Challenges How do I? Improve confidence in decision making? Addressing these requires full process visibility and analytics Better align AP with goals of the organization? tools that facilitate AP processes for all stakeholders Ensure cash management is optimized? shorter invoice cycle times Reduce operational costs while doing more? solutions that eliminate manual touch points Improve communication with customers & suppliers? solutions that embrace multi-enterprise collaboration 4 Solution Presentation
...But why do so many organizations struggle to address these challenges? What is your organization faced with? Systems and processes are decentralized and/or non-standardized Accounts Payable is managed purely as a back-office function Invoices are often paper-based and slow to process Currently working with a mix of scanning, paper and ERP workflows Interaction with suppliers is time consuming and generally negative 5 Solution Presentation
The result?... Finance pain & profit drain 300% higher costs with paper invoice processing Manual data entry errors, loss of discount opportunities Inability to drive process improvement Accounts Payable is ignored as an organization wide value creation opportunity Slower invoice cycle times negate cash management opportunities Is this You? 6 Solution Presentation
Solution Presentation Meeting the challenge....with Basware Accounts Payable Automation
Our Solutions
Intelligent AP Automation Smart Processes Driving Maximized Efficiency & Value Cut Empowered Costs Compliance 1. Invoices are received into the system as true e-invoices PO INVOICE 4. Full Automation: Invoices are matched and sent for payment 2. Pre-processing Validation ensures good data & process MATCHING 5. Partial Automation: Invoices are sent into approval flow coded 3. Smart workflows automate the process AP Clerk focuses only on 6. exceptions - codes and sends into flow for approval 9 7. Analytics provides realtime, actionable insights into process performance and cash flows
Summary: Value of Intelligent AP Automation PAPER PROCESSES AP AP invoice received envelope opened clips, separation manual input pre-booking coding routing review approvals AP review ERP archive paper search SCANNING PROCESSES AP invoice received envelope opened clips, separation scanning manual validation pre-booking coding routing review approvals ERP archive FULL AUTOMATION PROCESSES E-invoice received Auto- Matching Manual Matching approvals ERP archive Analytics
Solution Presentation Exploring the benefits.. Basware AP Automation
Accounts Payable Automation Summary of Benefits: Control the 1. Gain Visibility Process 2. 3. Cut Costs Transparency & Accountability Approval policies consistent and followed Actionable & Accessible Full AP process visibility Streamlined & Automated Reduce transactional costs Process is easily auditable Real-time view on cash flow Speed up invoice cycle times Compliance with SOX, IFRS, etc. Enterprise-wide spend visibility Reduce time spend on nonvalue adding tasks 26 Solution Presentation
Benefits of Basware AP Automation felt across the organization Basware AP Automation Realize significant cost savings immediately Handle more invoices with less resources Improve auditability and reporting Provide better service to SSC customers and suppliers Reduce workloads and remove bottlenecks Make straight-through processing reality Gain spend visibility for better cash management Optimize payment strategies CFO Improve return on invested capital Reduce reliance on external finance Reduce costs, protect margin Manage cash & working capital Accurate, credible forecasting Operational excellence SSC Manager Manage segregation of duties Deliver high level of service Support standardization and rationalization of the process Process adaptability Ensure a compliant process AP Manager Full visibility to all invoices Easily audit any BU, Supplier, individual, cost centre or account Ensure invoices are paid on-time Quickly resolve supplier inquiries Collaborate actively with line managers for a faster process 56% less AP Users, 60% STP Consolidated 100% of their Invoices 48 hour invoice cycle time 130% ROI in first year 50% FTE reduction 90% STP 40% less AP Reduced invoicing costs by 75% 27
.. and beyond.. To your suppliers too! Basware AP Automation Buyers Suppliers Access to world s largest network of buyers Improved visibility to demand Shorter DSOs with reduced risks Reduced AR processing costs Easier catalog content management Improved customer service Enhanced confidence/assurance 28 Solution Presentation
Solution Presentation WHY BASWARE?
Basware in numbers History Founded 1985 Publicly listed 2000 Consistently Ranked #1/ #2 by analysts across P2P and e-invoicing Offices in Europe, the US, and Asia-Pacific Corporate performance Net sales >$150m in 2013 1,400+ employees Millions of business users in 900,000 companies in 100 countries Basware Commerce Network 1.9m suppliers listed >60m e-invoices/pos (2013 annualized) $425b total annual spend across network (2013 annualized) 170+ partners >50 e-invoice formats
Cross-Industry References Banking / Finance Retail Manufacturing Food / Beverage Transportation / Logistics Energy Professional Services Medical / Pharma / Biotech Public Sector Construction Services Chemicals 32 Solution Presentation
Why Companies Choose Basware AP Automation? Basware AP Automation Control your process Know your process Improved visibility Actionable insights Efficient processes Hard savings Basware Invoice Basware Match Basware Invoice Basware Analytics Basware Match Basware Mobile Basware Commerce Network Standardized best practices SSC centralization SOX/IFRS compliance Full P2P Platform Dashboard process visibility Roles-based UI Consolidated spend data Out-of-the-box analytics Match invoices to POs Handle invoices on the go Automate recurring invoices Largest open commerce network 33 Solution Presentation
Demonstration
Q&A
Basware Invoice Automation Demonstration Better Buying, Better Selling, Connected Commerce with Basware Thomas Noe Presales Engineer Mobile: 917-207-7689 Email: thomas.noe@basware.com Rich Roberts Account Executive Phone: 203-487-7900 Email: richard.roberts@basware.com