THE ADOPTION OF E-INVOICING AT LONDON BOROUGH OF ISLINGTON COUNCIL TUESDAY 16 JUNE, 2015
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1 THE ADOPTION OF E-OICING AT LONDON BOROUGH OF ISLINGTON COUNCIL TUESDAY 16 JUNE,
2 TODAY S SPEAKERS Stephen Carter einvoicing COE Basware Bill Cavanagh Payment Services Manager London Borough of Islington Council
3 AGENDA Setting the scene The London Borough of Islington Councils story Questions & answers
4 PUBLIC SECTOR & BASWARE OUR ACTIVITY Founded 1985 Publicly listed 2000 Working with the Public Sector across Europe Chair the Dutch & UK National e- Invoicing forums Sit on the European e-invoicing & e-procurement committees Supply the MOD, DWP and Cabinet Office plus over 50 UK other Local Government bodies
5 MAPPING AN OICE FLOW THROUGH AP Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Invoice Date Due Date AP AP envelope opened clips, pre-booking separation manual input coding routing Manual Approval Approved AP review Payment? archive paper search AP Scan Approval AP Open Print High touch process flow
6 MAPPING AN E-OICE PROCESS Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Invoice Date Due Date AP AP envelope opened clips, pre-booking separation manual input coding routing Manual Approval Approved AP review Payment? archive paper search invoice received AP Matching Approved Payment Scan Ready archive Approval AP Open Print
7 MAPPING AN E-OICE PROCESS Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Invoice Date Due Date invoice received Matching Approved Payment Ready archive Low touch process flow
8 YEAR ON YEAR GROWTH OF E-OICING Million transactions Q1 Q2 Q3 Q4 In 2014, more than 78 million transactions were processed via Basware Commerce Network, a growth of 30.0 %
9 HOWEVER, MANY PUBLIC SECTOR ORGANISATIONS ARE STILL TO GET STARTED Which of the following does your organisation use? Low Touch Document imaging or OCR 53% P-Cards 51% PDF e-invoicing 63% Imaging & approval workflow technology 37% Dynamic discounting solutions 3% Traditional invoice finance (supply chain finance) 33% Outsourced scan & capture 5% Supplier portal / online invoices 25% Prepaid cards for personal budgets 11% Other please specify 9%
10 MAJORITY HAVE HIGH TOUCH OICING? Supplier Output SME Public Sector Process AP Approval Workflow Scan & OCR Rekey Very high touch invoice processes
11 IT S TIME TO GET SMARTER OICING Supplier Output SME Controller Rekey SME Invoice Service Layer Supplier Portal Outsourced Scan & OCR AP Approval Workflow
12 Setting the scene The London Borough of Islington Council s story Questions & answers
13 BACKGROUND TO ISLINGTON BACKGROUND TO ISLINGTON
14 Q&A WITH BILL CAVANAGH What makes Islington s finance process different, if not unique? So what s next for Islington Council around e-invoicing? Did you look at all options such as Shared Service centres? Why is Islington driving towards more automation? Where are you on the e-invoice and AP automation journey? Is this the end of the journey or is there more beyond e-invoicing?
15 CONCLUSION: 6 TOP TIPS TO ANYONE GETTING STARTED 1. E-invoicing should not be done in response to making short term cost cuts. 4. Paper must become a cultural NO! 5. Understand your needs before jumping right in. 2. Managing the cultural change will be key to e-invoicing success. 3. The initiative needs to have the backing and support from the top. 6. This will happen with or without you. Don t let it happen without you! 15
16 ISLINGTON TODAY Supplier Output SME Outsourced Scan & OCR AP Approval Workflow
17 ISLINGTON TOMORROW Supplier Output SME Controller Rekey SME Supplier Portal Outsourced Scan & OCR AP Approval Workflow
18 Setting the scene The London Borough of Islington Council s story Audience questions & answers
19 STAY IN TOUCH: Follow: #BaswareMasterclass Join the group: The Financial Supply Chain: Going beyond the process me: Michelle Urwin 19
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