2014 Calderdale School Admissions Online Application User Guide Calderdale Calderdale MBC 5/31/2014
Table of Contents Introduction...3 Registering...4 Logging in...7 Changing personal information...7 Creating a new application...8 Using a UID...9 Entering the child s details...10 Entering the address details...10 Returning Service Families...11 Current School..11 School Preferences...12 Completing the application...14 Changing the application once you have submitted...17 Receiving Offer email...19 2
Introduction The Admissions Online System is used to apply for your child to start school in September 2015. This information relates to applications for children applying to go to school for the first time (Primary or Infant), or transferring to a Junior or Secondary School. If your child is born between 1 st September 2010 31 st August 2011 you can apply for a place at Primary or Infant School starting in September 2015. 1 st September 2007 31 st August 2008 you can apply for a place at Junior School starting in September 2015. 1 st September 2003 31 st August 2004 you can apply for a place at Secondary School starting in September 2015. You should read the Admissions criteria guide related to your application prior to submitting your application in order that you are aware of the application process and how your application will be treated. This gives information regarding the application process, Calderdale Schools, key dates and frequently asked questions (FAQ). The guide can be found on Calderdale council website under Education and Learning > Schools > Admissions. Note: 1. Only ONE application must be submitted for a child. 2. Only Calderdale residents should apply for online i.e. if you pay your council tax to Calderdale council then you should apply through us. If you pay your council tax to another local authority then you must apply for school admissions through them even if the school you have selected is a Calderdale School. Key Dates for 2015/16 Admission Round Applications School Applications Start Date Closing Date Offer Date Secondary Schools 20/06/2014 31/10/2014 02/03/2015 Primary & Infant Schools 20/11/2014 15/01/2015 16/04/2015 Junior Schools 20/11/2014 15/01/2015 16/04/2015 Why apply online? There are many excellent reasons: It is quick and easy to do. You can apply from home 24 hours a day, 7 days a week. You will receive an email confirmation that your application has been received. You can make changes to your application up until midnight of the closing date 31 st October 2014 for Secondary Schools 15 th January 2015 for Primary, Infant and Junior Schools If you apply online you can tick to request an email be sent to you on the offer day to inform you of the result of your application. 3
Registering If you have never used the online system to apply for a school place in previous years then you will need to register. Link: https://ems.calderdale.gov.uk/ccsenterprise_admissionsonline_live/ You can click here to change the size of the text. Click here to request a new password but you will need to remember the answer to your secret question. You can read the admission criteria and also find out more details about the Calderdale Schools such as their website, contact details, Ofsted report and DfE performance table links. 1. Click the REGISTER button. 4
2. Enter your personal information, home address and then click on the NEXT button. 3. Enter the email address you want to use to log in. 4. Enter the password you want to use and choose a secret question and enter the answer (this will be used if you forget your password). 5. Once all the fields are complete, click on the REGISTRATION COMPLETE button. 5
6. You will then see the following screen. 7. You will receive an email confirming your registration and a link which you need to click on to activate your account. The link will take you to login page and allow you to login. 6
Logging in If you have previously registered on the online system, enter your email address and password and press the LOGIN button Changing personal information If you have used the system before to register an application for your child, please ensure that you check the personal information stored against your name. This is particularly important if you have moved house recently, as your details may be registered at your old address. 1. At the top right of the screen you will see Change my personal details 2. This will allow you to change your personal details such email address, password and etc. 7
Creating a new application 1. Once you have logged in click on MAKE A NEW APPLICATION (on the right hand side of the screen). 2. Enter the child s date of birth and press CONFIRM. Note: for pupils starting in September 2015 your child will be born between: 1 st September 2010 31 st August 2011 you are applying for a Primary or Infant School. 1 st September 2007 31 st August 2008 you are applying for a Junior School. 1 st September 2003 31 st August 2004 you are applying for a Secondary School. 8
3. When you have entered the child s date of birth the system will check that there is an open transfer group available for a child of that age i.e. Admissions to Secondary 2015. Using a UID (Secondary School applications only) 1. If you are applying for a Secondary School Application you will see a screen prompting for your UID this will have been sent to you by letter via your child s primary school. REMEMBER enter the UID exactly as it is written in your letter. If you do not have a UID number click on the button which says NO UID. Note: If you are applying for a Primary, Infant or Junior school you will not have a UID and will not see this screen. 9
Entering the child s details 1. Enter all the details for the child and then click the NEXT button. Entering the address details 1. Enter in all the details of your child s current address the information will default to the address you first used when you registered. 2. The system also allows you to enter details of your new address if you are due to move in the future. If you are intending to move to a new address you will need to provide proof i.e. council tax or utility bill of this new address to the School Admissions Team via email CYPS.Admissions@calderdale.gov.uk in order for this address to be taken into account. 10
Returning Service Families 1. If your family is returning to the UK because of a military or diplomatic posting, please tick to indicate. You will also need to send proof of posting to the School Admissions Team via email CYPS.Admissions@calderdale.gov.uk. Current School (Secondary School applications only) 1. If you have used a UID your child s current school should be filled in automatically. 2. If the current school is not filled in, please complete this and then click the NEXT button. 3. By default All Local Authorities is selected but you can filter on Calderdale to display all schools in Calderdale. 11
School Preferences This is the screen where you can select the secondary schools that you want to put on your application form. TIPS If you want to see all schools in Calderdale, select Calderdale from the Schools located in drop down box and then press search You can select your required school by clicking on the SELECT box on the left hand side If you want to look at a school s website, you can click the LINK on the right hand side Please take care to ensure that you are selecting the school you want. Many schools have similar names and the Local Authority can only consider the schools that you have selected. 1. Select the school you selected as your first preference by clicking on SELECT button next to the school name. 2. Once you have selected a school, you will be able to record the reasons which may support your preference school. For example an older sibling attending the school. Please make sure you record the details of the sibling. 12
3. You have the opportunity to give other reasons to support your applications for the selected school in the other reasons field, however please note the Admission Authority can only take into account the oversubscription criteria when considering your child s application. Further information is available in the Admissions Booklet. You may leave this blank and click on NEXT to choose your remaining preferences. 13
4. You also have the ability to use the GREEN ARROWS to change the order of your selected schools. You can also click on EDIT to amend the reasons. You can select up to five schools when making your application and the Local Authority recommends that all five preferences are used. Completing the application Once all the preferences have been entered, you will be presented with the following screen. 1. If you want to preview your application, click PREVIEW. 14
This will show a preview of your application and that it is UNSUBMITTED. 2. You can click on Finish for now & return later which will save the application and take you back to the home page but your application will be unsubmitted. If you click on the CONTINUE BUTTON you will see the below screen where you can complete and submit your application. 15
3. Agree the terms and conditions and click SUBMIT. 4. You will then see the below screen which will confirm you have completed and submitted an application. You will also receive an email to confirm that you have submitted your application. 16
Changing the application once you have submitted Once you have submitted an application you can go back to the Home screen. You will see a screen like the one below with a summary of your submitted application. You can click on Show me my Application to preview your submitted application. List your preferred schools. Indicates the statues of application as submitted Indicates the school offered on Offer day. Allows you to preview or amend an application. If you wish to amend your submitted application and change your preferences, you can do this up until the closing date for the application process. When you re-enter an application by clicking on Change my Application details or Change my Preferences you will see a screen like below. 17
Even if you only want to review your exisiting application, you MUST resubmit it. If you do not resubmit your application, it will not be considered. If you click on CONTINUE on the above screen, you will be able to go through your application and amend anything. You will also notice a warning message in red at the top to indicate you would need to resubmit the application even if you don t make any amendments. You will receive an email to confirm your new resubmitted application. 18
Your home page will reflect any amendments you have made to the preferred schools. Receiving Offer email On offer day you will sent an automated email like the one below as a confirmation of the school at which your child has been offered a place. You will also receive a letter through the post or via the Calderdale Primary School your child is currently attending. 19