Oracle Fusion Financials Fixed Scope Offering Next Generation Financial Management Solution in Cloud ready-to-use in 15 weeks!
Contents Business Objectives and Drivers Fixed Scope Offerings Oracle Fusion Financials Business process Scope Application Scope Exclusions Key Assumptions Implementation Methodology High-level Project Plan/ Work plan Team Structure Responsibilities Deliverables Additional (Optional) Services 2
Business Objectives and Drivers Productivity and Flexibility Streamline and automate financial processes through rules and authorizations Increase productivity through multiple invoice entry methods and automated invoicing Automate customer payment processing with Smart Receipts for efficient cash application Ensure timely collections from overdue customers Manage assets from a single location Enter information anywhere using smart phone or tablet Close books faster Control Control costs and budgets Record traceability through the system Ensure compliance with accounting standards and local legislation Take advantage of role-based expenditure authorization process Access only relevant information Monitoring and Reporting Easy to build and access reports and dashboards Self-monitoring and alerting Decision making based on real-time data analysis 3
Oracle Fusion Financials Fixed Scope Offerings (FSO) The following pages define the scope and options of our offer and provide information about the: Business scope of the implementation; Application functional scope of the implementation; and Exclusions and key assumptions 4
Oracle Fusion Financials FSO Options Option 1 (15 weeks) Fusion Financials modules: General Ledger Fixed Asset Account Payable Account Receivable Cash Management Common Modules Fusion Financial Reports Center Fusion Transactional Business Intelligence for Financials Option 2 (18 weeks) Option 1 + implementation of second accounting method 5
FSO Business Scope: General Ledger Set up General Ledger Manage Budgets Capture Journal Transactions Close Accounting Period Manage Financial Reporting and Analysis Define Enterprise Define Legal Entities Define Financial Structures Define Ledgers Define General Ledger Options Define Allocation and Recurring Rules Enter Budgets Monitor Budgets Enter Journals Manually Enter Journals in Spreadsheets Import Journals from Oracle Subledgers Create Journals Automatically Approve Journals Post Journals Revalue Account Balances Translate Multiple Currency Balances Reconcile General Ledger to Subledger accounts Close Ledgers Inquire on Balances Prepare Financial Reports Analyze Financial Performance 6
FSO Business Scope: Fixed Asset Set up Fixed Assets Acquire Assets Utilize Assets Retire Assets Define Asset Categories Define Asset Locations Define Depreciation Methods Define Subledger Accounting Rules for Asset Transactions Define Asset Book Record Asset Acquisition Prepare and Deploy Assets Maintain Asset Attributes Maintain Asset Financial and Reporting Attributes Track Asset Assignment and Location Capitalize Assets Depreciate Assets Report and Reconcile Asset Activities Record Asset Retirement Record Asset Reinstatement Analyze Asset Lifecycle Management 7
FSO Business Scope: Account Receivable Set up Account Receivable Manage Customers Bill Customers Process Customer Payments Manage Accounts Receivable Balances Define Receivables System Options Define Transaction Sources and Types Define Payments Terms Define Auto Accounting Rules Define Receipt Classes and Methods Set Up Cross Currency Receipts Define Customer Profile Classes Manage Customers and Customer Account Relationships Process Billing Information and Adjustments Create and Process Bill Present Bill Record Accounting for Billing Transactions Process Receipts Apply Customer Payments Process Bank Deposits and Refunds Clear Accounts Receivables Transactions Record Accounting for Customer Payments Process Statements Manage Inquiries Close Receivables Accounting Period 8
FSO Business Scope: Account Payable Set up Accounts Payables Manage Suppliers Manage Invoices Manage Payments Manage Accounts Payable Balances Define General Payables Options Define Payments Methods Define Payments Security Set up Third-Party Payments Manage Supplier Profiles Manage Supplier Registrations Merge Suppliers Receive and Process Invoices Validate Invoices Approve Invoices Record Accounting for Invoices Prepare and Record Payments Process Payment Files (SEPA format ) Record Accounting for Payments Analyze Accounts Payable Balances Close Payables Period 9
FSO Business Scope: Cash Management Set up Cash Management Manage Banks and Accounts Manage Bank Statements Define System Options Define Bank Statement Transaction Codes Define Bank Statement Processing Rules Define Bank Statement Reconciliation Rules Manage Banks Manage Bank Branches Manage Bank Accounts Import Bank Statement (SEPA format via WebCenter document repository) Reconcile Bank Statement Automatically/Manually Manage Bank Statement Reconciliation Exceptions Manage External Cash Transactions Reconcile Cash to General Ledger 10
FSO Application Scope: Configuration Business Units: One Business Unit. Chart of Accounts: Chart of Accounts defined according to the business requirements. Account Hierarchy Tree: Parent-Child Relationship Hierarchy defined according to the business requirements. Ledger: Option 1: One Ledger. Option 2: Two Ledgers. Asset books: One Asset Book. Bank Accounts: Banks, Branches and Accounts defined according to actual bank accounts. Reports/Dashboards: Option 1: Up to 5 Transactional BI Publisher reports. Option 2: Up to 10. E-mail alerts: Up to 2 Email alerts. SLA Modifications: Up to 3 SLA events (Up to 6 SLA events). 11
FSO Application Scope: Data migration The following objects are uploaded by itree: Suppliers: Suppliers, Supplier sites and Contacts. Customers: Customers, Customer sites and Contacts. AP and AR Invoices: Open supplier and customers invoices. Fixed Assets: Assets with remaining balance. Historical data is not migrated. General Ledger Balances: Opening account balances. Historical data is not migrated. Data to be provided in an agreed format to our team (data extraction from existing systems is not in project scope). 12
FSO Application Scope: User Security Standard Job Roles will be used: Job Role: Accounts Payable Manager Job Role: Accounts Payable Specialist Job Role: Accounts Payable Supervisor Job Role: Accounts Receivable Manager Job Role: Accounts Receivable Specialist Job Role: Asset Accountant Job Role: Asset Accounting Manager Job Role: Cash Manager Job Role: General Accountant Job Role: General Accounting Manager Job Role: Controller Option 1: Up to 6 Data Roles will be created. Option 2: Up to 12 Data Roles. 13
Exclusions The following are NOT included in the scope of this offering: Migration of historical data to Fusion Applications. Only open data records will be migrated. Data extraction from legacy systems and data clean-up. Integration with non-oracle systems (incl. electronic upload of payable invoices). Integration with Single Sign On solutions (regardless of whether SSO is an Oracle solution or not). Intercompany accounting and consolidation (implementation for one Business Unit). Expense reporting functionality. Direct end user training we will use a train the trainer approach. Implementation of a user interface in a language other than English. Non-standard job roles will not be configured in the Fusion Application. Should Oracle release version upgrades or patches during the course of the project, these will be considered out of scope and no patching or upgrades will be done during the project delivery period. 14
Key assumptions (I) The Customer will have procured appropriate Fusion Application license subscriptions prior to project start. Implementation timeline is assumed to start from the moment the Fusion Financial Cloud system is provisioned. Project methodology is based on OUM for Cloud The project plan, approach and final list of assumptions will be provided in the Project Charter document. The project will be run in English and all deliverables will be provided in English (including system user interface). Project delivery will be conducted with limited on-site visits. Most services will be provided from our location. The exact mix of on-site and off-site services will be determined after preanalysis work is done. All customer users and stakeholders will be located in one physical location. 15
Key assumptions (II) Cloud deployment model with two project environments is assumed available: a sandbox and a production environment. The Fusion Application itself will be delivered without customization. Only system-allowed custom configurations will be implemented. No requirements, which are not included in the standard Fusion Application, will be implemented. All bug-fixes for the standard application are the responsibility of Oracle and are provided in accordance with Oracle s Support Policies. Training is based on generic training material, delivered using a classroom based train the trainer approach in a single location with a maximum of 10 attendees. Organization change Management and end user training will be customer s responsibility. No major upgrades will be done during the implementation of the FSO. 16
Project Implementation Method This section provides a high-level project plan, high level work plan, deliverables and provides information on team structure with itree and Customer responsibilities in the project. 17
Project Methodology Project Design Configure Validate Transition Realization Plan Project Kick-off meeting Schedule workshops Conduct functional design workshops Conduct technical design workshops Conduct design review Develop security and validation strategies and plans Conduct checkpoint implementation Setup applications Validate configuration Load and validate data Build & validate integrations Apply & validate extensions and extensible items Implement security Prepare cutover strategy Conduct implementation checkpoint Update setups Prepare validation scripts Load & validate data Conduct end-toend review Prepare for training Conduct trainthe-trainer workshops Conduct implementation checkpoint Migrate configuration to production Migrate integrations & extensions to production Conduct final validation review Verify production & operational readiness Begin production use Conduct implementation checkpoint Manage transition to steady-state operations Post go-live support Handoff to client relationship manager Gain acceptance Close project Colour key: itree responsibility Shared Responsibility Customer Responsibility 18
High level project work plan Option 1 Project Design (Weeks 1-2) Configure (Weeks 3-7) Validate (Weeks 8-11) Transition (Weeks 12-14) Realization (Week 15) Option 2 Project Design (Weeks 1-3) Configure (Weeks 4-9) Validate (Weeks 10-13) Transition (Weeks 14-17) Realization (Week 18) 19
Project Delivery Structure Strategic Management Project Steering Committee (Customer & itree) Day-to-day Management Customer Project Manager itree Project Manager Customer Business Team: Customer Technical Team: itree Functional Consultants: itree Technical Consultants: Delivery Business Analyst SaaS Application administrator Solution Architect Configuration Specialist Reporting Specialist Data Migration Specialist BI Specialists Data Specialist 20
Team Structure Customer Team Roles Project Manager Manages communication internally Manages and engages resources to participate in the project Learns various aspects of the application Dedicated to project from kick-off through go-live Business Analyst/User Representative Owner of business requirements Gathers user feedback during prototype, configuration, and validation phases Available as needed during the project (50%) SaaS Application Administrator Maintains data integrity Provides application setup parameters Learns and becomes proficient in SaaS Apps Administrator tools Available as needed during the project (50%) Reporting Specialist Owner of business intelligence requirements Assists in the design, development, and testing of reports Available as needed during the project Data Migration Specialist Responsible for formatting and cleansing data Ensures correct import data mapping Validates imported data Available as needed during project (25%) itree Team Roles Project Manager Responsible for day-to-day project activities Weekly status reports / milestone Issue and risk escalation Solution Architect Gathers business and functional requirements Maps requirements to the application Designs access and visibility model Develops solution prototypes Configuration Specialist Configures page and field layouts System set-up / field labeling Implements visibility solution Business Intelligence Specialist Gathers business intelligence requirements Designs and develops analytics and dashboards Data Specialist Provides data import guidance Provides feedback on data import process Validate customer data mappings 21
Main Responsibilities Customer Finalize license agreements and get staging environment from Oracle for Fusion prior to start of the project Arrange for a Project Executive Sponsor and Project Steering Committee Assign a Project Manager to lead your staff s efforts Assign experienced and empowered Business and IT users to work closely with itree consultants according to project plan (some fulltime allocation may be necessary at times). Perform independently various project tasks according to the project plan such as: a) Provide data in format specified by itree b) Perform UAT c) Provide End user Training Ensure process & policy standardization across the organization prior to start of the project Respond to information inquiries within one working day Provide timely sign off of the deliverables within the timeframe agreed upon before start of engagement Handle Change Management Communicate project status to entire organization itree Assign qualified and experienced consultants Manage project scope and risks Manage itree project team and for day-to-day project activities Perform tasks and deliver project results according to the project plan Provide solution according to business and functional requirements Provide consultations and recommendations Ensure high quality service with personal attention Focus on project benefits and client satisfaction 22
itree Deliverables Project Charter Document Description of the project s mission and business objectives, scope, approach, delivery plan. Project Work Plan Timeline, tasks, responsibilities and task dependencies. Fusion Application Configuration and Set-up Specification of configurations and set-up tasks to be completed. Testing Approach and Scripts How the itree Testing Services Centre will test the application together with the Customer. Standard test scripts, which will be updated by the Customer. Training Materials Standard training materials prepared by itree which will be used in the train-the-trainer sessions and may be customized by the Customer for internal use. Fusion Application Production Environment The Application, configured, tested, validated and ready for use. 23
Additional Services A listing of additional services, not included in the scope of this offer, which can be purchased by the Customer. 24
Additional itree Services End user training. Business consulting services. Integration with third party systems (not including delivery of software licenses, if needed). Integration with Single-Sign-On systems (not including delivery of software licenses, if needed). Only applies to Single-Sign-On solutions officially supported by the Fusion Application. Development of additional custom reports/dashboards, email alerts or UI personalizations. Additional Fusion Application configuration / upgrade or change management services (not including delivery of software licenses or subscriptions, if needed). Documentation of business processes. Data extraction and clean-up. Annual maintenance contract. Supplemental support services (call centre) during normal business hours (8 hours per business day x 5 business days per week, excluding public holidays). 25
itree at a Glance itree Lietuva This Oracle Fusion Financials Fixed Scope Offering is provided by itree Lietuva, a member of the itree Group family of companies. itree Group www.itreegroup.eu infolt@itreegroup.eu 26