PAKISTAN ELECTRIC POWER COMPANY TENDER DOCUMENT FOR PROCUREMENT OF DISASTER RECOVERY SOLUTION & DESKTOP COMPUTERS TENDER NO. PITC/G-224(40)/02-20 POWER INFORMATION TECHNOLOGY COMPANY CONTACTS: Phone: Addl. DG (Tech) 042-9920263 042-992022 Ext.306 CEO(PITC) 042-99202666 042-992022 Ext.3024 Fax: 042-99202799 Email: dgis@pepco.gov.pk, dirtech@pepco.gov.pk
ABRIDGMENT. Recipient: CEO (PITC) 2. Venue: Room No. 406 WAPDA House Lahore 3. Closing Date: 0-03-20 4. Closing Time: 2:00 (Noon) 5. Bid Money: 2% of the total value of quoted cost 6. Type of Tender: Single Stage Two Envelope 7. Cost of Tender Document Rs.200/= 8. Material Required: Category-A Category B Category C Disaster Recovery Solution and Disaster Recovery Site Desktop/ Laptop Computers(Non Branded/ Branded) 500 VA UPS 2
Sealed quotations are invited from the potential dealing firms for Disaster Recovery Solution and desktop/laptop computers with detail given in Bill of Quantity. INSTRUCTIONS TO THE BIDDER. Rates shall be quoted on the FCS basis (Free delivery/installation at consignee s end)..2 The bidders shall submit technical and financial bids in separate sealed envelopes, clearly marking "Technical and "Financial", two copies of each (marked as Original and Copy). Soft copies of bids will also be required. Firms will be short listed on the basis of scrutiny of the technical bids. Financial bids of the short listed firms will be opened in the presence of bidders or their authorized representatives..3 Date of opening of the financial bids will be informed well in time to technically qualified firms..4 The bidders shall furnish 2% bid money as a part of their tenders in form of Bank Draft or Bank Guarantee in favour of CEO (PITC), WAPDA House, Lahore, to be enclosed in the envelop of financial bid..5 Mention exact brand, model and Part No. of quoted items and their supporting accessories..6 SUCCESSFUL BIDDER SHALL DEPOSIT PERFORMANCE SECURITY, AS DESCRIBED IN RATE CONTRACT OR PO, NOT EXCEEDING 0% OF THE VALUE OF THE PROPOSED PURCHASE ORDER IN SHAPE OF BANK DRAFT OR BANK GUARANTEE ISSUED BY ANY SCHEDULED BANK, IN FAVOUR OF INDENTER. THE SAME SHALL BE RELEASED AFTER EXPIRY OF WARRANTY PERIOD..7 Competent authority reserves the right to accept or reject any offer or a part thereof or increase/decrease quantity to any extent without assigning any reason. The offer received incomplete or not in accordance with the conditions/specifications will not be entertained. Bid offered is likely to be ignored if: - i) The tender is unsigned (all pages should be signed). ii) iii) iv) It is received after the time and date fixed for its receipt. Offer is ambiguous or conditional. The offer is from a firm who is blacklisted by PEPCO, WAPDA or any other government organization, or is in litigation with any government organization or is defaulter in any previous order and/or contract. v) The offer is unsolicited. vi) The bid is not accompanied with full earnest money..8 The tenders prepared by the bidders should comprise of the following documents:- i) Covering letter. ii) Receipt of tender document cost. iii) Bid Money. iv) Bill of quantities provided with tender document duly filled, signed and stamped. v) All certificates as per clause 4. 2. TERMS AND CONDITIONS 2. All the equipment must be brand new, operable directly on 220 ± 5 volts and 50 MHz frequency. 2.2 The quoted price must be firm, final, inclusive of all taxes (if applicable), transportation charges etc. in Pak Rupees. 2.3 The purchaser is not bound to accept the lowest offer not fulfilling the requisite criteria. The reasons for rejecting the lowest or any offer shall not necessarily be communicated. 2.4 Price will remain valid for at least 90 days from the date of opening of quotation. 2.5 The supplier shall be liable for liquidated damages @ 2% PM, if he fails to deliver the equipment within delivery period. 2.6 Quantities given in Bill of Quantity are based on rough estimate and may increase or decrease up to any extent. Successful bidder shall be bound to supply the required quantity, on the approved rates within the validity of the rates. 2.7 Inspection of the system supplied shall be carried out by representative of CEO (PITC). 2.8 The supplier has to arrange one complete set of equipment offered (hardware), if asked for demonstration and inspection in the office of Chief Executive Officer (PITC), WAPDA House, Lahore before issuance of Rate Contract/Purchase Order. The equipment, which does not meet the technical specifications, can be rejected and the offer can be declared as technically nonresponsive. 3 Schedule of Supplies 3
The delivery, installation of the equipment will be required to be normally completed within one month. In case of importable equipment to be shipped from abroad, delivery period can, however be allowed up to 45 days. 4 Evaluation Criteria Bidder as a part of his bid shall provide the following depending upon applicability: - 4. A list showing the location of head office along with those of branch offices. 4.2 A list of technical expertise and qualified maintenance engineers/staff to handle the hardware maintenance task efficiently along with their qualification. 4.3 A list of clients to whom the bidder has done or been doing business during last 3 years along with their Names, Addresses and Phone Numbers. 4.4 A certificate describing the guaranteed response time after a hardware failure when the complaint is logged within the warranty period. The maximum expected down time should also be defined and must not be more than 48 hours (two days). In case machine remains down beyond that duration, the bidder must have the demonstrated capability to replace faulty equipment. 4.5 Credential showing warranty of hardware for minimum three years with parts and labour or as given by manufacturer whichever is higher. Stickers with starting and ending date of warranty should be pasted on the machines at the time of delivery. 4.6 A clear written commitment to the effect that if any component of equipment supplied is damaged during warranty period it shall be replaced with the same or superior compatible component. 4.7 List of consumables/exclusives (where applicable) which are not covered under warranty. 4.8 Manufacturer s authorization certificate, if authorized. 5 Evaluation Formula 5. A two-envelope procedure is opted in evaluation of the bids, with evaluation of the technical bid being completed prior to any price bid being opened and compared. The total points for bid evaluation are 00 out of which the technical bid will carry 70 points and financial will be weighed 30 points. The financial bids will be opened only of those firms who have scored the minimum technical score of 70%. 5.2 The bidder will be declared technically qualified if score of technical factors is 70 or more. The technical factors are defined at clause-7. 5.3 The maximum number of points (30 points) will be allotted to the lowest price bid that is opened and compared among those invited firms which obtain the threshold points in the evaluation of the technical component. All other price bids will receive points in inverse proportion to the lowest price; e.g. Price Score = (Total Price Score i.e. 30 x Lowest Bid Price) Price Score of Bidder Example: st Lowest Bid Price = 000 2 nd Lowest Bid Price = 050 Price Score of st Lowest Bidder = (30 * 000)/000 = 30 Price Score of 2 nd Lowest Bidder = (30 * 000)/050 = 28.57 6. Terms of Payment Payment of the equipment supplied shall be made directly by consignees within thirty days, from the date of receipt of invoice, on production of following documents: a) Invoice in triplicate having NTN. b) GRN (Goods Receipt Note) issued by the consignee. c) Joint Inspection Report. d) Warranty Certificate as per clause 4.5. e) Non-payment certificate. f) Performance Security Receipt Certificate. 4
7. TECHNICAL EVALUATION CRITERION The Technical responsiveness will be determined by evaluating the following factors. Sr.# Factors I. Company profile i. Type (PVT), Ltd, Proprietary etc. 6 ii. No. Of Branches in Pakistan 8 iii. Age of Company 6 II. A list of clients (other than WAPDA/PEPCO) to whom the bidder has done or been doing business during last 3 years along with their Names, Addresses, Phone Numbers. List is to be provided bifurcating in following slabs: III. Less than 0.5 million (7 marks) 0.5 million to 3 million (5) Above 3 million (2) Qualified staff position of the firm (attach list). S.No Name Post Qualification Total Experience Experience with present employer Max. Score 20 25 25 Max. score 70 BILL OF QUANTITIES CATEGORY-A (Disaster Recovery Solution / Solution for DR Site) Sr.# ITEM DESCRIPTION Disaster Recovery Solution/ Disaster Recovery Site (Paragon / Acronics/ Data Protector or Equivalent brand) Remote Management Console Complete Image & Backup for Webserver (Linux / Windows). Complete Image & Backup for Proxy Server (Linux / Windows). Complete Image & Backup for Oracle Server (Linux / Windows). Complete Image & Backup for Linux Server (Send Mail) Offline Support. Complete Image & Backup for SQL Server. Complete Support for Storage. Need to replicate Storage Data. Complete Support for FTP ( Linux or Windows). Complete Image & Backup for Inventory Management System SQL based. Complete Support Of Virtualization of All Servers o P2V and V2P in one License o P2P Support Should make Linux based capsule in windows format Image password for security purpose Image Explorer / Backup Script Hardware compatibility Disaster Recovery Site Solution Complete Disaster Recovery Plan Complete Backup to be done on DR Site. Complete Data Restore from the DR Site. Estimated quantity 3 9 9 9 9 Part No. (where applicable) On FCS Basis Unit Rate Total cost (including installation) 5
Sr.# ITEM DESCRIPTION Estimated quantity Part No. (where applicable) On FCS Basis Unit Rate Total cost (including installation) Backup solution should be available on various OS platforms such as Windows and UNIX platforms and be capable of supporting SAN based backup / restore from various platforms including Tru64 UNIX, HP-UX, Linux, Open VMS, NetWare and Windows. Backup solution shall support industry leading cluster solution such as MSCS, MC Service Guard, VERITAS Cluster. Backup solution software has inbuilt Java / Web based GUI for centralized management of backup domain. Backup solution should support tape mirroring of the same job running concurrently with primary backup. Backup solution should allow creating tape clone facility after the backup process. Backup solution shall be configured in such a fashion that no extra license for client and media servers is required while moving from LAN to SAN based backup. Backup solution must not require separate licensing when upgrading from a lower end server (-2 CPU-based server) to higher end server (4-and CPU-based server) Backup solution support de-multiplexing of data cartridge to another set of cartridge for selective set of data for faster restores operation to client/servers. Backup solution has in-built media management and supports cross platform device and media sharing in SAN environment. It provides a centralized scratched pool thus ensuring backups never fail for media. Backup solution must be able to rebuild the backup database/catalogue from tapes in the event of catalogue loss/corruption. Backup solution shall provide granularity of single file restore. The proposed backup solution must support full automated transfer of disk backup images to tape on a scheduled basis. Backup solution shall support synthetic full backup so that an incremental forever approach may be implemented, where an actual full backup is no longer necessary as it can be constructed directly from the disk based incremental backups. Backup solution shall also support disk based virtual full backup approach. Backup solution shall be able to copy data across firewall. Backup solution shall support automatic skipping of backup during holidays. Note: I. Specifications must be equivalent to above or higher/the latest. II. Mention exact brand, model and part No. of quoted items and their supporting accessories. III. Warranty for 3 years with parts and labour for all hardware. 6
CATEGORY-B COMPUTERS (Non Branded/ Branded) 2. DESKTOP a. Processor Intel Atom.6GHz RAM 2 GB DDR2-800 RAM Hard Disk 320GB Mouse Standard Optical K.B Standard Keyboard Casing ATX Tower Monitor 8.5" LCD Optical Drive DVD RW Super Drive b. Processor:- Intel Pentium Processor E5500 (2M Cache, 2.80 GHz, 800 MHz FSB) Chipset :-Intel Q43 Express chipset RAM:- 2GB DDR3- supports un-buffered non-ecc DDR3 SDRAM (synchronous dynamic random access memory) of up to 6GB total memory, Hard Disk 320-GB SATA 3.0-Gb/s Hard Drive (8MB Cache, 7200 RPM, NCQ, Smart IV) Mouse Standard Optical K.B Standard Keyboard Casing Micro tower Monitor 8.5" LCD Optical Drive SATA SuperMulti LightScribe DVD Writer Drive NIC:- Intel 82567LM Gigabit Network Connection (integrated on system board) Display:- Integrated Intel Graphics Media Accelerator 4500 c. Cost of Licensed Genuine Windows 7 Professional Edition (32-bit or 64-bit) / Genuine Windows 7 Professional Edition with a custom downgrade to Genuine Windows XP Professional LAPTOP d. Processor Intel Atom Processor N550 (M Cache,.50 GHz) Memory 2GB Keyboard Graphics Hard Drive Display Bluetooth Integrated Sound WiFi Standard (Integrated) 320GB/7200 RPM WSVGA Yes Yes Yes Battery Battery with Minimum 4.0 Hours Back up Genuine Windows 7 Professional Edition (32-Bit Or 64-Bit) / Window starter Manufacturer Power Adopter AC 220/240 Volts Documentation CD s Original manufacturer carrying case e. Intel Core i3-390m Processor( 2.66GHz, 3M L3 Mobile Intel HM57 Express Chipset Minimum 2GB DR3 PC3-0600 (333 MHz), Upgradeable to 8GB 250 GB 7200 rpm SMART SATA II DVD+/-RW Drive Integrated graphics Battery with Minimum 4.0 Hours Back up Time. Integrated Realtek Ethernet (0/00/000 NIC Bluetooth Integrated Sound WiFi 4.0-inch diagonal LED-backlit HD anti-glare (366 x 768 resolution) Display Min 2 USB Ports Express Card/34 slot Genuine Windows 7 Professional Edition (32-Bit Or 64-Bit) Manufacturer Power Adopter AC 220/240 Volts Documentation CD s Original manufacturer carrying case CATEGORY-C UPS 00 00 00 0 Note: I. Specifications must be equivalent to above or higher/the latest. II. Mention exact brand, model and part No. of quoted items and their supporting accessories. III. Warranty for 3 years with parts and labour for all hardware. 7
3 500 VA UPS With minimum 0 minutes backup on full load Sealed lead battery In put voltages 220 with tolerance ± 5 % Output 220 Volts and Frequency 50 Hz Built-in Surge and Spike Suppressor low battery Overload Indicators Line Interactive, auto battery and circuit test minimum two Power Outputs Operational Manuals Battery Life of 3 years minimum. In case of battery failure before its defined life, the replacement shall have to be provided by the Vendor on prorated basis. 00 Note: I. Specifications must be equivalent to above or higher/the latest. II. Mention exact brand, model and part No. of quoted items and their supporting accessories. III. Warranty for 3 years with parts and labour for all hardware. 8