Deptt. of Horticulture & Food Processing, Udyan Bhawan, 2 Sapru Marg, Lucknow 226 001 Tel. 0522-4044414, 2623277 Fax : 0522-2621382 web : http://shm.up.nic.in ; email : dirhortiuttarpradesh@gmail.com No. 5797 /SHM-UP/Glad. /2011-12/ Dated : 13 September, 2011 Short Term Tender Notice Sealed tenders are invited for supply of Imported Gladiolus Bulb from Holland from the bidders through two bidding system (Technical & Financial bid) The tender document, technical specifications, detailed rules and regulations are available on the website http://shm.up.nic.in. Bid document can be downloaded from this website before 26 September, 2011. Last date of submission of bid document is 26 September, 2011 upto 3.00 pm. The bids received incomplete and after the due date & time shall not be entertained. The Director, Horticulture & Food Processing, has rights to change any term & condition and accept or reject the tender. DIRECTOR. Glad. Tender - 1 -
TERMS & CONDITIONS Objective: To promote the Gladioli cultivation on farmers field by providing imported gladioli corms (from Holland) from the subsidy portion of the component of National Horticulture Mission Scheme in the state of. Requirement: Approx. 100.49 lacs imported Gladioli corms which may be increased or decreased. [District wise tentative requirement sheet is enclosed] Minimum Required Qualifications : 1- The bidder must have valid registration under Company Act/Society Registration Act/ Cooperative Society Act/Firms registration. 2- The bidder must have valid Import Export License in favour of bidder s name. 3- The bidder must have valid APEDA registration. 4- The bidder must have import tie-up for Gladioli Corms with the exporters of Holland. 5- The bidder must have submitted upto date Income Tax returns. Bid Security : ` 1.00 lac (One Lac `) in favour of Director, Uttar Pradesh in shape of Demand Draft payable at Lucknow. Payment Schedule : 80% of bill amount after delivery & balanced 20% payment will be made after blooming & satisfactory report ensured by District Horticulture Mission. Technical Standards : 1- The diameter of the corm/bulb should be minimum 2.5 cm. 2- The apical bud of the corm/bulb should be alleviated & in germination stage. 3- The corm/bulb should be free from any kind of bacterial & fungal infection/insect infestation. 4- The corm/bulb should look vigorous & healthy. 5- The consignment of Gladioli corms should be cleared by the competent authorities with phyto-sanitary certificate. Varieties : White Prosparity, Nova Lux, Priscilla, Spic & Span, trader Horn, Red Advance, Peter Pears, Jester, Yellow Stone, Friendship. Availability of Bid document : The bid document can be downloaded from the website: http://shm.up.nic.in. Glad. Tender - 2 -
Submission of Bid document : Sealed tender will be submitted through two bidding system (technical & financial separately). The last date of submission of bid document is 26th September, 2011 upto 3.00 PM to the Director, Horticulture & Food Processing,, Udyan Bhawan, 2 Sapru Marg, Lucknow 226001 with sealed envelop. Opening of Bid : Received bids (technical) will be opened on 26th September, 2011 at 4.00 PM in the presence of the bidders. The bids of those bidders who's technical bids will be found complete & suitable, the financial bid of these bidders will be opened by the constituted committee. Terms & Conditions: 1- The bids received incomplete and after the due date & time shall not be entertained. 2- The bidder will have to submit self certified copy of Registration Certificate, Import Export License, APEDA registration, Import tie-up for Gladioli Corms with the exporters of Holland & upto date Income Tax returns for last three years. 3- The bidder will have to submit self certified copy of Registration Certificate, Import Export License, APEDA registration, Import tie-up for Gladioli Corms with the exporters of Holland & upto date Income Tax returns for last three years. 4- The bidder will have to submit colour photographs and relevant literature of every proposed imported varieties. 5- The bidder will have to submit the Imported (from Holland) Gladioli corm supply experience, if any. 6- The successful bidder will have to deposit security money within five days after getting approval order. The security money will be not less than 5% of the amount shown in approval order. The security may be in shape of Bank Guarantee/ Bank Draft/FDR in favour of Director, and should be valid till 31th March, 2012. 7- The successful bidder will have to sign an agreement with the purchaser and all the expenses/stamp duty for the agreement will have to be borne by the bidder. 8- The approved bidder will have to deliver the corms FoR on site as per order. 9- The bidder may be asked to supply the sizeable number of all the desired varieties. 10- The successful bidder will have to supply the Gladioli corms as per norms specified above, however, any discrepancies found in the supply of corms, the payment of the defaulting consignment shall not be paid to the bidder and the bidder will be responsible for the replacement. Glad. Tender - 3 -
11- The successful bidder will have to ensure that the Gladioli corms are true to the type & the characteristic of the corm including colour should show on the beneficiaries field, otherwise he will have to compensate the 50% of the losses to the farmers in all such cases. 12- The Director, Horticulture & Food Processing, have rights to change any term & condition and accept or reject the tender. 13- Jurisdiction : Lucknow jurisdiction only. 14- The bidder have to submit Notarized affidavit on ` 100/- stamp paper describing that the firm has not been blacklisted by any Govt. organisation/ institution/department in last three years. Districtwise Tentative Requirement S. No. DISTRICTS Requirement of Gladioli corms in lacs S. No. DISTRICTS Requirement of Gladioli corms in lacs 1 Saharanpur 5.05 21 Lalitpur 0.37 2 Muzzaffarnagar 4.86 22 Jalaun 0.37 3 Moradabad 1.5 23 Hamirpur 0.37 4 Meerut 6.36 24 Mahoba 0.37 5 Ghaziabad 9.36 25 Banda 0.74 6 Bulandshahar 4.12 26 Chitrakoot 0.74 7 Mahamaya Ngr 2.62 27 Pratapgarh 2.43 8 Mathura 2.25 28 Kaushambi 2.62 9 Agra 2.25 29 Barabanki 1.13 10 Mainpuri 1.5 30 Faizabad 1.13 11 Bareilly 3.18 31 Sultanpur 3.56 12 Sitapur 1.5 32 St Kabir Nagar 0.56 13 Unnao 3.18 33 Gorakhpur 2.25 14 Lucknow 7.11 34 Ballia 2.06 15 Raebareili 3.18 35 Jaunpur 1.13 16 Farrukhabad 3.18 36 Ghazipur 2.62 17 Etawah 1.5 37 Varanasi 4.12 18 Kanpur Nagar 1.87 38 St Ravidasnagar 1.13 19 Kannauj 5.43 39 Mirzapur 1.5 20 Jhansi 1.31 Total 100.49 Glad. Tender - 4 -
To, TECHNICAL BID FORMAT FOR GLADIOLI TENDER Director, Horticulture & Food Processing,U.P., Udyan Bhavan, 2- Sapru Marg, Lucknow-226 001 S.No Particulars Encl. No. 1- Name of Firm [as mentioned in : Registration certificate] 2- Registered Address : 3- Address for : communication Telephone no. : Fax No. : Mobile no. : email : 4-a Registration No. of Company/ Society/ Firm [Enclose self certified copy of registration] 4-b Date of Registration : Encl-1 : Validity of Registration : 4-c Issuing Department : 5-a Import/Export License No. & : Encl-2 date [Enclose self certified copy] 5-b Import/Export License : Date validity upto 6-a APEDA Registration No. & date [Enclose self certified copy] : Date Encl-3 6-b Validity upto 7- Import tie-up for Gladioli Corms with the exporters of Holland : Yes No [Enclose self certified copy] Encl-4 8- Income Tax returns Yes No Encl-5 9- Audited Balance Sheet : [Enclose self certified copy] Yes No Encl-6 2008-09 Turn over Lac `... 2009-10 Turn over Lac `... Turn over Lac `... 2010-11 [if not available provisional balance sheet may attached] Glad. Tender - 5 -
S.No Particulars Encl. No. 10- Experience of supply of : imported (from Holland) Yes No Encl-7 Gladioli corms, if any. 2008-09 No. of Corms... 2009-10 No. of Corms... 2010-11 No. of Corms... 11- Enclose Colour photographs : and relavent literature of Yes No Encl-8 every proposed imported varieties Demand Draft no.: 12- Earnest Money Details Dated : September, 2011 Encl-9 : Amount : ` 1.00 Lac 13- Capability of the bidder for supply of Gladioli corms as per technical standard given (provide nos. in lac), Issuing Bank : : S.No. Variety No. of corms 1 White Prosparity 2 Nova Lux 3 Priscilla 4 Spic & Span 5 Trader Horn 6 Red Advance 7 Peter Pears 8 Jester 9 Yellow Stone 10 Friendship Total 14- Please provide details in separate annexure containing variety wise details of corms i.e. character, colour, size, crop duration, approx. yield per ha from spikes and from cormlets. 15- Notarised affidavit on `100/- stamp paper describing that the firm has not been blacklisted by any Govt. organisation/institution/ department in last three years Yes No Encl.-10 This is to certify that the above information given is true & fair. If, any information found incorrect, the decision of the department will be acceptable to me. We also agree to supply the Gladioli corms as per terms & condition mentioned in bid document. Note- Where enclosure are required should be attached and give the encl. no. in above format accordingly. Date :... Signature of Authorized signatory----------------------------------- Full name of Authorized signatory ---------------------------------- Seal Glad. Tender - 6 -
FINANCIAL BID FORMAT FOR GLADIOLI TENDER To, Director, Horticulture & Food Processing,U.P., Udyan Bhavan, 2- Sapru Marg, Lucknow-226 001 S.No 1- Variety Imported gladioli corms from Holland Rate (including all taxes) ` : S.No. Variety Rate per corm ` (FoR site) 1 White Prosparity 2 Nova Lux 3 Priscilla 4 Spic & Span 5 Trader Horn 6 Red Advance 7 Peter Pears 8 Jester 9 Yellow Stone Date :... 10 Friendship Signature of Authorized signatory----------------------------------- Full name of Authorized signatory ---------------------------------- Seal Glad. Tender - 7 -