TENNIS OTAGO INC. JUNIOR COMPETITIONS

2016-2017 TENNIS OTAGO INC. JUNIOR COMPETITIONS Version updated 26.08.16 1

JUNIOR COMPETITIONS HANDBOOK CONTENTS Tennis Otago Governance and Administration Information... Page 3 Board Members... Page 3 Operations Manager... Page 3 Club/Associate Contacts... Page 3 Competitions Offered and Details... Page 4 Meeting for finalising grades... Page 4 Timeline of Junior Competitions (including events)... Page 5 Grade Game Formats... Page 6 Competition Policies... Page 7 Player Eligibility... Page 7 Entries (Requirements and Conditions)... Page 7 Draws... Page 7-8 Published, Edgar Centre Venue... Page 7 Cancellations... Page 8 Results (Submitting and Defaults)... Page 8 Appeals... Page 8 Discretion... Page 8 Entry Form... Page 9 2

TENNIS OTAGO GOVERNANCE AND ADMINISTRATION INFORMATION Board John Alexander (Chairperson) Keith Towns (Deputy-Chairperson) Paul Fitzgibbon (Treasurer) Brita Fields Dennis Radford Ahmad Abdul-Rahman Heike Cebulla-Elder Ryan Ehlers Operations Manager Joyce Andrew Phone: (03) 477 0225 or 027 477 4455. Email: admin@tennisotago.org. Postal Address: Tennis Otago Inc, PO Box 6236, DUNEDIN NORTH 9059. Media Website - www.tennisotago.org. Facebook - Tennis Otago. Club/Associates Contacts Balmacewen Tennis Club Sarah Stevenson 464 0378 Cosy Dell Tennis Club Ian Moore 476 1200 Eastern Harbour Tennis Club Philip Mirfin 454 4902 Green Island Tennis Club Elizabeth Gray 488 3767 John McGlashan College Ange Button 467 6620 King s High School Marek Brewster 027 630 8106 Mornington/Roslyn Tennis Club Sue Morey 476 4035 Otago Boys High School Andrew Swan 477 5527 St Clair Tennis Club Gary Smyth 487 6397 Taieri Tennis Club Carole Stewart 022 583 6647 3

COMPETITIONS OFFERED Tennis Otago offers the following junior competitions for the 2016-17 season for affiliated players in Dunedin: Competition Day Played Time Location Composition Competition Dates Entries Due Cost Junior Girls A Saturday 8.45am Junior Boys A Saturday 8.45am Junior Girls B Saturday 8.45am Junior Boys B Saturday 8.45am Junior Mixed A Saturday 8.45am Junior Mixed B Saturday 8.45am Hotshots Green Saturday 8.45am Notes: Edgar Centre, Logan Park, or Clubs 2-3 girls 2-3 boys 2-3 girls 2-3 boys 2-3 players 2-3 players 2-3 players 22 Oct 10 Dec AND 11 Feb 25 Mar 15 Oct 10 Dec AND 11 Feb 25 Mar 22 Oct 10 Dec AND 11 Feb 25 Mar 15 Oct 10 Dec AND 11 Feb 25 Mar Tuesday 20 September $80 The Senior Competitions Committee also provides a high quality 6 week competition on Thursday s, for top Juniors and those who aren t able to play on Saturday s (Men s Division 3 and Women s Division 2). It is highly recommended that teams have additional players. A maximum of three can be registered for a two person team. All competitions are dependent on having sufficient numbers to run the grade. Grades may be split into two grades if numbers are high. Each grade has Pre-Christmas and Post-Christmas Competitions. Post-Christmas Competition entries are due Monday 23 January 2016. Grades starting on 15 October (Girls, Boys and Mixed B, and Hotshots Green) will be grading games. The Junior Subcommittee and clubs may perceive there is not a need for some of the B grades to have grading games at the meeting to finalise grades. Meeting to finalise grades: Club delegates will meet on Thursday 22 September, 6pm at Logan Park to finalise Junior Interclub grades. Thus team entries are due on Tuesday 20 September. 4

TENNIS OTAGO JUNIOR COMPETITIONS 2016/2017 Competitions A Categories B Categories Hotshots Green Tournaments Dates- October Dates - November Dates - December 15 (grading) 15 (grading) 14-16, Southern Quad 16 s Labour weekend Labour weekend Labour weekend Labour weekend 29 29 29 28, Otago Primary and Intermediate Schools 5 5 5 7-9, Southern Primary Schools 11-13, Southern 12 12 12 Quad 10 s, 12 s and 14 s 19 19 19 28-29 South Island 26 26 26 Primary Schools Finals 3 3 3 10 10 10 Dates - January Dates - February Dates - March 28-29 Otago Junior Open Waitangi weekend Waitangi weekend Waitangi weekend Waitangi weekend 11 11 11 17-19, Southern 18 18 18 Quad 10 s, 12 s, 14 s and 16 s 25 25 25 3-5 National 4 4 4 Secondary Schools Finals 11 11 11 18 18 18 25 25 25 Total Weeks 14 weeks 14 weeks 14 weeks 5

GRADE GAME FORMATS Junior A Categories (Girls, Boys and Mixed) Singles - Best of 3 tie-breaker sets up to 6 (tie-break at 6 all). If tied at 1 set-all, then a 3 rd set super tiebreak is played (up to 10 by a margin of 2). Doubles Best of 17 games (up to 9 with a tie-break at 8-all). Junior B Categories (Girls, Boys and Mixed) Singles 2 tie-breaker sets up to 6 (tie-break at 6 all). If tied at 1 set-all, then a 3 rd set super tie-break is played (up to 10 by a margin of 2). Doubles - Best of 17 games (up to 9 with a tie-break at 8-all). Hotshots Green Category Singles Best of 15 games (up to 8 with a tie-break at 7-all). Doubles Best of 13 games (up to 7 with standard tie-break at 6-all); long deuce. Important Notes There is leeway to have players play for different clubs to ensure clubs can field teams and players are not excluded based on which club they belong i.e. you can be affiliated to one club but play competition for another. All teams will have a can of balls supplied for the season. The winning team is responsible for submitting results into ConfigureRankings by 5pm on the Monday following the match, no submission, no points (as per Policy 4). If you need assistance please contact you club or email admin@tennisotago.org. 6

COMPETITION POLICIES 1. Player Eligibility a. Playing order players must play in Configure Rankings order but they can vary the order as long as they are within the same band. No one can play ahead of someone in a higher band without permission. In mixed gender grades S bands for females are as per the conversion table for Equivalent Male Grade (EMG). Pictured. b. Bottom seeds playing for a lower team - The bottom seed in a two person team (number 2) is permitted to play for a team from the same club that is in their grade but is ranked lower in the points table, without the permission of Tennis Otago. Any other players must request dispensation from the Appeals Committee. c. Juniors can register to play in both Junior and Senior Interclub. Female Grade EMG 12 12 11 11 10 11 9 10 8 10 7 9 6 8 5 7 4 6 3 5 2 4 1 3 2. Entries a. All entry forms must include players and managers contact details (phone and email). b. Competition costs do not include entry to the Edgar Centre. c. Conditions of entry i. Players are expected to play the game in a sportsman like manner and accord respect to their own team-mates, the opposition, media, officials and spectators. In the unlikely event this doesn t occur, persons can make a complaint in regards to a player s behaviour to the Tennis Otago Junior Subcommittee. The Committee may hear the matter in any manner it considers appropriate, and may draw on supportive documents such as the TNZ Code of Conduct. ii. Players act responsibly in regards to safeguarding their health and safety of themselves, their opponents, spectators or the property they are playing at. Equally to inform venue owners should any hazards or substantial accidents/damage occur. 3. Draws a. Published i. In the Otago Daily Times every Thursday (except the first weeks draw which will be emailed due to tight time constraints). ii. On the Tennis Otago website www.tennisotago.org b. If a team is scheduled to play at the Edgar Centre they are not permitted to play at another venue. 7

c. Cancellations i. Cancellation decisions are made based on the MetService short term weather forecast. ii. If players are uncertain if Tennis is cancelled they can find out at www.otagocancel.co.nz or by subscribing to this website (emails free, texts incur a charge of 50c). iii. Edgar Centre matches are not included in any of the above cancellations, unless a Tennis Otago or Tennis Southern Event is on which requires the Edgar Centre. In which case this will be clearly communicated. Should an event move inside the Edgar Centre and interclub having completed 60mins of less of Tennis, the Edgar Centre will take a list of names and give a free entry for next entry. 4. Results a. Submitting Results i. Captains/managers are expected to electronically load scores into ConfigureRanking. Failure to comply will result in no team points or ConfigureRanking points. ii. Points awarded will be 1 point for each rubber won and 4 points for winning the tie. If two teams finish level on rubbers, the contest goes to a count back on sets; if these are level it will go to games, for which at this time if they are level 2 bonus points each will be allocated. For count backs, a 3 rd set deciding tie break counts as one set, and also as one game. b. Defaults i. Teams should do their best to prevent defaulting. In the case that a default is unavoidable, team captains/managers are to advise Tennis Otago by 12pm Friday. ii. Reschedule - Should a team be significantly (in the eyes of the Junior Subcommittee) impacted by another Tennis event (i.e. Quad Events), they can apply to the Junior Subcommittee for playing the game at another time. If approved by the Subcommittee the teams will have a week either side of the relevant date to play the match (at a mutually suitable time). iii. If matches are scheduled for the Edgar Centre these courts will be cancelled by Tennis Otago. iv. Failure to show A $20 penalty will be invoiced to the relevant club. v. Withdrawal If a team withdraws they still must pay the team entry fee. vi. Removal of a team - Where Tennis Otago feel it is in the interests of the Competition to remove a team from the Competition, they have the power to do so. This includes (but is not limited to) a team consistently defaulting or where no-shows are apparent. 5. Appeals Clubs/teams may apply for exceptions/dispensations by E-mailing the competition subcommittee at admin@tennisotago.org with appeals committee in the subject line. Clearly outline the request and reasons for it. Request should be made at least 48 hours before any match they are requesting a dispensation for. 6. Discretion TOI and/or the Junior Subcommittee have the ability to deliberate and come to a decision on any matter not covered within these policies. 8

TENNIS OTAGO JUNIOR COMPETITION ENTRY FORM 2016-17 Club Name: Grade Entered (Please tick): Girls A Boys A Mixed A Girls B Boys B Mixed B Hotshots Green Team Name: Team Manager: Name: Phone* (H): (M) Email Address*: Team Captain: Name: Configure Code Address: Phone* (H): (M) Email Address*: Team Details: 2. Name: Configure Code Phone: Email Address*: 3. Name: Configure Code Phone: Email Address*: *Compulsory field for communications and defaults. Please return this form by Tuesday 20 September Send to: Tennis Otago, PO Box 6236, DUNEDIN NORTH 9059 OR admin@tennisotago.org Internet Banking: ASB: 12-3150-0215051-00. $80/team. 9