Speed Learning Office 2007 Practice Activities

Speed Learning Office 2007 Practice Activities Table of Contents Word Activity 1: Formatting Using the Ribbon, Galleries, and Live Preview... 1 Word Activity 2: Formatting Using the Mini Toolbar... 2 Word Activity 3: Formatting Using Contextual (On-Demand) Tabs... 2 Word Activity 4: Using the Compatibility Checker... 2 Word Activity 5: Saving... 3 Excel Activity 1: Formatting Using the Ribbon, Galleries, and Live Preview... 3 Excel Activity 2: Formatting Using the Mini Toolbars... 3 Excel Activity 3: Formatting Using Contextual (On-Demand) Tabs... 4 Excel Activity 4: Using the Compatibility Checker... 4 Excel Activity 5: Saving... 4 PPT Activity 1: Formatting Using the Ribbon, Galleries, and Live Preview... 5 PPT Activity 2: Formatting Using the Mini Toolbar... 5 PPT Activity 3: Formatting Using Contextual (On-Demand) Tabs... 5 PPT Activity 4: Using the Compatibility Checker... 5 PPT Activity 5: Saving... 6 Outlook Activity 1: Using the To-Do Bar... 6 Outlook Activity 2: Formatting Using the Ribbon, Galleries, and Live Preview... 6 Outlook Activity 3: Formatting Using the Mini Toolbar... 6 Outlook Activity 4: Using Color Categories... 7 Outlook Activity 5: Calendar Views and Sharing... 7 Outlook Activity 6: Electronic Business Cards... 7 Outlook Activity 7: Search... 7 Microsoft Word 2007 Practice Activities Word Activity 1: Formatting Using the Ribbon, Galleries, and Live Preview Open the Relocation Services.doc document located in the Word 2007 Practice folder on the desktop. 1. Select the Our Relocation Services heading. 2. In the Ribbon, select Home>Font and choose the Font drop-down list. Mouse over the available fonts. Notice how the selected text changes as you mouse over different fonts. 3. Select the Britannic Bold font. 4. Select the Our Relocation Staff heading in the middle of the page. Office 2007 Practice Activities 1

5. In the Ribbon, select Home>Font and choose the Font Size drop-down list. Mouse over the available font sizes. 6. Select Font Size 18. 7. Select the Our Relocation Fees heading at the bottom of the page. 8. Select Home>Styles and click the More button to open the Styles Gallery. 9. Mouse over the available styles to get a preview of them. 10. Select the Intense Reference style. Word Activity 2: Formatting Using the Mini Toolbar 1. Select the paragraph under Our Relocation Services. 2. Move the mouse cursor up slightly to expose the Mini toolbar. Click the B in the Mini toolbar to make the paragraph bold. 3. Select the paragraph under Our Relocation Fees. 4. Click the Text Highlight Color icon in the Mini toolbar so as to highlight the paragraph in yellow. 5. Select no questions asked! at the end of the last paragraph. 6. Select the color Red from the Font Color drop-down list in the Mini toolbar. Word Activity 3: Formatting Using Contextual (On-Demand) Tabs 1. At the bottom of the document, press Enter twice after the last paragraph to make more space. 2. Select Insert>Tables>Table>Quick Tables and choose Tabular List from the scroll down menu. 3. In the new table, double-click the work ITEM to select it and type: Region 4. Double-click the word NEEDED to select it and type: Relocation Fee 5. Select the first row in the table and Bold its contents. 6. Select the last four rows in the table and press the Delete key to delete the data. 7. In the remaining rows, enter the following data: Region Relocation Fee East Coast 5% West Coast 20% Midwest 10% South 15% 8. With the table selected, choose the Design contextual tab under the Table Tools category in the Ribbon. 9. In the Table Styles group, select the More button to display the available styles. 10. From the list that appears, under the Built In heading, select one of the styles that appeals to you. Notice as you mouse over the available styles, the table gives you a Live Preview of the style so you can see how it will look before you apply it. 11. Select the last row in the table. 12. Choose the Layout contextual tab under the Table Tools category in the Ribbon. 13. In the Rows and Columns group, select Insert Below to insert a new row in the table. 14. Add the following data: Alaska/Hawaii and 30% 15. Click off of the table and notice that the Table Tools category in the Ribbon disappears. Word Activity 4: Using the Compatibility Checker 1. Create a new blank document in Word. (Select Office Button>New. Select Blank Document and then click Create. ) 2. Choose Insert>Illustrations>SmartArt. 3. Select the Cycle category on the left side of the Choose a SmartArt Graphic window. 4. Choose the Basic Style diagram in the middle column and click OK. Office 2007 Practice Activities 2

5. Starting with the top circle and moving in a clockwise rotation, add the following terms (one per circle) by clicking in each of the circles to begin typing: Create, Distribute, Edit, Revise, Finalize. 6. Select Office Button>Prepare>Run Compatibility Checker. 7. Notice the message in the window that appears. Click OK when done. 8. Choose Office Button>Save As. 9. In the File Name text box, type: my-smartart-doc 10. In the Save as type: drop-down box, verify that Word 97-2003 Document (*.doc) is selected. 11. Click Save. Notice the Compatibility Checker window and the message that appears. 12. Click Continue. Notice now that you cannot edit your SmartArt. Word Activity 5: Saving 1. To Save, choose Office Button>Save As. 2. Navigate to the My Documents folder on the computer. 3. In the File Name text box, type: my-word2007-doc 4. In the Save as type: drop-down box, verify that Word 97-2003 Document (*.doc) is selected. 5. Click Save. Microsoft Excel 2007 Practice Activities Excel Activity 1: Formatting Using the Ribbon, Galleries, and Live Preview Open the Calculations.xls document located in the practice folder on the desktop. 1. Click the Select All button to select the entire worksheet. 2. Choose: Home>Font and from the Font drop-down list, place the mouse pointer over the various fonts and notice the data in the worksheet preview those fonts. 3. Select the Verdana font from the font drop-down list. 4. Select cell A1. 5. Choose: Home>Font and from the font size drop-down list, place the mouse pointer over the various font sizes and notice the data in the worksheet preview those font sizes. 6. Select font size 16 from the font size drop-down list. 7. Select rows 5. 8. From the font size drop-down list, select 12. 9. Select cells B7 to F10. 10. Choose: Home>Styles>Cell Styles and mouse over the different cell styles in the Cell Styles gallery to preview the available styles. 11. Choose the blue Accent 1 Themed Cell Style. Excel Activity 2: Formatting Using the Mini Toolbars Open the NavigationPractice.xls document located in the practice folder on the desktop. 1. Double-click on cell F5 to place the blinking cursor in the cell. 2. Click and drag across the contents of the cell to highlight the data. 3. After selecting the contents, move the mouse cursor up to make the Mini toolbar appear. 4. Click on the B in the Mini toolbar to make the contents bold. 5. Using steps 1-3 above, select the contents of cell B4. 6. Using the Mini toolbar, change the font size from 10 to 20. Office 2007 Practice Activities 3

7. Right-click on cell G4. 8. From the larger Mini toolbar that appears, click on the Paint Bucket button to change the background color of the cell to green. 9. Right-click on cell F4. 10. From the larger Mini toolbar, select the center alignment button (which is next to the Italics button) to center the cell text. 11. Select the range I5 through I20. 12. Right-click on the highlighted range. 13. Select the $ button from the Mini toolbar to place dollar signs in the selected cells. Excel Activity 3: Formatting Using Contextual (On-Demand) Tabs 1. Create a new blank workbook in Excel. (Select Office Button>New. Select Blank Workbook and then click Create ) 2. Select Insert>Tables>Table. A Create Table box will open. 3. Click and drag to select cells A1 through C7. 4. Click the My table has headers checkbox in the Create Table box. 5. Click OK. 6. With the table selected (click on one of the table cells), choose the Design contextual tab under the Table Tools category in the Ribbon. 7. In the Table Styles group, select the More button to display the available styles. 8. Under the Medium heading, select one of the styles that appeals to you. Notice as you mouse over the available styles, the table gives you a Live Preview of the style so you can see how it will look before you apply it. 9. You are now ready to add content to your table. 10. Click off of the table, and notice that the Table Tools tab in the Ribbon disappears. Excel Activity 4: Using the Compatibility Checker 1. Use the table that was created in Activity 3. 2. Select Office Button>Prepare>Run Compatibility Checker. 3. Notice the message in the window that appears. Click OK when done. 4. Choose Office Button>Save As. 5. In the File Name text box, type: my-excel2007-workbook 6. In the Save as type: drop-down box, verify that Excel 97-2003 Workbook (*.xls) is selected. 7. Click Save. Notice the Compatibility Checker window and the message that appears. 8. Click Continue. Table Style formatting (colors) will not be displayed in Excel 2003. Excel Activity 5: Saving 1. To Save, choose Office Button>Save As. 2. Navigate to the My Documents folder on the computer. 3. In the File Name text box, type: my-excel2007-workbook2. 4. In the Save as type: drop-down box, verify that Excel 97-2003 Workbook (*.xls) is selected. 5. Click Save. Office 2007 Practice Activities 4

Microsoft PowerPoint 2007 Practice Activities PPT Activity 1: Formatting Using the Ribbon, Galleries, and Live Preview Open the OrientationToViews.ppt document located in the PowerPoint 2007 Practice folder on the desktop. 1. On slide 1, select the Burke Properties Introduces title. 2. In the Ribbon, select Home>Font and choose the Font drop-down list. Mouse over the available fonts. Notice how the selected text changes as you mouse over different fonts. 3. Select the Britannic Bold font. 4. Select the Our New Relocation Team title at the bottom of the slide. 5. In the Ribbon, select Home>Font and choose the Font Size drop-down list. Mouse over the available font sizes. 6. Select Font Size 40. 7. With slide 1 selected, choose Design>Themes and click the More button to open the Styles Gallery of the Themes group. 8. Mouse over the available styles to get a preview of them. 9. Select the Concourse style in the first row. This style will be applied to all slides. PPT Activity 2: Formatting Using the Mini Toolbar 1. Select slide 2 in the presentation. 2. Select/highlight the bulleted list. 3. Move the mouse cursor up slightly to expose the Mini toolbar. 4. Format the selected text to Bold by using the Mini toolbar. 5. Format the selected text to font size 40 by using the Mini toolbar. 6. Select slide 4 in the presentation. 7. Highlight the bulleted list. 8. Move the mouse cursor up slightly to expose the Mini toolbar. 9. Change the bulleted list style from arrows to check marks by using the Mini toolbar. 10. Increase the font size of the selected list by two increments by clicking on the Increase Font Size button. PPT Activity 3: Formatting Using Contextual (On-Demand) Tabs 1. Select slide 3 in the presentation. 2. Select the organizational chart by clicking on it once. 3. Notice the SmartArt Tools category on the right side of the Ribbon. 4. Click on the Design tab. 5. In the tab, choose SmartArt Styles>Change Colors. 6. From the Change Colors gallery, under the Colorful heading, select Colorful Range- Accent Colors 5 to 6. (The last one in the row.) 7. Click off of the organizational chart and notice that the SmartArt Tools category and its tabs disappear. PPT Activity 4: Using the Compatibility Checker 1. Select Office Button>Prepare>Run Compatibility Checker. 2. Notice the message in the window that appears. Click OK when done. 3. Choose Office Button>Save As. Office 2007 Practice Activities 5

4. In the File Name text box, type: my-smartart-presentation 5. In the Save as type: drop-down box, verify that PowerPoint 97-2003 Presentation (*.ppt) is selected. 6. Click Save. Notice the Compatibility Checker window and the message that appears. 7. Click Continue. You cannot edit SmartArt in PowerPoint 2003. PPT Activity 5: Saving To Save, choose Office Button>Save As. Navigate to the My Documents folder on the computer. In the File Name text box, type: my-ppt2007-presentation In the Save as type: drop-down box, verify that PowerPoint 97-2003 Presentation (*.ppt) is selected. Click Save. Microsoft Outlook 2007 Practice Activity Outlook Activity 1: Using the To-Do Bar 1. Minimize and Expand the To-Do Bar a. Click on the Expand/Close button. 2. Go to an item in your To-Do Bar a. Double-click on the item 3. Change the To-Do Bar settings from the View menu a. Change the Expand/Close settings b. Change what appears in the To-Do Bar c. Change how much appears in the To-Do Bar Outlook Activity 2: Formatting Using the Ribbon, Galleries, and Live Preview Open a new e-mail message. 1. Click in the body of the message and type the sentence: Hi John. Would you like to go out to lunch today? 2. Select/highlight the sentence. 3. In the Ribbon, select Message>Basic Text and choose the Font drop-down list. Mouse over the available fonts. Notice how the selected text changes as you mouse over different fonts. 4. Select the Britannic Bold font. 5. In the Ribbon, select Message>Basic Text and choose the Font Size drop-down list. Mouse over the available font sizes. 6. Select Font Size 18. 7. You can also use the Format Text tab for additional text formatting capabilities. Outlook Activity 3: Formatting Using the Mini Toolbar 1. Select the sentence created in the first activity. 2. Move the mouse cursor up slightly to expose the Mini toolbar. Click the B in the Mini toolbar to make the sentence bold. 3. Select the color Red from the Font Color drop-down list in the Mini toolbar to change the color of the text. 4. Using the Mini toolbar, change the font size of the sentence to 14. Office 2007 Practice Activities 6

Outlook Activity 4: Using Color Categories Color Categories is an Outlook feature that allows you to assign color codes to Outlook items (messages, contacts, appointments, tasks, notes etc.) This helps you keep track of related items. 1. To assign a color category to an Outlook item: a. Right-click on the item, select Categorize and then choose the color category. 2. To create new, delete, or modify color categories: a. Click the Categorize button in the Standard toolbar and choose All Categories. b. Right-click on an Outlook item, select Categorize and then choose All Categories. 3. You can search for categories using the All Outlook items search tool. Outlook Activity 5: Calendar Views and Sharing The Calendar area of the navigation pane allows you to see your calendar and other calendars and it also allows you to share your calendar information to other people. Click on the Calendar button at the bottom of the Navigation pane and then choose one of the options: a. How to share calendars Opens a tutorial on how to share calendars. b. Open a shared calendar Allows you to view a calendar that has been shared to you. c. Search calendars online Allows you to search other calendars in Office Online. d. Share my calendar Sends an e-mail to a recipient allowing them access to your calendar. e. Send a calendar via email Allows you to send calendar information via e-mail. f. Publish my calendar Allows you to publish your calendar to Office Online. g. Add new group Grouping allows you to organize your calendars. Outlook Activity 6: Electronic Business Cards Electronic Business Cards allow you to share contact information easily. 1. To create an electronic business card for yourself, you must first create a contact for yourself. a. When you create a new contact, an Electronic Business Card is created for it. 2. To edit your business card, open your contact and then double-click on the attached business card. 3. You can send a business card in an e-mail message to other people. They can save your business card directly to their contacts folder. Outlook Activity 7: Search Instant Search is a new feature that allows you to search for items in Outlook quickly. The Instant Search Pane is located at the top of the Outlook window, under the Standard Toolbar. As you search, the terms you search for will be displayed in the Outlook item and they will be highlighted in yellow. Search Options are available to customize your search settings. You can Add Criteria to your search to narrow down the results. Advanced Search is available via Tools>Instant Search>Advanced Find. Office 2007 Practice Activities 7