Word 2007 WOWS of Word Office 2007 brings a whole new basket of bells and whistles for our enjoyment. The whistles turn to wows.

Transcription

1 WOWS of Word Office brings a whole new basket of bells and whistles for our enjoyment. The whistles turn to wows. gfruth@wm.edu

2 Templates Click on the Office Button PDF and select New. You can now change a Word document into a PDF file without having an additional program. To save or export a file to PDF or XPS, you must first install the Save as PDF or XPS add-in for the Microsoft Office system. From the Office button, select Save As then Find add-ins for other file formats and then follow the instructions on that page. Quick Access Toolbar For those of you who have your favorite icons that you use on a regular bases there is a quick access toolbar to make your life easier and quicker. You just need to do a right click on the icon of your choice and do a left mouse click on Add to Quick Access Toolbar. If you click on the down arrow beside the toolbar, you can choose to do more customization or to have the toolbar below the ribbon. You may want to add things like print, new document, open or close file and such so you can get to the commands no matter where you are on the ribbon. Making a Memo Template Click on the Office Button and select New. Select Memos under the Templates list on left. Double click on the Memo (Elegant design). The Microsoft Office Genuine Advantage box will appear. 2

3 Click on Continue. (You can put a check in the Do not show this message again) The cursor should be blinking in front of the word Interoffice. Make sure that it is at this point and press the Enter key. Then click the mouse above the word Interoffice in the space you just created. Click on the Insert tab and select Picture. Click on Desktop on the left and then double click on the Course material folder and then double click on the Word folder. ** Double click on the newseal icon. ** WHEN YOU FOLLOW THESE STEPS FROM YOUR OWN COMPUTER IN YOUR OFFICE, YOU WILL NEED TO CHOOSE THE FOLDER WHERE YOU HAVE PICTURES STORED. Click on the logo (little boxes should appear around the logo) Place the mouse cursor in the top right corner until the arrow turns into a double headed black arrow and then press the left mouse button and drag towards the middle to the size you want the icon to be. Click in the FROM area and type your name. If you do not want to use all caps, do a right mouse click and go to fonts and uncheck the all caps box. Click on the Office button and select Save as: Word Template. Be sure to rename the memo in the File Name field. Notice: it saves the template in the document folder. To retrieve the template, select New Templates New from existing. Margins: Click on the Page Layout tab. Click on the down arrow under Margins and select the Margin you want to use. (Notice the default (Normal) is now 1 inch all around). If there is not a setup that suits you, click on custom margins and set the numbers as you want. You can also choose: Portrait or Landscape; add a gutter if you need to hole punch the document for a notebook; select mirror if you want the document to print in book form by clicking on the arrow to the bottom right in the Page Setup box. You can have the setting apply to the whole document of just from the point where you are at the time forward. 3

4 Tabs: Choose the kind of tab you want from the box to the left of the top ruler. Click on the ruler to place the tab where you want it to be set. Double click on the tab marker on the ruler to get the Tabs Setting box to appear. Format Painter: The format painter (the paint brush under the Home tab) is a great little tool to use. Once you choose all the formatting you desire on a single line or even one word of text you can apply it to any part of the document. Highlight (select) a word or sentence that you would like to format in a special way or Style. Choose the type of font you like from the font drop down menu: (like Arial black). Change the size to a larger number (20 will do). Click on the down arrow (font color) on right side of the Font section and select a color (Purple, red you choose). Now click away from the selected text and you should see all the changes you made. Click anywhere inside the word or sentence you just changed and go to the menu bar and click on the paintbrush (format painter). One click is only good for one change a double click will allow you to go through the entire document and make as many changes (or copies of this format) that you desire until you click on the paint brush again to turn it off. You do this by highlighting any text that you want this format applied to. Styles Instead Word now offers an easier way of formatting your documents. On the home tab there is a Styles group that makes formatting very quick and easy. Type your document and then select the areas you want to format and click on the different styles offered in the styles group. Click the Change Styles down arrow and you can change the whole document at once with the Styles Set option. 4

5 Insert Word now comes with a Cover Page option. I ve used one for this handout. Click on the Insert tab and the down arrow beside the Cover Page on the left and choose the one you likes the best The insert tab also includes the table, picture and clip art options. The header, footer, WordArt and many other options can also be found here. SmartArt is real useful. Go to Insert SmartArt Select the type you want (This one is a process) Then select the look you want Building Blocks are also a part of Insert. You see a building on the right side of this page. Go to Insert tab, down arrow by the Text Box and select the type of box you would like to use and type the words you want to say. The circle at below on the left is a Text Box. Both methods add dimension to your handout. Auto Correct: Auto Correct is a wonderful feature that can make your life easier. If you have a large name or some word that you really have trouble with, just enter it in Auto Correct and make your life easier. If you are one of the people who find yourself using William and Mary a lot, you can put wm in Auto Correct It just keeps getting better and better and it will type the words out for you. Optionally, if you want to add a formatted text entry, open the document that contains the text that is formatted the way that you want, and select that text. Word Options. 1. Click the Microsoft Office Button, and then click 2. Click Proofing. 3. Click AutoCorrect Options. 5

6 Tables Table from Existing Data: If you have a file that is already typed but lined up with tabs or dashes (or some form of separation) you can easily convert the text into a table. From the Office button select Open In the Open dialog box select desktop Course Material Folder Table.doc and click open. Highlight all the texts (making sure not to go above or below the text) then go to the Insert tab; drop down arrow under Table and select Convert text to table Insert a Table Go to the insert tab and click on the down arrow under Table icon and drag the mouse pointer over the number of rows and columns you need and then click. chosen. This will make a table with the number columns and rows you have The table will automatically be drawn into the document. If you want the table to be smaller than the text lines and centered, draw a table with one more cell than needed and then delete the extra cell. 6

7 Editing Tables: To add a new row or column: Click inside the row next to where you want to add a row or column and go to Table - Insert and select a row or column and if you want it above, below to the right or left.. If in the last cell of a table just press the tab key and a new row will be added. To edit a table: Make sure that the cursor is inside the table and then go to Table Select and choose the table, row or column you want to edit. Do a right-click to get a shortcut menu of available options. If you want to quickly remove all borders to a table: Alt + Ctrl + u will do the trick. If you need to quickly move a row in a table: press Shift + Alt + the up and down arrows. If you need to use a tab inside of a table column: press the Ctrl + Tab keys at the same time. Watermarks Select the Page Layout tab. Click on the down arrow beside the word Watermark You can select one of the samples or Custom Watermark and set up your own. Click on either picture watermark or text and browse for the picture or select the words you want to use. Zoom Feature You can zoom in and out of your document while you are working with it without having to do a print preview. On the bottom right of Word is a slide bar. You just need to point the mouse to the bar, hold it down and slide it back and forth. 7

8 Quick Tips and Shortcuts: Always remember: You MUST select to have and effect Double click on a word to select it. Triple click to select the whole paragraph. Place mouse cursor to left of text until it turns into a white arrow and the single click for the sentence-double click for paragraph-triple click for the whole document. If you right mouse click on a word, graphic, table or anywhere in a document you will get a shortcut menu to work with. From Office Button Word Options - Proofing - Tools-Auto Correct on the menu bar, you can set up easy ways to automatically type long or complicated text. (Wm could turn into William and Mary if entered in this window) If you click on the icon found on the ribbon under the Home Tab you can see all of the paragraph markers (hard returns). It s important to remember that everything between these markers is considered a paragraph. Ctrl +X = Cut Ctrl + C = Copy Ctrl + V = Paste Ctrl + A = Select all 8