2: CONTENTS Summary 3 Fact file 4 Trek itinerary 4-6 Passport 7 Visa 7 Vaccinations 8 Drinking water 8 Insurance 9 Spending money 10 Tipping 10 Social media 10 Contact details 11 Pre-departure form 11 Training 12 Elevation chart 12 Kit list 13 Packing for your flight 14 Packing for trekking 15 Booking your own flights 16 Transit visa 17 Changes to your booking 17 Travel assistance 18 What to do in the event of an incident 18 Medical form 19 ATOL bonding 19 Before you go checklist 20 Frequently asked questions 21 24 Epic Add-ons 25 Why book with Rare? 25 The Simba 26 28 The Rafiki 29 30 The Pumbaa 31 How to book 32 Safety notice 32 Doing it yourself 33 Independent travel checklist 33 Useful phrases 34
3: SUMMARY is the highest free-standing mountain in the world. Rising 5,895 m from the East African plains, it is capped by Uhuru Peak meaning freedom in Swahili. Standing on this frosty peak puts you on the Roof of Africa, where you can gaze down on the clouds, and up across acres of blue sky. Known as the Whisky Route, Machame follows a quieter path to the summit and offers a more authentic experience than the busier Coca Cola Marangu Route. This adventure will take you from the bustling town of Moshi, through rainforests, over moorland & alpine desert, to the eternal snow which caps this iconic mountain. Our programme is designed to give you the best chance of reaching the summit safely. We will provide a carefully selected menu, highly experienced and qualified guides, and an itinerary that follows the principles of walk high, sleep low to allow for proper acclimatisation. Nothing can match the feeling of reaching the summit with your team and watching the sun rise over the East African plains. This trip truly is a must for anyone with a sense of adventure! Adventure Fact File: Country: Elevation: Duration: Tanzania 5,895 m 9 days Registration fee: 345 ( 295 with forces discount) Fundraising target: 3,500
4: FACT FILE Country Fact File: Country: United Republic of Tanzania Capital: Dodoma Population: 44.9 million Currency: Tanzanian shilling Exchange rate: 1 / 3,000 TZS* Language: Kiswahili ITINERARY * at time of writing The itinerary for your event is below. This is based on the flights-inclusive package, with DAY 1 being the date of your arrival in Moshi. Itinerary 0: DEPARTURE Depart UK 1: MOSHI Arrive in Moshi early morning & transfer to hotel for rest B L D 2: MOSHI Preparation day in Moshi kit checks and pre-climb briefings B D 3: MACHAME HUT Start the climb from Machame Gate. Camp at Machame Hut B L D 4: SHIRA HUT Trek from Machame Hut to Shira Hut B L D 5: BARRANCO CAMP Trek to Barranco Camp, via Lava Tower B L D 6: BARAFU CAMP Arrive at Barafu Camp. Early dinner before a few hours rest B L D Meals 7: SUMMIT CLIMB Just after midnight, begin summit climb. Reach peak after sunrise. Descend back to Mweka Hut, arriving by the late afternoon B L D 8: RETURN TO MOSHI Trek to Mweka Gate and return to Moshi. Celebratory dinner in the evening B L D 9: RETURN TO UK Depending on flight departure time, transfer to airport for flight home* *depending on flight itinerary, your flight may land in the UK the following day B = Breakfast, L = Lunch, D = Dinner RARE ADVENTURES RESPONSIBILITY YOUR RESPONSIBILITY
5: TREK ITINERARY MACHAME HUT After an early breakfast, we will transfer by bus to the Machame Gate. Here we will sign in to the national park and meet our expert team of guides and porters. The big ascent starts here! We will begin a steady trek through a humid rainforest that teems with wildlife, such as monkeys and parrots, before reaching Machame Hut campsite at 2,980 m. If the skies are clear, we will be rewarded with our first view of the peak! Then it s time for a 3-course dinner before heading to our tents. SHIRA HUT We will start with an early breakfast, before continuing our ascent to Shira Hut at 3,850 m. Lunch will be provided en route. Throughout today we will catch tantalising glimpses of Kilimanjaro s peak through the trees, as we climb wide ridges and mountain pathways. We will arrive at Shira Hut campsite in the late afternoon. For the first time, we will be able to look down on clouds below us, while watching the sun set over distant Mount Meru. We ll end the day with a 3-course hot dinner. BARRANCO CAMP Today is an acclimatisation day. We will trek up to Lava tower, before descending to Barranco Camp. Trekking high and sleeping low aids acclimatisation. After stopping for lunch at the ancient volcanic plug of Lava Tower, we will descend, enjoying stunning views of the Western Breach on the way down. Barranco Camp has some stunning views of the peak high above and Moshi town far below. Since there is no light pollution at this altitude, the night sky is an unforgettable blanket of a million bright stars, and our guides will be able to point out both well-known and lesser-known constellations.
6: TREK ITINERARY BARAFU CAMP After breakfast, we will scale the Barranco Wall, an imposing rock formation, and from the top of the wall, we will cross the Karanga Valley. At these altitudes there is very little vegetation or animal life, save for the occasional crow. We will reach Barafu Camp (4,673 m) in the late afternoon - our last stop before the summit. We will camp on a stony ridge, with views dominated by the summit of Mt Kilimanjaro and the spectacular open vista of the vast plains below. We will get some rest in the early evening. SUMMIT CLIMB This is it! We will leave camp at around midnight and start our summit bid. We will take things slowly, as the route is steep. The reward for all this effort? At Stella Point you will witness the most spectacular sunrise, as the glowing sun illuminates the southern slopes and plains far beyond. After a final push, we will reach the roof of Africa the 5,895 m Uhuru Peak. We will spend some time at the summit, reflecting on the climb and the achievement of reaching these awe-inspiring heights. We will then descend to Barafu Camp to grab a few hours rest, before continuing our descent to Mweka Hut campsite, moving from the frosty summit to the lush rainforests in a few hours. RETURN TO MOSHI We will have a relaxed start to the day, with time to share songs and dancing with our guides and porters in the shadow of Uhuru Peak. The final day of walking is easy-going, through scenic forest on established pathways. The sound of chattering monkeys and birds will accompany you on the walk down to Mweka Gate. Here you will sign your name in the register, to be used for your summit certificate. After transferring by bus to the hotel for showers, we will toast our success at a celebratory dinner!
7: PASSPORT Your passport must be valid for at least 6 months after your return date. Please check this in advance, and if you do need to apply for a new passport, please do so as soon as possible in order to avoid delays and the possibility of missing your trip. Make sure you have 1 blank page left in your passport if you are flying directly to Tanzania. If you are booking your own flights and travelling via Kenya, you will need 3 blank pages. This is for your Tanzanian visa, and your two Kenyan transit visas. You should also take a photocopy of your passport picture page with you, and keep this separate to your passport. VISA Apply for your visa at least 8 weeks before your departure date & take a photocopy of your visa with you. Please note that the visa is valid for 90 days from date of issue You can apply for a Tanzanian visa in person at your nearest Tanzanian embassy, or you can apply by post. For more information on the application process, please visit the Tanzania High Commission website. THE VISA FORM Attach 2 x passport photographs Tourist Single entry Kilimanjaro JRO (if on flights-inclusive option) Departure date + 1 day Self Rare Adventures +255784704458 Keys Hotel P.O Box 933 Moshi Tanzania
8: VACCINATIONS Please consult with your doctor or travel nurse about what vaccinations you will need for travel to Tanzania. Everyone s needs are different, and your own medical circumstances will affect which vaccinations and medications you are able to take. Please be aware that travel clinics may charge a premium for vaccinations and medications, so always speak with your GP first. You can find more information on which vaccinations are recommended for travel to Tanzania on the NHS Fit for Travel website. YELLOW FEVER If you are booking your own flights and will spend more than 12 hours in Kenya or another country classed as an at-risk area for Yellow Fever, you must carry a Yellow Fever vaccination certificate when entering Tanzania. Those without a Yellow Fever certificate must carry a valid letter of exemption, signed by their doctor. A Yellow Fever vaccination certificate or a valid letter of exemption must also be presented when entering the Sultanate of Zanzibar. DRINKING WATER Safe drinking water is provided throughout your time on the mountain. This water is collected from the mountain streams, then boiled and filtered. You may notice that at times the water is slightly coloured, however it is perfectly safe to drink. Water purification tablets are essential for anyone trekking on Kilimanjaro, to ensure that water stored in your bottle or water bag is kept clean. You may wish to bring some neutralising tablets to take away the taste of the purification tablets, or use flavoured tablets. If you are buying a brand new water bottle or bladder, make sure you clean it before leaving as they can retain an unpleasant plastic taste.
9: INSURANCE All participants must have valid travel insurance cover in place before departure. We will ask you to provide your policy number and other details when completing the pre-departure form, which is due no later than 8 weeks before departure. All policies need to cover a minimum of: Trekking up to 6,000 metres Helicopter rescue Injury, death and medical repatriation Cover for personal items such as MP3 players and cameras We strongly recommend that you take out an insurance policy as early as possible. While you need cover during your time on the trip, taking out a policy early will also protect you against early cancellation due to illness or other circumstances. If you are fundraising for your trip, this will help ensure that your hard work will not be wasted should you have to drop out. Rare Adventures is proud to offer an insurance policy that has been tailored to the needs of clients climbing Mt Kilimanjaro. By matching the level of cover to the trek itinerary, we ensure that you only pay for the required level of cover. We have also worked directly with our underwriters to negotiate a package of cover that suits your needs. WHAT WE COVER Our Rare Care policy covers all of the above requirements, plus: Emergency & medical expenses of up to 10,000,000 Cancellation & curtailment of up to 5,000 Personal accident of up to 30,000 Loss, theft or damage to personal money, passport & documents of up to 500 Loss, theft or damage to baggage of up to 2,500 PRICE & HOW TO BOOK The Rare Care policy is priced at 94, with an excess of 50. It covers up to 3 weeks in Tanzania. We also offer a 15% student discount. To book your cover and get peace of mind today, please call us on, quoting Rare Care. RARE CARE
10: SPENDING MONEY All meals, transfers and accommodation required as part of your Kilimanjaro climb are included. You will need to bring spending money to cover any additional travel you choose to undertake, souvenirs, alcoholic drinks and other expenses such as tips. The Tanzanian Shilling is a closed currency, which means you cannot bring the currency in or out of the country. We recommend bringing cash (USD or GBP), which can be exchanged for Tanzanian Shillings in Moshi, or bringing a cash card to withdraw money from an ATM (bear in mind your bank may charge for this service). Also, be sure to inform your bank you are travelling before leaving the UK to avoid any issues. Please bear the following costs in mind when planning how much spending money to bring: 50 ($80) recommended tip for your Kilimanjaro guides and porter team 30 ($45) for souvenirs and mementoes - this depends on how much you want to bring home! 50-100 ($80-150) per day for independent travel If you are booking your own flights from Zanzibar, an exit tax of $50 is payable We recommend budgeting between 250-500 ($385-770), depending on if you plan to travel after your climb. Please be aware that if you are booking your own flights or independent travel, you will be responsible for the costs of any transfers, taxis and accommodation. TIPPING Tipping is big part of the culture of all Kilimanjaro climbs and throughout Tanzania. Everyone in your crew, from the head guide, to the cooks, porters and assistants, will work incredibly hard to ensure you have a safe, fun and successful climb. Tipping culture on the mountain means that the team will have an expectation of a tip as a token of appreciation for all of this hard work. All of our crew on the mountain are paid above average wages, and pay is not topped up from these gratuities. Tips should be collected by one member of your team, usually the team leader, and presented to the head guide on your final morning on the mountain at Mweka Hut. SOCIAL MEDIA If you have family and friends back at home who would like to keep track of your progress on the mountain, we can post daily updates tracking your climb on our social media accounts. This is a great way for those who can t be with you to follow you every step of the way. We will set up a hashtag for your group, and post the updates to our @RareTracker Twitter account. Twitter: Facebook: @RareTracker (for daily trip updates) @RareAdventures Rare Adventures Instagram: Website: Rare.Adventures
PRE-DEPARTURE FORM Before we can confirm your place on the trip, we will need to collect some additional information. You can submit this at any time through our online portal, but we will send you a reminder around 2 months before the start of your trip if you haven t yet completed it. We will need you to tell us your:- passport details travel insurance details next of kin contact details dietary requirements flight details (if you are booking your own) 11: CONTACT DETAILS Make sure you save our contact details in your phone, and add our email addresses to your safe sender list. This will help make sure you don t miss out on any key messages. Telephone: 24 hour assistance: +44(0)20 347 53216 (only available when on your trip) Email: logistics@rareadventures.co.uk / / bookings@rareadventures.co.uk IMPORTANT Submitting this information is very important; without it, we cannot confirm your place on the trip. Providing these details will take just 5 minutes, and allows us to confirm your flight and accommodation bookings, plus secure any necessary permits. If we don't receive this information at least 35 working days before your trip start date, you may have to pay additional fees. PLEASE NOTE It's also important that you make sure the details you give us are correct. If we make a booking based on incorrect information you have provided, you may need to pay a changing fee. Always check your confirmation emails, and get in touch with us if you are unsure.
Altitude (m) Information Pack 2016 12: TRAINING The nutrition provided, acclimatisation schedule and guides will give you a great chance of reaching the top, however you can significantly improve your chances by training in advance. Everyone who takes part in the adventure should be comfortable walking for long periods. On the mountain you can spend over 10 hours per day walking, so should be comfortable walking for at least 6 hours at a moderate pace while carrying a 5-10 kg pack. WALKING TRAINING You will walk every step of the way from Machame Gate to the summit and back again, over uneven, steep terrain. is like a marathon, not a sprint! This climb is about endurance and, as mentioned, you must be comfortable walking for at least 6 hours at a moderate pace while carrying a 5-10 kg pack. By preparing the muscles used for trekking, you will recover more quickly at the end of each day, and wake up with fewer aches and pains. RESISTANCE TRAINING While cardio training and preparing your body for the rigours of prolonged periods of trekking are essential, some resistance training will also prove useful. Hiking can place strain on your knees and back, so it is a good idea to focus on these areas. When training, it s not about lifting the heaviest weight you can. Do exercises in sets, starting with lighter weights, as this will build up endurance rather than bulk. ELEVATION CHART The chart below shows the daily elevation for each camp and acclimatisation hike. By gradually progressing to each camp and taking our time, your body will have the best chance of adjusting to the increased altitude. 6000 5000 4000 3000 2000 1000 0 Moshi Moshi Machame Gate Machame Hut Machame Hut Shira Hut Lava Tower Barranco Camp Barranco Camp Barafu Camp Uhuru Peak Mweka Hut Mweka Gate Moshi Day: 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 5.0 5.5 6.0 6.5 7.0 7.5 Please note: the chart is not a profile of the mountain!
13: KIT LIST Essential? Item Notes Packed? Yes 1 set of clothing to travel in Lightweight shirt, long trousers, trekking socks Yes 2 warm hats 1 to wear during the day, 1 for the night / in case day hat gets wet Yes Balaclava / snood* ($5) For dusty conditions Yes Hiking boots Worn in, waterproof. Wear these for the flight Yes Long sleeved trekking shirts 2 or 3. Windproof Yes Long trekking trousers 2 pairs Yes Mid-layers Fleece or warm jumpers for both top & bottom Yes Sun hat With wide brim Yes Thermal base layer* ($10) Essential. With wicking. Yes Trainers To wear in the evenings Yes Trekking shorts / zip-off trousers 1 pair Yes T-shirts Yes Underwear Inc. heavy trekking socks & liner socks. Enough to last the itinerary Yes Waterproof shell trousers* ($10) Essential. Gore-Tex recommended. Yes Waterproof, hooded jacket* ($15) Essential. Gore-Tex recommended. Yes Waterproof, insulated gloves* ($10) Essential Yes Windproof fleece jacket* ($5) Heavyweight fleece is essential, with full zip. 300 weight recommended Down jacket* ($15) Recommended. Or bring extra fleece layers. Berghaus / North Face or similar Lightweight gloves* ($10) Optional Yes Day pack (30-35 litre capacity) Used to carry daily supplies & summit provisions. With waterproof cover Yes Glacier glasses or sunglasses* ($5) 100% UV protection Yes Head-torch* ($15) With spare batteries Yes Large rucksack / duffel w. shoulder straps 60-80 litre capacity. Must be soft, not hard case Yes Sleeping bag* ($20) 3 season minimum, 4 season recommended Yes Travel towel Fast-drying microfibre or similar Yes Water bottle(s)* ($5) 3 litre capacity (2 x 1.5 litre / 3 x 1 litre / 3 litre Camelbak etc.) Dry bags / plastic bags To keep clothes dry, & dirty clothes separate Personal electronic devices Mobile phone, MP3 player, camera Sleeping mat* ($10) Thermarest, or similar. If inflatable, consider taking a puncture repair kit Stay-behind bag & padlock Large bag to leave any clothes for extended travel at the hotel Travel power adaptor Suitable for Tanzanian plug sockets Trekking poles* ($15) Waterproof bag cover Yes Flight e-ticket print-outs These will be emailed to you after your final fundraising deadline Yes Key documents Passport, travel insurance and visa, plus photocopies Yes Travel insurance documents $40 for transit visa If travelling via Nairobi on self-funded option Vaccination certificates If required Yes Anti-malarials Yes Blister kit Compeed or similar Yes Insect repellent With DEET Yes Painkillers Paracetamol, ibuprofen etc. Rare Adventures crew cannot provide this Yes Personal medicines Yes Plasters Yes Sunblock Waterproof. Factor 50 recommended for summit day Yes Toothbrush & toothpaste Ensure toothpaste is 100 ml or under Yes Water purification tablets Essential Antibacterial gel Ensure under 100 ml if taking as carry-on Deodorant Ensure under 100 ml if taking as carry-on Diarrhoea tablets Optional Lip salve With sun protection Oral rehydration sachets Snacks Useful for summit night Soap / shower gel / shampoo Ensure under 100 ml if taking as carry-on Toiletry bag See packing guide Wet wipes
14: PACKING FOR YOUR FLIGHT We recommend that you pack following the guidelines below. Travelling with your most essential bits of kit in your hand luggage means you will still be able to take part in the trek if your luggage is delayed on the flight. Item Day pack (30-35 litre capacity) Down jacket* ($15) Hiking boots Head-torch* ($15) Glacier glasses or sunglasses* ($5) Toiletry bag Vaccination certificates Flight e-ticket print-outs Travel insurance documents 1 set of clothing to travel in Personal electronic devices Key documents Packed? Item Large rucksack / duffel w. shoulder straps Sleeping bag* ($20) Sleeping mat* ($10) Windproof fleece jacket* ($5) Mid-layers Thermal base layer* ($10) Waterproof, hooded jacket* ($15) Waterproof shell trousers* ($10) T-shirts Long sleeved trekking shirts Long trekking trousers Trekking shorts / zip-off trousers Underwear Trainers Lightweight gloves* ($10) Waterproof, insulated gloves* ($10) Trekking poles* ($15) Water bottle(s)* ($5) Sun hat 2 warm hats Balaclava / snood* ($5) Travel towel Dry bags / plastic bags Snacks Travel power adaptor Stay-behind bag & padlock Packed?
15: PACKING FOR TREKKING We recommend that you pack following the guidelines below, checking your kit at the team hotel before you start the trek. All other essential kit should be in your main bag, which will be carried by our porter team. You can leave any items you have brought to take on independent travel at the hotel, and collect them after the trek. Item 2 warm hats Balaclava / snood Day pack (30-35 litre capacity) Down jacket Dry bags / plastic bags Glacier glasses or sunglasses Head-torch Key documents Long sleeved trekking shirts Mid-layers Personal electronic devices Snacks Sun hat Trekking poles Water bottle(s) Waterproof bag cover Waterproof shell trousers Waterproof, hooded jacket Waterproof, insulated gloves Windproof fleece jacket Packed? Item Antibacterial gel Diarrhoea tablets Insect repellent Lip salve Oral rehydration sachets Painkillers Personal medicines Plasters Sunblock Water purification tablets Wet wipes Blister kit Packed? Dress to impress the layering system When dressing for each day of trekking, follow the 3-layer rule: 1. Base layer: The base layer mops up damp and sweat (thermal base layer, t-shirts etc) 2. Mid layer: Traps in heat to keep you warm. This can be a synthetic, wool or down layer (long sleeved trekking shirts, jumpers, fleece) 3. Outer layer: The outer is your 'shell' shield against wind, rain and abrasion (down jacket, waterproof shell)
FLIGHTS INTO DAR ES SALAAM Many flight operators run routes into Dar es Salaam, on the eastern coast of Tanzania. You can catch a Dar Express bus from Dar es Salaam to Arusha via Moshi. Tickets can be booked at the Dar Express counter at the airport, or at the Dar Express terminal at the Ubungo Bus Terminal in the city. Tickets should cost no more than $20 / 25,000 TZS. Expected cost of flights: 600-1,200 16: BOOKING YOUR OWN FLIGHTS If you choose to book your own flights and meet our team in Tanzania, there are different options when it comes to choosing which airport to fly into. Please see below for some more information on these options. Regardless of which option you choose, we recommend you book your flights no later than 3 months before the start of your climb. Some routes can sell out quickly, meaning prices increase sharply - especially during peak trekking season. FLIGHTS INTO KILIMANJARO AIRPORT We recommend flying directly to Kilimanjaro Airport. The team hotel is a short taxi ride from the airport, and you can jump into a taxi outside the airport terminal, but be sure to agree a fare beforehand. Expected cost of flights: 600-1,200 PLEASE NOTE If you are booking your own flights, your services with Rare Adventures will start when you arrive at the team hotel on the first day of the itinerary, and end on the morning of Day 9. You are responsible for making your own way to the hotel, and to the airport to catch your flight home. Rare Adventures will not be able to offer support outside of this period of service, and it is your responsibility to ensure you have correctly booked flights and transfers. We recommend you do not book your own flights until we send out the provisional flight details for your team. Up until this point, all dates are subject to change.
17: TRANSIT VISA If you are booking your own flights and travelling to Tanzania via Kenya, you will need a Kenyan transit visa. Before leaving the airport, you will need to get a transit visa from Kenyan customs. The transit visa costs $20 (USD) each way, so $40 in total. We recommend that you travel with $40, and keep this with your passport in order to pay for your transit visa each way. CHANGES TO YOUR BOOKING Please ensure the information you provide to us during registration is accurate. If, for any reason, you need to update your booking, please contact us on: EMAIL: logistics@rareadventures.co.uk TELEPHONE: (Monday-Friday, 0900-1730) CHANGES TO YOUR FLIGHT OPTION When signing up, you can choose our flights-inclusive package, or you can choose to book your own flights. You can change this option within 7 days of registration, free of charge. For changes requested after 7 days, the fees below will apply: Change to flights-inclusive Change to book-your-own flights Within 7 days of registration FREE FREE After 7 days of registration If the change is possible, a minimum fee of 95 + any additional costs will apply CHANGING FLIGHT DATES For all of our charity challenge events, we book flights under a group ticket. This helps to minimise costs to the charity and ensure the maximum amount of fundraising goes to the cause you want to support. Passengers travelling on a group ticket must all depart and return on the same date. If you wish to stay in Tanzania for longer, return early, or arrive early, then you should opt to book your own flights. SWITCHING GROUPS In some circumstances, it may be necessary for you to switch groups. We will always try to minimise any costs incurred as a result of this, however if we need to secure extra flights or additional accommodation there may be unavoidable fees. Also, please note that if you switch groups, your original flight preference will be carried over unless you request to change this option.
18: TRAVEL ASSISTANCE Whether it s a lost passport or illness, sometimes things happen during travel that are out of your control. For emergencies like this, Rare Adventures runs an assistance line that is open 24/7. One of our team will always be on standby to help coordinate a response to any emergency incidents and manage communications with your next of kin and insurance company back in the UK. Such incidents include, but aren t limited to: missed flights illness or injury crime In cases of emergency, call our Rare Care support line. PLEASE SAVE THIS NUMBER IN YOUR CONTACTS, FOR USE IN EMERGENCIES ONLY: +44(0)20 347 53216 If your group has a team leader, they will be issued with a Rare Connect mobile phone, to be used in emergencies. WHAT TO DO IN THE EVENT OF AN INCIDENT In the event of an emergency incident, you should always refer to your team guide or a member of our team. As the staff members on the ground with your team, they are in the best position to offer assistance and help when needed. Our guides and in-country team will also be on hand to help coordinate any response. In the event of an emergency, think RARE: Review. Assess the situation. Make sure it is safe to continue and you are not in danger Act. Make sure you & others are safe. Make a note of what happened, who was affected, and where Reach Out. Tell a guide. Speak to your team leader. Call the emergency line. Make sure someone knows Easy. Take it easy you re in good hands. Our team will work to resolve your issue and keep you updated
19: MEDICAL FORM When you sign up to the event, you will be asked if you have any pre-existing medical conditions. If you select yes, you will be sent a medical form to complete with your doctor. Medical conditions that could affect your participation include, but aren t limited to:- allergies breathing and circulation issues metabolic and dietary disorders neurological conditions mental health issues physical or learning disabilities past injuries or surgeries. If you are unsure, please speak to your doctor. ATOL BONDING Rare Adventures is acting as agent for Travelpack Marketing and Leisure Services Ltd (ATOL No: 2866). All the flight-inclusive tours offered are financially protected by the ATOL scheme. When you pay you will be supplied with an ATOL Certificate. Please ask for it and check to ensure that everything you booked (flights, hotels and other services) is listed on it. Please see booking conditions for further information or for more information about financial protection and the ATOL Certificate go to www.atol.org.uk/atolcertificate.
20: BEFORE YOU GO CHECKLIST Preparing for a Kilimanjaro trek can be a daunting task. With so much to prepare before the day that you finally board that flight, where do you start? The checklist below will help you to organise yourself ahead of the big day. Please read the section relating to each item. In brackets is how long before departure you should aim to complete each item. PRE-DEPARTURE CHECKLIST SHARE A COPY OF THIS PACK WITH YOUR NEXT OF KIN (now) EMERGENCY PROCEDURE ADD NUMBER TO CONTACTS (now) ARRANGE INDEPENDENT TRAVEL (3-6 months) CHECK KIT LIST (5 months) PASSPORT (3 months) COMPLETE PRE-DEPARTURE FORM (10 weeks) INSURANCE (2 months) VACCINATIONS (2 months) VISA (2 months) CHANGE MONEY* (2 weeks) INFORM BANK YOU ARE TRAVELLING (1 week) SHARE SOCIAL MEDIA LINKS (1 week) MAKE PHOTOCOPIES OF PASSPORT, INSURANCE & VISA (1 week) * This only applies if you choose to take US dollars. Tanzanian shillings can only be obtained in Tanzania. Last-minute delays can be costly, and could risk your place on the trip. Plan ahead, and make sure you have a great time out in Tanzania!
21: FREQUENTLY ASKED QUESTIONS WHAT LEVEL OF EXPERIENCE DO I NEED? Kilimanjaro is a trekking peak, which means you will not need any technical climbing skills or training to reach the summit. Our team will follow an established trekking route, and our guides will take the lead. We advise that all clients have experience of hill walking in the UK, and are comfortable hiking for up to 6 hours per day with a 5-10 kg pack. HOW FIT DO I NEED TO BE? All participants should be in very good physical condition, preferably able to trek for 6 hours per day at a reasonable pace. You will spend prolonged periods at altitude during the climb, and the effects of this are not to be underestimated. We allow for plenty of time to acclimatise, however we do recommend you consult with your GP if you are unsure. All participants with pre-existing medical conditions will be asked to complete a medical questionnaire with their GP. DO I NEED ANY SPECIALIST KIT? The right kit can be the difference between a successful climb and one that ends early. Take a look at the kit list in this information pack for more details on the gear we recommend. Selected items are available for hire. WILL I NEED ANY VACCINATIONS? The NHS recommends a course of anti-malarial medication, along with up-to-date primary courses & boosters. Vaccinations against cholera, hepatitis B, rabies and Yellow Fever should also be considered. Please refer to the NHS Fit for Travel website for more information. HOW MUCH SHOULD I BUDGET FOR THIS ADVENTURE? You will need to cover the cost of your visa ($40), vaccinations (est. 100-300) and insurance (Rare Care policy 94, other policies are available). You will also need to purchase kit and accessories (cost varies depending on personal preference). All transfers and accommodation in the itinerary are included, along with all meals in Moshi and on the mountain. You will need personal spending money for souvenirs & alcoholic drinks, plus your tips for the crew, extra snacks, and any additional travel you choose to undertake. We recommend an amount between 250-500 ($385-770). CAN I BOOK MY OWN FLIGHTS? You are able to book a land-only adventure through Rare Adventures and meet our team in Moshi before the climb. You can fly directly to Kilimanjaro International Airport (JRO) or to Dar es Salaam (DAR) and transfer to Moshi. Please see the Booking Your Own Flights section of this information pack for more details.
22: FREQUENTLY ASKED QUESTIONS WHAT IS THE FOOD LIKE? At altitude, your body burns far more calories than at sea level. During the climb, we will have a dedicated cook with the team, who will prepare 3 fresh meals a day. Your meals will be high in carbs and calories, consisting mostly of pasta, soups, stews and fruit. During the climb, you will find that the guides and crew will encourage you to eat as much as you can even if you re not hungry. This helps counter the effects of altitude and increases your chances of success on summit night. It s not unusual for some of our clients to return from a climb saying they ve put on weight rather than lost it! If you have any specific dietary requirements, our team can make reasonable adjustments to cater for this. When signing up, please specify your individual needs. After the climb, we will be treated to a celebratory meal back at the hotel, where you can toast your success with your team-mates and friends. WHAT WEATHER SHOULD I EXPECT? Mountain weather can be a law unto itself, and Kilimanjaro is no different. At lower elevations, it will be warm enough to hike in a light shirt, while Barranco Camp and above could see temperatures drop below freezing. During our summit attempt temperatures will be at their lowest potentially -20 C. Please review the kit list in this information pack for a guide on what to pack. HOW MANY GUIDES AND CREW WILL THERE BE? The group will be accompanied at all times by our head guide, who will have overall command of the climb. There will also be a team of assistant guides, porters and the team cook. During the summit attempt, we ensure a minimum ratio of 1 crew member to every 3 clients. This ensures that should anyone decide to turn back, there will be someone available to escort them back to Barafu Camp. WHAT PAPERWORK DO I NEED? You will need to obtain the following documents in order to take part in the Kilimanjaro climb: A Tanzanian visa A Yellow Fever vaccination certificate (if spending more than 12 hours in Kenya) A valid travel insurance certificate A completed medical form (if you have declared any medical conditions during registration) We can provide you with the required documentation for your visa application. If you declare during registration for the trip that you have a pre-existing medical condition, you will automatically be emailed a medical form to complete.
23: FREQUENTLY ASKED QUESTIONS CAN I RECHARGE MY PHONE / MP3 PLAYER DURING THE CLIMB? is a national park, and has a very basic infrastructure. You will be camping each night on the mountain, with no access to mains power. We recommend trying to conserve camera battery, and saving that last bit of juice in your MP3 player for summit night. You can buy a solar charger to bring with you, which should provide some extra power. Bear in mind that the cold temperatures at higher altitudes will drain your batteries much more quickly than at sea level, so try to carry your personal electronic devices in an inside pocket to keep them warm. CAN I SHOWER OR WASH CLOTHES DURING THE CLIMB? Each morning our team of porters will bring some tea or coffee to your tent, along with a bowl of warm water so you can have a wash. Facilities will be basic during the climb, so we recommend packing some baby wipes to freshen up along the way. Dirty clothes can be washed back at the hotel in Moshi, on our return from the summit. WHERE CAN I GET CASH OR CHANGE MONEY? You can withdraw cash from one of the many ATMs in Moshi town. Please remember that your bank may charge a transaction fee on this, sometimes as much as 5%. If you bring pounds sterling or American dollars, these can be changed into Tanzanian shillings at an exchange office in Moshi, or at the hotel. Remember to tell your bank you will be travelling. CAN I LEAVE SOME LUGGAGE IN MOSHI? If you are planning on travelling after the climb, and don t want to take your clothes for this with you, there are left-luggage facilities available at the team hotel in Moshi at no extra cost. HOW MUCH BAGGAGE CAN I TAKE ON THE CLIMB? During the climb, a porter will carry your main bag, while you will carry your day pack with your water, snacks, camera and other personal items. Your main bag should weigh no more than 10 kg, while we don t recommend carrying a day bag of more than 5 kg. Please see our kit list for more information on what to take. IS TANZANIA SAFE? Tanzania is one of the most welcoming countries in East Africa, and our itinerary is fully risk assessed and regularly monitored. We always follow the advice of the British Foreign & Commonwealth Office (FCO) and other sources. For more information, see https://www.gov.uk/foreign-travel-advice/tanzania Avoid travelling on your own, or at night in larger cities. Petty crime can occur here, much like anywhere else in the world, so avoid flaunting expensive items such as cameras, jewellery or mobile phones.
24: FREQUENTLY ASKED QUESTIONS WHAT TRAVEL INSURANCE DO I NEED? All clients taking part in the climb must provide a copy of their travel insurance certificate to Rare Adventures. Each policy must cover: Trekking up to 6,000 metres Helicopter rescue Injury, death and medical repatriation Cover for personal items such as MP3 players and cameras Rare Adventures is able to offer a competitively priced insurance policy which is suitable for the Mount Kilimanjaro trek. For more details, contact us on, quoting Rare Care, or see the Insurance section of this information pack. WHAT ARE COMMUNICATIONS LIKE DURING THE CLIMB? There is mobile phone coverage from Moshi to Barafu Camp. Some networks have coverage as high as Stella Point, and in some cases on the summit itself, although this shouldn t be relied upon. Depending on which network you use, there is likely to be limited data signal for internet usage. As with all foreign travel, please be aware of the potential costs of roaming when making and receiving calls. WHAT IS INCLUDED IN THE PRICE? Included: International return flights to Tanzania (excluding selffunded option) Experienced English-speaking guides All meals, transfers & accommodation on Days 1-8 Bottled water during Day 1 of the trek; safe, purified water during all other days All park fees, taxes & permits as required for the above itinerary Tents during the trek Hotel accommodation on twin shared room basis, where specified Fully supported emergency procedures & 24/7 support line First Aid kit All porter services Not included: Tanzanian visa Personal expenditure (telephone, laundry, shopping and so on) Tips for guides, porters & cooks. We recommend you budget 50 ($80) for this Beverages & alcoholic drinks Personal camping equipment, including sleeping bag, sleeping mattress Additional hotel stays in-country & extra travel Equipment hire Any other service not clearly mentioned on the itinerary & trip-inclusive portion Activities undertaken as part of independent travel
25: EPIC ADD-ONS Tanzania is home to some of the greatest natural wonders on Earth. From the densely packed eco-system of the Ngorongoro Crater, to the golden sands and fragrant air of Zanzibar, Tanzania offers something to excite your spirit and stimulate your mind. Rare Adventures is proud to offer a selection of amazing add-ons for those spending more time in Tanzania following a Kilimanjaro climb. We understand that if you ve pushed yourself to the limit on, you ve earned some rest and relaxation that will be just as memorable as reaching that snowy summit. Because we work closely with our teams in Tanzania and Zanzibar, we are able to offer you the best of East African hospitality and service. Booking directly with us gives you peace of mind, knowing that we personally vouch for every experience, and have checked that it meets our exacting standards. All that s left to do is choose which add-on is right for you, and start planning your adventure of a lifetime. WHY BOOK WITH RARE? We live and breathe adventure travel. We know that there are plenty of options out there when it comes to arranging some R&R after your climb, and we know that it s possible to save some cash by cutting a deal with a local operator. While we may not be the cheapest when it comes to arranging a little you-time after the climb, we guarantee that by booking with us, you won t be left with any extra hassle or worries. If you only have a short time to spend exploring Tanzania after you get off the mountain, we strongly believe that you deserve to spend every second of it enjoying some of the finest wildlife and natural beauty in the world. You can queue at a bus station and run round town haggling for a bargain, but that s time we know you want to spend sipping a cocktail on the beach or spotting some big game. Our extensive network in Tanzania means that you will never be left in the lurch, should anything unexpected happen, and we can always work to rearrange plans for you. This means that you are free to kick back, relax and enjoy your Rare Adventure.
26: THE SIMBA This package takes in the crown jewels of Tanzania; two of the finest wildlife reserves in the world, combined with the legendary golden sands of Tanzania s Spice Island Zanzibar. You will first visit Lake Manyara, on the floor of the Great Rift Valley, before continuing to the epic Ngorongoro Crater. These parks are home to myriad wildlife, and offer a great chance of spotting the Big Five. You will then leave your safari vehicle behind, and transfer to Zanzibar. The home of East African romance and mystery, the Spice Island has attracted seafarers, explorers and adventurers for centuries. Here you can soak up the sun on endless stretches of golden sand, swim in the azure blue waters of the Indian Ocean, or party til sunrise at one of the frequent full moon parties. DAY 1 We will be collected early in the morning from the hotel by our specially adapted 4x4 Land Cruisers, each with a fridge, charging points and a pop-top for game viewing. After a morning drive to the Great Rift Valley, we ll arrive at Lake Manyara. Here we will explore the lake s shores and dense jungle, seeking out tree-climbing lions, vast herds of elephants and giraffes. In the evening we transfer to our luxury campsite for dinner around the campfire. Meals: B L D DAY 2 In the morning we will drive to the Ngorongoro Highlands, where we sign in at the national park gate and ascend to the crater rim. From the rim we will catch our first glimpses of the sweeping plains inside this ancient volcanic caldera. After descending to the crater floor, we begin exploring in search of rhinos, lions and leopards (to name a few). We will stop for lunch by the hippo pool, then begin our climb out of the crater. There will be the option to visit a Maasai village (included in the price for the trip), before transferring back to Moshi for the evening. Meals: B L D
27: THE SIMBA DAY 3 After a very early morning start, we will transfer to Kilimanjaro airport to catch out flight to Zanzibar and transfer to our beach resort for the evening. Here you can walk on palm-fringed beaches, breathe in the fragrant scent of cloves and swim in the warm waters of the Indian Ocean. DAYS 4-5 Meals: B These days are yours to spend as you wish. There are many optional activities that our team in Zanzibar can help you arrange, including dolphin-watching trips at Kizimkazi, historical tours and diving or snorkelling trips around the many smaller islands. Please note that these activities are available through local operators and will incur an additional charge, payable to the operator. In the evenings you can bask in the warm glow of the East African sunset, or join the night owls at one the island s full moon parties. Meals: B DAY 6 Today we bid farewell to the Spice Island, and transfer to the airport for our flight home late that night. Meals: B
PRICE Based on a minimum group of 10. Please contact us to discuss pricing for smaller groups. Per person: 28: THE SIMBA You take all the weight off our shoulders on such trips. Everything is taken care of and there is no need to worry about accommodation or food when travelling Fiona, Moray House School of Education WHAT IS INCLUDED WHAT IS NOT INCLUDED All meals during Days 1-2 Breakfast during Days 3-6 Tented accommodation on Day 1 Flights to & from Zanzibar Hotel accommodation on a twin shared basis on Days 2-5 All national park fees, entrance fees, taxes, permits and vehicle entry fees to all national parks as required Professional, English-speaking guides on Days 1-2 All drinking water on Days 1-2 All camping equipment on Day 1 Airport transfer on day 6 Tips & gratuities Personal items such as souvenirs & telephone calls Alcoholic / soft drinks outside of mealtimes Optional activities in Zanzibar
29: THE RAFIKI Zanzibar... the name alone conjures ideas of romance and mystery. Steeped in history and legend, for centuries the islands have attracted seafarers and adventurers from around the world. Now it s your turn to step onto the soft white sands and swim in the clear blue waters of this island paradise. Here you can experience the rich heritage and culture of the Spice Island, where Arabia meets Africa. Spend your days relaxing on peaceful, palm-fringed beaches, or party til dawn at one of the famous full moon parties. The warm azure waters of the Indian Ocean beckon swimmers, divers, fishermen and water sports enthusiasts alike. Breathe in the fragrant scents of cloves, vanilla, cardamom and nutmeg, and discover why Zanzibar is called the Spice Island! DAY 1 5 After a very early morning start, we transfer to Zanzibar. After catching our flight, we will arrive on the island of Zanzibar and transfer to our beach resort for the evening. These days are yours to spend as you wish. Activities such as snorkelling and dolphin spotting are available, but please note that these activities are arranged through local operators and will incur an additional charge, payable to the operator. Meals: B DAY 6 This morning we will enjoy the sunrise over the Indian Ocean one last time, before transferring to the airport for our flight home late that night. Meals: B
PRICE Based on a minimum group of 10. Please contact us to discuss pricing for smaller groups. Per person: 30: THE RAFIKI A company that always employs the local community in your destination country, feels safe and well organised and is good value for money. Kate, The University of Edinburgh WHAT IS INCLUDED WHAT IS NOT INCLUDED Hotel accommodation on days 1-5 on a twin shared basis. Bed and breakfast accommodation. Flights to Zanzibar from JRO Airport transfer on Day 6 Tips & gratuities Personal items such as souvenirs & telephone calls Alcoholic / soft drinks outside of mealtimes Optional activities in Zanzibar International flights.
For those on a tighter budget, or looking for a slower-paced end to their adventure, our relaxing Moshi stay is for you. Take in the sights and sounds of this unique mountainside town. Explore the vibrant stress of this charming coffee town at your own pace. Whether you want to arrange a tour of a nearby coffee plantation, learn some Swahili, or simply sit in a café and watch life go by it s up to you. Your stay will include bed and breakfast accommodation in in the heart of Moshi, giving you maximum freedom the explore the local area and make your adventure what you want it to be. TOP 10 THINGS TO DO IN MOSHI With this add-on you ve got the opportunity to explore all Moshi has to offer at your own pace, but we ve come up with a few ideas to get you started: Go to the hot springs for a picnic and swimming Pick up some fresh fruit at the local markets Enjoy a drink on a rooftop bar. Shop in Memorial for second hand bargains. Visit Lake Duliti (on the way to Arusha) Visit Lake Chala Visit the nearby waterfalls Have a coffee plantation tour. Sample some of Moshi s renowned fusion cuisine. Have a Swahili lesson 31: THE PUMBA PRICE WHAT IS INCLUDED WHAT IS NOT INCLUDED Hotel accommodation on days 1-5 on a twin shared basis. Breakfast on days 1 6 Airport transfer on Day 6 Tips & gratuities Lunch and dinner. Personal items such as souvenirs & telephone calls Alcoholic / soft drinks outside of mealtimes Optional activities in Zanzibar International flights.
32: HOW TO BOOK If you would like to book an Epic Add-on, please email bookings@rareadventures.co.uk or call us on +44(0)20 347 55009. One of our team will be happy to talk you through your options. FINAL PAYMENT We believe that our clients should have flexible payment terms for their add-ons. Quite often, you will be focused on hitting your fundraising target, and we don t want to distract you from that. To help support this, we do not require final payment for Epic Add-ons until 8 weeks before the start of your adventure. You can hold your place on the trip for a deposit, and we will contact you when the final payment is due. You can also pay for your add-on in instalments if you prefer. SAFETY NOTICE Rare Adventures takes the safety and security of our clients very seriously. We work closely with our teams in Tanzania, and monitor the latest travel advice from the Foreign and Commonwealth Office. At present, the FCO does not advise against travel to Zanzibar. Regardless, Rare Adventures advises anyone booking onto the Safari + Zanzibar package to avoid visits to Stone Town, especially if travelling on your own or at night. We also recommend that all visitors to Zanzibar familiarise themselves with local customs, and dress and behave appropriately at all times. If FCO advice changes before your departure, Rare Adventures will make alternate arrangements for your time in Tanzania, and offer a comparable add-on. Please note that if FCO advice on travel to Zanzibar changes, this could invalidate your travel insurance if you proceed with your trip. Rare Adventures offers all clients a 24/7 support line and will be able to offer assistance when appropriate during your time in Tanzania.