EDI SPECIFICATIONS 4050VICS VERSION
OVERVIEW OF CURRENT REVISIONS 1 OVERVIEW OF CURRENT REVISIONS This listing highlights the major changes in this manual. As you page through, you will notice text that is printed in red. This is to help you identify all the changes or additions from previous Saks Fifth Avenue policies. Often overlooked requirements or information have also been highlighted in bold type or blue font. For details on previous revisions, please go to the last page of this document. JANUARY 13, 2015 SECTION PAGE DESCRIPTION EDI 850 Purchase Order 17 PO116 and PO117 elements for OFF 5TH only effective February 1, 2015 for Men s and Women s shoes, and Kids apparel and accessories departments If you would like to be on our distribution list to receive updates, please email edisupportcenterba@saksinc.com. SFA EDI 4050 MAPPING SPECIFICATIONS Page 1
CONTACTS TABLE OF CONTENTS 1 OVERVIEW OF CURRENT REVISIONS... Error! Bookmark not defined. 2 CONTACTS... 3 3 EDI IMPLEMENTATION... 4 3.1 VENDOR RESPONSIBILITIES... Error! Bookmark not defined. 3.1.1 SFA INBOUND DOCUMENTS... Error! Bookmark not defined. 3.1.2 SFA OUTBOUND DOCUMENTS... Error! Bookmark not defined. 3.2 TRADING PARTNER INFORMATION... 5 3.3 TRANSMISSION SCHEDULE... 5 3.4 GS1-128 SHIPPING LABEL FORMAT... 6 3.5 LABEL PLACEMENT GUIDELINES... 7 4 EDI 180 RETURN MERCHANDISE AUTHORIZATION... 9 5 EDI 810 INVOICE... 11 6 EDI 824 APPLICATION ADVICE... 14 7 EDI 850 PURCHASE ORDER... 16 8 EDI 852 PRODUCT ACTIVITY DATA... 19 9 EDI 855 PURCHASE ORDER ACKNOWLEDGEMENT... 21 10 EDI 856 ADVANCE SHIPMENT NOTICE... 23 11 EDI 997 FUNCTIONAL ACKNOWLEDGEMENT... 26 12 OVERVIEW OF PAST REVISIONS... 28 SFA EDI 4050 MAPPING SPECIFICATIONS Page 2 12-05-2014
OVERVIEW OF CURRENT REVISIONS 2 CONTACTS VENDOR RELATIONS, EDI & RFID 12 EAST 49TH STREET NEW YORK, NY 10017 Sarah Polworth, Senior Director Phone: (212) 940-5246 E-mail: sarah_polworth@s5a.com Rohan Fenton, Senior Manager Phone: (212) 451-1681 E-mail: rohan_fenton@s5a.com For general Vendor Relations questions or concerns, please e-mail vendorrelationsny@saksinc.com. Valerie Arsenyuk Senior Analyst Valerie_Arsenyuk@s5a.com Phone: (212) 940-5494 Women s RTW Children s Men s Apparel Shoes and Accessories Francesca Angotti Senior Analyst Francesca_Angotti@s5a.com Phone: (212) 451-1818 Women s Shoes, Accessories and Handbags Home & Gift Jenny Luong Analyst Jenny_Luong@s5a.com Phone: (212) 451-1786 Designer Cosmetics and Fragrance Intimates Vendor Compliance New vendor onboarding Hanger compliance RFID-EPC Tag / Ticket compliance UPC / EAN conversions Inquiries on VC coded remittance chargebacks DC/Logistics issues regarding floor/consumer ready compliance Received Not Ordered (RNO) inquiries EDI Testing and implementation Production maintenance of all EDI documents EDI capability and transmission issues DC/Logistics issues regarding ASN/UCC compliance SFA EDI 4050 MAPPING SPECIFICATIONS Page 3
EDI IMPLEMENTATION 3 EDI IMPLEMENTATION Saks Fifth Avenue has developed our EDI program to conform to industry standards, eliminating the need for you to develop specialized systems. We follow the GS1 VICS guidelines and ask that our trading partners do the same. EDI is a paperless electronic transmission system which provides us the opportunity to: Expedite communication between the retailer and vendor, at a more detailed (color/size) level Eliminate paper media Contain costs by reducing redundant data entry and lowering required weeks of supply EDI is a requirement for doing business with Saks Fifth Avenue. All vendors are expected to comply and to contact us to start testing. Refer to EDI contact list. An expense offset fee will be assessed to any vendor who cannot comply with this standard. See the Expense Offset Section in Vendor Standards Manual for details. To qualify for an EDI partnership, you must be 100% UPC/EAN marked and provide us access to your GXS Catalogue. Our vendor partners are required to adhere to all UCC and VICS standards for EDI. Their transmissions are required to be timely and accurate. SFA INBOUND DOCUMENTS 810 Electronic Invoice 855 Purchase Order (Vendor Generated 856 Advance Shipment Notice 997 Functional Acknowledgment SFA OUTBOUND DOCUMENTS 180 Return Merchandise Authorization 824 Application Advise 850 Purchase Order 852 Product Activity (Sales) Date 997 Functional Acknowledgment NOTE: You are also required to electronically transmit your Bills of Lading to our carriers. Contact our primary authorized carrier for your zip code to enlist their assistance in answering questions as to the preferred method of electronic transmission. Failure to provide electronically transmitted carton level detail to FedEx and an electronically transmitted Bill of Lading to our Consolidators and LTL Carriers will result in a compliance charge SFA EDI 4050 MAPPING SPECIFICATIONS Page 4 12-05-2014
EDI IMPLEMENTATION 3.1 TRADING PARTNER INFORMATION Saks Fifth Avenue is a GXS VAN customer; we currently send and receive VICS documents via GXS. You may send or receive documents over the GXS network or through an interconnect between your existing network and the GXS network. To obtain mailbox access on the GXS network, please contact GXS 1 (877) 4INOVIS. Please route all EDI transactions to GXS / HAMAIL. The abbreviation for Saks Fifth Avenue Enterprises is SKS. Our trading partner ID s by document: EDI Documents Qualifier ID 810 12 4142785783 180, 824, 850 & 997 01 006989867 852 & 997 12 6092785362 855, 856 & 997 12 6092785376 We would like to establish the partnership based on mutually beneficial objectives. Therefore, in most cases, SFA and your company share the transmission costs. Your company pays the cost of sending your documents to your third party network and receiving your SFA documents from the GXS network. SFA pays the cost of receiving your documents from the GXS network and sending our generated documents to the network. Please ensure this arrangement is established prior to contacting EDI for testing. There may be situations where a vendor will be asked to support additional costs for a specific document. 3.2 TRANSMISSION SCHEDULE SFA accesses the network for pickup and delivery on a daily basis. EDI transmission schedule for all inbound documents (810, 855, 856, and 997) NOTE: Outbound 850 are transmitted overnight. Outbound 852 is scheduled to transmit weekly. Eastern Time 4:45AM 9:30AM 12:30PM 3:00PM 11:00PM Central Time 3:45AM 8:30AM 11:30AM 2:00PM 10:00PM SFA EDI 4050 MAPPING SPECIFICATIONS Page 5
EDI IMPLEMENTATION 3.3 GS1-128 SHIPPING LABEL FORMAT Label format and requirements per GS1 US Guidelines. Ship From (Vendor Name/Address) ZONE A ZONE B Ship To (SFA DC/Store Address) Carrier Routing Barcode ZONE C ZONE D Carrier Information ZONE E PO, Dept. Number and Unit Count Store Barcode ZONE G ZONE H Store Number SSCC-18 ZONE I REQUIRED OPTIONAL FROM: Supplier Street City, State, Zip Code SHIP TO POST (420) 18072 ABCDE1234 SHIP TO: Saks Fifth Avenue DC 575 250 Highland Park Blvd, Suite #2 Wilkes Barre, PA 18702 CARRIER: FedEx BOL: 0123456789 PO# 0001234567 DEPT: 123 QTY: 15 GRP: 23 (91) 0601 ABCDE1234 STORE #0601 SFA EDI 4050 MAPPING SPECIFICATIONS Page 6
EDI IMPLEMENTATION (00) 00001234567890000001 ABCDE123450000ABCDEFG0123456 NOTE: Saks Fifth Avenue prefers a SSCC-18 (GS1-128) label using subset C and printed using 20 Mil. This results in a barcode that is just over 1.25 tall x 3 wide. The actual label size should be 4 x 6. 3.4 LABEL PLACEMENT GUIDELINES The following carton label placement guidelines apply to all shipments (EDI and non-asn). For questions, please contact vendorrelationsny@saksinc.com. Figure 9 F: For cartons 6 inches or more in Height - Label must fit within this rectangular dimension TOP SIDE LABEL FOR GS1-128 LABELS, BARCODE MUST BE: Oriented in a picket fence format 12 maximum height from bottom of carton 1.38 minimum height/side from carton bottom Carton side is defined as longest side of carton SFA EDI 4050 MAPPING SPECIFICATIONS Page 7
EDI IMPLEMENTATION CONVEYOR Figure 9 G: For cartons less than 6 inches in height - Label must fit within this rectangular dimension TOP SIDE SIDE FOR GS1-128 LABELS, BARCODE MUST BE: Oriented in a ladder format 1 for the edge of carton Alternative: Place label on carton side ensuring label is 1.38 from carton bottom. Wrap excess over top of carton Do not affix GS1-128 label over the taped seams of the carton CONVEYOR SFA EDI 4050 MAPPING SPECIFICATIONS Page 8
4 EDI 180 RETURN MERCHANDISE AUTHORIZATION ISA INTERCHANGE CONTROL HEADER ISA01 00 ISA02 Must be Blank ISA03 00 ISA04 Must be Blank ISA05 Interchange ID Qualifier ISA06 Interchange Sender ID ISA07 Interchange ID Qualifier ISA08 Interchange Receiver ID ISA09 Interchange Date (YYMMDD) ISA10 Interchange Time (HHMM) ISA11 U ISA12 Interchange Control Version Number ISA13 Interchange Control Number (Sequential) ISA14 0 ISA15 Test Indicator ( T =Test P =Production) ISA16 Sub-element Separator > GS FUNCTIONAL GROUP HEADER GS01 ID GS02 Application Sender Code GS03 Application Receivers Code GS04 Group Date (CCYYMMDD) GS05 Group Time (HHMM) GS06 Group Control Number (same as GE02) GS07 X GS08 Version (example: 004050VICS ) HEADER ST TRANSACTION SET HEADER ST01 180 ST02 Transaction Set Control Number (same as SE02) BGN BEGINNING SEGMENT BGN01 Transaction Purpose Code 00 Original 07 Duplicate BGN02 Claim Number BGN03 Date N9 DEPARTMENT N901 DP N902 SFA 4-Digit Department Number N903 Comments N9 AUTHORIZATION N901 RZ N902 Authorization Number PER CONTACT PER01 NT PER02 Contact Name EDI 180 RETURN MERCHANDISE AUTHORIZATION SFA EDI 4050 MAPPING SPECIFICATIONS Page 9 12-05-2014
EDI 180 RETURN MERCHANDISE AUTHORIZATION HEADER (CONTINUED) N1 STORE N101 ID N102 SAKS N103 92 N104 SFA 4-Digit Store Number DETAIL BLI BASELINE ITEM DETAIL BLI01 Qualifier EN EAN Number UP UPC Number UK - GTIN BLI02 EAN, UPC or GTIN Number BLI03 Quantity BLI04 EA PID PRODUCT DESCRIPTION PID01 S PID02 08 PID03 VI PID04 Product Description RDR RETURN DISPOSITION RDR01 DI RDR02 Return Reason Code RDR04 Return Reason SUMMARY SE TRANSACTION SET TRAILER SE01 Number of Included Segments SE02 Transaction Set Control Number GE FUNCTIONAL GROUP TRAILER GE01 Number of Transaction Sets Included GE02 Group Control Number (same as GS06) IEA INTERCHANGE CONTROL TRAILER IEA01 Number of included Functional Groups IEA02 Interchange Control Number SFA EDI 4050 MAPPING SPECIFICATIONS Page 10
EDI 810 INVOICE 5 EDI 810 INVOICE ISA INTERCHANGE CONTROL HEADER ISA01 00 ISA02 Must be Blank ISA03 00 ISA04 Must be Blank ISA05 Interchange ID Qualifier ISA06 Interchange Sender ID ISA07 Interchange ID Qualifier ISA08 Interchange Receiver ID ISA09 Interchange Date (YYMMDD) ISA10 Interchange Time (HHMM) ISA11 U ISA12 Interchange Control Version Number ISA13 Interchange Control Number (Sequential) ISA14 0 ISA15 Test Indicator ( T =Test P =Production) ISA16 Sub-element Separator > GS FUNCTIONAL GROUP HEADER GS01 IN (Invoice Information) GS02 Application Sender Code GS03 Application Receivers Code GS04 Group Date (CCYYMMDD) GS05 Group Time (HHMM) GS06 Group Control Number (same as GE02) GS07 X GS08 Version (example: 004050VICS ) HEADER ST TRANSACTION SET HEADER ST01 810 ST02 Transaction Set Control Number (same as SE02) BIG BEGINNING SEGMENT FOR INVOICE BIG01 Invoice Date (CCYYMMDD) BIG02 Invoice Number (10-digit Max.) BIG04 Purchase Order Number REF REFERENCE NUMBER REF01 DP REF02 SFA department number (4-Digit) N1 NAME N101 ST (Ship to) N103 92 N104 Distribution Center Number (4-digit)or 9999 for direct to store shipments N1 NAME N101 RI (Remit To) N103 1 (Dun and Bradstreet Number) N104 Remit to Duns SFA EDI 4050 MAPPING SPECIFICATIONS Page 11 12-05-2014
EDI 810 INVOICE HEADER (CONTINUED) N1 NAME N101 BY (Buying Party) N103 92 N104 SFA Store Number (4-digit) ITD TERMS OF SALE ITD01 01 (Basic) 05 (Discount Not Applicable) 08 (Basic Discount Offered) 12 (10 days after EOM) ITD02 2 (Delivery Date) ITD03 Terms Discount Percent ITD05 Terms Discount Days Due ITD07 Terms Net Days (Required if ITD01 = 01 ) or ITD13 Day of the Month DTM DATE/TIME REFERENCE DTM01 011 (Date Shipped) DTM02 Date (CCYYMMDD) FOB F.O.B. RELATED INSTRUCTIONS FOB01 CC (Collect) PP (Prepaid by Seller) FOB06 AC (City and State) FOB07 City and State DETAIL IT1 BASELINE ITEM DETAIL IT102 Quantity Invoiced IT103 EA (Unit of Measure) IT104 Unit Cost IT105 QT (Quoted) IT106, IT108 UP or EN IT107, IT109 UPC Code (12 digits) or EAN Code (13 digits) PID PRODUCT/ITEM DESCRIPTION PID01 F (Free Form) PID02 08 (Product) PID05 Product Description SFA EDI 4050 MAPPING SPECIFICATIONS Page 12
EDI 810 INVOICE SUMMARY TDS TOTAL MONETARY VALUE SUMMARY TDS01 Total Invoice Amount (Including charges, less allowances) TDS02 Amount Subject to Terms Discount (Invoice amount upon which the discount may be earned) NOTE: This element is required if the Amount Subject to Terms is not equal to the Total Invoice Amount. CAD CARRIER DETAIL CAD05 Carrier Name CAD07 BM (Bill of Lading) or CN (Tracking Number) CAD08 Bill of Lading or Tracking Number SAC SERVICE, PROMOTION, ALLOWANCE, CHARGE INFORMATION SAC01 A (Allowance) or C (Charge) SAC02 Service, Promotion, Allowance, or Charge code (Per VICS standard data element 1300) SAC03 VI SAC04 TC SAC05 Dollar Value of Allowance or Charge SAC06 Allowance/Charge Percent Qualifier SAC07 Percent SAC12 02 (Off Invoice) SAC15 Reason for Allowance ISS INVOICE SHIPMENT SUMMARY ISS01 Number of Cartons Shipped ISS02 Unit of Measure (CA, CN, or CT) ISS03 Weight ISS04 Unit of Measure CTT TRANSACTION TOTALS CTT01 Number of IT1 segments in transmission SE TRANSACTION SET TRAILER SE01 Number of Included Segments SE02 Transaction Set Control Number GE FUNCTIONAL GROUP TRAILER GE01 Number of Transaction Sets Included GE02 Group Control Number (same as GS06) IEA INTERCHANGE CONTROL TRAILER IEA01 Number of included Functional Groups IEA02 Interchange Control Number SFA EDI 4050 MAPPING SPECIFICATIONS Page 13
EDI 824 APPLICATION ADVICE 6 EDI 824 APPLICATION ADVICE ISA INTERCHANGE CONTROL HEADER ISA01 00 ISA02 Must be Blank ISA03 00 ISA04 Must be Blank ISA05 Interchange ID Qualifier ISA06 Interchange Sender ID ISA07 Interchange ID Qualifier ISA08 Interchange Receiver ID ISA09 Interchange Date (YYMMDD) ISA10 Interchange Time (HHMM) ISA11 U ISA12 Interchange Control Version Number ISA13 Interchange Control Number (Sequential) ISA14 0 ISA15 Test Indicator ( T =Test P =Production) ISA16 Sub-element Separator > GS FUNCTIONAL GROUP HEADER GS01 ID GS02 Application Sender Code GS03 Application Receivers Code GS04 Group Date (CCYYMMDD) GS05 Group Time (HHMM) GS06 Group Control Number (same as GE02) GS07 X GS08 Version (example: 004050VICS ) HEADER ST TRANSACTION SET HEADER ST01 824 ST02 Transaction Set Control Number (same as SE02) BGN BEGINNING SEGMENT BGN01 00 BGN02 Reference ID (Unique sequential number for transaction set) BGN03 Advice Date (CCYYMMDD) N1 NAME N101 FR N103 Receiver ID Qualifier N104 Receiver ID PER ADMINISTRATIVE COMMUNICATIONS CONTACT PER01 AA PER02 Name PER03 TE PER04 Telephone # SFA EDI 4050 MAPPING SPECIFICATIONS Page 14 12-05-2014
EDI 824 APPLICATION ADVICE DETAILS OTI ORIGINAL TRANSACTION IDENTIFICATION OTI01 TR OTI02 TN OTI03 Reference ID (ASN or invoice number) OTI10 Transaction set ID code TED TECHNICAL ERROR DESCRIPTION TED01 Application Error Code TED02 Free Form Message (Max. 60 characters) NTE NOTE/SPECIAL INSTRUCTIONS NTE01 GEN NTE02 Description (Max. 80 characters) SUMMARY SE TRANSACTION SET TRAILER SE01 Number of Included Segments SE02 Transaction Set Control Number GE FUNCTIONAL GROUP TRAILER GE01 Number of Transaction Sets Included GE02 Group Control Number (same as GS06) IEA INTERCHANGE CONTROL TRAILER IEA01 Number of included Functional Groups IEA02 Interchange Control Number SFA EDI 4050 MAPPING SPECIFICATIONS Page 15
EDI 850 PURCHASE ORDER 7 EDI 850 PURCHASE ORDER ISA INTERCHANGE CONTROL HEADER ISA01 00 ISA02 Must be Blank ISA03 00 ISA04 Must be Blank ISA05 Interchange ID Qualifier ISA06 Interchange Sender ID ISA07 Interchange ID Qualifier ISA08 Interchange Receiver ID ISA09 Interchange Date (YYMMDD) ISA10 Interchange Time (HHMM) ISA11 U ISA12 Interchange Control Version Number ISA13 Interchange Control Number (Sequential) ISA14 0 ISA15 Test Indicator ( T =Test P =Production) ISA16 Sub-element Separator > GS FUNCTIONAL GROUP HEADER GS01 PO (Purchase Order Transaction) GS02 Application Sender Code GS03 Application Receivers Code GS04 Group Date (CCYYMMDD) GS05 Group Time (HHMM) GS06 Group Control Number (same as GE02) GS07 X GS08 Version (example: 004050VICS ) HEADER ST TRANSACTION SET HEADER ST01 850 ST02 Transaction Set Control Number BEG BEGINNING SEGMENT FOR PO BEG01 00 (Original) or 07 (Duplicate) BEG02 SA (Stand Alone Order) BEG03 Purchase Order Number (10-digits) BEG05 Purchase Order Date (CCYYMMDD) REF REFERENCE NUMBER REF01 DP REF02 SFA 4-digit Department Number REF REFERENCE NUMBER REF01 IA (Internal Vendor Number) REF02 4-digit Manufacturer number (MFG) REF PO COMMENT REFERENCE REF01 VN REF02 PO Comment Up to 30-characters REF GROUP REF01 PG REF02 SFA Group Number (2-digits) SFA EDI 4050 MAPPING SPECIFICATIONS Page 16 12-05-2014
EDI 850 PURCHASE ORDER HEADER (CONTINUED) ITD TERMS OF SALE ITD01 01 (Basic) 02 (End of Month) 08 (Basic Discount) 12 (10 Days after EOM) ITD02 2 (Delivery Date) ITD03 Terms Discount Percent ITD05 Terms Discount Days Due ITD07 Terms Net Days (Required if ITD01 = 01 ) or ITD13 Day of the Month DTM DATE/TIME REFERENCE DTM01 010 (Requested Ship) or 001 (Cancel After) DTM02 Date (CCYYMMDD) N1 INTERCHANGE DETAILS N101 BS N102 Interchange Sender Name ( Saks Fifth Avenue ) N103 1 N104 Interchange Sender ID N1 INTERCHANGE DETAILS N101 VN N102 Interchange Receiver Name N103 1 N104 Saks Internal Vendor DUNS # N1 INTERCHANGE DETAILS N101 AG N102 Interchange Receiver Address N103 94 N104 Interchange Receiver City DETAILS PO1 PO BASELINE ITEM DATA PO101 Line Item Number (Sequential - begin with 1) PO102 Quantity Ordered PO103 EA (Unit of Measure) PO104 Unit Cost PO105 QT (Quoted) PO106 UP or EN PO107 UPC Code (12-digits) or EAN Code (13-digits) PO108 VA (Vendor Style Number) PO109 Style Number PO116 P1 (Percentage) (OFF 5TH only) PO117 Total Savings Amount (2-digit) (OFF 5TH only) *Effective February 1, 2015 for OFF 5TH only: PO116 and PO117 elements will be included for Men s and Women s shoes, and Kids departments. CTP PRICING INFORMATION CTP01 RS (Resale) CTP02 RES (Retail price) CTP03 Unit price CTP04 Quantity CTP05 EA SFA EDI 4050 MAPPING SPECIFICATIONS Page 17
EDI 850 PURCHASE ORDER DETAILS (CONTINUED) CTP PRICING INFORMATION (OFF 5TH ONLY) CTP01 RS (Resale) CTP02 MSR (Manufacturer s Suggested Retail) CTP03 Unit price CTP04 Quantity CTP05 EA PID PRODUCT INFORMATION PID01 F (Free Form) PID02 08 (Product Description) PID05 Free Form Product Description PID PRODUCT INFORMATION PID01 F (Free Form) PID02 75 (Color Description) PID05 Free Form Product Description PID PRODUCT INFORMATION PID01 F (Free Form) PID02 91 (Size Description) PID05 Free Form Product Description SAC HANG / FLAT INDICATOR SAC01 N SAC03 VI SAC04 HA SAC15 FLAT (No hanger required) or HANG (Shipped with hanger inserted) SDQ DESTINATION QUANTITY NOTE: Up to 10 SDQ segments may be sent. SDQ01 EA (Unit of measure) SDQ02 92 (Assigned by Buyer) SDQ03 Store Number 4-digits (See Store Listings) SDQ04 Quantity N1 RECEIVING LOCATION N101 ST N102 Distribution Center Number (4-digit) or 9999 for direct to store shipments *See shipping & routing guidelines at https://www.saksincorporated.com/vendorrelations/sfaevendors.asp SUMMARY CTT TRANSACTION TOTALS CTT01 Number of PO1 segments in transmission SE TRANSACTION SET TRAILER SE01 Number of Included Segments SE02 Transaction Set Control Number GE FUNCTIONAL GROUP TRAILER GE01 Number of Transaction Sets Included GE02 Group Control Number (same as GS06) IEA INTERCHANGE CONTROL TRAILER IEA01 Number of included Functional Groups IEA02 Interchange Control Number SFA EDI 4050 MAPPING SPECIFICATIONS Page 18
EDI 852 PRODUCT ACTIVITY DATA 8 EDI 852 PRODUCT ACTIVITY DATA ISA INTERCHANGE CONTROL HEADER ISA01 00 ISA02 Must be Blank ISA03 00 ISA04 Must be Blank ISA05 Interchange ID Qualifier ISA06 Interchange Sender ID ISA07 Interchange ID Qualifier ISA08 Interchange Receiver ID ISA09 Interchange Date (YYMMDD) ISA10 Interchange Time (HHMM) ISA11 U ISA12 Interchange Control Version Number ISA13 Interchange Control Number (Sequential) ISA14 0 ISA15 Test Indicator ( T =Test P =Production) ISA16 Sub-element Separator > GS FUNCTIONAL GROUP HEADER GS01 PD (Product Activity Data) GS02 Application Sender Code GS03 Application Receivers Code GS04 Group Date (CCYYMMDD) GS05 Group Time (HHMM) GS06 Group Control Number (Same as GE02) GS07 X GS08 Version (Example: 004050VICS ) HEADER ST TRANSACTION SET HEADER ST01 852 ST02 Transaction Set Control Number XQ REPORTING DATE/ACTION XQ01 H Notification Only XQ02 Start date of Reporting period (CCYYMMDD) XQ03 Ending date of reporting period (CCYYMMDD) N9 DEPARTMENT N901 DP (Department) N902 SFA 4-Digit Department Number DETAILS LIN ITEM IDENTIFICATION LIN01 Assigned Identification LIN02 UP (UPC Number) or EN (EAN Number) LIN03 UPC Number or EAN Number ZA PRODUCT ACTIVITY REPORTING ZA01 QA (Current Inventory) (Upon Request Only) QS (Quantity Sold) SFA EDI 4050 MAPPING SPECIFICATIONS Page 19 12-05-2014
EDI 852 PRODUCT ACTIVITY DATA DETAILS (CONTINUED) SDQ DESTINATION QUANTITY SDQ01 EA (Unit of measure) SDQ02 92 SDQ03 Store Number 4-Digits (See Store Listings) SDQ04 Quantity SUMMARY CTT TRANSACTION TOTALS CTT01 Number of LIN segments in transmission SE TRANSACTION SET TRAILER SE01 Number of Included Segments SE02 Transaction Set Control Number (Same as ST02) GE FUNCTIONAL GROUP TRAILER GE01 Number of Transaction Sets Included GE02 Group Control Number IEA INTERCHANGE CONTROL TRAILER IEA01 Number of included Functional Groups IEA02 Interchange Control Number SFA EDI 4050 MAPPING SPECIFICATIONS Page 20
9 EDI 855 PURCHASE ORDER ACKNOWLEDGEMENT ISA HEADER SEGMENT ISA01 "00" ISA02 blank ISA03 "00" ISA04 blank ISA05 Interchange ID Qualifier ISA06 Interchange Sender ID ISA07 Interchange ID Qualifier ISA08 Interchange Receiver ID ISA09 Interchange Date (YYMMDD) ISA10 Interchange Time (HHMM) ISA11 "U" ISA12 Interchange Control Version Number ISA13 Interchange Control Number ISA14 "0" ISA15 Test or Production Indicator ("T" or "P") ISA16 Sub-element Separator ">" GS FUNCTIONAL GROUP HEADER GS01 "PR" (Purchase Order Acknowledgement) GS02 Application Sender Code GS03 Application Receivers Code GS04 Group Date (CCYYMMDD) GS05 Group Time (HHMM) GS06 Group Control Number (Must match GE02) GS07 "X" GS08 Version (Example: 004050VICS ) HEADER ST TRANSACTION SET HEADER ST01 "855" ST02 Transaction Set Control Number BAK BEGINNING SEGMENT FOR PO ACK. BAK01 "00" (Original) BAK02 "AP" Acknowledge Product Replenishment BAK03 PO Number BAK04 PO Date (CCYYMMDD) REF REFERENCE NUMBER REF01 DP (Department) REF02 4-Digit Department Number REF REFERENCE NUMBER REF01 IA (Internal Manufacture Number) REF02 4-Digit Manufacturer Number (MFG) DTM DATE/TIME REFERENCE DTM01 001 for Cancel After 010 or 068 for Requested Ship DTM02 CCYYMMDD EDI 855 PURCHASE ORDER ACKNOWLEDGEMENT SFA EDI 4050 MAPPING SPECIFICATIONS Page 21 12-05-2014
EDI 855 PURCHASE ORDER ACKNOWLEDGEMENT HEADER (CONTINUED) N1 SHIP TO N101 ST (Ship To) N103 92 N104 Distribution Center Number (4-digit)or 9999 for direct to store shipments DETAILS PO1 PO BASELINE ITEM DATA PO101 Line Item Number PO102 Quantity Ordered PO103 EA' (Unit of Measure) PO104 Unit Price PO105 WE (Wholesale price each unit) PO106 UP (UPC Number to follow) or 'EN' (European Article Number) PO107 UPC Code (12-digits) OR EAN Code (13-digits) SDQ DESTINATION QUANTITY SDQ01 EA (Unit of measure) SDQ02 92 SDQ03 Store Number 4-digits (See Store Listings) SDQ04 Quantity SUMMARY CTT TRANSACTION TOTALS CTT01 Number of PO1 segments in transmission SE TRANSACTION SET TRAILER SE01 Number of Included Segments SE02 Transaction Set Control Number GE FUNCTIONAL GROUP TRAILER GE01 Number of Transaction Sets Included GE02 Group Control Number IEA INTERCHANGE CONTROL TRAILER IEA01 Number of included Functional Groups IEA02 Interchange Control Number SFA EDI 4050 MAPPING SPECIFICATIONS Page 22
EDI 856 ADVANCE SHIPMENT NOTICE 10 EDI 856 ADVANCE SHIPMENT NOTICE ISA INTERCHANGE CONTROL HEADER ISA01 00 ISA02 Must be Blank ISA03 00 ISA04 Must be Blank ISA05 Interchange ID Qualifier ISA06 Interchange Sender ID ISA07 Interchange ID Qualifier ISA08 Interchange Receiver ID ISA09 Interchange Date (YYMMDD) ISA10 Interchange Time (HHMM) ISA11 U ISA12 Interchange Control Version Number ISA13 Interchange Control Number ISA14 0 ISA15 Test Indicator ( T =Test P =Production) ISA16 Sub-element Separator > GS FUNCTIONAL GROUP HEADER GS01 SH (Ship Notice/Manifest) GS02 Application Sender Code GS03 Application Receivers Code GS04 Group Date (CCYYMMDD) GS05 Group Time (HHMM) GS06 Group Control Number (same as GE02) GS07 X GS08 Version (example: 004050VICS ) HEADER ST TRANSACTION SET HEADER ST01 856 ST02 Transaction Set Control Number BSN BEGIN SHIPMENT SEGMENT BSN01 Transaction Set Purpose BSN02 Shipment Identification Number BSN03 Date (CCYYMMDD) BSN04 Time (24-hour clock time) BSN05 0001 (Pick and Pack Structure) SHIPMENT LEVEL HL HIERARCHICAL LEVEL HL01 Level Number HL03 S (Shipment) TD1 CARRIER DETAILS TD101 Packing Code TD102 Lading Quantity (Number of Cartons) TD106 G (Gross Weight) TD107 Weight TD108 LB (Pounds) SFA EDI 4050 MAPPING SPECIFICATIONS Page 23 12-05-2014
EDI 856 ADVANCE SHIPMENT NOTICE SHIPMENT LEVEL (CONTINUED) TD5 CARRIER DETAILS TD502 2 (SCAC) or 91 (Assigned by Seller) TD503 Carrier ID TD504 Transportation Method/Type Code (See VICS Standards) TD505 Carrier Name TD506 Shipment/Order Status REF REFERENCE NUMBERS REF01 BM (Bill of Lading for Carrier Shipments) or CN (Tracking Number for Small Package Shipments) REF02 Bill of Lading Number (Carrier Shipments) or Tracking Number (Small Package Shipments) DTM DATE/TIME REFERENCE DTM01 011 DTM02 Date Shipped (CCYYMMDD) N1 NAME N101 SF (Ship From) N102 Company Name N1 SHIP TO N101 ST (Ship To) N103 92 N104 Distribution Center Number (4-digit)or 9999 for direct to store shipments ORDER LEVEL HL HIERARCHICAL LEVEL HL01 Level Number HL02 Shipment Level Number HL03 O (Order) PRF PURCHASE ORDER REFERENCE PRF01 Purchase Order Number TD1 CARRIER DETAILS TD101 Packing Code TD102 Lading Quantity TD106 G (Gross Weight) TD107 Weight in Order Level TD108 LB (Pounds) REF REFERENCE NUMBER REF01 DP (Department Number) REF02 Department Number 4 digits REF REFERENCE NUMBER REF01 IV REF02 Invoice Number N1 STORE N101 BY N103 92 N104 Store Number (4-Digits) PACK LEVEL SFA EDI 4050 MAPPING SPECIFICATIONS Page 24
EDI 856 ADVANCE SHIPMENT NOTICE HL HIERARCHICAL LEVEL HL01 Level Number HL02 Order Level Number HL03 P (Pack) MAN MARKS AND NUMBERS MAN01 GM (GMAIC Format) MAN02 Carton Number (GS1-128) ITEM LEVEL HL HIERARCHICAL LEVEL HL01 Level Number HL02 Pack Level Number HL03 I (Item) LIN LINE ITEM DETAIL LIN02 UP or EN LIN03 UPC Code or EAN Code SN1 ITEM DETAIL SN102 Quantity Shipped SN103 EA (Unit of Measure) SUMMARY CTT TRANSACTION TOTALS CTT01 Number of HL segments in transmission SE TRANSACTION SET TRAILER SE01 Number of Included Segments SE02 Transaction Set Control Number GE FUNCTIONAL GROUP TRAILER GE01 Number of Transaction Sets Included GE02 Group Control Number IEA INTERCHANGE CONTROL TRAILER IEA01 Number of included Functional Groups IEA02 Interchange Control Number SFA EDI 4050 MAPPING SPECIFICATIONS Page 25
EDI 997 FUNCTIONAL ACKNOWLEDGEMENT 11 EDI 997 FUNCTIONAL ACKNOWLEDGEMENT ISA INTERCHANGE CONTROL HEADER ISA01 00 ISA02 Must be Blank ISA03 00 ISA04 Must be Blank ISA05 Interchange ID Qualifier ISA06 Interchange Sender ID ISA07 Interchange ID Qualifier ISA08 Interchange Receiver ID ISA09 Interchange Date (YYMMDD) ISA10 Interchange Time (HHMM) ISA11 U ISA12 Interchange Control Version Number ISA13 Interchange Control Number (Sequential) ISA14 0 ISA15 Test Indicator ( T =Test P =Production) ISA16 Sub-element Separator > GS FUNCTIONAL GROUP HEADER GS01 PO (Purchase Order Transaction) GS02 Application Sender Code GS03 Application Receivers Code GS04 Group Date (CCYYMMDD) GS05 Group Time (HHMM) GS06 Group Control Number (same as GE02) GS07 X GS08 Version (example: 004050VICS ) HEADER ST TRANSACTION SET HEADER ST01 997 ST02 Transaction Set Control Number AK1 FUNCTIONAL GROUP RESPONSE HEADER AK101 Functional Identifier Code AK102 Group Control Number AK2 TRANSACTION SET RESPONSE HEADER AK201 Transaction Set Identifier Code AK202 Transaction Set Control Number AK5 TRANSACTION SET RESPONSE TRAILER AK501 Transaction Set Acknowledgment Code A = Accepted E = Accepted, but errors were noted R = Rejected AK502 Transaction Set Syntax Error Code AK9 FUNCTIONAL GROUP RESPONSE TRAILER AK901 Functional Group Acknowledge Code AK902 Number of Transaction Sets Included AK903 Number of Received Transaction Sets AK904 Number of Accepted Transaction Sets SFA EDI 4050 MAPPING SPECIFICATIONS Page 26 12-05-2014
EDI 997 FUNCTIONAL ACKNOWLEDGEMENT SUMMARY SE TRANSACTION SET TRAILER SE01 Number of Included Segments SE02 Transaction Set Control Number GE FUNCTIONAL GROUP TRAILER GE01 Number of Transaction Sets Included GE02 Group Control Number IEA INTERCHANGE CONTROL TRAILER IEA01 Number of included Functional Groups IEA02 Interchange Control Number SFA EDI 4050 MAPPING SPECIFICATIONS Page 27
OVERVIEW OF PAST REVISIONS 12 OVERVIEW OF PAST REVISIONS OCTOBER 27, 2014 SECTION PAGE DESCRIPTION EDI 810 11 N1 ST 9999 indicator for direct-to-store shipments EDI 850 18 N1 ST 9999 indicator for direct-to-store shipments EDI 856 24 N1 ST 9999 indicator for direct-to-store shipments OCTOBER 8, 2014 SECTION PAGE DESCRIPTION EDI 850 15 REF IA will include new MFG number SEPTEMBER 11, 2014 SECTION PAGE DESCRIPTION EDI 824 12 Specification AUGUST 6, 2014 SECTION PAGE DESCRIPTION EDI 855 21 REF IA SEGMENT JULY 18, 2014 SECTION PAGE DESCRIPTION EDI 856 26 CTT Segment HL Count EDI 855 23 CTT Segment PO1 Count MARCH 6, 2014 SECTION PAGE DESCRIPTION GS1-128 Label Format 5 EDI 180 7 Group Number to be included in Zone E for 4050VICS Trading Partners New Transaction: Return Merchandise Authorization and Notification JANUARY 13, 2014 SECTION PAGE DESCRIPTION EDI-856 22 Correction: RED segment changed to REF SFA EDI 4050 MAPPING SPECIFICATIONS Page 28 12-05-2014