EDI MAPPING SPECIFICATIONS 4010 VICS September 14, 2006 Revision

Transcription

1 EDI MAPPING SPECIFICATIONS September 14, 2006 Revision

2 Mapping Revisions This listing highlights the major changes in our EDI Mapping Specifications. As you page through this document, you will notice text that is printed in a red font. This is to help you identify all the changes or additions from the previous version. Often overlooked requirements or information have also been highlighted in bold type. For details on previous revisions, please go to the last page of this document. September 14, 2006 Mapping Revisions Section Page Revision Check off All All Removed Carson Pirie Scott & Co. our EDI mapping specifications and store listings, due to their sale to The Bon-Ton Stores, Inc. We will complete our transition fee-for-services agreement with Bon- Ton as of September 22, All EDI questions on Carson s should be directed to Bon-Ton after September 22, All Saks Fifth Ave Saks Incorporated SFAE EDI mapping information remains the same specifications, but is now a separate document. Effective with this publication, Saks Fifth Avenue Enterprises has assumed responsibility for the SFAE EDI support. (The Saks Incorporated Corporate EDI team will continue to support Parisian.) As of September 18, 2006, please direct all Saks Fifth Avenue EDI inquiries to SFAE EDI at (212) or contact them by e- mail at Rohan_Fenton@sfa.com. NOTE Parisian Saks Inc. has reached an agreement with Belk to sell Parisian. The sales transaction is expected to be completed in the third fiscal quarter of As part of the transaction, Saks Inc. has agreed to provide support services such as EDI to Belk until the transition is completed. For Parisian vendors, it is business as usual. Ship your goods as originally ordered and transmit your EDI data as normal under the Saks Inc. FLOW vendor EDI requirements until further notice. Implementation 3 & 5 Removed Carson Pirie Scott and Saks Fifth Avenue Enterprises trading partner IDs, abbreviations, and transactions. Carson s is now part of Bon-Ton and SFAE now has its own EDI support as noted above. 6 & 7 Referenced UCC-128 label to new GS1-128 name. Not required shading added to GS1-128 format template. Section: Implementation Page: 1

3 EDI Implementation OUR COMPANY STRATEGY To increase our efficiency, Saks Incorporated has implemented a system to transmit business documents and information using electronic data interchange (EDI). EDI is a paperless electronic transmission system, which dispenses with documentary or paper formalities. This section of our FLOW standards was developed to assist you in quickly and efficiently establishing an EDI partnership with us. We have developed our EDI program to conform to industry standards, eliminating the need for you to develop specialized systems for Saks Incorporated We fully support the Voluntary Interindustry Commerce Standards (VICS) and adhere to the standard. To qualify for an EDI partnership, you must be 100% UPC marked and provide us access to your UPC catalog on Inovis (formerly QRS). EDI is a requirement of doing business with Saks Incorporated. Our vendors are expected to comply and to contact us to start testing. Refer to the Contact List section for numbers to call. An expense offset fee will be assessed to any vendor who cannot comply with this standard. (See the Floor Ready section of the Expense Offsets in our FLOW Vendor Standards Manual.) VENDOR PARTNER RESPONSIBILITIES Our vendor partners are required to adhere to all UCC and VICS standards for EDI. Their transmissions are required to be timely and accurate. Section: Implementation Page: 2

4 Telephone Contacts / Addresses Corporate EDI Director EDI Business Analysts Saks Incorporated Corporate EDI Mailing Address 701 Walnut Street Des Moines, IA Fax: Roxanne Kanne-Roush Teri Bruder Teri_Bruder@saksinc.com Julie Filean Julie_Filean@saksinc.com Amy Hunsicker Amy_Hunsicker@saksinc.com Renee Raker Renee_Raker@saksinc.com Teresa Ripp Teresa_Ripp@saksinc.com Shelly Yates Shelly_Yates@saksinc.com Third Party Networks Saks Incorporated currently sends and receives VICS documents via Inovis (formerly QRS). You may send or receive documents over the Inovis network or through an interconnect between your existing network and the Inovis network. To obtain mailbox access on the Inovis network, please contact Inovis. 1(877) 4INOVIS Saks Incorporated accesses the network for pickup and delivery on a daily basis. Trading Partner ID s Saks Incorporated/Parisian is an Inovis VAN customer. Please route all EDI transactions to Inovis / HAMAIL. The abbreviation for Parisian is PAR. Our trading partner ID s by document: Parisian except 810 Invoicing QUALIFIER / ID: 08/ Parisian 810 Invoicing only QUALIFIER / ID: 12/ Section: Implementation Page: 3

5 Transmission Costs We would like to establish the partnership based on mutually beneficial objectives. Therefore, in most cases, Saks Incorporated and your company share the transmission costs. Your company pays the cost of sending your documents to your third party network and receiving your Saks Incorporated documents from the Inovis network. Saks Incorporated pays the cost of receiving your documents from the Inovis network and sending our generated documents to the network. Please ensure this arrangement is established prior to contacting EDI for testing. There may be situations where a vendor will be asked to support additional costs for a specific document. Mapping Standards Non Standard Data Saks Incorporated adheres to the VICS standards as specified in the Retail Industry Conventions and Implementation Guidelines for Electronic Data Interchange. Any transaction set sent to Saks Incorporated that does not conform to these guidelines will be rejected. Trading Partners ID's Saks Incorporated will place our Sender ID (found on p. 4) for all documents we send you. We will use the same Sender ID in the ISA and GS segments. You may use your DUNS number (qualifier 01), COMM ID (08), or Telephone number (12). This designator must be placed in the Sender ID field for all documents sent to Saks Incorporated For documents we send you, we will place your Sender ID in the Receiver ID field. We will place the ID representing Saks Incorporated in the Sender ID field. For documents that you send Saks Incorporated, we require our group ID in the Receiver ID field. You will use the same Receiver ID in the ISA and GS segments. Section: Implementation Page: 4

6 Implementation Procedures 1. If you have not already done so, contact your network provider and set up Saks Incorporated Trading Partnerships. Because we require Functional Acknowledgments for all documents exchanged, you will want to set up both to send and receive. 2. All vendors are assigned to an EDI Contact (listed on p. 3) to assist with the testing process. 3. Test Documents: a) All test documents sent to Saks Incorporated should have a "T" in the ISA15 data element. Saks Incorporated cannot guarantee that test documents sent in with a "P" will be tested. b) All test documents sent from Saks Incorporated will have a "T" in the ISA15 data element. c) Once you have completed testing and have verified the results, all documents should contain a "P" for production in the data element ISA15. d) If you are receiving production documents, verify that they are marked with a P in the ISA15. Return a production Functional Acknowledgement. 4. General flow of testing: a) Upon receipt of the mapping specifications, vendor must contact the EDI Office to initiate testing. b) For 850 and 852 documents, Saks Incorporated sends a test document at the vendor's request. Upon receipt of the test, the vendor sends a Functional Acknowledgment (997). The vendor contacts the EDI Office for test verification. The vendor is put into production or testing continues as needed. c) For 810, 855, and 856 documents, the vendor notifies the EDI Office a test is being sent. Upon receipt of the test, Saks Incorporated will communicate test results. The vendor is put into production or testing continues as needed. Transactions Op Div / Document Parisian (PAR) Deadline for VICS 4010 Compliance Saks Incorporated no longer supports EDI partnerships on any version older than VICS Vendors who do not comply: will not be able to trade EDI documents with Saks Incorporated and will be subject to EDI non-compliance offset fees. Section: Implementation Page: 5

7 GS1-128 (formerly UCC-128) Format Saks Inc. prefers an SSCC-18 (GS1 or UCC-128) label using subset C and printed using 20 Mil. This results in a barcode that is just over 3 wide and 1.25 tall. The actual label size should be 4 X 6. The shipping bar code label must be placed on the longest side of the carton on the lower right hand side. Apply one GS1-128 (UCC-128) label per carton. Do not apply the same barcode number to multiple cartons in a shipment. Ship From Zone A Zone B Ship To Carrier Routing Barcode Zone C Zone D Carrier Information (If available) PO#, Dept. # Zone E Store Bar Code (not required by Saks Incorporated) UCC/EAN-128 Barcode Zone G Zone I Zone H Three digit store # Data on Label MUST MATCH 856 Adv Ship Notice/Manifest = Not required PRADA USA CORP Castle Road Secaucus, NJ SAKS PARISIAN FIFTH AVENUE Hickory Steele Distribution Ridge Dist. Center Hickory Steele Station Drive Road Aberdeen, Steele, Al. MD GS1-128 (formerly UCC-128) Shipping Container Label Format and Sample (Actual Size 4 x 6 ) NOTE: All required Saks Incorporated purchase order and store numbers on labels must be clearly separated from and at least as large as, any vendor internal processing numbers on the GS1-128 or UCC-128 label GS1-128 or UCC-128 Labeling Industry Standards References GS1 US (formerly Uniform Code Council) Application Standard for Shipping Container Codes Section: Implementation Page: 6

8 FLOW GS1-128 or UCC-128 LABEL PLACEMENT GUIDELINES LABEL PLACEMENT FOR CARTONS 6 INCHES OR MORE IN HEIGHT BAR CODE MUST FIT WITHIN THIS RECTANGULAR DIMENSION TOP SIDE FRONT inches inches 1.38 inches Barcode must be: Oriented in a picket fence format as shown. 12 maximum height from bottom of carton minimum height/side from carton bottom. Carton side is defined as longest side of CONVEYOR LABEL PLACEMENT FOR CARTONS LESS THAN 6 INCHES IN HEIGHT BAR CODE MUST FIT WITHIN THIS RECTANGULAR DIMENSION Barcode must be: Oriented in a ladder format as shown on top of carton. 1 inch from edge of carton Alternative: Place label on carton side ensuring SSCC-18 barcode is minimum 1.38 from carton bottom. Wrap excess over top of carton. SIDE TOP FRONT SIDE FRONT NOTE: Do not affix the GS1-128 (UCC-128) label over the taped seams of the shipping carton. CONVEYOR Apply one GS1-128 (or UCC-128) label per carton. Do not apply the same barcode number to multiple cartons in a shipment. Per the GS1 US (formerly Uniform Code Council) Once assigned to a shipping container, an SSCC number shall not be used to identify another shipping container for a minimum of 12 months from the time it is shipped to a trading partner. Section: Implementation Page: 7

9 Invoice (810) CONTROL SEGMENT ISA GS Interchange Control Header ISA01 00 ISA02 Must be Blank ISA03 00 ISA04 Must be Blank ISA05 Interchange ID Qualifier ISA06 Interchange Sender ID ISA07 Interchange ID Qualifier ISA08 Interchange Receiver ID ISA09 Interchange Date (YYMMDD) ISA10 Interchange Time (HHMM) ISA11 U ISA12 Interchange Control Version Number ISA13 Interchange Control Number (Sequential) ISA14 0 ISA15 Test Indicator ( T =Test P =Production) ISA16 Sub-element Separator > Functional Group Header GS01 IN (Invoice Information) GS02 Application Sender Code GS03 Application Receivers Code GS04 Group Date (CCYYMMDD) GS05 Group Time (HHMM) GS06 Group Control Number (same as GE02) GS07 X GS08 Version (example: VICS ) Section: Page: 1

10 Invoice (810) HEADER ST BIG REF N1 Transaction Set Header ST ST02 Transaction Set Control Number (same as SE02) Beginning Segment for Invoice BIG01 Invoice Date (CCYYMMDD) BIG02 Invoice Number (Saks Incorporated passes 10 digits to A/P) BIG04 Purchase Order Number Reference Number REF01 DP REF02 Saks Incorporated department number (3 digit) Name N101 ST (Ship to) (Distribution Center) N N104 Saks Incorporated DC Number N1 Name N101 N103 N104 RI (Remit To) 1 (Dun and Bradstreet Number) Remit to Duns N1 ITD Name N101 BY (Buying Party) N N104 Saks Incorporated Store Number Terms of Sale ITD01 01 (Basic) 05 (Discount Not Applicable) 08 (Basic Discount Offered) 12 (10 days after EOM) 2 (Delivery Date) Terms Discount Percent Terms Discount Days Due ITD02 ITD03 ITD05 ITD07 or Terms Net Days (Required if ITD01 = 01 ) ITD13 Day of the Month Section: Page: 2

11 Invoice (810) DTM FOB Date/Time Reference DTM (Date Shipped) DTM02 Date (CCYYMMDD) F.O.B. Related Instructions FOB01 CC (Collect) PP (Prepaid by Seller) FOB06 AC (City and State) FOB07 City and State DETAIL IT1 PID Baseline Item Detail IT102 Quantity Invoiced IT103 EA (Unit of Measure) IT104 Unit Cost IT105 QT (Quoted) IT106, IT108 UP EN IT107, IT109 UPC Code (12 digits) EAN Code (13 digits) Product/Item Description PID01 F (Free Form) PID02 08 (Product) PID05 Product Description SUMMARY TDS Total Monetary Value Summary TDS01 Total Invoice Amount (Including charges, less allowances) TDS02 Amount Subject to Terms Discount Note: Invoice amount upon which the discount may be earned. This element is required if the Amount Subject to Terms is not equal to the Total Invoice Amount. Section: Page: 3

12 CAD Carrier Detail CAD05 CAD07 CAD08 Invoice (810) Carrier Name BM (Bill of Lading) or CN (Tracking Number) Bill of Lading or Tracking Number SAC ISS CTT SE Service, Promotion, Allowance, Charge Information SAC01 A (Allowance) C (Charge) SAC02 Service, Promotion, Allowance, or Charge Code (per VICS standard data element 1300) SAC03 VI SAC04 TC SAC05 Dollar Value of Allowance or Charge SAC06 Allowance/Charge Percent Qualifier SAC07 Percent SAC12 02 (Off Invoice) SAC15 Reason for Allowance Invoice Shipment Summary ISS01 Number of Cartons Shipped ISS02 Unit of Measure (CA, CN, or CT) ISS03 Weight ISS04 Unit of Measure Transaction Totals CTT01 Number of IT1 segments in transmission Transaction Set Trailer SE01 Number of Included Segments SE02 Transaction Set Control Number (same as ST02) CONTROL SEGMENT GE IEA Functional Group Trailer GE01 Number of Transaction Sets Included GE02 Group Control Number (same as GS06) Interchange Control Trailer IEA01 Number of included Functional Groups IEA02 Interchange Control Number Section: Page: 4

13 Electronic Purchase Order (850) CONTROL SEGMENT ISA GS Interchange Control Header ISA01 00 ISA02 Must be Blank ISA03 00 ISA04 Must be Blank ISA05 Interchange ID Qualifier ISA06 Interchange Sender ID ISA07 Interchange ID Qualifier ISA08 Interchange Receiver ID ISA09 Interchange Date (YYMMDD) ISA10 Interchange Time (HHMM) ISA11 U ISA12 Interchange Control Version Number ISA13 Interchange Control Number (Sequential) ISA14 0 ISA15 Test Indicator ( T =Test P =Production) ISA16 Sub-element Separator > Functional Group Header GS01 PO (Purchase Order Transaction) GS02 Application Sender Code GS03 Application Receivers Code GS04 Group Date (CCYYMMDD) GS05 Group Time (HHMM) GS06 Group Control Number (same as GE02) GS07 X GS08 Version (example: VICS ) Section: Page: 5

14 Electronic Purchase Order (850) HEADER ST BEG Transaction Set Header ST ST02 Transaction Set Control Number (same as SE02) Beginning Segment for PO BEG01 00 (Original) 07 (Duplicate) BEG02 SA (Stand Alone Order) BEG03 Purchase Order Number BEG05 Purchase Order Date (CCYYMMDD) REF Reference Number REF01 DP (Department Number) REF02 Saks Incorporated department number (3 digits) Note: Saks Incorporated purchase orders cannot cross Department Numbers. REF ITD Reference Number REF01 IA (Internal Vendor Number) REF02 Saks Incorporated vendor number (5 digits) Terms of Sale ITD01 01 (Basic) 02 (End of Month) 08 (Basic Discount) 12 (10 Days After EOM) 2 (Delivery Date) Terms Discount Percent Terms Discount Days Due ITD02 ITD03 ITD05 ITD07 Terms Net Days (Required if ITD01 = 01 ) or ITD13 Day of the Month Section: Page: 6

15 Electronic Purchase Order (850) DTM Date/Time Reference DTM (Requested Ship) 001 (Cancel After) DTM02 Date (CCYYMMDD) DETAIL PO1 PO Baseline Item Data PO101 Line Item Number (Sequential-- begin with 1) PO102 Quantity Ordered PO103 EA (Unit of Measure) PO104 Unit Cost PO105 QT (Quoted) PO106 UP (UPC number to follow) EN (European Article Number) PO107 UPC Code (12 digits) EAN Code (13 digits) CTP CTP Pricing Information CTP01 RS (Resale) CTP02 RES (Retail price) CTP03 Unit price CTP04 Quantity CTP05 EA Pricing Information (Off 5th Only) CTP01 RS (Resale) CTP02 MSR (Manufacturer s Suggested Retail) CTP03 Unit price CTP04 Quantity CTP05 EA Section: Page: 7

16 Electronic Purchase Order (850) SDQ Destination Quantity SDQ01 EA (Unit of measure) SDQ02 92 (Assigned by Buyer) SDQ03 Saks Incorporated Internal Store Number (See Store Listing) SDQ04 Quantity Note: The Store number and Quantity pairs may be repeated 10 times within the SDQ segment. Multiple SDQ segments may be sent. SUMMARY CTT SE Transaction Totals CTT01 Number of PO1 segments in transmission Transaction Set Trailer SE01 Number of Included Segments SE02 Transaction Set Control Number (same as ST02) CONTROL SEGMENT GE IEA Functional Group Trailer GE01 Number of Transaction Sets Included GE02 Group Control Number (same as GS06) Interchange Control Trailer IEA01 Number of included Functional Groups IEA02 Interchange Control Number Section: Page: 8

17 Product Activity Data (852) CONTROL SEGMENT ISA GS Interchange Control Header ISA01 00 ISA02 Must be Blank ISA03 00 ISA04 Must be Blank ISA05 Interchange ID Qualifier ISA06 Interchange Sender ID ISA07 Interchange ID Qualifier ISA08 Interchange Receiver ID ISA09 Interchange Date (YYMMDD) ISA10 Interchange Time (HHMM) ISA11 U ISA12 Interchange Control Version Number ISA13 Interchange Control Number (Sequential) ISA14 0 ISA15 Test Indicator ( T =Test P =Production) ISA16 Sub-element Separator > Functional Group Header GS01 PD (Product Activity Data) GS02 Application Sender Code GS03 Application Receivers Code GS04 Group Date (CCYYMMDD) GS05 Group Time (HHMM) GS06 Group Control Number (same as GE02) GS07 X GS08 Version (example: VICS ) Section: Page: 9

18 Product Activity Data (852) HEADER ST Transaction Set Header ST ST02 Transaction Set Control Number XQ Reporting Date/Action XQ01 H Notification Only XQ02 Start date of Reporting period (CCYYMMDD) XQ03 Ending date of reporting period (CCYYMMDD) Note: Saks Incorporated reports all 852 data in terms of a range of dates. N9 N901 DP (Department Number) N902 Saks Incorporated Department Number (3 digits) Note: Saks Incorporated Purchase Orders CANNOT cross departments. When sales information spans multiple departments for a vendor, separate 852 (ST-SE pairs) documents will be sent. DETAIL LIN ZA Item Identification LIN01 Assigned Identification LIN02 UP (UPC Number) EN (EAN Number) LIN03 UPC Number or EAN Number Product Activity Reporting ZA01 QA (Current Inventory) (Upon Request Only) QS (Quantity Sold) ***PAR - Adjustments are sent as a negative QA. Section: Page: 10

19 Product Activity Data (852) SDQ Destination Quantity SDQ01 EA (Unit of measure) SDQ02 92 (Assigned by Buyer) SDQ03 Saks Incorporated Store Number (See Store Listing) SDQ04 Quantity Note: Location/Quantity pairs may be repeated 10 times. SUMMARY CTT SE Transaction Totals CTT01 Number of LIN segments in transmission Transaction Set Trailer SE01 Number of Included Segments SE02 Transaction Set Control Number (same as ST02) CONTROL SEGMENT GE IEA Functional Group Trailer GE01 Number of Transaction Sets Included GE02 Group Control Number Interchange Control Trailer IEA01 Number of included Functional Groups IEA02 Interchange Control Number Section: Page: 11

20 Purchase Order Acknowledgment (855) CONTROL SEGMENT ISA GS Interchange Control Header ISA01 00 ISA02 Must be Blank ISA03 00 ISA04 Must be Blank ISA05 Interchange ID Qualifier ISA06 Interchange Sender ID ISA07 Interchange ID Qualifier ISA08 Interchange Receiver ID ISA09 Interchange Date (YYMMDD) ISA10 Interchange Time (HHMM) ISA11 U ISA12 Interchange Control Version Number ISA13 Interchange Control Number (Sequential) ISA14 0 ISA15 Test Indicator ( T =Test P =Production) ISA16 Sub-element Separator > Functional Group Header GS01 PR (Purchase Order Acknowledgment) GS02 Application Sender Code GS03 Application Receivers Code GS04 Group Date (CCYYMMDD) GS05 Group Time (HHMM) GS06 Group Control Number (same as GE02) GS07 X GS08 Version (example: VICS ) Section: Page: 12

21 Purchase Order Acknowledgment (855) HEADER ST Transaction Set Header ST ST02 Transaction Set Control Number BAK Beginning Segment for PO Ack. BAK01 00 (Original) BAK02 AP (Ack. Product Replenishment) BAK03 Purchase Order Number BAK04 Purchase Order Date (CCYYMMDD) REF Reference Number REF01 DP (Department Number) REF02 Saks Incorporated Department Number (3 digits) Note: Saks Incorporated Purchase Orders cannot cross Department Numbers, e.g., ONE DEPARTMENT NUMBER PER PURCHASE ORDER. DTM Date/Time Reference DTM (Cancel After) 010 (Requested Ship) DTM02 CCYYMMDD Section: Page: 13

22 Purchase Order Acknowledgment (855) DETAIL PO1 PO Baseline Item Data PO101 Line Item Number PO102 Quantity Ordered PO103 EA (Unit of Measure) P0104 Unit Price P0105 WE (Wholesale Price Per Each) PO106 UP (UPC number to follow) EN (European Article Number) PO107 UPC Code (12 digits) EAN Code (13 digits) SDQ Destination Quantity SDQ01 EA (Unit of measure) SDQ02 92 (Assigned by Buyer) SDQ03 Saks Incorporated Store Number (see Store Listing) SDQ04 Quantity Note: The Store number and Quantity pairs may be repeated 10 times within the SDQ segment. Multiple SDQ segments may be sent. Section: Page: 14

23 Purchase Order Acknowledgment (855) SUMMARY CTT SE Transaction Totals CTT01 Number of PO1 segments in transmission Transaction Set Trailer SE01 Number of Included Segments SE02 Transaction Set Control Number (same as ST02) CONTROL SEGMENT GE IEA Functional Group Trailer GE01 Number of Transaction Sets Included GE02 Group Control Number (same as GS06) Interchange Control Trailer IEA01 Number of included Functional Groups IEA02 Interchange Control Number Section: Page: 15

24 Advance Ship Notice (856) CONTROL SEGMENT ISA GS Interchange Control Header ISA01 00 ISA02 Must be Blank ISA03 00 ISA04 Must be Blank ISA05 Interchange ID Qualifier ISA06 Interchange Sender ID ISA07 Interchange ID Qualifier ISA08 Interchange Receiver ID ISA09 Interchange Date (YYMMDD) ISA10 Interchange Time (HHMM) ISA11 U ISA12 Interchange Control Version Number ISA13 Interchange Control Number ISA14 0 ISA15 Test Indicator ( T =Test P =Production) ISA16 Sub-element Separator > Functional Group Header GS01 SH (Ship Notice/Manifest) GS02 Application Sender Code GS03 Application Receivers Code GS04 Group Date (CCYYMMDD) GS05 Group Time (HHMM) GS06 Group Control Number (same as GE02) GS07 X GS08 Version (example: VICS ) Section: Page: 16

25 Advance Ship Notice (856) HEADER ST BSN Transaction Set Header ST ST02 Transaction Set Control Number Begin Shipment Segment BSN01 Transaction Set Purpose BSN02 Shipment Identification Number BSN03 Date (CCYYMMDD) BSN04 Time (24 hour clock time) BSN Pick and Pack Structure SHIPMENT HL Hierarchical Level HL01 Level Number HL03 S (Shipment) TD1 Carrier Details TD101 TD102 TD106 TD107 TD108 Packing Code Lading Quantity (Number of Cartons) G (Gross Weight) Weight LB (Pounds) TD5 Carrier Details TD502 2 (SCAC) 91 (Assigned by Seller) TD503 Carrier ID TD504 Transportation Method/Type Code (See VICS Standards) TD505 Carrier Name TD506 Shipment/Order Status Note: Carrier name is a Saks Incorporated approved carrier name. An abbreviation may be used. Section: Page: 17

26 Advance Ship Notice (856) SHIPMENT CONTINUED REF Reference Numbers REF01 BM (Bill of Lading For Carrier Shipments) or CN (Tracking Number For Small Package Shipments) REF02 Bill of Lading Number (For Carrier Shipments) or Tracking Number (For Small Package Shipments) Note: For Carrier Shipments the BOL must match to what you provide your carrier. For Small Package Shipments use the tracking number which results in a separate ASN per carton. DTM Date/Time Reference DTM DTM02 Date Shipped (CCYYMMDD) N1 Name N101 N102 SF (Ship From) Company Name N1 Name N101 ST (Ship To) N N104 Saks Incorporated DC Number (See Store Listing) Note: Please refer to the store list in the Saks Incorporated FLOW Manual. Saks Incorporated requires the DC number in the N104 field. ORDER HL PRF Hierarchical Level HL01 Level Number HL02 Shipment Level Number HL03 O (Order) Purchase Order Reference PRF01 Purchase Order Number Section: Page: 18

27 Advance Ship Notice (856) ORDER CONTINUED TD1 Carrier Details TD101 TD102 TD106 TD107 TD108 Packing Code Lading Quantity G (Gross Weight) Weight in Order Level LB (Pounds) REF REF Reference Number REF01 DP (Department Number) REF02 Department Number Reference Number REF01 IV REF02 Invoice Number N1 Name N101 BY N N104 Saks Incorporated Store Number. Note: Refer to the store list in the Saks Incorporated FLOW manual. The N104 field must contain a store number relating to the DC number transmitted in the N1 segment at Shipment Level. PACK LEVEL HL MAN Hierarchical Level HL01 Level Number HL02 Order Level Number HL03 P (Pack) Marks and Numbers MAN01 GM (GMAIC Format) MAN02 Carton Number (GS1-128 or UCC-128) Section: Page: 19

28 Advance Ship Notice (856) ITEM LEVEL HL LIN Hierarchical Level HL01 Level Number HL02 Pack Level Number HL03 I (Item) Line Item Detail LIN02 LIN03 UP EN UPC Code EAN Code SN1 Item Detail SN102 SN103 Quantity Shipped EA (Unit of Measure) SUMMARY CTT SE Transaction Totals CTT01 Number of HL segments in transmission Transaction Set Trailer SE01 Total Number of Segments including ST and SE SE02 Transaction Set Control Number (same as ST02) CONTROL SEGMENT GE IEA Functional Group Trailer GE01 The Count of ST Segments within the Group GE02 Group Control Number (same as GS06) Interchange Control Trailer IEA01 Number of included Functional Groups IEA02 Interchange Control Number Section: Page: 20

29 Functional Acknowledgment (997) CONTROL SEGMENT ISA GS Interchange Control Header ISA01 00 ISA02 Must be Blank ISA03 00 ISA04 Must be Blank ISA05 Interchange ID Qualifier ISA06 Interchange Sender ID ISA07 Interchange ID Qualifier ISA08 Interchange Receiver ID ISA09 Interchange Date (YYMMDD) ISA10 Interchange Time (HHMM) ISA11 U ISA12 Interchange Control Version Number ISA13 Interchange Control Number ISA14 0 ISA15 Test Indicator ( T =Test P =Production) ISA16 Sub-element Separator > Functional Group Header GS01 FA (Functional Acknowledgment) GS02 Application Sender Code GS03 Application Receivers Code GS04 Group Date (CCYYMMDD) GS05 Group Time (HHMM) GS06 Group Control Number (same as GE02) GS07 X GS08 Version (example: VICS ) Section: Page: 21

30 Functional Acknowledgment (997) HEADER ST AK1 AK2 AK5 AK9 SE Transaction Set Header ST ST02 Transaction Set Control Number Functional Group Response Header AK101 Functional Identifier Code AK102 Group Control Number Transaction Set Response Header AK201 Transaction Set Identifier Code AK202 Transaction Set Control Number Transaction Set Response Trailer AK501 Transaction Set Acknowledgment Code (A= Accepted E= Accepted, but errors were noted R= Rejected) AK502 Transaction Set Syntax Error Code Functional Group Response Trailer AK901 Functional Group Acknowledge Code AK902 Number of Transaction Sets Included AK903 Number of Received Transaction Sets AK904 Number of Accepted Transaction Sets Transaction Set Trailer SE01 Number of Included Segments SE02 Transaction Set Control Number CONTROL SEGMENT GE IEA Functional Group Trailer GE01 Number of Transaction Sets Included GE02 Group Control Number Interchange Control Trailer IEA01 Number of included Functional Groups IEA02 Interchange Control Number Section: Page: 22

31 PARISIAN STORE LISTING # STORE NAME DC ABRV. CITY / STATE 101 Downtown 193 DT Birmingham, AL 103 River Oaks 193 RO Decatur, AL 106 Parkway City 193 PC Huntsville, AL 107 Eastdale-Montgomery 193 ME Montgomery, AL 108 Regency Square 193 RS Florence, AL 109 University 193 UN Tuscaloosa, AL 110 Bel Air 193 BA Mobile, AL 111 Madison Square 193 MS Huntsville, AL 112 Peachtree 193 PT Columbus, GA 113 Riverchase 193 RG Birmingham, AL 114 Wiregrass Commons 193 WC Dothan, AL 115 Cordova 193 CD Pensacola, FL 116 Hamilton Place 193 HP Chattanooga, TN 120 Richland 193 RL Columbia, SC 121 Tallahassee 193 TM Tallahassee, FL 123 Macon Mall 193 MC Macon, GA 124 Phipps Plaza 193 PH Atlanta, GA 125 Laurel Park 193 LM Livonia, MI 126 Fairfield Commons 193 FC Beavercreek, OH 127 Town Center 193 TC Atlanta, GA 128 Coolsprings 193 CO Franklin, TN 130 Keystone Crossing 193 KC Indianapolis, IN 131 Gwinnett Place Mall 193 GP Duluth, GA 132 Kenwood Towne Centre 193 KW Cincinnati, OH 133 Northlake 193 NL Atlanta, GA 134 West Town Mall 193 WM Knoxville, TN 135 The Avenues 193 AV Jacksonville, FL 137 Circle Centre 193 CI Indianapolis, IN 140 Barnes Crossing 193 BC Tupelo, MS 141 The Summit 193 SU Birmingham, AL 142 North Pointe 193 NP Alpharetta, GA 143 Arbor Place Mall 193 AP Douglasville, GA 150 Citadel Mall 193 SH Charleston, SC 151 Rochester Hills 193 RH Detroit, MI 152 Stonecrest 193 SO Lithonia, GA 153 Little Rock 193 LR Little Rock, AR Section: Div/Str Listings Page: 1

32 PARISIAN STORE LISTING # STORE NAME DC ABRV. CITY / STATE 154 Brookwood Village 193 BW Birmingham, AL 155 Memphis 193 MP Collierville, TN 156 Gadsden Mall 193 GS Gadsden, AL 157 Trussville 193 TV Trussville, AL 183 HB Holdback Building Steele, AL 191 Central Pool Stock 193 CS Birmingham, AL 197 Trans/Bulk Alloc 193 TS Steele, AL STORE ADDRESS Steele Distribution Center 1105 Steele Station Road Steele, AL DISTRIB CENTER # DIST. CTR ABRV. PHONE/FAX INFORMATION 193 SD PH: (256) Fax:(256) Section: Div/Str Listings Page: 2

33 OVERVIEW OF PAST MAPPING REVISIONS LAST 12 MONTHS NOTE: Page numbers may vary slightly from current document due to later mapping revisions. Previous Mapping Revisions Within The Last 12 Months Section Page Revision Check off Implementation 3 Updated EDI Business Analyst contact list June 2006 Changed phone number to 1(877) 4INOVIS Div/Str June 2006 NOTE June 2006 Implementation January 2006 Div/Str Listings January Changed account/user id s to VANS/HAMAIL for all trading partner id s Parisian Added 153 Little Rock to store listings Carson s Removed 509 Colonial Village from store listings and DC chart SFAE Removed 650 Palos Verdes from store listings Refer to OPCO For the Northern Department Store Group (Carson Pirie Scott & Co) vendors, it is business as usual as NDSG prepares to transition into Bon-Ton. Ship your goods as originally ordered and transmit your EDI data as normal. No changes should be made until Bon-Ton notifies you otherwise for NDSG. All NDSG shipments must comply with our current SDSG FLOW Vendor Standards and Routing Instructions. For Parisian vendors - All Corporate EDI mapping and SDSG FLOW standards are required. For Saks Fifth Avenue Enterprises vendors - All Corporate EDI mapping and SFAE VSM standards are required. 3 Removed Kristin Johnson from the telephone contact list 4 & 7 Removed Proffitt s trading partner ID, abbreviations, and transactions 8 & 9 Uniform Code Council references within FLOW have been revised to GS1 US (formerly Uniform Code Council), due to their name change in August 2005 Proffitt s Removed Proffitt s store listing and DC Parisian Removed 118 Montgomery Mall from store listings Removed 139 Columbiana Mall from store listings Added 157 Trussville to store listings Carson s 579 name change - Napervle Furn to Napervle Furn Clearance Center Added Carson s Naperville Furniture DC 591 address, phone, fax numbers and to the DC chart SFAE 069 store zip code change from to Section: Previous Revisions Page: 1