Realities of Migrating from On-Premise to the Cloud Rand Morimoto, Ph.D., President Convergent Computing (CCO) @randsnet / randm@cco.com http://www.cco.com 2015 Client Conference
About the Presenter(s) Rand Morimoto Ph.D., President, Convergent Computing (CCO)
Migrating to the Cloud Where to Start? Applications that are highly critical that have proven to be expensive or difficult to maintain Applications that tend to just work and haven t really needed a lot of babysitting Applications that are completely new to the organization and can add to the business services
Applications that are highly critical that have proven to be expensive or difficult to maintain Electronic Mail (Email) Described by many organizations as their most critical communications application High Availability is more than just local clusters, but also site resilience Costs in hardware/storage, site to site disaster recovery, nightly backups, database corruption maintenance, archiving/ediscovery, administration
Applications that are highly critical that have proven to be expensive or difficult to maintain File Sharing Shift from an internal F> and internal VPN access to fileservers to the need to share documents internally, externally with clients, from any device (Macs, ipads, Android, Windows, etc) Need for security, compliance management of files/content Complexity in content management, remote access, identity/sharing, backup
Applications that tend to just work and haven t really needed a lot of babysitting Websites, Intranet Static or Relatively Static sites Payroll, Human Resource Management Specialized application(s), Limited # of Active Users, Frequent Change to the App Data Disaster Recovery / Datacenter Failover Replacing existing (more expensive) D.R. solution or Adding D.R. to I.T. services
Applications that are completely new to the organization and can add to the business services Business Intelligence (B.I.), Analytics, Client Relationship Management (CRM), Enterprise Resource Planning (ERP), Project Management New Business Area, Limited # of Participants, Specialized Biz App, Targeted / Focused Application
Email Calendar Video and Voice Conferencing Social Media File Storage Office Productivity Archiving / ediscovery Microsoft Office 365 vs Google Apps for Work Features / Offerings Microsoft Office 365 Outlook Calendar Lync Yammer OneDrive Office Word Excel PowerPoint Access Archives & ediscovery Google Apps for Work Gmail Calendar Hangouts Google+ Drive Docs Sheets Slides Forms Vault
They BOTH include: Cloud-based Anti-Spam Single Sign-on from Active Directory Real time editing of documents Email / Calendaring / Contacts / File Storage / File Sharing (internal and external) Web Conferencing / Video Conferencing / Peer to Peer Voice Migration Tools from Exchange on-premise 24x7 Tech Support 3rd Party implementation and support providers
2010-2012 Spring 2013 Summer 2013 Fall 2013 Spring 2014 Fall 2014 Feature / Functionality Comparison Microsoft BPOS Office 365 Office 365 (added Yammer, Unlimited Archives) Office 365 (added OneDrive with more storage) Office 365 (added new Outlook for Mac) Google Gmail for Business Gmail for Business Google Apps (added Google + and Hangouts) Google Apps for Business Google Apps for Work Google Apps for Work Green Leader in the Marketplace based on Offerings Red Trailing in Features and Functions
Pricing Side by Side Basic Offering Common Business Offering Office Desktop (Windows, Mac) Discounts Microsoft Office 365 $5/user/month Office 365 Essentials Email, 1TB file storage, voice, video, Yammer $20/user/month Office 365 Enterprise E3 with Web Apps Included Volume Discounts and Deployment Incentives AND will negotiate to come up with a comparable price as Google Google Apps for Work $5/user/month Google Apps Email, 30gb file storage, voice, video, Websites $10/user/month Google Apps with Unlimited Storage and Vault with Web Apps $12/user/month Office Pro Plus Purchase Discounts and Deployment Incentives AND will negotiate to come up with a comparable price as Microsoft
Who Loves / Hates Google/Microsoft Students / Linux Users / Engineers love Google Google Apps used to be free, works on a browser (good for Linux users), engineering typically heavy Linux based, new workforce (Mac users where Office for Mac has historically not been up to par), simple approach (does what it does)
Who Loves / Hates Google/Microsoft Business workers love Microsoft Defacto standard use of Outlook, Word, Excel, and PowerPoint for many years Business workers that moved to Google hate Google s calendaring (difficult and inconsistent calendaring, delegates, meeting booking process) Google Docs users who use SharePoint and OneDrive find it difficult to openly share content with others, and collaborate Business workers that use Google Docs hate the proprietary storage format of documents (although Google now allows exporting of docs) Most business workers that have been moved to Google for Email continue to use Outlook, plus almost always continue to use Office
Cloud Strategies Best Practices Scales to your needs Enterprise-grade Comprehensive Hybrid options People-centered experiences On-Premise Datacenter Tight Integration Fewer Vendors Simplicity External Cloud Datacenter Services 3 rd Party SaaS Applications
Microsoft has spent Billions of $$$ on their Datacenters, Redundancy, High Availability, and Security
Evolving Importance on Data Security in Enterprises Data Leakage Protection, Encryption & Rights Management 2015 Client Conference
Evolving Importance on Data Security in Enterprises Word Encryption Protect sensitive information where stored and in transit using DLP and rights management Use Rights Management to restrict access to desired users and encrypt documents Encrypt and digitally sign emails through S/MIME Encryption at rest for OneDrive for business and SharePoint Online
Evolving Importance on Data Security in Enterprises Outlook, Policy Tip Ensure adherence to risk management policies via hold, block, audit, and notifications Avoid and plug compliance loop holes with a comprehensive reporting of DLP policy performance Data loss protection for SharePoint Online in Office 365 Free ebook: http://www.cco.com, under Our Publications
Evolving Importance on Data Security in Enterprises Outlook Web App retention policies ediscovery and retention policies Manage information risk proactively with mailbox management and expiration policies Meet compliance requirements by implementing data retention and time-based hold policies Quickly track down compliance violations to take corrective actions and minimize business impact Enable compliance officers to conduct comprehensive ediscovery while leaving end-users alone ediscovery portal Hold immutable copies of documents, emails, and conversations; which can later be searched via ediscovery
Extending Your Infrastructure to the Cloud Build a softwaredefined foundation Automate and secure your infrastructure Extend to the cloud on demand
Hybrid Cloud Extending Your On-Premise Datacenters to the Cloud ( Network Virtualization )
Azure ExpressRoute Experience a faster, private connection to Azure Create private, predictable, high throughput connections between Azure and your infrastructure Microsoft Azure Enable scenarios like periodic data migration, replication for business continuity, disaster recovery and other high availability strategies Public Internet Public Internet Microsoft Azure WAN 99.9% SLA on uptime Customer site Site to Site Multiple customer sites Basic Datacenter to Azure Virtual Networking via Site to Site VPN (S2S) Connecting from a WAN (e.g. MPLS VPN) provided by network services providers
Step 1: Automatically spin up Virtual Machines in minutes / seconds (System Center Virtual Machine Manager)
Step 2: Monitor existing VMs / Applications, and when something fails, don t fix it. Replace it! (System Center Operations Manager)
Step 3: Monitoring tool kicks off a runbook that builds a new App node and fully integrates it in within 8-min System Center Orchestrator http://channel9.msdn.com/events/teched/northamerica/2014/dcim-b330#fbid=
Replicate Data for Datacenter and Cloud Failover SQL 2014 Replication SQL Always On Availability Groups SharePoint 2013 Local Cluster Replication Remote Datacenter Replication Azure as a Target for Replications AZURE Cluster Microsoft Azure SAN FRANCISCO Cluster LONDON Cluster Primary Private Cloud Remote Private Cloud
Step 4: Automatically Add Capacity Application that Needs more Capacity or Organization Acquires new Company System Center Virtual Machine Manager & Application Controller On-premises infrastructure
Step 5: Save $$$ by Decreasing Capacity Azure VM nodes can be shutdown when not required, decreasing runtime costs Save 30% to 67% on I.T. runtime costs by paying for VMs by the minute, not depreciating on-premise hardware Case Study - Hybrid Cloud saves 50% cost
Step 5: Save $$$ by Decreasing Capacity Runbook Authoring in Azure: Create runbooks to automate all aspects of cloud ops, from deployment, monitoring, & optimization Highly Available Engine: Support requirements for scale and H/A. Leverage runbook job and tasks Integration into other systems: Import PS modules and create additional modules and runbooks for Azure services or to connect into 3 rd party systems Automation Azure Monitoring Systems Change Control Systems Anything
Disaster Recovery using Microsoft Azure Site Recovery (ASR) Monitors the health of System Center Virtual Machine Manager clouds Automates replication of virtual machines every 15 minutes, 5 minutes, or 30 seconds Orchestrated recovery of virtual machines that compose multi-tier services Customizable recovery plans, stored in the cloud Replicate and Recover to a secondary location or to Azure! Compute Storage Networks SCVMM DRP Compute Storage Networks
Top 10 Most Common Questions Migrating to the Cloud 1. Is the cloud reliable? 2. How secure is the cloud? 3. Will the cloud be cheaper than what I pay today? 4. Are the articles I read about the cloud a couple years ago still accurate? 5. Does the cloud (service) have all of the features / functions that I have today?
Top 10 Most Common Questions Migrating to the Cloud 6. Can I customize the cloud to be exactly what I want? 7. Can we migrate to the cloud with no interruption to users? 8. Will I need to buy faster network bandwidth so that user access is not slowed down by the cloud? 9. Will the cloud service update more frequently than my users can learn and keep up? 10.If I migrate to the cloud, can I migrate back?
Creating a Successful Cloud Migration Roadmap Expectations: Have the expectation that Cloud is not (primarily) to save money, but transforms how the organization leverages an alternate way of dealing with I.T. / business services Strategy: Migrating one app to the cloud is not the end goal; Have a documented strategy how app/data will be served and managed here forward for the organization Simplification: Cloud works best when you use it for what it does out of the box, not try to customize it to work exactly how your I.T. used to work Consolidation: Fewer I.T. product vendors / cloud providers, the better it will be to maintain / manage the hybrid cloud environment in the long run
Creating a Successful Cloud Migration Roadmap Security/Compliance: Include security, compliance, policies into the Cloud strategy But don t burden the migration by trying to implement policies during the migration process Expertise: Get expert assistance, cloud changes so frequently that even someone who did a similar migration just 6 months ago actually has old / outdated experience User Education: Impact on employees (of what they ll get after a migration to the cloud) is important to the ultimate success of a cloud strategy; Include in long term plans to train and leverage employee s usage of cloud services
Realities of Migrating from On-Premise to the Cloud Rand Morimoto Rand Morimoto, Ph.D., President Convergent Computing (CCO) @randsnet / randm@cco.com http://www.cco.com 2015 Client Conference