PowerPointoint Presentations a n d T U S K [

Color Schemes PowerPointoint Presentations a n d T U S K [ [ T U F T S U N I V E R S I T Y S C I E N C E S K N O W L E D G E B A S E ] Limit color palette to two or three dark colors against a light background Be consistent throughout your presentation Check how color scheme displays in context of both the TUSK (smaller format) versus when projected (larger format) Margot Thompson, Library Curricular Support Webster Veterinary Medical Library tusk@tufts.edu Points to Consider Creating Slides Choosing Color Scheme When preparing your PowerPoint Presentation (PPT) for upload to the TUSK [Tufts University Sciences Knowledgebase] please use this reference to familiarize yourself with PPT formatting conventions that will aid in optimally displaying presentation as a TUSK Image Slide Collection. C o l o r s c h e m e B a l a n c e S l i d e s t y l e T y p o g r a p h y S p e c i a l f e a t u r e s Images Notes Charts Tables Choose Slide Color Scheme from the Format Menu Select a color scheme Remove background art from all slides via the Format menu Format > Background, check box to omit background graphics from master Click on Apply to All Color Schemes Choosing Color Scheme A light color background will make printouts more readable, and is advantageous when considering toner usage Remove background art from slides. From the format menu, Format > Background, check box to omit background graphics from master A dark color is best for text, provides contrast Use different colors to highlight more important points Power Point 2000... Format menu > Background dialog box. Power Point 97 Format menu > Slide Color Scheme dialog box. 1

Customizing Slide Colors Content Balance Use the Format menu to access this customizing dialog box Consider both ratio and placement of content Amount of filler text versus slide size Design for the shape of the slide Avoid long lines of text Less is often more! Customizing Slide Colors Normal Balance Select the aspect you would like to change and click on customize, select from the palette Click ok button PowerPoint slide s default layout Title centered 44 point font Text left justified... 32 point font Second level... 28 points font Fourth level... 20 point font» Fifth level 20 point font Saving Templates Slide Styles If you have customized a color scheme to use again, save it as a template Using the File Menu choose Save As Select Design Template from Save as Type box Name your template in the File Name box Including a Title for each of your slides has important consequences in TUSK The TUSK name for your slide is taken directly from the title area of the slide Having a title allows Tufts University Sciences Knowledgebase indexing and searching 2

Slide Titles T y p o g r a p h y PowerPoint offers several standard layouts options (Title slide, Bulleted list, Chart, Table, etc) Choosing from these layouts will usually give good results since they all include a Title Area Always choose a slide layout that includes a Title area, and enter a descriptive title for each slide. Sans serif - A type face with no feet! Most Legible on screen! Arial Serif - A type face with feet. Readable, though not as legible for slides, used to add style Times Sizing up Title Fonts Title 72 pt font Title 60 pt font Title 48 pt font Title 44 pt font Title 40 pt font W e b F O N T S ARIAL Arial The quick brown fox 1 2 3 4 5 6 7 8 9 0...,,, VERDANA Verdana jumps over the dog. 1 2 3 4 5 6 7 8 9 0...,,, GEORGIA Georgia dog. TREBUCHET Trebuchet jumps over the 1 2 3 4 5 6 7 8 9 0...,,, TIMES NEW ROMAN Times New Roman 1 2 3 4 5 6 7 8 9 0...,,, Sizing up Subtitles subtitle 40 pt font subtitle 36 pt font subtitle 32 pt font subtitle 28 pt font subtitle 24 pt font subtitle 22 pt font FONT Symbols & Characters From Insert Menu, Insert > Symbol. Öé çµ± β (This is just a sampling of available symbols) Check out the following fonts for additional options. Webdings Wingdings Wingdings 2 Wingdings 3 3

T y p o g r a p h y SANS SERIF FONT - 18 point Style - Apply with C A U T I O N Bold Italics Underlined Shadowed Embossed (shown at left) is a mere ghost on screen 1. jumps brown fox dog. 2. jumps brown fox dog. 3. jumps brown fox dog. 4. jumps brown fox dog. T y p o g r a p h y SERIF FONT - 18 point Size - the defaults are best for any area of slide but if you must adjust, keep within these guidelines Title default 32 recommend 40-76 Subtitle default 28 recommend 22-40 Body Text default 20 recommend 22 plus Indented default 20 recommend 22 plus TIP make two slides where you are tempted to use a font size less than 20 points. 1. jumps over the The quick brown fox 2. jumps over the The quick brown fox 3. jumps over the The quick brown fox 4. jumps over the The quick brown fox dog 5. jumps over the The quick brown fox Proofing The TUSK Image Collection SANS SERIF FONT - 20 point The next 10 slides in this presentation each display the text in differing font size, in either sans serif or serif font face. The TUSK Image Collection version of the presentation is served to the viewer in the x-large slide format(700 pixels wide x 525 pixels tall). While examining the following slides, ask yourself how readable versus legible does the material display onscreen? How easy is it to read the blue text over the blue background? Contrast, Compare & choose 1. 2. 3. 4

SERIF FONT - 20 point SANS SERIF FONT - 24 point 1. jumps 2. jumps 3. jumps 1. dog. The quick brown fox jumps over the 2. dog. The quick brown fox jumps over the SANS SERIF FONT - 22 point SERIF FONT - 24 point 1. dog. The quick brown fox jumps over the 2. dog. The quick brown fox jumps over the 1. 2. 3. SERIF FONT SIZE - 22 point SANS SERIF FONT - 28 point 1. jumps 2. jumps 3. jumps 1. dog. The quick brown fox jumps over the 2. dog 5

SERIF FONT - 28 point Special Features Images 1. dog. The quick brown fox jumps over the 2. dog. The quick brown fox jumps over the Special Features Images Special Features Images How do I make my PowerPoint file upload / download faster? Compress the images. Make a back-up copy of your PowerPoint presentation. Right click on any image in the presentation, choose Format Picture Click on the Picture tab Click on the Compress button In the Compress Pictures dialog box, make the following selections: Apply to: All Pictures in Document Change resolution: Web/Screen Options: check off Compress pictures, and Delete cropped areas of pictures. Click on OK If an image looks funky, go to original untouched file for replacement. Special Features Images Special Features Notes To insert an image in to the PowerPoint slide: From Insert menu > Picture > From File Or Drag and Drop image file from folder to destination.. TIP: avoid using copy and paste to place the image in the slide, this method is considered to bloat the file size. Notes function is a part of PowerPoint software, access feature in the Normal View Notes can be added which will display with the individual slide on TUSK Here are a few tips for how to use Notes 6

Special Features Notes Special Features Formatting Notes Notes need to be wrapped with 2 tags, which will be invisible when uploaded Begin with this tag <note> enter your text</note> end with this tag That is all you have to do, but you can do more! Once you have the basic note tag in place you can use other HTML tags to enhance and format your notes <note> <p>this is a paragraph tag </p> <p>insert hyperlinks to a web site <a href="http://www.hsdb.tufts.edu"> HSDB</a></p> </note> Special Features Notes For acknowledging sources for figures etc. <source> Gone with the Wind </source> And for acknowledging copyright ownership (mandatory if you do not own it) <copyright> Publisher s name, 1923 </copyright> Special Features Formatting Notes Once you have the basic notes tag in place you can use other html tags to enhance and format your notes <note> <p> Insert hyperlinks to TUSK content <a href="http://www.hsdb.tufts.edu:80/hsdb4/url_frame/v12 2C/13303/13302">TUSK Content </a></p> </note> Special Features Notes Formatting Special Features Charts <note> <p> Shopping list </p> <ul> <li> Apples </li> <li> Milk </li> <li> bread </li> </ul> </note> Don t forget to use the HTML list tags, if forgotten your Shopping list will display as one run-on line. Apples Milk bread Charts created in Excel then embedded in a PowerPoint slide display very well in the downloadable version of the PowerPoint file. Not so for the slide generated for the TUSK Image Collection. Work around: insert a screen capture of the chart as an image. Remember to use Title area to describe the chart! 7

Special Features Charts Other Tips 40 35 30 25 20 When naming Power Point file, provide full text, natural language file name. This is especially important when TUSK staffers upload material unfamiliar to them. (Ex. Equine Musculoskeletal.) Provide your name and credentials as they should appear, (Ex. John J. Smith, DVM, PhD, MS, DACVS.) 15 10 5 0 Male Female Provide a copy of PPT file (on ZIP or CD), and drop file(s) by our offices, or send FILES to Library Curricular Support staff as Email attachments. Indicate the Need by Date, when students will need to have access to the material on the TUSK. Special Features Tables Other Tips Tables created in PowerPoint display very nicely in TUSK Remember to use the Title area to describe the table! The following information will be REQUIRED during upload, have it ready or pass it on to the staff member who will be uploading your presentation TUSK Course name Title of PowerPoint presentation TUSK Author (include your credentials as they should appear (ex PhD, MS, DVM, MD) Keywords for indexing purposes on Tufts University Sciences Knowledgebase (TUSK) System (reproductive, respiratory etc) Copyright owner (probably you) Special Features Tables processing time Upload DRUGS Placebo Tetracycline Ampicillin MALE 22 44.8 45.1 FEMALE 23.9 43.6 89.2 UNKNOWN SEX 21.4 67.9 23.9 Please prepare your presentation before using TUSK Manage Content Tool to publish your PowerPoint to the TUSK... The Manage Content Tool processes a PowerPoint presentation file of any size (TUSK Image Collection version) in about 15 minutes. The downloadable version of file loads even faster... This presentation was put together to help familiarize you with the requirements for placing PowerPoint presentations in TUSK [ T u f t s U n i v e r s i t y S c i e n c e s K n o w l e d g e b a s e ]. Let us know if we can help you. Contact the TUSK staff tusk@tufts.edu TUSK Boston staff (617) 636 2969 (x 62969), or contact the Educational Resources Librarian for Grafton at extension 87925. 8