METHODICAL INSTRUCTION FOR STUDENTS OF THE NURSING SCHOOL LESSON 4 (PRACTICAL 6 HOURS)

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1 METHODICAL INSTRUCTION FOR STUDENTS OF THE NURSING SCHOOL LESSON 4 (PRACTICAL 6 HOURS) Theme. Introduction to course. Microsoft Word basics. Advanced MS Word features. Theme 2. Using styles, forms and mackroses in the MS Word documents. Theme 3. Electronic documents workflow automation with MS Word. Aim. Repeat basic principles of the document development with MS Word. Learn the advanced MS Word features: styles, macroses, templates, form and it usage to professional field document development. Also the MS Word electronic documents workflow automation capabilities must be learned too. Professional motivation. Word s styles feature will help you apply consistent formatting to your document. Once you define a style, you can apply it to different sections of your document with a single click. If you frequently create documents that contain a lot of specialized formatting but don't always contain the same text, you can save yourself a considerable amount of time if you create Word templates to use as the basis of future documents. By using Word s template feature, you can focus your concentration on the content of the document and leave the formatting up to the template. Background. Classification and purpose of computer software. 2. Skills in the managing the applications windows within the MS Windows. 3. Skills in the managing the files and folders within the MS Windows. 4. Basic skills of the Microsoft Word usage for the text document development. I. Practical work (3 hours) Illustrative materials: Methodical instructions that allocated on the university web-site. Computers that is runned under the MS Windows operational system with installed MS Office applications suite. Methods of practical work: Practical exercises Exercise. Create the conventional paragraph style Open a file with the sample text that located in following folder: C:\Resource\Word\Automation_eng\example_.doc Analyse its content and formatting. Choose and remember for future the chapter heading, sub-headings, paragraph of the text, object names. Under Format menu choose Style item. In the Style dialog box (or on task pane in Office XP) create new paragraph style using Create Style button. For the new style set following parameters: Name - Paragraph-Your_Name Font name - Times New Roman, font effects none, size pt. Paragraph alignment by width, first line indent -,25 sm, spacing before and after 3 pt. Note. Do not add the created style to the Normal template!

2 Apply this style for the ordinary text paragraphs. Show to the teacher how this style can be used for the text formatting appling. Exercise 2. Create the headline and sub-headline levels styles Define headline and sub-headline levels count. Create the properly number of the headline styles. Create new headline style as was shown above. Set the following parameters for it: Name - Heading-Your_Name Font name - Arial, font effects bold, size 4 pt. Paragraph alignment left, spacing before 2 pt and after 6 pt. Create also new sub-headline style in same way. Set the following parameters for it: Name Heading2-Your_Name Font name - Arial, font effects bold italic, size 2 pt. Paragraph alignment left, left indent - sm, spacing before and after 6 pt. Note. Do not add the created style to the Normal template! Apply this style for the headlines and sub-headlines text paragraphs. Show to the teacher how these styles can be used for the text formatting applying. Exercise 3. Creating and Editing Forms and Templates in the MS Word Task. Create new document tamplate (use menu commands File-New). Set the following page properties: paper sizet А5 (4,8*2 sm), orientation portrait, all margins - 0,5 sm. Save this template (use menu commands File-Save). Use file name Your_Name_Your_Group. Note!. Not change document type Document template. 2. File extension *.dot. will be automaticaly aded to your file. 3. Special system folder for the template storage will be automaticaly displayed. Do not change it! Drug name (stamp) 2 RECIPE (adult) june Drug ID - Drug ID - 2 Medical documentation t Patient name, initials: Doctor name, initials: 8 Doctor sign, personal stamp: 9 Receipe valid for a period of: 0 days 4 0 Figure. The Receipe Form. 2

3 Task 2. Create table as shown on fig.. Input text in the properly cells. Use following font properties: name - Times New Roman, size 0 pt. On the View menu, point to Toolbars, and then click Forms. The Forms toolbar appears. Add automation fields: text fields and drop down lists in according to this order: Text fields. For day input field set length 2 characters. For year field also doctor change two last numbers in year text only.. 2 Drop down list. Items for chhosing: "adult", "children". 3 - Drop down list. Items for chhosing all month names. 4 - Drop down list. Items for chhosing: "0 days", "2 weeks ". 5 Alignment by center. 6 Text size пт. Alignment by center. 7 Table rows height 0,6 sm. Horizontal text alignment by center. Vertical text alignment by center too. 8 Spacing before and after paragraph 3 pt. Text alignment by left. 9 Table rows height,5 sm. Horizontal text alignment by center. Vertical text alignment by center too. 0 Table rows height 0,6 sm. Horizontal text alignment by center. Vertical text alignment by center too. Task 3. Setup text fields options, such as maximum text length. For this select any text field and click the Form Fields Options button on the Forms toolbar. The Text Form Field Options dialog box appears. Setup properties there. Task 4. Setup drop-down fields options, such as drop-down list items. For this select any drop-down field and click the Form Fields Options button on the Forms toolbar. The Text Form Field Options dialog box appears. Setup properties there. Task 5. On the Forms toolbar, click the Protect Form button. Word locks all the nonfield text and formatting of the form, protecting the form from changes other than to the form fields. The form is now ready for distribution so that it can be filled out. Now save changes in your template. Task 6. Show to the teacher how possinle create and fill new document based on template that you create it. Students should be able: Creating advanced professional documents. Using headers and footers. Creating and editing the styles. Using it to quick text formatting. Creating electronic documents forms with Word. Customizing the form controls properties. Protecting forms. Creating the document templates. Using templates for quick creating the document II. Seminar discuss (2 hours) Special attention should be paid to the following questions:. What is the paragraph of the text? 2. How ways to create the tables in Word you know? 3. How to selecting any rows, columns or cells in the table? 4. How to Selecting text blocks? 5. How to use Clipboard for the editing text? 6. How user can copying the format of the text? 7. What is the style? How user get help about the current text format? 3

4 8. What types of the styles available in MS Word? 9. How to creating a styles? 0. How to editing and deleting a styles?. How to Change Page Layout of the document? 2. How you can wrote the text in more than one column? 3. What is a Section? How the types a section you know? 4. What is a template? 5. How to create a new template in the MS Word? 6. What is the Normal.dot? 7. What elements can be included in the template of the MS Word? 8. What is a form in the MS Word? How to use a form? 9. How types of the form fields you know? 20. How to insert the form field into the MS Word document? III. Knowledge Tests ( hour) Test task examples:. To change the amount of blank space above a Heading 2 paragraph, you would A. set line spacing to the number of points you want B. select condensed in the "Paragraph" dialog C. set space before to the number of points you want in the "Paragraph" dialog D. be stuck because you cannot adjust this for Heading styles E. Open "Styles" dialog and set space before to the number of points you want in the "Paragraph" dialog for the Heading 2 paragraph style* 2. The symbols you may use for bullets come from A. the Symbols font B. the Wingdings font C. a special set of figures from Microsoft D. any symbolic font* E. right answer not present 3. You have formatted some text to your liking. To create a paragraph style with this formatting you can A. only modify an existing style to match your formatting. B. select text with the formatting, click in the "Style" box, and type a name for the style. C. must use the "New Style" dialog to create a style with the same formatting* D. right answer not present E. you can use "Copy Format" button to repeately using of some formating. 4. A character style is different from a paragraph style in thata character style A. applies to a whole section of a document or to the document as a whole B. cannot be used on text that already has a paragraph style C. includes font styles like Bold and Italic D. applies only to the selected characters* E. support greek characters 5. Template files have which of the following file extensions? A..htm B..xls C..doc D..dot* E..docx 4

5 References General. Jan s Illustrated computer literacy Introduction to Microsoft Office 2007, Lynchburg College Tutorials, 3. Special Edition Using Microsoft Office 2003 Student-Teacher Edition., By Ed Bott, Woody Leonhard, Que, 2006, 936p 4. Microsoft Office 2003 All in One, By Joe Habraken, Que, 2003, 984p. 5. Microsoft Office Word 2003 Step by Step / Online Training Solutions, Inc. / Microsoft Press, Redmond, 2003, 322p. Additional. Windows7 Inside Out., Ed Bott, Carl Siechert, Craig Stinson, Microsoft Press, 2009, 000p. 2. Faithe Wempen. Microsoft Windows XP: Simply Visual. SYBEX., , 462p. 3. Excel Scientific and Engineering Cookbook, By David M. Bourg, O'Reilly, 2006, 442p. 4. The information and technology Services. The University of Texas How To Install Office SmartComputing, October 2004, Vol.5 Issue 0, Authors: as. A.V.Semenets Authorized on the department meeting "4" June 20. Report 2 Reconsidered on the department meeting " " 200. Report 5