URBAN LOCAL BODIES, HARYANA SHORT TERM TENDER

URBAN LOCAL BODIES, HARYANA SHORT TERM TENDER Urban Local Bodies, Haryana invites sealed tenders, under two envelop system, from eligible bidders for Integrated Web Based Software Development of various MIS applications for monitoring the progress and status of various services being provided by 79 municipalities in the state of Haryana. Interested eligible bidders may obtain further information from the office of Director, Urban Local Bodies, Haryana, Bays 11-14, Sector-4, Panchkula. Cost of Tender document and earnest money Rs. 1000/- (non-refundable) and Rs. 5000/- respectively are to be enclosed alongwith tender through seperate demand draft of any scheduled bank in favor of Director, Urban Local Bodies, Haryana payable at Chandigarh. Tender Document can be downloaded from the website www.ulbharyana.gov.in. Last date of submission of tender is 27.01.2016 upto 3:00 PM and will be opened on 27.01.2016 at 4:00 PM. *Any future Corrigenda/Information shall be posted only on our website www.ulbharyana.gov Executive Engineer-IV for Director, Urban Local Bodies, Haryana, Panchkula

URBAN LOCAL BODIES HARYANA TENDER FOR Integrated Web Based Software Development of various MIS applications for monitoring the progress and status of various services being provided by 79 municipalities in the state of Haryana Cost of tender document: Rs. 1000/- Directorate of Urban local Bodies, Haryana Bays 11-14, Sector-4, Panchkula Phone No. 0172-2570020 Fax No. 0172-2570021 Page 1 of 6

1. SCOPE OF WORK: I. There are 79 ULBs in the state of Haryana comprising of 10 Municipal Corporations, 18 Municipal Councils and 51 Municipal Committees. II. III. IV. There are various services being offered by these municipalities to its citizen and various government programs whose physical as well as financial progress needs to be monitored regularly. A web based mechanism needs to be developed for the ULBs where from each municipality provide information at regular interval and on the basis of which Head Office will be able to generate the reports. Web Based software development for the monitoring of following services are to be developed: a) Financial status of all the grants released by the Directorate of Urban Local Bodies to its municipalities. b) Status of CM announcements. c) Status of property tax demand and collection d) Status of approval of building plans e) Status of issuance of occupation certificate f) Status of unathorised constructions g) Monthly statistical report of municipalities h) Fire fighting scheme i) Fresh and renewal of fire NOC j) Replacement of street light V. Mobile Application of the services as decided by this office. VI. VII. The scope of work can be increased or decreased. Separate demand draft from any scheduled bank amounting rs. 5000/- as earnest money and Rs. 1000/- as tender document fee in favour of Director, Urban Local Bodies, Haryana payable at Chandigarh is to deposited along with technical bid and without deposition of earnest money and tender document fee tender will be rejected. VIII. Tender document can be downloaded from our website www.ulbharyana.gov.in. Page 2 of 6

IX. Any future Corrigenda/Information shall be posted only on our website www.ulbharyana.gov.in. X. Last date of submission of tender document is 27.01.2016 upto 3:00 PM in the office of Director, Urban Local Bodies, Haryana, Bays 11-14, Sector-4 Panchkula.. XI. XII. Date of opening the tender is 27.01.2016 at 4:00 PM. Firm/Company should have successfully executive atleast two similar/relevant projects in government departments. XIII. The software solution should be a web application, developed in Microsoft.NET platform with SQL Server 2008 R2 as the back-end RDBMS.(On windows server 2008 configured with share point. XIV. The software solution should be designed in such a way that it can handle large quantities of data for analysis and generation of reports. XV. XVI. Both the software solution and the web portal should be user-friendly and easy to navigate Required Software developed should be able to work seamlessly with the existing data base. XVII. Cross browser compatible, user-friendly design a. W3C CSS 2 and xhtml compliant designs XVIII. The necessary training for the users of the system should be done by the vendor. XIX. On acceptance of the software, the vendor shall be responsible for the following: i. Installing the software on Server ii. Installing and Publish the Android App on Google Play Store iii. Including handing over the complete software source code and technical documentation like Process flow diagrams etc. iv. Training the users. XX. The software solution thus developed would remain a property of Urban Local Bodies, and it would have complete ownership rights on the software. XXI. The vendor must deploy sufficient manpower at the office of Directorate of Urban local Bodies, Bays 11-14, Sector-4, Panchkula for the collection and collation of data, development and maintenance of the software. XXII. The vendor must provide the software development personnel, for the smooth progress of the project and work as above. Page 3 of 6

XXIII. Maintenance: The vendor shall be maintaining the software for 1(One) year after the date of implementation. 2. CONDITIONS OF CONTRACT I. Delivery and installation period: Maximum one month from the date of work order. The installation report should be signed by the firm engineer jointly with authorized ULB staff. II. III. Successful tenderer will have to adhere to the delivery schedule strictly. Director, Urban Local Bodies reserves the right to cancel the work order if project is not executed within the stipulated time and to place the order with other party. Payment terms: 80% on successful and satisfactory installation certified by authorized representative of ULB. Balance 20% will be released as quarterly instalments based on successful provision of maintenance support. IV. The supplier s request for payment shall be made in writing accompanied by relevant document such as proper invoice and installation reports duly signed by ULB representative. V. Intellectual Property Rights will be with the directorate of urban local Bodies, Haryana. 3) BIDDING PROCEDURE The prescribed tender documents consisting of (I) Technical Bid : The vendor should give class wise confirmation for all the features enlisted at sr. no. VI. of scope of work. Deviation if any should be clearly brought out in the technical document for evaluation. (II)Financial Bid Sealed separately in two different envelopes, super scribing Technical Bid and Financial Bid, as the case may be, and placed in a duly sealed big single envelop super scribing Bid for Integrated Web Based Software Development of various MIS applications for monitoring the progress and status of various services being provided by 79 municipalities in the state of Haryana and has be sent to Executive Engineer-IV, Directorate of Urban Local Bodies, Haryana, Bays 11-14, Sector-4, Panchkula or sent by post/courier. Page 4 of 6

Financial Bid (Price Schedule) Prices should be quoted in INR inclusive of all taxes, installation charges. Price should be quoted with 1year s maintenance : ANNEXURE A Sr. No Description of items Quantity Taxes (If any) Discount Total Price 1. Development & installation of web based (VPN network) software application for 10 services for Urban Local Bodies, Haryana (including user training) 2. Development & installation of Android Mobile App 3. Development & installation of web based (VPN network) software application for each additional services for Urban Local Bodies Haryana (including user training) 4. 5, VPS Cloud Server to Host Application for 3 months One year onsite support at Directorate of Urban local Bodies, Haryana, panchkula Net Price (Net price in word:- ) Total Bid Price in Rs. in words Page 5 of 6

4). EXTENSIONS OF TIME If at any time during performance of the Contract, the Service Provider should encounter conditions impeding timely provision of the Services, the Service Provider shall promptly notify the department in writing of the delay, its likely duration, and its cause. As soon as practicable after receipt of the Service Provider s notice, the department shall evaluate the situation and may at its discretion extend the Service Provider s time for performance, whether it would be with or without imposition of liquidated damages. Liquidated Damage will be @ at rate of 0.5% per week however, total Liquidated Damage shall not exceed value of 10% of the contract beyond original delivery period. 5). DOCUMENTS TO BE SUBMITTED: Interested vendors shall furnish the following documents along with Tender Form:- a. Company Profile b. Write up on company s experience as a provider for software solutions c. Details of similar and relevant projects in government department handled of approximate 70% value of estimated cost. d. Financial bid should be enclosed in a separate sealed envelope. e. Write-up on description of approach, methodology & work plan for the proposed solution. f. Certificate of incorporation/registration etc. Page 6 of 6