Guide for Marine Health, Safety, Quality and vironmental Management GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT (The ABS Guide for Marine Management Sytem) APRIL 2012 (Updated February 2014 ee next page) American Bureau of Shipping Incorporated by the Legilature of the State of New York 1862 Copyright 2012 American Bureau of Shipping ABS Plaza 16855 Northchae Drive Houton, TX 77060 USA
Update February 2014 conolidation include: March 2013 verion plu Corrigenda/Editorial March 2013 conolidation include: April 2012 verion plu Corrigenda/Editorial
Foreword Foreword The ignificant impact of management practice on the afe operation of hip ha been recognized for ome time. The General Aembly of the International Maritime Organization reueted the Maritime Safety Committee, by reolution A.596(15), to develop, a a matter of urgency, guideline concerning hipboard and hore-baed management, and to include in the work program of both the Maritime Safety Committee and the Marine vironment Protection Committee an item on hipboard and horebaed management for the International Safety Management Code (ISM Code). The ISM Code wa developed by the International Maritime Organization to provide the maritime community with an internationally recognized tandard for the afe management and operation of hip and for pollution prevention. Initially adopted a reolution A. 741(18), it later wa incorporated into Chapter IX of the SOLAS convention and became mandatory for oil tanker, chemical tanker, bulk carrier and cargo high peed craft of 500 gro tonnage and upward and for paenger hip including paenger highpeed craft from 1 July 1998. Other cargo hip and elf-propelled mobile offhore drilling unit (MODU) of 500 gro tonnage and upward, ubject to SOLAS, were reuired to comply by 1 July 2002. Other management ytem tandard have been developed, notably ISO 9001, ISO 14001, ISO 50001 and OHSAS 18001, non-pecific to the maritime indutry, which addre management practice from the perpective of controlling uality, environmental impact, energy performance and occupational health hazard. Thee tandard, though not pecific to the marine indutry, provide ueful guidance that can be employed in marine management and the operation of hip to further enhance management ytem focued on the afe operating practice and prevention of pollution. The general management ytem principle embodied by the ISM Code, ISO 9001, ISO 14001, ISO 50001 and OHSAS 18001 have been incorporated in thi Guide. Thee principle, where appropriate, have been marinized in order to bring them within the concept of the indutry itelf. In thi reviion of the Guide, the new ergy Management Sytem (MS) Reuirement (ISO 50001:2011) have been incorporated. Proper implementation of thee reuirement hould ait the company to achieve continual improvement in energy conumption, energy performance and efficiency, leading to reduction in energy cot and greenhoue ga emiion and other environmental impact through ytematic management of energy. In the Guide, the MS reuirement are identified by an notation. ABS offer thi Guide to the maritime indutry a a tool for enhancing marine management practice and further upporting reponible management in the operation of hip, the prevention of pollution, and improved energy performance. Thi Guide become effective on the firt day of the month of publication. Uer are advied to check periodically on the ABS webite www.eagle.org to verify that thi verion of thi Guide i the mot current. We welcome your feedback. Comment or uggetion can be ent electronically by email to rd@eagle.org. ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012 iii
Table of Content GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT CONTENTS SECTION 1 General... 1 1.1 Scope and Application...1 1.2 Certification...3 1.2.1 General...3 1.2.2 Certification Proce...4 1.2.3 Repreentation...5 1.2.4 Termination...5 1.2.5 Audit Guideline...5 1.3 Definition...5 SECTION 2 Policy... 10 2.1 General Reuirement...10 2.2 Occupational Health, Safety, vironmental and ergy Policy...10 2.3 Quality Policy...11 SECTION 3 Planning... 12 3.1 vironmental Apect...12 3.2 ergy Planning...12 3.3 Hazard Identification, Rik Aement, and Rik Control...12 3.4 Legal and Other Reuirement...13 3.5 ergy Review...14 3.6 ergy Baeline...14 3.7 ergy Performance Indicator...15 3.8 Health, Safety, vironmental and ergy Objective and Target...15 3.9 Quality Planning and Objective...16 3.10 Cutomer Focu...16 3.10.1 General...16 3.10.2 Determination of the Reuirement Related to Management of Ship (other ervice)...17 3.10.3 Cutomer Communication...17 3.10.4 Cutomer Record...17 3.11 Management Program...17 3.11.1 General...17 3.11.2 Management Commitment and Reponibility...18 3.12 Management Sytem Documentation...19 iv ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012
SECTION 4 Implementation and Operation... 20 4.1 Reource, Role, Reponibility, Accountability, and Authority... 20 4.2 Infratructure... 20 4.3 Work vironment... 20 4.4 Deignated Peron()/Quality Management Repreentative/ vironmental Management Repreentative()/ergy Management Repreentative()/OH&S Management Repreentative... 21 4.5 Mater Reponibility and Authority... 21 4.6 Shipboard Peronnel... 22 4.6.1 Mater Qualification and Support...22 4.6.2 Crew...22 4.7 Competence, Training, and Awarene... 23 4.7.1 General...23 4.7.2 Management Sytem Awarene Training...23 4.7.3 Familiarization Training...24 4.8 Communication, Participation, and Conultation... 24 4.9 Control of Document... 25 4.10 Operational Control... 26 4.11 Purchaing... 28 4.11.1 General...28 4.11.2 Evaluation of Supplier...28 4.11.3 Purchaing Information...28 4.11.4 Procurement of ergy Service, Product, Euipment and ergy...28 4.11.5 Verification of Purchaed Material or Service...29 4.12 Cutomer Property... 29 4.13 Preervation of Service... 29 4.14 Traceability... 29 4.15 Maintenance of the Ship and Euipment... 29 4.15.1 General...29 4.15.2 Inpection...29 4.15.3 Critical Euipment and Sytem...30 4.16 Emergency Preparedne and Repone... 30 4.16.1 General...30 4.16.2 Emergency Plan...30 4.16.3 Drill and Exercie...30 4.17 Deign... 30 SECTION 5 Meaurement, Analyi, and Improvement... 31 5.1 Monitoring and Meaurement... 31 5.1.1 General...31 5.1.2 Monitoring and Meaurement...32 5.1.3 Inpection and Tet Record...32 5.1.4 Control of Monitoring and Meauring Euipment (MME)...32 5.1.5 Analyi of Meaurement and Improvement...33 5.2 Control of Nonconforming Material, Euipment, or Cargo Space... 34 ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012 v
5.3 Nonconformity, Corrective and Preventive Action...34 5.4 Control of Nonconforming Service...35 5.5 Incident Invetigation...35 5.6 Control of Record...36 5.7 Internal Audit...36 SECTION 6 Management Review... 38 APPENDIX 1 Correpondence Between ISM Code, ISO 9001:2008 & ISO 14001:2004, OHSAS 18001:2007, ISO 50001:2011 and ABS Guide for Marine Health, Safety, Quality, vironmental and ergy Management... 40 APPENDIX 2 Supplemental Reuirement of the ISM Code... 43 APPENDIX 3 Term and Condition for the Ue of ABS SMS Certified and ABS HSQE Certified Logo... 47 vi ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012
Section 1: General GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT 1 GENERAL 1.1 Scope and Application The ABS Guide for Marine Health, Safety, Quality, vironmental and ergy Management or the ABS Guide for Marine Management Sytem in hort, ha been developed with the objective of aiting hipowner, manager, and operator to improve the afety, environmental and energy performance in the management and operation of hip. ABS recognize the poitive impact that ound management practice may have upon thee area of concern. Thi Guide provide the maritime indutry with a model for implementation of an Integrated Management Sytem covering thee key iue. Thi Guide i intended for the ue of Companie operating all type of hip. It reuirement have been tated in general term in order to have application to a wide variety of hip operation and management tyle. The reuirement of thi Guide have been largely derived from the ound management ytem principle reflected in the reuirement of the International Management Code for the Safe Operation of Ship and for Pollution Prevention (alo known a the International Safety Management Code, or more commonly a the ISM Code ), Quality management ytem Reuirement (ISO 9001:2008), vironmental management ytem Reuirement with guideline for ue (ISO 14001:2004), ergy Management Sytem Reuirement with guideline for ue (ISO 50001:2011) and Occupational health and afety management ytem Reuirement (OHSAS 18001:2007). Though the reuirement of thi Guide have been intended to encompa the reuirement of thee referenced tandard, uer of thi Guide are encouraged to obtain for themelve copie of thee tandard for reference. Thee tandard and other aociated with them, contain valuable information and guidance ueful in undertanding the fundamental and implementation of viable management ytem. Though thi Guide ha been developed principally a a management ytem model for occupational health, afe operation, prevention of pollution, preervation of the environment, and improved energy performance, uality concern are alo addreed. While uality management focue principally upon enhancing cutomer atifaction and encouraging fulfillment of cutomer reuirement for uality, ABS conider that the employment of uality principle can have a ignificant poitive impact on achieving goal and objective in the area of afety and environmental management. The uality ytem reuirement of thi Guide provide precription that are intended to help enhance a health, afety, environmental, and energy management ytem effectivene. ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012 1
Section 1 General Note: Thi Guide ha excluded ection 7.3 of the ISO 9001:2008 tandard, Deign and Development. It i recommended that thi element of the ISO tandard hould not be excluded from the Company management ytem if they have any input to the deign of a veel they are building, intend to build or a veel they are modifying to their pecific reuirement. Companie applying for certification to thi Guide may not be reuired to have thi element in the cope of their audit. No other excluion to the reuirement of thi Guide i permitted. Thi Guide i deigned to facilitate a progreive approach to an integrated management ytem of occupational health, afety, uality, environmental and energy concern. The Guide identifie reuirement in five categorie. The categorie are identified to the left of the correponding reuirement by an,, e, h or and are explained below. Reuirement identified by an are afety management reuirement. Thee reuirement are baed mainly upon the reuirement of the ISM Code but alo include additional precriptive reuirement that ABS conider will enhance the goal and objective to be achieved within thi area. Safety management reuirement provide the baeline reuirement of thi Guide and contain a number of reuirement alo applicable to uality and environmental management. Thee reuirement addre environmental management concern from a regulatory compliance perpective. Reuirement identified by an h are occupational health management reuirement that hould be implemented together with the reuirement in order to properly manage both occupational health and afety management concern. Occupational health reuirement, in combination with a number of the afety reuirement, addre iue of concern embodied by OHSAS 18001:2007. Additionally, precriptive reuirement have been included that ABS conider can enhance the goal and objective to be achieved within the combined area of occupational health and afety management. Reuirement identified by a are uality management reuirement that hould be implemented together with the reuirement in order to properly manage both afety and uality management concern. Quality management reuirement in combination with a number of the afety reuirement addre iue of concern embodied by ISO 9001:2008. Additionally, precriptive reuirement have been included that ABS conider can enhance the goal and objective to be achieved within the combined area of afety and uality management. Reuirement identified by an e are environmental management reuirement that hould be implemented in addition to the reuirement in order to properly manage both afety and environmental management concern. vironmental management reuirement in combination with a number of the afety management reuirement addre iue of concern embodied by ISO 14001:2004. Additionally, precriptive reuirement have been included that ABS conider can enhance the goal and objective to be achieved within the area of afety and environmental management. Thee reuirement addre environmental concern from the perpective of both regulatory compliance and proactive continual improvement of the management ytem and environmental performance. Reuirement identified by an are energy management reuirement that hould be implemented in addition to the reuirement in order to properly manage both afety and energy management concern. ergy management reuirement in combination with a number of the afety management reuirement addre iue of concern embodied by ISO 50001:2011. Additionally, precriptive reuirement have been included that ABS conider can enhance the goal and objective to be achieved within the area of afety and energy management. 2 ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012
Section 1 General Companie may chooe to implement the combination of reuirement uitable to their Company goal, objective and concern. ABS encourage all companie to conider implementation of the Guide reuirement in their entirety a a comprehenive approach to health, afety uality, environmental and energy management. The cope of certification choen for the Company office hould be implemented acro all veel in the fleet (ee ection 1.2 below). At leat one veel of each type hould be preented a a ample and hould maintain certification to the ame cope of certification a the company' office. A an aid to aiting client with the implementation of a comprehenive approach, ABS ha alo produced the ABS Guidance Note for the Invetigation of Marine Incident. While one goal of effective afety management i to reduce or eliminate incident, accident or near-mie, event may occur from time to time. Under uch condition, a Company i well erved when it can learn from uch event and ue the leon to minimize the potential for future loe. The ABS Guidance Note for the Invetigation of Marine Incident outline how incident can be invetigated and their root caue determined. Thee Guidance Note alo provide form and checklit for ue during an invetigation. Thee Guidance Note can be downloaded from the ABS webite at http://www.eagle.org/rule/download.html. Together with the Marine Health, Safety, Quality, vironmental and ergy Management Guide, the ABS Guidance Note for the Invetigation of Marine Incident can be ued to addre a range of objective of health, afety, uality, environmental and energy management program. 1.2 Certification 1.2.1 General Companie may reuet certification to any of the optional notation ( Q, E, H and/or ), or a combination thereof, provided compliance with S notation i alo reueted. The following combined notation are poible under thi Guide. 1. The afety reuirement or S ; 2. Safety and uality reuirement or SQ ; 3. Safety and environmental reuirement or SE ; 4. Safety and energy reuirement or S; 5. Safety and health reuirement or HS ; 6. Safety, uality and environmental reuirement or SQE ; 7. Safety, uality and energy reuirement or SQ ; 8. Safety, environmental and energy reuirement or SE ; 9. Safety, health, and uality reuirement or HSQ ; 10. Safety, health, and environmental reuirement or HSE ; 11. Safety, health and energy reuirement or HS ; 12. Safety, uality, environmental and energy reuirement or SQE ; 13. Safety, health, environmental and energy reuirement or HSE ; 14. Safety, health, uality, and energy reuirement or HSQ, 15. Safety, health, uality, and environmental reuirement or HSQE, and 16. Safety, health, uality, environmental and energy reuirement or HSQE Companie eeking certification to thi Guide mut, a a condition of certification, conform to the reuirement of the ISM Code, ISO 9001:2008, ISO 14001:2004, ISO 50001:2011 and OHSAS 18001:2007, a relevant to the elected cope of their management ytem. Additionally, certification to the health, uality, environmental, and energy criteria reuire a Stage I (adeuacy to proceed) and Stage II (certification) audit. Ship certified to the reuirement of thi Guide hall, a a prereuiite, be claed by ABS or another claification ociety holding an IACS QSCS certificate. ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012 3
Section 1 General Certification to thi Guide hall be adminitered in the ame manner a ISM Code certification. Veel hall normally be aeed in accordance with the uual audit freuency precribed for ISM Code certification. Thi Guide i ubject to review and reviion. Update may include, among other thing, additional reuirement, or clarification of exiting reuirement. Companie certified to the reuirement of thi Guide hall be reuired to comply with the change within one year after their publication. A Company that i aeed by ABS and found to meet the reuirement pecified in thi Guide may be iued a correponding certificate. Veel operating under the Company management ytem that are aeed by ABS and found to meet the reuirement pecified in thi Guide may be iued correponding certificate, and where ABS claed, correponding notation in the ABS Record. All certificate are ubject to periodic and intermediate verification conducted at each certified location. All certification are nontranferable. Aement are baed upon a ampling proce. The abence of recorded nonconformitie doe not mean that none exit. Nothing contained herein or in any certificate, notation, or report iued in connection with a certificate and/or notation i intended to relieve any deigner, builder, owner, manufacturer, eller, upplier, repairer, operator, inurer, or other entity of any duty to inpect or any other duty or warranty, expre or implied, nor to create any interet, right, claim, or benefit in any inurer or other third party. 1.2.2 Certification Proce Companie eeking certification to the reuirement of thi Guide hall fulfill the following reponibilitie, ome of which are more fully decribed in ubeuent ection of the Guide: a. Document, implement, and maintain a marine management ytem in accordance with the pertinent reuirement of thi Guide. b. Inform ABS in writing of major change to management ytem element (e.g., managerial organizational tructure, location, change in type of veel operated, upgrade/downgrade of proce capability, control, or flow) o that the change may be evaluated by ABS and appropriate action taken. c. Provide ABS copie of pertinent management ytem documentation for review. d. Allow ABS acce to all certified location and veel during normal working hour in order to ae the marine management ytem to determine continuing compliance with the pertinent reuirement of thi Guide. e. Maintain a record of all complaint received regarding the uality of ervice, occupational health and afety, environmental pollution, and the reolution thereof. f. Notify ABS of port tate detention of veel() certified. g. Inform ABS in writing when a Document of Compliance (DOC), iued by a Flag Adminitration or a Recognized Organization (other than ABS), i withdrawn or invalidated by the iuing party affecting veel certified to thee reuirement. 4 ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012
Section 1 General 1.2.3 Repreentation Certification i a repreentation by ABS that at the time of aement the Company and veel, a pertinent, had etablihed and implemented a management ytem in accordance with the reuirement in thi Guide for the pecified certificate and notation. Certification i not a repreentation that the Company alway act in compliance with the management ytem or that the management ytem addree all contingencie. Management performance remain the reponibility of the Company. 1.2.4 Termination The continuance of certification or any notation i conditional upon the Company and veel continued compliance with the pertinent reuirement of thi Guide. ABS reerve the right to reconider, withhold, upend, or cancel the certification or notation for noncompliance with the reuirement, refuing acce for an aement or verification, or nonpayment of fee which are due on account of certification and other ervice. 1.2.5 Audit Guideline For aement involving, e, or h certification, pre-aement (tage I audit) are mandatory and the range and cope of the pre-aement i determined by the deignated Standard which reuire that a minimum pre-aement of the client office and of one hip operated by the client. Pre-aement are optional for only aement. The range and cope of optional pre-aement i determined by the client. 1.3 Definition The definition lited below are taken, or adapted from the ISM Code, ISO 9001:2008, ISO 14001:2004, ISO 50001:2011, and OHSAS 18001:2007. Acceptable rik rik that ha been reduced to a level that can be tolerated by the Company having regard to it legal obligation and it own OH&S policy. Adminitration the Government of the State whoe flag the hip i entitled to fly. Anniverary Date the day and month of each year that correpond to the date of expiry of the relevant document or certificate. Audit ytematic, independent, and documented proce for obtaining audit evidence and evaluating it objectively to determine the extent to which audit criteria are fulfilled. Auditor peron with the competence to conduct an audit. Boundarie phyical or ite limit and/or organizational limit defined by the organization. Example: A proce; a group of procee; a ite; an entire organization; multiple ite under the control of an organization. (ISO50001:2011) Certification the deciion by ABS that the Company management ytem meet the applicable reuirement of the ABS Guide. Company the Owner of the hip or any other organization or peron, uch a the manager or the bareboat charterer, who ha aumed the reponibility for operation of the hip from the hipowner and who, on auming uch reponibility, ha agreed to take over all dutie and reponibilitie impoed by the ISM Code. Company = Organization [ISO 9001:2008, ISO 14001:2004, ISO 50001:2011, and OHSAS 18001:2007] ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012 5
Section 1 General Continual improvement recurring proce of enhancing the management ytem in order to achieve improvement in overall performance conitent with the Company tated policie for health, afety, uality, environment, pollution prevention, and energy, a applicable. Convention mean the International Convention for Safety of Life at Sea, 1974, a amended. Correction action to eliminate a detected non-conformity. Corrective Action action to eliminate the caue of a detected nonconformity or other undeirable ituation. Cutomer Company or peron that receive a product or ervice. A charterer i conidered a Cutomer. Cutomer atifaction perception of the degree to which the Cutomer reuirement have been fulfilled. DOC Document of Compliance certificate Document information and it upporting medium. ergy electricity, fuel, team, heat, compreed air, and other like media. ergy baeline uantitative reference() providing a bai for comparion of energy performance. ergy conumption uantity of energy applied. ergy efficiency ratio or other uantitative relationhip between and output of performance, ervice, good or energy, and an input of energy. ergy management ytem (MS) et of interrelated or interacting element to etablih an energy policy and energy objective, procee and procedure to achieve thoe objective. ergy management team peron() reponible for effective implementation of the energy management ytem activitie and for delivering energy performance improvement. ergy Service activitie and their reult related to the proviion and/or ue of energy. ergy Target detailed and uantitative energy performance reuirement, applicable to the organization or part thereof, that arie from the energy objective and that need to be et and met in order to achieve thi objective. ergy Ue manner or kind of application of energy. vironment urrounding in which a Company and it hip operate, including air, water, land, natural reource, flora, fauna, human, and their interrelation. vironmental apect element of a Company activitie or product or ervice that can interact with the environment. vironmental impact any change to the environment, whether advere or beneficial, wholly or partially reulting from a Company environmental apect. 6 ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012
Section 1 General vironmental objective overall environmental goal, conitent with the environmental policy, that a Company et itelf to achieve, and which i uantifiable where practicable. vironmental management ytem part of a Company management ytem ued to develop and implement it environmental policy and manage it environmental apect vironmental performance meaurable reult of a Company management of it environmental apect. vironmental target detailed performance reuirement, uantified where practicable, applicable to the Company or it hip, that arie from the environmental objective and that need to be et and met in order to achieve thoe objective. Hazard ource, ituation or act with a potential for harm, in term of injury or ill health, damage to property, damage to workplace environment or a combination of thee. Hazard identification proce of recognizing that a hazard exit and defining it characteritic. Ill health identifiable advere phyical or mental condition ariing from and/or made wore by a work activity and/or work-related ituation. Infratructure ytem of facilitie, euipment, and ervice needed for the operation of the Company. Incident work-related event() in which an injury or ill health (regardle of everity) or fatality occurred or could have occurred. Internal audit ytematic, independent, and documented proce for obtaining audit evidence and evaluating it objectively to determine the extent to which the management ytem audit criteria et by the Company are fulfilled Intereted Partie peron or group, inide or outide the workplace, concerned with or affected by the performance of the Company. International Safety Management (ISM) Code mean the International Management Code for the Safe Operation of Ship and for Pollution Prevention a adopted by the Aembly, a may be amended by the Organization. Major non-conformity mean the identifiable deviation that poe a eriou threat to the afety of peronnel or the hip or a eriou rik to the environment that reuire immediate corrective action or the lack of effective and ytematic implementation of the reuirement of the Code. Non-conformity mean an oberved ituation where objective evidence indicate the non-fulfillment of a pecified reuirement. ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012 7
Section 1 General Notation notation in the ABS Record upon certification to recognize that the ABS claed veel meet the applicable reuirement of thi Guide for: Safety certification or S ; Safety and Quality certification or SQ ; Safety and vironmental certification or SE ; Safety and ergy certification or S; Safety and Health certification or HS ; Safety, Quality and vironmental certification or SQE ; Safety, Quality and ergy certification or SQ ; Safety, vironmental and ergy certification or SE ; Safety, Health, and Quality certification or HSQ ; Safety, Health, and vironmental certification or HSE ; Safety, Health and ergy certification or HS ; Safety, Quality, vironmental and ergy certification or SQE ; Safety, Quality, Health and ergy certification or HSQ ; Safety, Health, vironmental and ergy certification or HSE ; Safety, Health, Quality, and vironmental certification or HSQE, and Safety, Health, Quality, vironmental and ergy certification or HSQE Objective a goal tated in term of the management ytem performance, that the company et itelf to achieve. Objective (energy) pecified outcome or achievement et to meet the organization energy policy related to improved energy performance. Objective evidence mean uantitative or ualitative information, record, or tatement of fact pertaining to afety or to the exitence and implementation of a afety management ytem element, which i baed on obervation, meaurement, or teting that can be verified. Obervation mean a tatement of fact made during a management audit and ubtantiated by objective evidence. Occupational health and afety (OH&S) condition and factor that affect, or could affect, the health and afety of employee, temporary worker, contractor peronnel, viitor, and any other peron in the workplace. OH&S management ytem part of the company management ytem ued to develop and implement it OH&S policy and manage it OH&S rik Performance meaurable reult of the company management of it impact and/or rik and achievement of it objective. Performance (energy) meaurable reult related to energy efficiency, energy ue and energy conumption. Performance indicator (energy) PI uantitative value or meaure of energy performance, a defined by the organization. Policy overall intention and direction of a Company related to it performance a formally expreed by the top management. Preventive action action to eliminate the caue of a potential non-conformity or other undeirable potential ituation. 8 ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012
Section 1 General Prevention of pollution ue of procee, practice, techniue, material, product, ervice, or energy to avoid, reduce, or control (eparately or in combination) the creation, emiion, or dicharge of any type of pollutant or wate in order to reduce advere environmental impact. Procedure pecified way to carry out an activity or a proce. Record document tating reult achieved or providing evidence of activitie performed. Reuirement a need or expectation generally tated, generally implied or obligatory Rik combination of the likelihood of an occurrence of a hazardou event or expoure() and the everity of injury or ill health that can be caued by the event or expoure(). Rik aement overall proce of evaluating the rik(), ariing from a hazard(), taking into account the adeuacy of any exiting control, and deciding whether or not the rik() i acceptable. Safety apect element of a Company activitie or ervice that repreent an actual or potential rik to afety or peronnel, or the hip. Significant energy ue energy ue accounting for ubtantial energy conumption and/or offering coniderable potential for energy performance improvement. SMC Safety Management Certificate. Supplier Company or peron that upplie a product or ervice. Sytem et of interrelated or interacting element reuired to direct and control a Company. Top management peron() who direct or control a Company at the highet level. Work environment et of condition or phyical location, under control of the Company, in which the work and related activitie are performed. In thi document, text that appear in italic i taken directly from the cited tandard. Text in tandard font comprie the ABS recommendation and reuirement. ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012 9
Section 2: Policy GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT 2 POLICY 2.1 General Reuirement 2.1.1 The Company to be certified hall etablih, document, implement, maintain, and continually improve a management ytem to the relevant reuirement of thi Guide and fulfill thee reuirement a pecified therein. The Company hould define and document the cope and boundarie of certification of it management ytem. 2.1.2 The Company top management hould etablih, document and maintain pertinent policy(ie) for Occupational Health, Safety, Quality, ergy and vironmental Protection in accordance with and appropriate to the management ytem. 2.1.3 The Company top management hould reuire that the policy i communicated, implemented, undertood, and maintained at all level of the organization, both hip-baed and hore-baed. 2.2 Occupational Health, Safety, vironmental and ergy Policy 2.2.1 The policy hould tate the company commitment to achieving health, afety, environmental and energy performance improvement and hould decribe how the objective of the management ytem will be achieved. Thee objective, a a minimum, hould be to promote afety at ea, prevention of human injury or lo of life, improved energy performance and avoidance of damage to the environment, in particular to the marine environment and to property. 2.2.2 Top management hould define and authorize the Company policy(ie) and reuire that, within the defined cope of it management ytem, it: e a. hould provide for afe practice in hip operation and a afe working environment; (ISM 1.2.2.1) b. include a commitment to continual improvement, and prevention of pollution and improvement in energy performance ; (ISO 14001:2004 4.2.b, ISO 50001:2011 4.3.b) c. hould ae all identified rik to it hip, peronnel and the environment and etablih appropriate afeguard ; (ISM 1.2.2.2) d. hould continuouly improve afety management kill of peronnel ahore and aboard hip, including preparing for emergencie related both to afety and environmental protection. ; (ISM 1.2.2.3) 10 ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012
Section 2 Policy e. include a commitment to at leat comply with applicable legal reuirement, and with other reuirement to which the organization ubcribe that relate to it OH&S hazard, to it environmental apect and energy ue, conumption and efficiency (OHSAS 18001:2007 4.2c, ISO 14001:2004 4.2.c, ISO 50001:2011 / 4.3.d) h f. include a commitment to prevention of injury and ill health and continual improvement in OH&S management and OH&S performance ; (OHSAS 18001:2007 4.2.b) eh g. include a commitment to enure the availability of information and of neceary reource to achieve objective and target. (ISO 50001:2011 4.3.c) h. i communicated to all peron working for and on behalf and under the control of the organization with the intent that they are made aware of their individual health and afety obligation. (OHSAS 18001:2007 4.2.f, ISO 14001:2004 4.2f, (ISO 50001:2011 4.3.g) i. upport the purchae of energy-efficient product and ervice, and deign for energy performance and improvement. (ISO 50001:2011 4.3.f) j. tate the company commitment to achieving energy performance improvement (ISO50001:2011 4.3) 2.2.3 Top management hould define the Company policy and reuire that it i appropriate to the nature, cale, environmental impact, energy ue and conumption of the Company hore-baed and hipboard rik, activitie, and ervice. eh 2.2.4 The HSQE policy, a appropriate hould provide a framework for etting and reviewing uality, environmental, energy, and OH&S objective and target and hould be made available to the public and the Company cutomer, vendor and upplier. 2.3 Quality Policy 2.3.1 Top management hall enure that the uality policy: (ISO 9001:2008 5.3) a. i reviewed for continuing uitability; b. include a commitment to comply with reuirement and continually improve the effectivene of the uality management ytem 2.3.2 The Company organizational goal and expectation hould be monitored, meaured and analyzed by it management to verify that the procee are implemented effectively. ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012 11
Section 3: Planning GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT 3 PLANNING 3.1 vironmental Apect e 3.1.1 The Company hould etablih, implement, and maintain procedure() to identify the environmental apect of it hipboard and hore-baed operation within the cope of the environmental management ytem that it can control and thoe it can influence, taking into account planned or new development or new or modified activitie and ervice. The Company hould determine which environmental apect have or can have a ignificant impact on the environment. The Company hall document thi information and keep it upto-date. e 3.1.2 The Company hould take into account the ignificant environmental apect when etablihing, implementing, and maintaining it environmental management ytem. 3.2 ergy Planning (ISO 50001:2011 4.4.1) 3.2.1 The organization hall conduct and document an energy planning proce. ergy planning hall be conitent with the energy policy and hall lead to activitie that continually improve performance. ergy planning hall involve a review of the organization activitie that can affect energy performance. h 3.3 Hazard Identification, Rik Aement, and Rik Control h 3.3.1 The Company hall etablih and maintain procedure for the ongoing hazard identification, rik aement, and determination of neceary control. The procedure() for hazard identification and rik aement hall take into account: (OHSAS 18001:2007 4.3.1) a. routine and non-routine activitie; b. activitie of all peronnel having acce to the workplace (including ubcontractor and viitor); c. human behavior, capabilitie, and other human factor; d. identified hazard originating outide the workplace capable of adverely affecting the health and afety of peron under the control of the Company within the workplace; e. hazard created in the vicinity of the workplace by work-related activitie under the control of the Company; 12 ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012
Section 3 Planning f. infratructure, euipment, and material at the workplace, whether provided by the Company or other; g. change or propoed change in the Company, it activitie, or material; h. modification to the OH&S management ytem, including temporary change, and their impact on operation, procee, and activitie; i. any applicable legal obligation relating to rik aement and implementation of neceary control; and j. the deign of work area, procee, intallation, machinery/euipment, operating procedure, and work organization, including their adaptation to human capabilitie. h 3.3.2 The Company methodology for hazard identification and rik aement hall: a. be defined with repect to it cope, nature, and timing to enure it i proactive rather than reactive; and b. provide for the identification, prioritization, and documentation of rik and the application of control, a appropriate. h 3.3.3 For the management of change, the Company hall identify the OH&S hazard and OH&S rik aociated with change in the Company, the OH&S management ytem, or it activitie, prior to the introduction of uch change. h 3.3.4 The Company hall enure that the reult of thee aement are conidered when determining control. h 3.3.5 When determining control, or conidering change to exiting control, conideration hall be given to reducing the rik according to the following hierarchy: a. elimination. b. ubtitution. c. engineering control. d. ignage/warning and/or adminitrative control. e. peronal protective euipment. h 3.3.6 The Company hall document and keep the reult of identification of hazard, rik aement and determined control up-to-date. h 3.3.7 The Company hall enure that the OH&S rik and determined control are taken into account when etablihing, implementing, and maintaining it management ytem. 3.4 Legal and Other Reuirement 3.4.1 The Company hould etablih, implement, and maintain a documented procedure: a. to identify mandatory rule and regulation applicable to both hip and hore-baed operation; b. to identify applicable code, guideline, and tandard recommended by the IMO, Adminitration, claification ocietie, and maritime indutry organization; ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012 13
Section 3 Planning eh eh e c. for identifying and acceing the legal and other reuirement to which the Company ubcribe that are applicable to it OH&S reuirement, vironmental apect, and energy ue, conumption and efficiency; and d. for periodically evaluating compliance at leat once every 12 month with applicable legal reuirement and other reuirement to which the Company ubcribe. The Company hall keep record of the reult of the periodic evaluation. e. to determine how thee legal and other reuirement apply to it environmental apect. 3.4.2 The Company hould take into account applicable legal reuirement and other reuirement to which the Company ubcribe in etablihing, implementing and maintaining it management ytem. The Company hould review the legal and other reuirement at leat once every 12 month and keep thi information up-to-date. h 3.4.3 The Company hall communicate relevant information on legal and other reuirement to peron working under control of the Company, and other relevant intereted partie. (OHSAS 18001:2007 4.3.2) 3.5 ergy Review 3.5.1 The organization hall develop, record, and maintain an energy review. The methodology and criteria ued to develop the energy review hall be documented. To develop the energy review the organization hall: (ISO 50001:2011 4.4.3) a. identify current energy ource; b. evaluate pat and preent energy ue and conumption 3.5.2 Baed on the analyi of energy ue and conumption, identify the area of ignificant energy ue: a. identify the facilitie, euipment, ytem, procee and peronnel working for, or on behalf of, the organization that ignificantly affect energy ue and conumption; b. identify other relevant variable affecting ignificant energy ue; c. determine the current energy performance of facilitie, euipment, ytem and procee related to identified ignificant energy ue; d. etimate future energy ue and conumption 3.5.3 Identify, prioritize and record opportunitie for improving energy performance. The energy review hall be updated at interval not exceeding 12 month a well a in repone to major change in facilitie, euipment, ytem, or procee. 3.6 ergy Baeline (ISO 50001:2011 4.4.4) The organization hall etablih an energy baeline() uing the information in the initial energy review, conidering a data period uitable to the organization energy ue and conumption. Change in energy performance hall be meaured againt the energy baeline(). 14 ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012
Section 3 Planning Adjutment to the baeline() hall be made in the cae of one or more of the following: a. PI no longer reflect organizational energy ue and conumption, or b. There have been major change to the proce, operational pattern, or energy ytem, or c. According to a predetermined method. The energy baeline() hall be maintained and recorded. 3.7 ergy Performance Indicator The organization hall identify PI appropriate for monitoring and meauring it energy performance. The methodology for determining and updating the PI hall be recorded and regularly reviewed. (ISO 50001:2011 4.4.5) PI hall be reviewed and compared to the energy baeline a appropriate. 3.8 Health, Safety, vironmental and ergy Objective and Target 3.8.1 The Company hould etablih, implement, and maintain documented objective and target at each relevant function and level within the hore-baed and hipboard organization. (See 5.6) Reponibility and time frame for achieving thee objective and target hall alo be identified and documented. 3.8.2 The objective and target hall be conitent with the HSQE policy, a appropriate. Target hall be conitent with the objective. 3.8.3 When etablihing and reviewing it management ytem objective and target, the Company hould: a. comply with mandatory rule and regulation; b. take into account applicable code, guideline and tandard recommended by the Organization, Adminitration, claification ocietie and maritime indutry organization. e c. conider thoe apect of it operation that can have a ignificant environmental impact; eh eh d. conider the view of thoe both inide and outide the workplace, who are affected by the performance of the Company; e. conider technological option that are available; eh f. conider it financial, operational and buine reuirement; and h g. take into account it legal and other reuirement, it OH&S hazard and rik, ignificant energy ue and opportunitie to improve OHSAS and energy performance a identified in the relevant review. eh 3.8.4 The objective and target hould be meaurable, where practicable, and conitent with the health, afety, and environmental policy, including the Company commitment to promote afe operation, and prevention of injury and ill health, and prevention of pollution, to compliance with applicable legal reuirement and with other reuirement to which the Company ubcribe, and to continual improvement. ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012 15
Section 3 Planning 3.9 Quality Planning and Objective 3.9.1 Top Management hould: a. etablih uality objective, including thoe needed to meet the reuirement of ervice at relevant function and level within the Company. Thee hould be meaurable and conitent with the uality policy and planning of activitie hould be carried out to meet the management ytem reuirement a well a uality objective. b. maintain the integrity of the management ytem when change are planned and implemented. 3.9.2 The Company hall plan and develop the procee needed for ervice realization. Planning of ervice realization hall be conitent with the reuirement of the other procee of the uality management ytem. (ISO 9001:2008 7.1) 3.9.3 In delivering the ervice the Company hould determine the following, a appropriate: a. uality objective and the cutomer reuirement for the ervice; b. the need to etablih procedure and document and to provide reource pecific to the ervice; c. the reuired verification, validation, monitoring, meaurement, inpection, and tet activitie pecific to the ervice and the criteria for ervice acceptance; and d. the record to be maintained to demontrate compliance. 3.9.4 The output of thi planning hall be in a form uitable for the Organization method of operation. (ISO 9001:2008 7.1) Note: The output of thi planning activity could be referred to a a uality plan. 3.10 Cutomer Focu 3.10.1 General Top management hall enure that cutomer reuirement are determined and met with the aim of enhancing cutomer atifaction. Additionally, the Company hall monitor information relating to the cutomer perception to demontrate fulfilling cutomer reuirement. The method for obtaining and uing thi information hould be determined and may include: a. procedure for reviewing pertinent voyage inpection and tet record in order to determine if cutomer reuirement have been met, and if reuirement have not been met, corrective action hould be taken; (See 5.6) b. participation in client meeting; c. oliciting of client feedback; d. tracking breakdown, accident, delay, and port tate intervention; e. anticipating trend including opportunitie for preventive action; f. tracking upplier performance and cot of purchae; (See 5.1.3) 16 ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012
Section 3 Planning 3.10.2 Determination of the Reuirement Related to Management of Ship (other ervice) 3.10.2.1 Prior to committing to provide ervice to the client, the Company hould determine and review the reuirement related to the ervice to be delivered to confirm that; a. the reuirement, including delivery and pot-delivery of it ervice, are adeuately defined and documented. Where the cutomer communicate hi reuirement by other mean, thee hall be confirmed prior to acceptance; b. reuirement not tated by the cutomer but conidered neceary by the Company are addreed; c. order reuirement differing from thoe previouly expreed are reolved; and d. the Company ha the ability to meet the defined reuirement and; e. tatutory and regulatory reuirement are identified. 3.10.2.2 Where reuirement are changed by the cutomer, the Company hould verify that relevant document are amended and that relevant peronnel are made aware of the changed reuirement. 3.10.3 Cutomer Communication The Company hall determine and implement effective arrangement for communicating with cutomer in relation to: (ISO 9001:2008 7.2.3) a. the ervice or product information; b. enuirie, contract or order handling, including amendment; and c. cutomer feedback, including cutomer complaint. 3.10.4 Cutomer Record Record of the reult of the review of reuirement, and any action ariing from the review, hould be maintained. (See 5.6) 3.11 Management Program 3.11.1 General 3.11.1.1 The Company hould etablih, implement, and maintain program for achieving it objective and target taking into account the uniue deign characteritic and operating reuirement of each hip type. 3.11.1.2 The Company hall determine the procee needed for the management ytem and their application throughout the Company. The Company hall determine the euence and interaction of thee procee. (ISO 9001:2008 4.1.a/4.1.b) 3.11.1.3 The program hould: a. identify criteria, method, reource, and information reuired to effectively monitor, meaure where applicable, analyze, control, and implement the identified procee. b. include defined level of reponibility and authority and line of communication between, and amongt, hore and hipboard peronnel; ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012 17
Section 3 Planning c. include the mean and time frame by which the objective and target are to be achieved; e d. deignate reponibility for achieving objective and target at relevant function and level of the Company; e. implement action neceary to achieve planned reult and continual improvement of thee procee. f. include a tatement of the method by which improvement in energy performance will be verified and the method by which reult will be verified. g. be reviewed at regular and planned interval and updated a neceary, o that objective are achieved. 3.11.1.4 Thee procee hould be managed by the Company in accordance with the reuirement of thi Guide. 3.11.1.5 Where the Company chooe to outource any proce that affect product conformity to reuirement, the Company hall enure control over uch procee. The type and extent of control to be applied to thee outourced procee hall be defined within the management ytem. (ISO 9001:2008, 4.1) 3.11.2 Management Commitment and Reponibility (ISO 9001:2008 5.1) (ISO50001:2011 4.2.1) 3.11.2.1 Top management hall provide evidence of commitment to the development and implementation of the management ytem and continually improving it effectivene by: a. communicating the importance of meeting the cutomer a well a the tatutory and regulatory reuirement, b. communicating the importance of energy management to thoe in the organization; c. etablihing the HSQE policy, a appropriate; d. enuring that objective and target are etablihed, a appropriate; e. conducting management review; f. providing the reource to etablih, implement, maintain and improve the management ytem; g. enuring that Pi are appropriate for the organization; h. conidering energy performance in the long term planning; i. enuring that reult are meaured and reported at predetermined interval. 18 ABS GUIDE FOR MARINE HEALTH, SAFETY, QUALITY, ENVIRONMENTAL AND ENERGY MANAGEMENT. 2012