Central Washington Sportsmen Show --- 2016 Time Line and Check List --- February 5 Last day to: Reserve room at Best Western Plus Ahtanum Inn $81.00 standard room - $96.00 per suite. Call 800-348- 9701 May reserve later but available rooms are not guaranteed. Request Additional electrical power (no charge or need to request 1 st 500 watts, 110 volt) Request outside phone lines. Call Jeff at Advanced Internet 509-759- 5323 Return Registration for individual badges If not returned, badges will have company name only Submit UBI number to Shuyler Productions if selling taxable items Contact Yakima County Health District if handling food items Ryan Ibach 509-249- 6521 Request Company Sign from Shuyler Productions (no charge) February 15 February 18 Bear Trade Show Services begins to receive pre- paid advance shipments. Contact Wendy at 509-949- 3929 or beartradeshow.com Show set- up and registration at the SunDome in Yakima (Registration located in NE corner of SunDome by overhead door) Badges and guest passes issued All account balances due Last day Bear Trade Show Services will accept shipments. February 19-21 - Central Washington Sportsmen Show - Move- out begins at 5:00 p.m. Please do not dismantle your exhibit before closing time Sunday. Shuyler Productions 509-952- 1014
2016 Central Washington Sportsmen Show General Show Information and Policies Show Hours Public Show Hours - Please have someone present in your booth at beginning of each show day. Friday, February 19-1:00 p.m. to 7:00 p.m. Saturday, February 20-10:00 a.m. to 6:00 p.m. Sunday, February 21-10:00 a.m. to 5:00 p.m. Exhibitors may be in the building after 8:00 each morning & 1 hour after show closing each show day. Move-In Hours Bulk Areas - Thursday, February 18-10:00 a.m. to 7:00 p.m. Booths - Thursday, February 18-1:00 p.m. to 7:00 p.m. Forklift & Drive-In by special request. - Friday, February 19-8:00 a.m. to noon - No forklift available. No Drive-In. Move-Out Hours - Sunday, February 21-5:00 p.m. to midnight PLEASE DO NOT DISMANTLE YOUR EXHIBIT BEFORE CLOSING TIME SUNDAY! SunDome Rules and Policies No food or beverage can be served or sold to the public without prior consent. SunDome management asks that no nails, screws, staples, glue, etc. be used on walls, floors or posts. Food and Refreshments SunDome management requests no outside food or beverage consumed on the main floor. An Exhibitor Lounge is provided for your convenience by the exhibitor entrance. Check Cashing Policy Shuyler Productions cannot cash personal checks at the show. Payment for any balance on exhibit space must be made on set-up day with cash, money order, or credit card. Selling in Washington State As required by Washington State law, any exhibitor selling or generating sales in Washington State must submit their UBI number to the show production company (Shuyler Productions). For your convenience, we have provided a space on our Exhibitor Registration form. Please call, email, FAX or mail prior to February 5. If you need a temporary number at no charge to you, call 800-647-7706 or visit dor.wa.gov. Overnight Accommodations Best Western Ahtanum Inn is offering show exhibitors a discounted rate. See enclosed sheet for information. Make your reservations early and mention the Sportsmen Show to receive your discount. Other overnight accommodations available in the area are listed in this packet. Additional Information For questions or comments, please contact us at 509-952-1014 or info@shuylerproductions.com.
Central Washington Sportsmen Show 2016 Exhibitor Registration For specific names on badges, please return by February 5 Company Name UBI Number - Required for all exhibitors generating sales in WA State. Move In Day Thursday Friday Who needs a badge for your booth? 1. 2. 3. 4. Names for purchased badges OR Additional badges as requested: 5. 6. 7. 8. In case of an Emergency, please give name and number of person to call. Circle Yes if you Yes need a forklift or other assistance for moving in, including permission to drive a vehicle to your booth (Thursday only). Yes need a Company ID Sign. (measures approximately 7 x 36 ) Yes need more than 500 watts of electricity. We provide the first 500 watts at no cost to you. Yes have an animal as part of your booth. Exhibitors receive 4 badges, 2 parking passes & 2 guest passes. If multiple booths are rented, more badges can be issued upon your request. Non-profit organizations please see the reverse for more information. You can purchase additional badges, parking passes & guest passes by filling out the following information. Quantity Cost Parking Passes @ $3.00 = Extra Badges @ $6.00 = Guest Passes @ $4.00 = Total = Check/Money Order Enclosed VISA/MasterCard/AmExpress/Discover Number Expires / Security Code Name on Card Credit Card Billing Address Signature as it appears on card
Registration Information Badge & Guest Pass Information Badges & guest passes are issued during registration on February 18 They are not mailed prior to the show. Clubs & non-profit organizations are given 8 badges with the name of the club or organization on the badge. These can be circulated among members who are working at their booth. No guest passes are given to clubs and non-profit organizations. Will Call is available at the Exhibitor Entrance for badge exchange & distribution during the show. Badges are in the form of punch cards. Exhibitor Entrance attendants will punch your badge each day and stamp your hand if you need to come and go throughout the day. Check In Check in for the show at the SunDome before you set up your booth. Check in begins on set-up day, February 18 at the Central Washington Sportsmen Show Information Booth located by the northeast overhead door. The SunDome has a limited drive-in policy and is available only on Thursday. If you need forklift assistance (no charge to you), please let us know. If you need to drive to your booth, please call for scheduling information. Exhibitor Fees All exhibitor fees must be paid in full prior to setting up exhibit. Payment on set-up day must be made with cash, money order, credit card, or cashier s check. Exhibitor Entrance The Exhibitor Entrance is located at the NE corner of the SunDome. All exhibitors MUST use this entrance beginning at 10 a.m. on Friday and throughout the rest of the show. Attendants will ask to see your badge. Parking The exhibitor parking area is to the NE of the SunDome, closest to the Exhibitor Entrance. Each exhibitor receives 2 parking passes. General parking for the public for the weekend is reduced from $8.00 to $3.00 per car per day, compliments of Shuyler Productions. But as an exhibitor you may purchase additional parking passes for just $3.00 that are good for the entire weekend. No parking passes are required for Thursday during move-in. Additional Information Address: Shuyler Productions 11 Pleasant View Drive Goldendale, WA 98620 Phone: 509-952-1014 FAX: 800-268-5504 Email: info@shuylerproductions.com Web: ShuylerProductions.com
2016 Central Washington Sportsmen Show Booth and Bulk Space Information Electrical Power and Company Identification Signs Each space is automatically furnished with 500 Watts electrical power at no additional cost. Additional power will be $25.00 per outlet. Requests for additional power must be submitted to Shuyler Productions prior to February 5. A Company Identification Sign will be furnished at no additional cost but must be requested by February 5. Sign measures 7 x 36 and just states your business name. Decorated Exhibit Booths Each decorated exhibit booth consists of cloth drapery, 3 high side panels and 8 high back walls. Tables and chairs are not provided. You may bring your own or for rental information, contact Bear Trade Show Services at 509-949-3929. You can also order online at beartradeshow.com Displays or signs must be contained within the exhibit space without projections. See enclosed Booth Set-Up Guidelines sheet for more information. Bulk Space Bulk Space areas include floor space only. No space dividers or drapes are provided. Fuel tanks that are part of a booth must have fuel tank cap taped closed & batteries disconnected. All trailer hitches must be covered for caution. Show Decorator The official show service decorator is Bear Trade Show Services. Their phone number is 509-949- 3929. You can also order online at beartradeshow.com and click on the Exhibitors Tab. Security Neither Shuyler Productions, nor the SunDome management, nor Yakima County will be responsible for lost, stolen or damaged merchandise or equipment. However, 24-hour security will be provided each day of the show. Facility janitors will not enter exhibit booths for security reasons. Outside Phone Lines and Wi-Fi If you need an outside phone line contact Jeff at Advanced Internet 509-759-5323 prior to February 5. Wi-Fi is available at the SunDome free of charge. Shipping Information Bear Trade Show Services will accept prepaid advance shipments beginning February 15 but no later than February 18. For more information see their order form or call 509-949-3929. Receiving address is: Yakima SunDome c/o Bear Trade Show Services Sportsmen Show [Your Company Name & Booth Number] 1301 S. Fair Avenue Yakima, WA 98901 Collect shipments will NOT be accepted. Exhibitors Selling Any Food Items If you are selling any food items, please call Ryan Ibach at the Yakima County Health District 509-249-6521 by February 5 for any rules or regulations.
Booth Set Up Guidelines 8 8 8 Not allowed - Blocks Neighboring Exhibitor 5 5 5 4 8 4 4 Accepted Set Up - Does Not Block Neighboring Exhibitor
2016 Central Washington Sportsmen Show February 19-21, 2016 Yakima, Washington Best Western Plus Ahtanum Inn Proud Sportsmen Show Headquarter Hotel! $81.00+Tax Standard Single/Double $96.00+Tax Suite Our Hotel Amenities Include: Ahtanum Inn www.bestwestern.com/ahtanuminn 2408 Rudkin Road Exit 36 off Interstate 82 For Reservations Please Call: (800) 348-9701 *Please mention that you are with the Sportsmen Show to receive your special event room rate! Complimentary full hot breakfast! Coffee pot, microwave, and refrigerator in every guestroom Free high-speed wireless Internet service Complimentary business center available Free local and 800 number phone service Guest laundry service available Complimentary daily newspaper The Outback Steakhouse Restaurant located on our property, just outside our front door Within walking distance of the Valley Regional Shopping Mall, a movie theater, and a wide variety of restaurant options Closest hotel property to the SunDome! 2408 Rudkin Road, Yakima, WA 98903 (800) 348-9701 group@ahtanuminn.com
Yakima Hotel/Motel/RV Parks Host Hotel Best Western Ahtanum Inn 2408 Rudkin Rd. Union Gap Call 800-348-9701 or 509-248-9700 $81.00 standard room $96.00per suite Trailer / RV Parks Circle H RV Ranch 1107 S. 18 th St. Yakima 509-457-3683 Trailer Inn s RV Park 1610 N. 1 st Street Yakima, WA 98901 509-452-9561 Hotels / Motels Comfort Suites 3702 Fruitvale Blvd Yakima, WA 98902 509-249-1900 Clarion Hotel 1507 N. 1 st Street Yakima, WA 98901 509-248-7850 Holiday Inn Express 1001 E. A Street Yakima, WA 98901 509-249-1000 Howard Johnson 1001 E. A Street Yakima 509-249-1000 Motel 6 1104 N. 1 st Street Yakima 509-454-0080 Red Lion Hotel 9 N. 9 th Street Yakima, WA 98901 509-452-6511 Super 8 Motel 2605 Rudkin Rd. Union Gap 1-800-800-8000 509-248-8888