AARON'S ACADEMY OF BEAUTY 11690 Doolittle Drive Waldorf, Maryland 20602 301-645-3681 Owned & Operated by: Jack Church Volume #37 Revised October, 2014 Certified True & Correct as to Content & Policy 1
TABLE OF CONTENTS SUBJECT PAGE NO. Ownership 4 Accreditation 4 Approval Agency 4 Mission & Educational Objectives 4 Philosophy 5 Student Rights, Privileges & Responsibilities 6 Description of Facilities 6 Nondiscrimination Policy 6 Admissions Requirements 7 Enrollment Policy 7 Class Starting Dates & Holiday Closing 7 Weather Conditions 8 Graduation Requirements & Certificate 8 Attendance Policy 8 Leave of Absence Policy 9 Loss of Time Procedure 9 Courses of Study 10 VA Approved Students 10 Cosmetology 11 Schedule of Classes 11 Course Outline 11 Description of classes 12 Class Format 13 Grading Procedures 13 Occupational Opportunities 13 Student Ratio 14 Nail Technician 14 Schedule of Classes 14 Course Outline 14 Description of classes 15 Course Format 15 Grading Procedure 15 Occupational Opportunities 16 Student Ratio 16 Transfer Policy/Credit For Previous Training 16 Employment Assistance 16 2
TABLE OF CONTENTS (CONT.) SUBJECT PAGE NO. Refund Policy 17 Refund Schedule 17 Financial Aid 19 Student Responsibilities 20 Class Attendance 20 Identification & Sanitation 20 School Uniforms 20 Parking Rules 20 Smoking Policy 20 Drugs and/or Alcohol 20 Health Services 20 Professionalism 21 Make-up Work 21 Student Records/Access to Records 21 Satisfactory Academic Progress 22 Maximum Time Frame 22 Evaluations 22 Grading Scale 22 Financial Aid Warning 22 Financial Aid Requirements 23 Appeal Process 23 Leave of Absence 23 Re-entry 23 Incomplete 23 Complaint Procedure 24 Complaint Committee 24 Faculty & Staff 25 Schedule of Tuition & Fees 26 3
AARON'S ACADEMY OF BEAUTY 11690 Doolittle Drive Waldorf, Maryland 20602 301-645-3681 The Academy was established in 1969 under the ownership and management of Suitland Super Beauty, Inc. -- trading as Aaron's Academy of Beauty. The Board of Directors of Suitland Super Beauty: President Secretary Treasurer Jackie L. Church Jackie L. Church Jackie L. Church ACCREDITATION Aaron's Academy of Beauty is accredited by the National Accrediting Commission Career Arts and Science, which is located at 4401 Ford Ave., Suite 1300, Alexandria, Virginia, 703-600-7600. APPROVAL AGENCY Aaron's Academy of Beauty is approved by Maryland Higher Education Commission located at 6 N. Liberty Street, 10 th floor, Baltimore, Maryland, 21201, 410-767-3301. Students and prospective students may obtain information from the Maryland Higher Education Commission regarding the performance of each approved program. AARON'S MISSION AND EDUCATIONAL OBJECTIVES Aaron's Academy of Beauty's Mission is: that every student enrolled in the Cosmetology or Nail Technician pass the State Board Examination and become a licensed professional, with the ability to accomplish a profitable career in their chosen field. We want all of our students to be knowledgeable, find employment in their field and help people. It is our goal that each and every student develops a passion for customers. This goal will accomplish our two wishes; First it will instill students with the mission of helping people feel better about themselves and Second it will insure that each of our students can accomplish the American Dream of financial security. As part of our mission, we would like to please as many customers as possible. Therefore, our students will get as much hands-on customer service as they need to become successful. 4
OUR EMPHASIS IS ON TEAMWORK AND PARTNERSHIP: Sharing responsibilities* helping each other* learning from each other* having the chance to make mistakes and learning from our mistakes* learning to do our best. Daily & weekly recognition based on concentration to results* sense of achievements and self esteem* sharing in each other's successes. Working together as team to accomplish goals* partnership. OUR WORKING ENVIRONMENT IS: Informal* open and honest communication* no artificial distinctions between students and Instructors* management and Instructors moving around the school* open door communication. One on one teaching* developing and training* career counseling* allowing students the maximum opportunity to grow and develop within the school. AARON'S GOALS & OBJECTIVES Our first goal... That every student enrolled in the Academy pass the State examination and become licensed professionals. We endeavor to accomplish this goal in the following manner: a. Students are taught State board material. b. Students are tested weekly or as needed. c. Students are given mock State board exams. Our second goal... That every student enrolled in the Academy becomes a qualified professional who has the ability to accomplish profitable careers in the industry. We endeavor to accomplish this goal in the following manner: a. Students are required to perform clinical services. b. Students are required to practice customer care. c. Students are taught new trends. d. Professionals are brought in to give demonstrations. e. Students are given self-improvement classes. Our third goal... That every student enrolled in the Academy learn and appreciate the enjoyment of the cosmetology industry. We endeavor to accomplish this goal in the following manner: a. Students are given the opportunity for meaningful participation. b. Time is taken to have informal open and honest communications. PHILOSOPHY Aaron's Academy's Philosophy is a belief in our students. Confidence in and respect for our students as opposed to depending on extensive rules and procedures, etc. We depend on our students to do their best and do the job right (individual freedom) and allow each student the opportunity for meaningful participation and job dignity. 5
STUDENT RIGHTS, PRIVILEGES AND RESPONSIBILITIES Aaron's students have the right to learn and enjoy their training in an Honest and Fair atmosphere of informal, open learning. They also have the right to learn and develop from within. Aaron's screens each student carefully to make sure that they have the desire and ability to profit from the course of their choice. It is our goal, that every student do their best. We try to keep rules to a minimum and rely instead on students sharing responsibilities, helping each other, learning from each other and having the choice to make mistakes and learning from them as we, the staff, do. DESCRIPTION OF FACILITIES Aaron's Academy of Beauty is a two-story building with approximately 5000 square feet of space. Contained within our facility is one laboratory with 28 work stations, one large classroom, one small classroom, resource center, lunchroom, client and student bathrooms, one handicapped bathroom, a main administrative office, financial aid office, one Instructor's office, a dispensary and supply room. There are two signs identifying the Academy, one at the main entrance of the school and the other on the outside of the building. NONDISCRIMINATION POLICY Aaron's Academy of Beauty maintains a policy of equal opportunity to all persons. No person shall be subject to discrimination under any program or activity of the Academy on the grounds of gender, race, color, age, religion, handicap, sexual preference, national or ethnic origin. Our policy pertains to all school policies including employment, administration, admission, financial aid, the use of facilities and equipment, and all practices relating to the treatment of students or patrons. Any charges of discrimination must be in writing and sent to Mr. Jack Church, President, Aaron's Academy of Beauty. 6
ADMISSIONS REQUIREMENTS Requirements for enrollment at Aaron's Academy of Beauty in the Cosmetology Program and the Nail Technician Program. Criminal convictions may affect a student=s ability to be licensed. 1. Minimum age for enrollment is 18 years old. 2. Personal interview with admissions staff. 3. High School Diploma, General Equivalency Diploma (GED) ENROLLMENT POLICY 1. Students may call at any time for information - or visit class, the hours are 8:30am to 5:00 pm Tuesday through Saturday. 2. Every student must fulfill the admissions requirements (see above) 3. The student may schedule an enrollment conference, NOTE: before the enrollment agreement can be signed the following information will be covered: a. employment opportunities b. compensation c. physical demands of the profession d. safety requirements e. licensing requirements (Criminal convictions may affect a student=s ability to be licensed) f. completion and attrition rates g. placement rates 4. After the pre-enrollment information is clear, all questions have been answered, and the enrollment agreement is read and discussed than the student may sign the agreement. The student may begin class on the date determined by the student and the director. CLASS STARTING DATES AND HOLIDAY CLOSING: Cosmetology & Nail Technician daytime classes start on the first Tuesday of each month, except when following a holiday, then the second Tuesday of the month. Weekend Nail Technician and Cosmetology classes start sporadically, please contact the school for exact dates. The Academy shall be closed on the following holidays, if they should fall Tuesday through Saturday: New Year's Day Thanksgiving Day July 4th Christmas Week 7
WEATHER CONDITIONS Aaron's Academy rarely closes due to weather conditions, however, when we do close we follow the University of Maryland, College Park, weather closing schedule. If the student feels that the weather or roads are hazardous, he/she must call in to notify an Instructor if they decide not to attend class. GRADUATION REQUIREMENTS & CERTIFICATE OF COMPLETION The following requirements must be met for a student to graduate and receive a Certificate of Completion: a. The student must maintain a 75 % grade point average on tests. b. The student must maintain an 80% cumulative attendance rate. c. The required hours must be achieved: Cosmetology 1500 hours Nail Technician 250 hours d. The student must fulfill all financial obligations. e. The student must abide by all school rules. f. Cosmetology students must take and pass four (4) mock state board exams given during the course at 350, 700, 1350 and 1500 hour intervals. Nail Tech students must take two (2) mock state board exams - first at 125 hours and second at 250 hours. ATTENDANCE POLICY Attendance required to maintain satisfactory progress is at 80% cumulative attendance rate. Student absences will be calculated - Cosmetology students having over 300 hours, Nail Technician students having over 50 hours absent will be withdrawn. Tardiness - Aaron's goal is to prepare the student for a successful career, we feel that good attendance plays a major part in that success. At Aaron's we have limited class time without interruptions from the clinic; therefore we do not allow students to disrupt class by coming in to school late. Students will not be allowed to enter class after 8:35 am (Tuesday through Saturday). No one will be admitted after 8:35 am. Students must notify the school if they are going to be absent by 8:35 am. Leaving early - Students must notify an Instructor if they plan to leave the school before their contracted hours. 8
LEAVE OF ABSENCE POLICY Students needing time off from school for various reasons will need to withdraw and then re-enter their training once their situations have been resolved. Aaron s Academy of Beauty does not offer Leaves of Absences. LOSS OF TIME PROCEDURE The training in the Academy is designed to be the same as expected of one in a PROFESSIONAL SALON. Students who are absent or tardy lose clinic experience and assignments -- just the same as professional will lose clientele and money. The following disciplinary actions will be used to help students obtain self-discipline, which will guide them in their professional careers. The loss of training hours must be made up prior to completion of their course and the following breach of Academy rules can result in loss of hours or expulsion: a. Students not in proper uniform can be dismissed until corrected. NOTE: NO PERSONAL CLOTHES WILL BE ALLOWED. b. Students must be prepared for class; books and equipment (kit), students not having complete kits can be dismissed, suspended or expelled. c. Students using obscene or abusive language can be dismissed, suspended or expelled upon review by the director and staff. d. Students leaving school without permission can be dismissed, suspended or expelled upon review by the director and staff. e. Students who do not get along with other students can be dismissed, suspended or expelled upon review by the director and staff. f. Any student gossiping about patrons, students or school personnel can be dismissed, suspended or expelled upon review by the director and staff. g. Students not doing assigned duties can be dismissed, suspended or expelled upon review by the director and staff. h. Insubordination toward Instructors or staff will not be tolerated. Students can be dismissed, suspended or expelled upon review by the director and staff. i. Students refusing to serve patrons can be dismissed, suspended or expelled upon review by the director and staff. j. Students clocking time cards incorrectly or other students cards can be dismissed suspended or expelled. k. Students having cell phones or any other electronic devices in the building can be dismissed, suspended or expelled upon review by the director and staff. 9
CANCELLATION BY THE ACADEMY The Academy reserves the right to cancel enrollment agreements in the event of physical destruction of the premises, or in the event that any state or local municipal authority requires termination of the courses. Cancellation of the enrollment agreement may also be made by the school in the event that the student fails to pay tuition payments or in the event that students do not meet the attendance and academic requirements to the SATISFACTORY PROGRESS POLICY. Also, cancellation or termination may take place in the event that a student fails to follow the standards of conduct required by the Academy. COURSES OF STUDY 1. Cosmetology Course 1500 Hours 2. Nail Technician Course 250 Hours Veterans Administration -APPROVED COURSE Aaron=s 1500 clock hour Cosmetology Program and 250 clock hour Nail Technician Program have been approved by the Maryland State Approving Agency for the training of veterans and other eligible dependents un the VA Educational Benefits Programs. Aaron's will advise the VA claimant and the Department of Veteran affairs and assist the VA approved student in every way possible. All VA Students must meet our schools standards in all phases of education (See attendance policy, satisfactory academic progress policy, etc.) All VA Students will be granted credit for previous training as per our transfer in policy. The school will obtain written records on previous education, complete an evaluation, grant credit where appropriate and advise the student and the Veterans Administration accordingly. Aaron's will notify the Veterans Administration if the VA student withdraws, placed on probation, leave of absence, terminated, change in scheduled hours and graduation at once. 10
COSMETOLOGY: FULL TIME SCHEDULE: (EXAMPLES ARE) 40 hr per week program 8 hrs per day 5 days per week 37.5 weeks 35 hr per week program 7 hrs per day 5 days per week 43 weeks 30 hr per week program 6 hrs per day 5 days per week 50 weeks 25 hr per week program 5 hrs per day 5 days per week 60 weeks PART TIME EVENING SCHEDULE: 20 hr per week program 4 hrs per night (Tuesday, Thursday, Friday) 75 weeks 8 hrs per day (Saturday) WEEK END SCHEDULE: (EXAMPLE) 12 hr per week program Friday 5:30 pm to 9:30 pm and Saturday 8:30 am to 5:00 pm. We realize that many times financial conditions will keep very talented cosmetologists from entering this field. It is our aim to work one-on-one with such students to help them develop skills that will lead to financial success. It takes a little longer part time, but our records attest to the success of our part time graduates. It just proves the point that if you want something enough you will work towards it, or in other words, "where there is a will there is a way." COSMETOLOGY COURSE OUTLINE Aaron's Academy of Beauty's Cosmetology course outline consists of 1500 hours of cosmetology training. Each of the listed subjects will be covered in theory and in practical experiences. SUBJECT LECTURE PRACTICE HOURS TOTAL Orientation 8-8 Professional Image 32-32 Sanitation 30-30 Shampooing 5 35 40 Diseases & Disorders 5 35 40 Hair Shaping 20 140 160 Hair Styling 20 160 180 Chemistry/ Chemicals 40 160 200 Manicures & Pedicures 20 80 100 Artificial Nails 10 20 30 Facials/Make-up 10 70 80 Salon Business 10 30 40 State laws 5 15 20 Lecture &tests 200 340 540 TOTAL 415 1085 1500 11
DESCRIPTION OF COSMETOLOGY COURSES Orientation: The student's are introduced to Aaron's Academy teaching staff, the teaching format, Academy rules and fellow students. Professional Image: Students are taught the proper conduct of the cosmetology profession as it relates to business dealings, clients and co-workers. They are also taught about the rules and regulations of the State Board of Cosmetology in Maryland. Sanitation: Students are taught the importance of sanitation to protect themselves and the public. Shampooing: Students are taught the reasons for good hygienic care of the hair and scalp, along with the proper shampoo manipulations. Diseases and Disorders: Students are taught the importance of the technical knowledge of the hair, nails and skin and its diseases and disorders. Hair Shaping: Students are taught that the professional hair cut is the foundation for all other services performed in the salon. Students will learn a professional hair cutting system and the correct use of hair cutting implements. Hair Styling: Students are taught basic hair styling, blow drying, roller sets, fingerwaves, updo's, etc. Chemistry/Chemicals: Professional cosmetologists are more than just practicing technicians. Students learn that they will be working with chemicals and performing services that change the hair both chemically and physically. Students are taught that for the client's protection as well as their own, they must understand the safety and health standards of the chemicals. Manicures & Pedicures: The art of manicuring, pedicures, structure of the hands, feet, arms, nails and the composition of nail cosmetics, along with the ability to care for the client's manicure and pedicure problems are taught. Artificial Nails: Students are taught how to apply a sculptured nail using acrylics. Facials/Make-up: The students are taught the beneficial effects of a facial, materials and equipment needed for procedures of facials. Application, corrective & preservative make-up. Salon Business: The basic operation of a beauty salon, financial considerations, maintaining accurate business records, and good business principles and practices. State Laws: The state laws are taught as they pertain to Cosmetology. Lecture and Tests: Students are lectured on all segments of cosmetology training and tested on all segments. 12
PROGRAM OFFERED AND TIME FRAME TO COMPLETE: PROGRAM WEEKS TO MAXIMUM HRS. PER WK COMPLETE TIME 40 hr per wk 37.5 weeks 46.8 weeks Accelerated 35 hr per wk 43 weeks 53.8 weeks Accelerated 30 hr per wk 50 weeks 62.5 weeks Full time 25 hr per wk 60 weeks 75 weeks Part time 20 hr per wk 75 weeks 93.8 weeks Part time 12 hr per wk 125 Week-end Program weeks 156.25 weeks Our school is committed to the cosmetology profession and maintaining our training at the latest available styles. You can expect to learn what=s new and fun, and how to perform what=s new. COSMETOLOGY CLASS FORMAT The format of our program is divided between lecture, demonstration, hands-on and Professional cosmetology guest speakers. We invite professionals to come and speak to our students. Our Instructors and guest speakers talk to the students about their personal experiences in the professional field. It is our belief that learning should be fun and developed in a way to best accommodate all types of learning. We work very closely with our students from the first day of class to the final State Board Exam. Students are encouraged to come back as often as they feel necessary to practice with their State Board mannequins until they finish their State Exam. GRADING PROCEDURES Passing grades at Aaron's are 75% in academics, state board and laboratory work. We give a written test once a week which is graded as soon as possible and given back to the student. All laboratory work is recorded as the customer is completed, and is entered on the monthly grade sheet. All state board work is recorded as soon as it is completed and is entered on the weekly state board grade sheet. Progress report cards are furnished to each student at the completion of 450, 900, and 1200 hour check points. OCCUPATIONAL OPPORTUNITIES Cosmetologist Salon Assistant Manager Salon Manager Salon Owner Nail Technician Demonstrator Esthetician Nail Technician Beauty Editor/Counselor Platform Artist Cosmetology Instructor School Owner 13
One teacher for every 25 students. COSMETOLOGY STUDENT RATIO Cosmetology is one of the most unique professions in the world. Once you are trained you rule your own destiny. YOUR SUCCESS IS ALL UP TO YOU, YOUR TRAINING CAN GO ANYWHERE. YOUR HARD WORK PAYS OFF FOR YOU, YOUR PASSION TO HELP IS REPAID 100%, YOUR CAREER IS FUN AND EXCITING. PREPARE FOR A PROFITABLE CAREER, YOU'LL LEARN: Hair cutting Permanent Waving Hair Coloring Basic Skin Care Chemical Relaxing Roller Setting Blow-Dry Styling Thermal Curling Salon Management Nail Care Artificial Nails...and much more! NAIL TECHNICIAN SCHEDULE Suggested schedule: 12 hr per week program Friday 5:30 pm to 9:30 pm and Saturday 8:30 am to 5:00 pm. Or: We are flexible and can adjust to your personal needs during current school hours. NAIL TECHNICIAN COURSE OUTLINE SUBJECT LECTURE PRACTICE HOURS TOTAL Orientation/Intro 4 4 Anatomy/Physiology 5 5 Disinfection/Sanitation 15 27 42 Equipment/Chemicals 5 6 11 Manicure/Pedicure Procedures 5 20 25 Artificial nails 8 86 94 Electric Drill 5 10 15 Products/Techniques 10 10 20 Professional Ethics MOSH regs. 5 5 Business practices 8 8 Personal hygiene 4 4 Safety 6 6 12 State laws & regs. 5 5 TOTAL 85 165 250 14
DESCRIPTION OF NAIL TECHNICIAN COURSES Orientation: The student's are introduced to Aaron's Academy teaching staff, the teaching format, Academy rules and fellow students, materials necessary, and a brief history of nail technology. Anatomy/Physiology: The anatomy of the hand, arm and foot are taught. Diseases and disorders of the nail and skin. Disinfection/Sanitation: Students are taught the importance of sanitation to protect themselves and the public. Equipment/chemicals: This lesson covers implements, cosmetics, products, along with chemistry and safety. Manicure/Pedicure procedures: The procedures necessary to become a successful nail technician will be taught. Artificial nails: These lessons will identify all supplies/chemistry/application and safety procedures for artificial nails. Acrylic, gel, wraps, nail tips and electric filing techniques. Products/Techniques: This lesson keeps the student current with new trends and products to enhance their marketability. Professional ethics/mosh regulations: Students are taught proper conduct in the manicuring profession as it relates to clients, co-workers and business dealings. MOSH regulations are taught. Business practices: The advantages and disadvantages of business practices, client consultation, salesmanship and retail. Personal hygiene: The importance of a professional appearance will be explained and how to accomplish this end. Safety: These lessons will explain safety precautions and procedures as it relates to infection, diseases and sanitation. State Laws and regulations: This will teach the student the state laws and regulations as it pertains to the manicuring field. NAIL TECHNICIAN COURSE FORMAT The format of our program is divided between lecture, demonstration, hands-on and professional nail technician guest speakers. We invite professionals to come and speak to our students about the professional nail technician field. Our Instructors and guest speakers talk to the students about their personal experiences in the professional field. It is our belief that learning should be fun and developed in a way to best accommodate all types of learning. NAIL TECHNICIAN GRADING PROCEDURE Passing grades for the nail technician course are 75% on academics, state board and laboratory work. We test weekly to cover all the material in the 250 hours. 15
OCCUPATIONAL OPPORTUNITIES Nail Technician Ass't Manager Nail Salon Owner Manager Nail Demonstrator Nail Tech Instructor One teacher for every 10 students. NAIL TECHNICIAN STUDENT RATIO TRANSFER POLICY/CREDIT FOR PREVIOUS TRAINING/RE-ENTRY Students can transfer in and out of Aaron's if the following steps have been achieved. Hours transferred in will be in direct proportion with the student's knowledge. Transferring in: 1. The student must show written proof of hours attended at another school. 2. The student will be tested and evaluated by the director and staff. 3. The student must meet all the requirements for admissions. 4. Once the student is accepted, the student will enroll and pay a pro-rated tuition amount. (Based on the number of hours to complete) Transfer out: Students must meet all financial obligations, at which time they will receive a sealed transcript. EMPLOYMENT ASSISTANCE Aaron's Academy of Beauty does not guarantee employment. However, we do assist students in finding employment upon completion of the course and obtaining their license. The Academy accomplishes employment assistance by: 1. Keeping close contact with 20 salons and refer students to them. 2. We invite guest speakers to Aaron's to perform demonstrations and meet with our students. 16
INSTITUTIONAL REFUND POLICY All fees paid by the student will be refunded if the student chooses not to enroll in or to withdraw from the school within seven (7) calendar days after having signed a contract. Refunds shall be made within 30 days of such cancellation; cancellation must be received in writing. Cancellation date will be determined by postmark or date notification is received if delivered in person. If a student decides not to enroll after the seven (7) day period but prior to the first day of instruction, the school reserves the right to retain the enrollment fee. If a student should decide to cancel the contract after the seven (7) day period and after the first day of instruction, the cancellation shall be handled as a withdrawal, and the refund shall be made according to the enrollment time, being the first day of instruction and the last physical day of attendance and shall follow the REFUND SCHEDULE that follows. If the Academy cancels a class for any reason, a full refund will be paid. The Academy reserves the right to refuse an applicant we feel is unacceptable by the Academy. Any moneys paid by the student shall be refunded in FULL, and payment of the refund shall be made within 30 days of the refusal cancellation date. If any student withdraws after the first day of instruction, the refund shall be based according to the total contract price paid for the course and the proportion of the course that has been instructed (referred to as "ENROLLMENT TIME"), which is the first day of instruction through the last day of physical attendance. (See refund schedule below) Supplies, book and materials which have been purchased by the student from Aaron's Academy are non-refundable items. These items shall become the property of the student. REFUND SCHEDULE Enrollment Time/Proportion of the Tuition Refund Percentage Course Instructed 0% to 10% of contracted hours 90% refund / 10% tuition due 11% to 20% of contracted hours 80% refund / 20% tuition due 21% to 30% of contracted hours 60% refund / 40 % tuition due 31% to 40% of contracted hours 40% refund / 60 % tuition due 41% to 50% of contracted hours 20% refund / 80 % tuition due 51% of contracted hours NO REFUND /100% tuition due Students who attend more than 51% of the contracted hours receive no refund. Refunds will be calculated based on the above refund schedule and if the student has financial aid, the refund calculation will be determined by the "Return of Title IV Funds" calculation. This refund is based on current federal guidelines for students receiving Title IV funds (financial aid) 17
RETURN OF TITLE IV FUNDS POLICY The Financial Aid Office is required by federal statute to determine how much financial aid was earned by students who withdraw, drop out, or are dismissed, prior to completing 60% of a payment period or term. For a student who withdraws after the 60% point-in-time, there are no unearned funds. However, a school must still complete a Return calculation in order to determine whether the student is eligible for a post-withdrawal disbursement. The calculation is based on the percentage of earned aid using the following Federal Return of Title IV funds formula: Percentage of payment period or term completed = the number of days completed up to the withdrawal date divided by the total days in the payment period or term. (Any break of five days or more is not counted as part of the days in the term.) This percentage is also the percentage of earned aid. Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula: Aid to be returned = (100% of the aid that could be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that could have been disbursed during the payment period or term. If a student earned less aid than was disbursed, the institution would be required to return a portion of the funds and the student would be required to return a portion of the funds. Keep in mind that when Title IV funds are returned, the student borrower may owe a debit balance to the institution. If a student earned more aid than was disbursed to him/her, the institution would owe the student a post-withdrawal disbursement which must be paid within 120 days of the student's withdrawal. The institution must return the amount of Title IV funds for which it is responsible no later than 45 days after the date of the determination of the date of the student=s withdrawal. Refunds are allocated in the following order: Unsubsidized Direct Stafford Loans (other than PLUS loans) Subsidized Direct Stafford Loans Direct PLUS Loans Federal Pell Grants for which a Return of funds is required Other assistance under this Title for which a Return of funds is required (e.g., LEAP) 18
REFUNDS WILL BE CALCULATED: 1. If a student fails to attend school for 14 consecutive days, the school shall retain the right to terminate the student. If the student accumulates 300 hours of absences, the school will withdraw the student from the program. The school will notify the student of his/her termination, and any refund will be made according to the enrollment time, (first day of instruction through last day of physical attendance) within 30 days of the official termination date. 2. It is requested that formal withdrawal from any program be made in writing, after which a refund shall be made within the 30 day period from the date of the formal withdrawal. The date of formal withdrawal shall be the date in which the written withdrawal was received or the postmark date of the letter, if mailed or the last date of attendance. 3. Any student formally terminated by the school shall receive a refund based on enrollment time according to the schedule above. The student shall forfeit the enrollment/registration fee. All supplies, books and materials purchased by the student shall become the property of the student. Should a refund be due, the refund shall be made within 30 days of the last date of physical attendance. 4. If the Academy closes or discontinues a course or program, the school shall refund to each currently enrolled student monies paid by the student for tuition and fees and monies. With the approval of the Secretary for the Maryland Higher Education Commission, a school which closes or discontinues a course or program, instead of refunding monies to a student, may arrange for that student to complete his or her educational program at another approved school offering a similar program. It is the student's option to receive the refund or accept the transfer to another school. FINANCIAL AID Students at Aaron's Academy of Beauty may be eligible to use Federal or State aid to help pay for their education. FEDERAL AID Federal PELL grants are available to students through the Federal PELL Grant Program. These are need-based grants and do not have to be repaid. Students may pick up an application at the Financial Aid office at Aaron's located on the second floor. Federal Direct Student Loans are also available for Aaron's student to apply for. These are loans and must be repaid. The loans are low interest and repayment generally begins 6 months after you leave school. You can get applications from the financial aid office. Additional information can be found in the Consumer Guide to Financial Aid, which is available through the Academy's financial aid office. 19
STUDENT RESPONSIBILITIES CLASS ATTENDANCE: Students are required to be in class no later than 8:35am. No student will be admitted to class after 8:35 am Tuesday though Saturday, or 5:45 pm on Tuesday, Thursday or Friday evening. A time card is provided for each student. Students are responsible for clocking in and out upon arrival and departure. The time card is the official proof of attendance. At no time shall the time card leave the school. IDENTIFICATION AND DISINFECTION All cases and equipment must be properly disinfected to be admitted to class. Students are expected to use proper personal hygiene. SCHOOL UNIFORMS All students are required to wear black scrubs and tennis shoes, with socks or nylons. Uniforms are to be black. No personal clothes will be accepted, unless instructed by the staff or school director. PARKING RULES Parking is not permitted on any of the entrance roadways or marked handicapped spaces unless the vehicle displays a handicapped license plate or sign. Students must park in the rear of the building. SMOKING POLICY There is NO smoking allowed inside the building. DRUGS AND/OR ALCOHOL The use of illegal drugs or alcohol inside the building or during school hours is strictly prohibited. STUDENTS FOUND IN VIOLATION OF THIS RULE WILL BE REFERRED TO COUNSELING FOR CONTROL OF THIS CONDITION, under the Academy's Drug-Free Workplace Policy. HEALTH SERVICES We are equipped with a first aid kit, with supplies to handle minor emergencies that may occur. Students are referred to local hospital or doctor of their choice for appropriate medical condition. 20
PROFESSIONALISM Students are expected to act and talk in a professional manner at all times. Any student breaking these rules can be dismissed, suspended or expelled upon review by the director and staff. MAKE-UP WORK All work assignments or tests missed due to absence must be made up on make-up day or the student will receive a "0" for the work missed. It is the student's responsibility to come to the Instructor for the missed assignments. STUDENT LOCKERS Lockers are available in the room near the time clock for students to secure their personal belongings. If you wish to utilize these lockers, use must bring in a combination lock. STUDENT RECORDS/ACCESS TO RECORDS Protection of student records: 1. Student records are kept in a locked office under the supervision of Aaron's staff at all times. 2. No information about the student is given to anyone at any time. The only exception would be if the student has signed our "Information Authorization" form authorizing certain individuals/organizations to gain access to certain information. We provide and permit access to student and other school records as required for any accreditation process initiated by the institution or by the National Accrediting Commission of Career Arts and Sciences, or in response to a directive of the Commission. 3. The student's parents or guardians (if the student is a dependent minor) can have access to their file only under supervision of a staff member of Aaron's. (An appointment may be necessary) Interpretation of the student's record will be furnished by an Aaron's staff member. 4. The length of time that Aaron's Academy of Beauty keeps all student records is forever. 21
SATISFACTORY ACADEMIC PROGRESS (SAP) QUALITY POINT GPA In order to remain in good standing, meet the qualifications for graduation and to receive financial aid, students must meet a minimum of a 75% grade point average. Written evaluations are conducted at 450 hrs, 900 hrs and 1200 hrs. SAP will be evaluated based on test grade point average, practical grade sheets and cumulative attendance, along with contracted hours missed. TIME FRAME TO COMPLETE PROGRAM Students must complete their program within 1.25 times the length of their program, as shown below. Students must have a minimum cumulative attendance rate of 80%. Students must make up all absences and complete their training in the maximum time frame, as shown below. PROGRAM NORMAL TIME FRAME MAXIMUM TIME FRAME Cosmetology 1500 hours 1875 hours Nail Technician 250 hours 312.5 hours EVALUATIONS Students will be given written evaluations at 450 hrs, 900 hrs, and 1200 hrs. Students are required to maintain a 75 % grade point average for their academic test scores, practical grade sheets and maintain a minimum cumulative attendance rate of 80%. Test grades, practical grades and attendance will be reviewed monthly by the school. Students are required to achieve a 75% grade point average on their test scores and practical grade sheets and not have more than 300 contracted hours missed. Tests will be given periodically during the month to evaluate your progress. GRADING SCALE POINTS LETTER PROGRESS 100-90 A Superior progress 89-80 B Good progress 79-75 C Satisfactory progress 74-0 D Unsatisfactory progress FINANCIAL AID WARNING/PROBATION Written evaluations will be conducted at 450, 900 and 1200 hours. A student not meeting the standards for Satisfactory Academic Progress will be placed on Financial Aid Warning OR Probation for those students not receiving financial aid, for the next check point. If the student corrects the reason for the financial aid warning/probation during that time they regain Satisfactory Academic Progress status. However, if a student fails to correct the reason for the Financial Aid Warning/Probation, the student will be withdrawn. Also note if it is determined that the student would be unable to meet SAP during the warning period, the student may be withdrawn at that point. 22
FINANCIAL AID REQUIREMENTS Students placed on a financial aid warning will be considered making Satisfactory Academic Progress, for financial aid purposes, until their next scheduled evaluation. In the event that a student receiving financial aid does not meet Satisfactory Academic Progress and is withdrawn, all financial aid funds will be terminated until the time when the student has re-entered, upon the School Directors approval and satisfied Satisfactory Academic Progress. APPEAL PROCESS Students who are terminated after failing to achieve the minimum requirements of Satisfactory Academic Progress may appeal this determination. The student must submit a written appeal to the Director of the Academy, along with supporting documentation, reasons they feel the decision to terminate should be reversed and also include a written request for re-evaluation of progress. This appeal must be received within five (5) days of termination. Should a student fail to appeal, the decision will stand as final. Appeal hearings will take place within five (5) days of the receipt of the written appeal. The hearing will be attended by the Appeal committee (2-3 members of the Academy). After the hearing, a decision will be made as final and the student will be notified within three (3) days in writing. This decision will be final. RE-ENTRY If a student wishes to re-enter training after being withdrawn for Satisfactory Academic Progress, the student must wait at least 2 months and meet certain stipulations, not all re-entries may be approved. Those stipulations are: 1. Must meet with school director and explain why Aaron's should readmit the student (what has changed?) 2. If re-entry is approved the student will come back at the same status as when they left. 3. Any violation of Satisfactory Academic Progress or other schools rules, will result in a final dismissal. 4. Student will pay re-entry fee. Re-entry fee is $100.00. INCOMPLETE Course incompletes, repetitions and non-credit remedial courses do not apply to Aaron's. 23
Complaint Procedure We sincerely hope that you never feel the need to issue a complaint with our Academy, as we try to serve you to the best of our ability at all times and in the manner you deserve. However, if you do feel the need to file a complaint, this is our procedure: A. Students, teachers and any interested parties may file a complaint. B. Complaints must be in writing to the school director. C. Outline the allegation or nature of complaint. STEP 1: STEP 2: STEP 3: STEP 4: A school representative shall meet with the complainant within 10 (ten) days of receiving the written complaint. If the problem cannot be resolved through discussion, the complaint is referred to Aaron's Complaint Committee. The committee will have 21 (twenty-one) days from the receipt of the complaint to review the allegation, unless additional information from the complainant is needed, a letter will be written outlining the need for additional information. If no further information is needed, the committee has 15 (fifteen) days to send a letter to the complainant outlining steps to correct the problem, or information to show that the allegations were not warranted or based on fact. If the complainant wishes to pursue the matter further, a complaint form is available through Aaron's Academy of Beauty's Accrediting Agency or State Approval Agency: National Accrediting Commission of Career Arts and Sciences 4401 Ford Avenue, Suite 1300, Alexandria, VA 22302 703-600-7600 or Maryland Higher Education Commission 611 N. Liberty Street, 10 th Floor Baltimore, MD 21201 410-767-3301 AARON'S ACADEMY OF BEAUTY COMPLAINT COMMITTEE: School Owner... Jack L. Church School Director... Stacy Lynch Senior Instructor... Marlene Phillips 24
AARON'S ACADEMY OF BEAUTY FACULTY AND STAFF President Director of Financial Aid Fiscal Administrator Director/Instructor/Cosm. Sr.Instructor/Cosmetology Instructor /Cosm/Nail Tech Instructor/Cosmetology Instructor/Cosmetology Instructor/Cosmet./Substitute Instructor/Cosmet /Substitute Instructor/Nail Technician Jack Church Dorothy Martin Mae Morgan Stacy Lynch Marlene Phillips Gwynette LaFleur Karen Proctor Jeanette Robinson Katina O Kelly Cynthia Johnson Stacy Lynch 25
SCHEDULE OF TUITION & FEES COSMETOLOGY Payments: Registration fee $ 100.00 Kit & Supplies 1,600.00 Tuition 15.900.00 TOTAL $17,600.00 First day of class: $ 1,600.00 ($100.00 registration fee included) Balance of $16,000.00 to divided by the number of months enrolled, payments will be made monthly. Aaron's does not charge interest. Students may also wish to apply for financial aid to cover some or possibly all of their educational expenses. NAIL TECHNICIAN Registration fee $ 100.00 Kit & Supplies 800.00 Tuition 2,800.00 TOTAL $ 3,700.00 Payments: After the $ 1,200.00 deposit at time of enrollment, payments can be made as follows: Tuition balance will then be $2,500.00 to be paid as follows: Payments will be divided by the number of weeks enrolled, with the first payment due on the first day of class. 26