WORK HEALTH & SAFETY COMMITTEE MEETING Thursday, 28 May 2015, commencing at 10.20 am MINUTES 1. ATTENDANCE 1.1. Present R Gregor (Interim Chief Executive Officer), K Trezise (Chairperson & Works HSR), N Haines (Works Manager), A Buckham (Employee Representative) and R Richter (WHS Coordinator, Administration HSR and Minute Recorder) In Attendance J Beaton (Regional Risk Coordinator (RRC)) 1.2. Apologies Cr E Scholz (Council Representative) 2. CONFIRMATION OF PREVIOUS MINUTES 2.1. Amendments Nil 2.2. Acceptance That the minutes of the Special Work Health & Safety Committee meeting held on 23 April 2015 be confirmed as true and correct. 3. BUSINESS ARISING FROM PREVIOUS MINUTES 3.1. LGAWCS, Guidance Note on Contractors using Council Plant The WHS Committee recommends to the Chief Executive Officer that Council s Property & Infrastructure Management Policy is reviewed to incorporate at dot point 2 Hiring of Council Machinery per advice from the Local Government Association Workers Compensation and Mutual Liability Scheme s, that Council Plant and Equipment will not be hired without an approved Council operator and that where a Contactor of Council utilises Council machinery/plant, the arrangement is formalised and risk management methodologies employed to reduce potential liability to Council. This use must be approved by an authorised Officer of Council and documented. Council s WHS Contractor Management Procedure and Forms are to be reviewed in line with the above recommendation. 4. CORRESPONDENCE 4.1. For Consideration or Action 4.1.1. LGAWCS, Reasonably Practicable The request for confirmation by the Local Government Association Workers Compensation Scheme (LGAWCS) and Local Government Association Mutual Liability Scheme (LGAMLS) that Council does understand the reasonably practicable concept and how it is applied to be responded to by Alan McGuire, Chief Executive Officer. R Richter / A Buckham File Ref: 12.14.01.13 05 Page 1 of 5
4.2. For Information 4.2.1. LGAWCS, Partnership Plan with Return to Work SA (RTWSA) 4.2.2. LGAWCS, Principal s (Council) Obligations to Independent Contractors 4.2.3. LGAWCS, Mobile Plant Overturn 5. PLANNING PROGRESSION POLICIES, PROCEDURES, PLANS, PROGRAMS AND CALENDARS 5.1. 2015 2017 WHS & IM Plan Progress updated within the Plan with evidence documented. Program Actions 1.1, 2.3, 2.4, 3.1, 3.2, 3.6, 4.4, 4.5, 5.1, 5.2, 5.3, 6.1, 6.2, 7.1, 7.2, 7.3, 7.4, 8.1, 8.4, 8.5, 8.6, 8.7, 8.8 & 8.9 to be marked as completed with additional evidence documented where applicable. A Buckham / N Haines 5.1.1. KPI Action Plan & Monitoring 5.2. Policy and Procedure Development and Review Schedule 5.3. Policies and / or Procedures Reviewed and Recommended for Adoption The WHS Committee recommends the Procedures listed to the Interim Chief Executive Officer for adoption: Prevention of Falls Procedure V2 Prevention of Falls Procedure One Pager & Flow Chart V1 Hot Work Procedure One Pager & Flow Chart V1 N Haines / A Buckham Hot Work Procedure V2 Designated Hot Work Areas for the Depot to be listed within the Procedure; with the concrete apron at the rear of the main Workshop be included subject to the risk assessment for Welding Operations in a Designated Hot Work Area being reviewed to include the concrete apron area. 4.5.8 Specific control compressed and liquefied gases a. The Line Manager in conjunction with the permit issuer should make sure that when compressed and liquefied gases are used as fuel, a source of oxygen or as shielding gases in certain types of welding: Wording to be amended pending clarification of this paragraphs meaning from the LGAWCS. The amended Hot Work Procedure to be re presented to the July 2015 WHS Committee meeting for adoption. 5.4. Templates / Forms Reviewed and Recommended for Adoption The Committee recommends the Templates & Forms listed to the Interim Chief Executive Officer for adoption: Hazardous Manual Task Risk Assessment V4 Heights Checklist V2 Work At Heights Permit V2 Safety Harness Checklist V2 Prevention of Falls Risk Assessment Form V3 Safe Work Method Statement for High Risk Construction Work V1 WHS Construction Activities Guidance Checklist V1 Hot Work Permit V2 Emergency Response Plan for Hot Work in a Designated Hot Work Area V1 Hazardous Chemical Risk Assessment V2.1 File Ref: 12.14.01.13 05 Page 2 of 5
5.5. Plan Programs 5.5.1. Hazard Management Hazard / Risk Register reviewed 5.5.2. Contractor Reports (excluding contracts that are minor in nature i.e. minor maintenance) P Boylan, construction work still in progress 5.5.3. Plant & Equipment (power operated) Process & Work Place Risk Assessments The Risk Assessment noted by the Committee: # 2021: Welding Operations in a Designated Hot Work Area V1 To be reviewed to include the concrete apron at the rear of the main Workshop refer 5.3 5.5.3.1. Agreed Safe Methods of Work e.g. Safe Work Instructions (SWI) Nil 5.5.4. Training Systems Training Available WorkZone Traffic Management, Wudinna TAFE June2015 Cardio Pulmonary Resuscitation Refresher, Wudinna TAFE 21/07/2015 WH&S Training Needs per: 2015 Training Plan Review Works & Administration 2015 Training Needs Analysis & Reaccreditation Schedule Review WHS Training Undertaken: Operate and Maintain Chainsaw, TAFE SA Wudinna Campus, 6 7/05/2015: 1 Works worker Return to Work Act Overview, Webinar 27/04/2015: WHS Coordinator (WHSC) Due Diligence Officers WHS, Kimba 16/04/2015: Economic Development Officer (EDO), Works Manager (WM), Finance Officer (FO), WHSC Injury Management Training for Rehabilitation Coordinators, Teleconference 7/04/2015: WHSC Workplace Induction 24 26/03/2015: 1 Administration worker Professional Development Training Undertaken: Public Health Partnerships Forum, Adelaide 15/05/2015: Manager Environment & Community Services (MECS) Annual Financial Statements Training, Wudinna 6/05/2015: FO 2015 SALG Financial Management Group Conference, Adelaide 13/03/2015: Chief Executive Officer (CEO) Fines Enforcement & Recovery, Port Lincoln 30/03/15: MECS Audit Committees, Wudinna 27/03/27: 4 Elected Members (EM), Corporate Services Manager (CSM) and FO Audit Committees, Port Lincoln 25/03/2015: 1 EM Budget Management Information & Reporting, Adelaide 10/03/2015: FO CWMS, Safe Drinking Water & Legionella Updates, Adelaide 5/03/2015: MECS Certificate IV Planning, Various 4/03/2015, 10/04/2015, 1/05/2015, 22/05/2015: General Clerical Officer (GCO) Certificate III in Water Operations, TAFE SA 3 5/03/2015, 28 30/04/2015, 19 22/05/2015: EDO Land Services Group Account Holder SAILIS Overviews, Port Lincoln 24/02/2015: FO 2015 EPLGA Conference, Whyalla 22 24/02/15: 4 EM s, WM, CSM 2015 EPLGA Conference, Whyalla 24/02/2015: CEO and WAO Training Closed Out Training Evaluation Forms completed and Training Database updated File Ref: 12.14.01.13 05 Page 3 of 5
5.5.5. Internal Auditing The following Internal Audits have been completed with actions included in the CAPA Register: Isolation, Lock Out & Tag Out Procedure Emergency Management Procedure Internal Audit Procedure Manual Handling Procedure Excavation & Trenching Procedure Hot Work Procedure 5.5.6. Excavation & Trenching Register Review 5.6. WHS Program Scheduled Actions Calendar 5.6.1. Performance Indicator October: 5 of 5 = 100% November: 9 of 9 = 100% December: 14 of 15 = 93.33% January: 4 of 4 = 100% February: 11 of 14 = 78.57% March: 7 of 8 = 87.5% April: 4 of 4 = 100% May: 10 of 19 = 52.63% (to date) Statistics updated following items closed out post Agenda distribution and from WHS Committee meeting. 5.6.2. Workplace Testing Nobles, Safety Harness / Heights Equipment: 21/05/2015 no issues identified within report. Chief Executive Officer and Officers to discuss the need for the retention of Safety Harness s as Council has no workers trained for Work at Heights and the equipment not being used by Council workers. Consideration is given to either donating equipment to an Emergency Services Organisation or putting out for tender due to ongoing cost of compliance certification. 5.6.3. Workplace Monitoring (Inspections) undertaken since last meeting Works Depot Quarterly Safety / Hazard Inspection: 25/03/2015 Refuse Site Quarterly Safety / Hazard Inspection: 25/03/2015 Issues requiring actions have been included in the relevant Department Action Plan and included on the CAPA Register. 5.6.4. Other Programmed Actions Completed First Aid Kit Servicing, West Coast First Aid Supplies: 8/05/2015 5.7. CAPA Register CAPA Register discussed and Items updated Action items 334, 339, 340, 343, 346, 349, 351, 356, 375, 379, 380, 385 and 397 are endorsed by the Committee for removal to the Completed Items CAPA Register. R Richter / A Buckham RRC requested Works to review Items on the CAPA with a view to closing out of overdue items. 6. ACCIDENT STATISTICS / ACCIDENT REPORTS / HAZARD INSPECTION REPORTS 6.1. Claims Statistics CATS statistics for April 2015 were reviewed. CATS Statistics for Wudinna District Council as at 30/04/2015. The rebate penalty indication is 55% as at 30/04/2015 File Ref: 12.14.01.13 05 Page 4 of 5
WH&S Committee Minutes 28 May 2015 6.2. Injury / Incident Reports Three incidences were reported since the last meeting: i. Incident 08/2014 15: Tool Box hinge break resulting in blow to head ii. Incident 09/2014 15: Side panel on dozer slipped off tracks iii. Incident 10/2014 15: Wire penetration into thumb Recommendation The following incident is to be closed out: Incident 08/2014 15: Hinges replaced on both Tool Boxes. A Buckham / N Haines Actions still outstanding for: i. Incident 05/2013 14: Repetitive Strain Injury operating Bull Dozer ii. Incident 03/2014 15: Manual handling lifting side panel on dozer iii. Incident 06/2014 15: Jarring of back, knees & ankles while dismounting Skip Truck iv. Incident 07/2014 15: Back strain whilst lifting spring out of side tipper v. Incident 09/2014 15: Side panel on dozer slipped off tracks vi. Incident 10/2014 15: Wire penetration into thumb 7. REHABILITATION There have been no workplace injuries that have resulted in a claim since the last WHS Committee meeting. 8. WHS COORDINATORS REPORT The WHS Coordinators Report on the Progress of the 2015 2017 WHS & IM Plan incorporating statistics is accepted. N Haines / A Buckham 9. OTHER BUSINESS 9.1. Death of a Worker at Arium, Iron Duke in relation to remote and isolated work procedures 9.2. Risk Review The RRC expressed her disappointment at the lack of information provided and inputted into the Risk Review by Officers. 9.3. Risk Management Committee meetings Meetings to be reinstated: alternate Meetings with Emergency Planning Committee 10. DATE OF NEXT MEETING A Special Meeting of the WHS Committee to be held on Thursday, 23 July 2015 commencing at 10am. 11. CLOSE OF MEETING 12 noon Confirmed at the Next Meeting of the Work Health & Safety Committee CHAIRPERSON File Ref: 12.14.01.13 05 Page 5 of 5