Getting Started with J.J. Keller E -Logs Powered by J. J. Keller Encompass
BACKGROUND Both CSA 2010 and the recently issued EOBR Rule from FMCSA are getting companies to review their hours-of-service compliance practices. Managing hours-ofservice with J. J. Keller Encompass is flexible. You can manually enter driver logs, or implement our E-Logs system that captures this data from our installed onboard recorder. Either way, J. J. Keller Encompass will automatically audit all of your driver logs, providing you with online reporting and compliance information that improves your operation. New! E-Logs Powered by J. J. Keller Encompass for $6 per driver, per month! Now you can automate driver hours-of-service with little risk. Implement today for $6 per month, plus a one-time fee of $199 for the onboard recorder. If you ve been interested in E-Logs, but were concerned about the cost to implement, now s the time to take a closer look. Put our regulatory compliance expertise to work for you! WHY J. J. KELLER E-LOGS? We will be here for you as your fleet transitions to E-Logs. We are a debt-free, family and employee-owned company. No other company has hours-of-service compliance expertise like J. J. Keller. Fleets have relied on our hours-of-service solutions since 1953. Combine E-Logs with paper logs and implement at your pace Start with a few drivers on E-Logs and expand at your pace. Audit E-Logs and manually-entered logs in the same system. Be ready for CSA 2010 The Driver Fatigue BASIC can put you at great risk for DOT intervention. Unique rules and requirements fully supported. U.S., Canadian, and state-specific. Increase driver productivity and operational efficiency Eliminates paper log hassles and auditing burdens. Can utilize existing technology investment laptops, cell-phones. Reduce insurance premiums Having a sound hours-of-service management system can reduce insurance costs for carriers. Use other compliance tools when you re ready J. J. Keller Encompass also includes online tools to manage driver qualification, drug & alcohol testing, vehicle maintenance, titling and licensing, driver training, and more.
GETTING STARTED All you need to get started with J. J. Keller E-Logs is J. J. Keller s EOBR and a Windows Mobile phone/pda or Windows laptop. EOBR J. J. Keller s EOBR is available for a one-time cost of $199. EOBR Installation The EOBRs and appropriate cables will be shipped to your location(s) Installation guide and video will be included Installation takes from 10-30 minutes, on average Plug into your 6 or 9-pin deutsch connector and mount anywhere within the cab Assign EOBRs to proper vehicles on J. J. Keller E-Logs web application Windows Mobile phone/pda or Windows laptop The phone or PDA must be Windows Mobile 5.0 or higher and have either WIFI connectivity or a data plan. Your drivers are equipped with phones/pdas/laptops meeting requirements: Please confirm compatibility with your J. J. Keller representative Your drivers have incompatible phones/pdas/laptops: Consider upgrading current devices to recommended device (see device list below). Your drivers do not have phones/pdas/laptops: To purchase a phone/pda without a voice or data plan is very costly. In this situation, it would be recommended to acquire either WIFI-enabled* PDAs, phones with data plans, or laptops (with WIFI or data plan). *Data plan can be substituted for WIFI-enabled connectivity requirement. Data plan should be 50 MB or higher for 24x7 operations where the phone will remain in the cab. Software Installation You will be given a hyperlink to install the J. J. Keller Mobile software on your drivers phones, PDAs, or laptops. Once software is installed, each driver will have a unique username and password to access the system The usernames and passwords are setup and configured on J. J. Keller E-Logs web application Recommended Devices Verizon Samsung Omnia II, AT&T Samsung Jack, Sprint HTC Snap PDAs any Windows Mobile 5.0 or higher, WIFI-enabled* device that can communicate via USB to EOBR; Laptops any Windows XP or higher (Windows 7 only 32 bit), WIFI-enabled* device that can communicate via USB to EOBR
J.J. Keller E -Logs GETTING STARTED: A SUMMARY Add drivers, units, vehicles to J. J. Keller E-Logs web application Install EOBR in vehicles Install software on drivers phones, PDAs, or laptops Assign EOBRs to vehicles on J. J. Keller E-Logs web application Setup driver usernames and passwords for in-cab use, on J. J. Keller E-Logs web application F R E Q U E N T L Y A S K E D Q U E S T I O N S May I manage drivers and units/vehicles in J. J. Keller Encompass, that aren t utilizing J. J. Keller E-Logs? Absolutely, you may add as many drivers and units, as you would like, and utilize the functionality in the system available to you paying just $3 each driver/unit/ vehicle per month Is the E-Log solution compliant with 395.16? The E-Log solution is compliant with 395.15, and will require software updates to be compliant with 395.16. Your hardware will not need to be replaced we will simply update the software within it over the air, upon login. If I have more drivers than vehicles, using J. J. Keller E-Logs, is there an additional fee? Yes, additional drivers, above and beyond the vehicle count with EOBRs, are $3 each per month How can I access the Performance Management component of J. J. Keller Encompass? If you enable the full J. J. Keller Mobile solution, that would include the Performance Management component. J. J. Keller Mobile includes all that is available with J. J. Keller E-Logs, plus automated fuel tax reporting, unit mapping/tracking, and performance reporting such as speed, sudden stops, fuel usage, idle time, etc. J. J. Keller Mobile is $25/month for a driver/vehicle pair. Can J. J. Keller install the EOBRs for us? The installation is quite simple and should take less than 30 minutes. We will provide detailed instructions, and are available by phone for support. What is included in the free up-front training and implementation for E-Logs? Your J. J. Keller Implementation Specialist will instruct you how to import drivers and units/vehicles, train you how to utilize the hours of service component of the system, walk you through installing software on the drivers phones/pdas/laptops, and configuring the incab settings/logins. If I want to use other parts of the system, such as Driver Qualification, do I pay an additional fee? No, you would only pay a fee if you would like training on that particular portion of the system.
REPORT SAMPLES DRIVER SUMMARY
REPORT SAMPLES EMPLOYEE LOG Other Reports Include: Compliance Notification Prints specified driver compliance notices showing the day and time any violations occurred. Prints the drivers with or without rule violations. Dispatch Recap Lists the hours worked and hours available within a date range for an employee. Driver Hours Available Lists driver s available hours at the end the day. Driver Hours Dispatch Report Lists driver s available work hours at the beginning of the next work day. Driver Violation Grade Report Lists total points accumulated for violations per driver. Falsification Error Report Lists the day and time falsifications incurred for each driver. Supporting Doc Report Supporting doc information used in falsification checking. Violation History Lists all violations and indicates how frequently a driver has incurred each violation.
REGULATORY NEWS Comprehensive Safety Analysis CSA 2010 The FMCSA s new Comprehensive Safety Analysis (CSA 2010) means more scrutiny of your fleet. It s a new way for the FMCSA to more effectively track and evaluate your safety record; intervene more quickly when your fleet appears to be operating unsafely; and better prevent crashes, injuries, and fatalities in the process. J. J. Keller Encompass, including E-Logs, is the most complete organizational, safety and compliance system available to prepare you for more interaction and oversight from federal and state governments. Manage the BASICs with J. J. Keller encompass CSA 2010 Behavior Analysis Safety Improvement Categories (BASICS) Online System With In-Cab Technology BASIC As a New User As an Advanced User Unsafe Driving Fatigued Driving Driver Fitness Drug & Alcohol Vehicle Maintenance Cargo Securement Crash History Evaluate driving records and roadside inspections Audit driver logs Keep DQ and training records, get compliance reminders Automatic random pulls and program management Set up routine maintenance and monitor all service Evaluate driving records and roadside inspections Record driver incidents and get DOT reporting requirements GPS tracking for speed, braking, and movements In-cab automated hours of service Advanced driver scorecards and reporting Report on any violation and easily comply with regulations Track parts inventory, schedule mechanics, watch fuel use Track training, violations, hazmat handling and driver certification Pinpoint dangerous or aggressive driving patterns FMCSA Issues EOBR Rule The Federal Motor Carrier Safety Administration has issued a sweeping new rule governing the manufacture and use of Electronic On-Board Recorders (EOBRs) in commercial motor vehicles. The rule will require thousands of carriers to install EOBRs and encourage others to install them voluntarily to monitor their drivers hours of service. While there is no across-the-board mandate, the rule combined with CSA 2010 will make paper logbooks obsolete for most.
Let s Talk! Contact Us We d like the opportunity to learn about your company and to help you evaluate whether J. J. Keller Encompass and the E-Logs system is the right for you. 1-888-473-4638 servicesales@jjkeller.com www.kellerencompass.com