15 GOVERNANCE COMMITTEE 19 AUGUST 2015 3 ANNUAL REPORT ADDITIONAL DISCLOSURES AND ELECTED MEMBER TRAVEL AS AT 30 JUNE 2015 Katrina Gresser 17/49/9-06 #4808423 RECOMMENDATION: It is recommended that Council notes the Annual Report Additional Disclosures and Elected Member Travel for the period 1 July 2014 to 30 June 2015. EXECUTIVE SUMMARY: This quarterly report is presented to Council for noting and outlines expenditure incurred by Council during the period 1 July 2014 to 30 June 2015 for Elected Members travel, overseas travel and grants paid to community organisations. In summary: Expenditure on grants to community organisations totalled $5,948,126 Sponsorship contributions totalled $12 Donations totalled $25,500 Travel expenditure for elected members totalled $63,747 Overseas travel expenditure for the mayor totalled $23,508 BACKGROUND: Chapter 5, Part 3 of the Local Government Regulation 2012 specifies the contents of Council s Annual Report. Council has previously resolved to provide this information on a quarterly basis. It is considered good practice to continue this disclosure so that Council is periodically updated on these costs. COMMENT: This quarterly report is presented to Council for noting and outlines expenditure incurred during the period 1 July 2014 to 30 June 2015. Note that this data is preliminary and subject to final review and audit.
16 Expenditure on Grants to Community Organisations: Grants to Community Organisations 1 July 2014 to 30 June 2015 Major Grant Streams Major Event Grant USM Events $ 324,000 Tourism Events QLD $ 100,000 Wide World Sports Agency (Crocodile Trophy 2014) $ 30,000 Far North Qld Amateur Turf Club $ Tennis Australia $ 30,000 Professional Bull Riders Australia Pty Ltd $ 20,000 Bulls Masters Tour $ 10,000 Major Community Infrastructure Grant AFL Cairns Ltd $ 250,000 FNQ Football Inc $ 50,000 AFL Cape York Ltd $ 12 Major Local Community Facility Development Activity Cairns Historical Society - Museum Association $ 147,166 Developmental Event Grant Cairns Tropical Pride $ 10,000 CIAF $ 5,500 North Queensland Sports Foundation $ 32,179 Worldcom Ltd (Australian Classic) $ 10,000 Tourism Palm Cove $ 20,000 Cairns Tropical Pride Inc $ 20,000 Cairns Jockey Club Inc $ 13,500 BMX Events Australia Pty Ltd $ 11,000 Local Anchor Community Events Grant The Great Pyramid Race $ 14,390 Babinda Harvest Festival $ 1 Tourism Palm Cove $ 3,000 Cairns BMX Club Inc $ 4,000 Local Festival & Events Grant Cairns Bhutanese Community Inc $ 3,200 Cairns & Region Multicultural Association $ End Credits Film Club Inc $ Positive Aging Cairns Inc $ 4,000 Pacific Communities Council FNQ Inc $ 4,400 Papua New Guinea & Wontoks Association Cairns Inc $ 3,200 Rock Impact Inc $ 3,000 Tourism Trinity Beach $ Far North Qld African Community Association $ 3,200 Cairns & District Chinese Association $ 20,000 Cairns Show Association $ 54,506 Continued on next page/-
17 -continued from previous page Grants to Community Organisations 1 July 2014 to 30 June 2015 Community Development Grant Cairns Potters Club $ 3,000 Positive Aging Cairns Inc $ 10,000 Cerebral Palsy League of Queensland $ 3,950 Dawul Wuru Aboriginal Corporation $ 4,250 End Credits Film Club Inc $ 4,310 Ellis Beach Surf Life Saving Club Inc. $ 4,110 Cairns Surf Life Saving Club $ 3,060 St Johns Community Care Ltd $ 4,310 Crime Stoppers Queensland Limited $ 3,910 PNG and Wantoks Association Cairns Inc. $ 2,610 Playgroup's Freshwater Masonic Lodge Hall $ 1,300 Milboe Ltd $ 3,880 Cairns Choral Society Inc. $ 4,310 Cultural Infrastructure Grant Cairns & District Junior Eisteddfod Association $ 37,190 Cairns Little Theatre $ 41,382 Cairns Potters Club $ 38,000 Cairns Cultural Coordinators Association Inc $ 22,500 Cairns Brass Inc $ 35,503 Cairns Junior Choral Society Inc $ 50,000 Cairns & District Woodworkers Guild $ 1 Go Clubs Greener Building Initiative Kangaroos Boxing & Fitness $ Kangaroos Junior Rugby League Club $ 1,000 Kangaroos Rugby League Club $ Mulgrave Combined Cricket Association $ Cairns Cricket Association $ 1,000 Cairns City Lions Junior AFL Club Inc $ Ellis Beach SLSC Inc $ Go On Get Sun Smart Barrier Coast Archery Inc $ 4,125 Cairns Cricket Association $ Cairns Stingrays Swimming Club $ Mulgrave Combined Cricket Association $ Rovers Cricket Club $ Kangaroos Rugby League Club $ Kangaroos Boxing & Fitness $ Kangaroos Junior Rugby League Club $ Go Clubs, Go On Get Into Sport $ 627 Young People In Sport $ 9,700 Industry Development Study Cairns Inc $ 21,900 Regional Flavours Brisbane $ 2,450 Continued on next page/-
18 -continued from previous page Grants to Community Organisations 1 July 2014 to 30 June 2015 JUTE Theatre Company $ 10,000 Study Cairns Inc $ 30,000 Superyacht Group Great Barrier Reef Inc $ 30,000 Cairns Airport Pty Ltd (Tropical QLD Export Exchange) $ 10,000 Community Sustainability Grant Edmonton Community Centre $ 1,269 Edmonton Community Gardens Inc $ 115 Trinity Beach Community Kindergarten $ 3,731 Bayview Heights Community Kindergarten $ 909 Cairns TAFE Community Child Care Centre $ 955 Cairns PCYC School Aged Care $ 1,818 Cairns Area Fish Stock Group $ 2,273 Mother of Good Counsel P&F Association $ 2,273 Australian Quoll Conservancy $ 2,364 Turtle Rehabilitation Centre $ 4,500 REAP Cairns - in association with OzHarvest $ 2,591 NQ Amateur Gem Cutters $ 455 South Cairns Gymnastics $ 500 Economic Development Organisations Tourism Tropical North Queensland $,000 Babinda Information Centre $ 8,680 Babinda Task Force $ 5,797 Mulgrave Chamber of Commerce - Carols $ 1,772 Sport Event Tourism Grant AFL Queensland Ltd $ BMX Cairns Club Inc $ 2,200 Cairns Athletics Championships $ 10,000 Cairns Regional Gallery $ 1,081,893 Other Grant Streams Rates Based Financial Assistance $ 752,975 Regional Arts Development Fund $ 146,610 Young Animal Protection Society (YAPS) $ 3 Mayor's Discretionary Fund $ 19,884 Esplanart $ 26,345 Sports Marketing Australia $ 18,600 Total Grants to Community Organisations $ 5,948,126 Sponsorship Contributions Cairns Taipans $ 12 Total Sponsorship Contribution $ 12 Donations Ravenshoe Appeal $ 20,000 Red Shield Appeal $ 5,500 Total Donations $ 25,500
19 Details of Overseas Travel: The following table provides a summary of overseas travel made during the period: OVERSEAS TRAVEL FOR COUNCILLORS & EMPLOYEES Expenditure incurred: 1 July 2014 to 30 June 2015 Name/Position Destination Purpose Amount $ Bob Manning - Mayor HK/China/Singapore Mission to China & Singapore 15,823 Bob Manning - Mayor Japan Mission to Japan 7,686 Total Overseas Travel for Councillors & Employees 23,508 Details of Elected Members Travel: The following table provides a summary of the total expenditure incurred for the period 1 July 2014 to 30 June 2015 compared to budget. The information contained in the table relates to travel, accommodation and other associated costs. It does not include any conference registration fees that may have been incurred. With the exception of the Mayor, a comparison between actual and budget for each Elected Member is not possible as the budget is not determined at individual Councillor level. Councillor TOTAL TRAVEL FOR ELECTED MEMBERS Expenditure incurred: 1 July 2014 to 30 June 2015 Division Actual YTD $ 2014/15 Full Year Budget $ Note Cr Bob Manning Mayor 48,452 40,012 1 Cr Steve Brain Division 1 - Cr John Schilling Division 2 1,596 Cr Robert Pyne Division 3 - Cr Cathy Zeiger Division 3 - Cr Terry James Division 4 5,649 Cr Richie Bates Division 5 2,220 Cr Linda Cooper Division 6 2,051 Cr Max O'Halloran Division 7 - Cr Jessie Richardson Division 8 2,220 Cr Greg Fennell Division 9 1,557 Sub-total Councillors (exc. Mayor) 15,294 20,500 Total of Mayor & Councillors 63,746 60,512 Note 1 - Economic Development investment attraction budget ($11,512), has been included in the Mayors budget above CONSULTATION: Councillors and Council officers were consulted and provided the data for review and analysis for this report.
20 CONSIDERATIONS: Risk Management: Overseas travel and grants to community organisations are reported on a historical basis, therefore there are no risk decisions or options. Financial: Overseas travel and grants to community organisations are reported on a historical basis, therefore there are no financial or budgetary implications. Corporate and Operational Plans: 2.0 Economy A strong, diversified and sustainable regional economy that supports the growth of new and existing industry and business activities whilst enhancing local lifestyle and providing long term employment opportunities. 4.0 Governance An efficient organisation providing best practice service delivery through leadership and policy making and the effective management of people, assets and finances. To provide professional financial management, service and advice that enables our internal and external customers to achieve their goals. Statutory: Local Government Regulation 2012 Policy: Community Grant Policy Corporate Travel Administrative Instruction - No.2:02:57 Lisa Whitton Manager Finance John Andrejic Chief Financial Officer