Agenda item #2.3 Digital Preservation Services Status Report (Jan 2007 - Nov 2008) 34 th INIS Liaison Officers Meeting 3-55 Nov 2008, Vienna, Austria Seyda Rieder Leader, Database Production and Imaging Group INIS & NKM Section
Digital Preservation Services INIS Non-Conventional Literature (NCL) Production of the INIS electronic Full Text Database Digital Preservation Activities Digitization projects Conversion of the NCL collection from Microfiche to Digital Medium Safe Storage of the Full Text Collection 2
INIS Non-Conventional Literature (NCL) 2007 Jan-Dec 2007 total NCL documents: 30,018 Full text available from INIS: 16,145 online: INIS Database on the Web on 45 CDs: INIS Document Delivery Centres Total collection of NCL CDs (Dec 2007): 392 3
INIS Non-Conventional Literature (NCL) 2008 Jan - end Oct 2008: total bibliographic records: 110,756 Jan - end Oct 2008: Total NCL documents: 21,694 Full text available from INIS: 9,631 online: INIS Database on the Web on 38 CDs: INIS Document Delivery Centres Total collection of NCL CDs (end Oct 2008): 430 4
INIS Bibliographic Records & NCL Full Text 1970-2007 1011 3955 3274 6910 9839 20740 18696 19519 18203 20686 23072 23122 26224 25543 23454 20008 27493 19940 26249 26526 26807 29479 24666 26032 28723 26936 24482 26601 27175 26972 26086 21479 27054 24569 27272 27903 26527 26390 56369 63432 63118 60402 66902 70756 75946 76569 70758 72537 91684 73210 86403 89778 100065 106680 86167 95564 91913 88947 76540 77026 77060 80502 80547 67848 61200 65715 69391 71276 87837 106886 30270 27941 30018 116635 122412 117447 V.38 (2007) 140000 120000 100000 80000 60000 40000 20000 0 V.1 (1970) V.2 (1971) V.3 (1972) V.4 (1973) V.5 (1974) V.6 (1975) V.7 (1976) V.8 (1977) V.9 (1978) V.10 (1979) V.11 (1980) V.12 (1981) V.13 (1982) V.14 (1983) V.15 (1984) V.16 (1985) V.17 (1986) V.18 (1987) V.19 (1988) V.20 (1989) V.21 (1990) V.22 (1991) V.23 (1992) V.24 (1993) V.25 (1994) V.26 (1995) V.27 (1996) V.28 (1997) V.29 (1998) V.30 (1999) V.31 (2000) V.32 (2001) V.33 (2002) V.34 (2003) V.35 (2004) V.36 (2005) V.37 (2006) TOTAL NUMBER OF RECORDS NON-CONVENTIONAL LITERATURE 5
NCL Available from INIS Top 15 in 2007 347 1301 1131 861 835 821 668 625 569 490 429 390 363 2474 2176 3000 2500 2000 1500 1000 500 0 IAEA France Serbia Poland Germany United States Russian Fed. Ukraine Sweden Japan Korea, Rep. of Turkey Brazil Slovakia United Kingdom 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 6
Digital Preservation at INIS Objectives: Consistent, high-level of image quality Interoperability and accessibility of digitized resources Long-term preservation of digital resources for future generations Member States IAEA Develop good practices for digital preservation 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 7
Digital Preservation at INIS INIS adopted principles based on Cornell University Overview of INIS Digital Preservation Practices : INIS Information Letter No. 253 & Attachment (2008-10-03) http://www.iaea.org/inisnkm/marea/restricted/restrictedpdf/2008/infoletter253_attachment.pdf Also published in Handbook of Nuclear Knowledge Management Improving technical infrastructure with advanced technologies, eg. Kofax VRS, Kodak Multi-stream OCR: Satisfactory testing with Script and Arabic Characters: Adobe Acrobat Professional 8.0: Chinese (Simplified), Japanese, Korean ABBYY FineReader Pro9: Hebrew, Thai VERUS Professional: Arabic Long-term preservation: implementation of PDF/A considered 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 8
Support Digital Preservation Projects 2007-2008 Brazil: 50 years of CNEN (Comissao Nacional de Energia Nuclear) Special digital set: all Brazilian authors works in INIS DB Mexico: digitization of ININ s (Instituto National de Investigaciones Nucleares) internal reports ongoing Serbia: knowledge base RA reactor (IAEA Service Contract: TCP SCG4003-87004A) completed, full text & bibliographic metadata in INIS DB; RB reactor ongoing Sweden: historical AB Atomenergi (Studsvik) reports completed, integrated to INIS DB Uruguay: Uranium Resources - Ministry of Energy, Industry and Mining 9
Support Digital Preservation Projects in 2007-2008 IAEA Bulletin: all back volumes of English version digitized fully searchable, at new IAEA Bulletin website: www.iaea.org/bulletin - powered by INIS metadata French & Spanish language editions IAEA General Conferences: digitized from 1957 (multiple languages) Board of Governors, incl. Preparatory Commission reports founding of the IAEA IUREP (World Uranium Collection) all publications digitized Directory of Nuclear Reactors 11 vols. (incl. plans & drawings) digitized INDC (International Nuclear Data Committee) (ongoing) Member States Technical Reports at IAEA Library: over 40,000 reports; back to 1940s; ongoing; bibliographic record creation with new Metadata Extraction Tool Special collection of Technical reports in Korean language (c/o Dept. of Safeguards) digitized, searchable full text 10
Conversion of INIS NCL Microfiche Collection Digital INIS NCL on Microfiche: from 1970-1997: over 600,000 records Digital (PDF) since 1997 Digitization of Microfiche: ongoing mf scanning: Outsourced enhancement, QC, OCR, web optimization: INIS Over 40% fully digitized searchable full text in PDF Digitized country sets provided to each ILO online access via INIS DB (with restrictions) expected completion: next 2 years 11
MF to Digital: Completed & Provided to ILO: 47 Country Total Country Total Algeria 126 Czech Republic 140 Argentina 648 Czechoslovakia 3 135 Australia 1 034 Denmark 2 243 Austria 527 Ecuador 11 Belgium 576 Egypt 239 Brazil 8 602 Finland 1 293 Bulgaria 448 France 2 713 Canada 5 012 Germany 11 121 Chile 12 Guatemala 24 China 1 024 IAEA 3 347 Colombia 10 India 1 879 Commission of the European Communities (CEC) Cuba 2 394 119 12 Indonesia 113 Korea, Republic of 1 171
MF to Digital: Completed & Provided to ILO: 47 Country Total Country Total Malaysia 150 Switzerland 932 Mexico 365 Thailand 115 Netherlands 3 819 Turkey 115 Peru 31 Ukraine 852 Poland 1 468 United States 26 491 Portugal 92 Uruguay 10 Romania Slovakia Spain Syrian Arab Republic Sweden 608 1 742 119 4 644 USSR Uzbekistan Venezuela Viet Nam 10 254 37 8 53 13
MF to Digital: Digitization and Enhancement Ongoing Australia Austria France Germany (incl. German Democratic Republic) Hungary IAEA Israel Italy Japan Joint Institute for Nuclear Research (JINR) Norway South Africa United Kingdom United States USSR 1 711 815 15 979 15 298 1 058 7 143 1 094 1 700 11 246 11 648 1 224 741 8 717 135 060 3 664 Several small collections 14 791
Safe Storage of INIS NCL Full Text Collection microfiche version electronic version 15
1997 One spare set of the INIS NCL Collection on Microfiche donated to Austrian Central Library of Physics of Vienna University Secure off-site storage IAEA s committment to the Austrian Ministry of Foreign Affairs (letter of 28 June 1968) 40 th anniversary of the IAEA in 1997 16
Aim of Donation Austrian Central Library of Physics serve as: Depository library Secure off-site storage Back-up copy Long standing cooperation Close to IAEA (5km) INIS NCL on Microfiche INIS Bibliographic DB on CD-ROM INIS NCL DB on CD-ROM INIS Online DB 17
Official Ceremony 10 DecemberD 1997 Palais Dietrichstein,, ViennaV Austrian Delegation IAEA Delegation 19
10 Years Later Austrian Central Library of Physics continues as: reliable partner depository library secure off-site storage back-up January 2008: 232,372 pdf files of INIS NCL full text Regular back-ups continue NCL CD at INIS National Document Delivery Centres Austrian Central Library of Physics INIS Team at Austrian Central Library of Physics 20
Thank you for your attention! S.Rieder@iaea.org 21