Recruitment Management

Exelsys HCM Recruitment Management Version 2.1 Exelsys Ltd. Copyright 2010 Exelsys Limited, all rights reserved. No part of this document may be circulated, quoted, or reproduced for distribution without prior consent. This document is for informational purposes only. Exelsys Ltd makes no warranties, express, implied or statutory, as to the information in this document. Microsoft is a trademarks or registered trademark of Microsoft Corporation or other Microsoft subsidiaries in the United States and/or other countries. Simplifying Human Capital Management P a g e i

21 Aylmer Parade Aylmer Road London, N2 0AT United Kingdom Tel: +44 (0)20 3514 7594 e-mail: Internet: info@exelsys.co.uk www.exelsys.co.uk Simplifying Human Capital Management P a g e ii

Contents Overview 4 Introduction... 4 Track and Analyse Employee Information... 4 Solution Overview... 5 Technology that is easy to use and implement... 5 Applications & Recruitment... 7 Exelsys On-line recruitment web site integration... 11 Customise the look and feel of the pages to be in line with that of your webs site... 11 Simplifying Human Capital Management P a g e 3

Overview Introduction Exelsys Human Capital Management helps you effectively manage your human capital, the most important asset in your organisation. It is a comprehensive system that helps you to efficiently and effectively direct and manage your daily HR functions. From hiring the right staff to analysing pertinent information, Exelsys Human Capital Management helps you get the job done with minimal effort. It enables collaboration and reduces administrative overhead in the company, allowing improved productivity and reduced costs. Single web-based system that helps you improve productivity and empower employees Advanced, reliable, secure environment, using Verisign 128-bit encryption N- tier architecture built on the MS.net framework and SQL Server 2008 Configurable and Customizable to your business needs Allows you to build personalized role based interfaces Track and Analyse Employee Information Exelsys Human Capital Management understands that the people associated with your enterprise are your most important asset and provides you with the tools to hold, inquire on and track a wide range of personal information. This can include medical details, benefits, past experience, confidential information, items assigned to the employee, training records, appraisals, preferred language for correspondence and personal contacts, as well as the basic details such as date of birth, employee number and addresses. You also need to record information about what the people in your enterprise are employed to do. You can enter, maintain, report and inquire about all aspects of employment information. Exelsys Human Capital Management enables you to enter and track people from the day they apply for a job to the day they leave your enterprise. Simplifying Human Capital Management P a g e 4

Solution Overview Technology that is easy to use and implement Exelsys HCM is a self-service browser based application delivered through the internet and is very easy to use as it uses the familiar MS Outlook look and feel. Simple and advanced filtering functionality available throughout the system enables you to quickly narrow down and find the information that you need. The advanced multi-language capability allows each user to communicate with the system in his/her own language. Every company has different data that they need to store. The "User defined fields" and Dimensions capability allows you to define the extra data items required by your organisation. Key Benefits: You can tailor your software to your specific needs You see opportunities you didn t know existed You are motivated to do more and to know more Free to Grow When change is required in your organization, Exelsys makes the transition smoother. It adapts and evolves to match the way your business operates. Built on a flexible cloud based architecture it scales to meet increased workload without you having to worry about the underlying infrastructure.. Free to Discover Exelsys makes it easy to access the human resource information you need to spot trends and gain insight into your business activities. You capitalize on your knowledge of how your business works by discovering opportunities, which otherwise might have been difficult to spot. You can examine individual transactions and information about particular events quickly and easily. You can drill down on the fly to investigate a specific amount, or you can use highly specific filtering criteria to find exactly the information you need. Simplifying Human Capital Management P a g e 5

Track and Analyze User Defined Data Every company has different data that they need to store. Dimensions and User defined fields allow you to quickly enter an unlimited number of user-defined fields with the ability to group like fields together. It also enables you to establish a list of predefined values for each user-defined field. This eliminates the chance of data entry error and ensures accuracy when analyzing data. Recruitment and Vacancy Management Whether you are recruiting internally or externally, finding the right candidates for an open position is extremely important. It can also be one of the most time consuming tasks a human resource department has. Exelsys Human Capital Management streamlines this process. Applicant specific information relating to an open vacancy can be accessed through the applicant card or the vacancy card. This includes items such as expected salary, willingness to relocate, and availability. Automatically rate all applicants that have applied for a position through the interactive Job Applications Matching function. Automate the Job applications process by having applicants apply through your company s web site. Applications posted are transparently and securely posted into the Exelsys Human Capital Management System automatically. Simplifying Human Capital Management P a g e 6

Applications & Recruitment The system allows the creation of Vacancies for positions within the organisation. Applicant specific information relating to an open vacancy can be accessed through the Applicant Card or the Vacancy card. This includes items such as expected salary, willingness to relocate, and availability. Applicant information can be entered into the system by the HR personnel from forms completed by the applicants or the whole process can be automated and applicants can apply for vacancies and enter their details on the organisation s public website. Applications submitted can be automatically screened against the position required qualifications so as to automatically exclude those applicants whose qualifications do not satisfy the minimum requirements of a position. An Employee record is automatically created for accepted applicants. Simplifying Human Capital Management P a g e 7

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Exelsys On-line recruitment web site integration The Exelsys On-line recruitment module can be linked with a company s public web site and allow web site visitors to directly apply for available jobs. Applications entered are automatically entered into the Exelsys HCM system, freeing thus the HR department from having to collect this data from paper forms or e-mails and enter it into the system. Customise the look and feel of the pages to be in line with that of your webs site An administration configuration page allows you to define the look and feel of the pages so that they match those of your website. Using the administration site you can also configure the fields to appear on the job application page. Simplifying Human Capital Management P a g e 11

After the user clicks on Finish the information is automatically transferred to Exelsys HCM and an Applicant Record is created. Simplifying Human Capital Management P a g e 15