Recruit Helping you recruit and manage talent more effectively

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1 Recruit Recruit Helping you recruit and manage talent more effectively Key features A streamlined and efficient recruitment process generating corresponding reductions in administration costs and time to hire. Improved communication between managers and applicants, reducing cost through electronic channels. Dynamic and responsive websites and job alerts improving applicant experience. Easy to define and use online application forms capturing all relevant information while facilitating scoring and review of applicants, references and checks. Cloud architecture facilitates partnership initiatives with flexible but secure controls, supporting shared services in a number of flavours, and removing infrastructure headaches while reducing support and upgrade costs.

2 Talent acquisition for a new world Great staff is critical to your business success. It doesn t matter if you re a large government department or a small district council - you need to hire the best you can. But recruitment has changed radically in recent years. Hiring is now faster and more competitive, while the need to consider at risk staff and internal candidates is more important than ever. Talent acquisition needs a new approach and new technology. Recruit is a cloud-based e-recruitment and applicant management system that helps you take advantage of the Internet World. It can help you streamline your recruitment process, reduce the time and cost of hire. Its configurable and responsive websites can help you better communicate with your candidates and improve the quality of your applicants while also assisting in utilising past applications and managing exisiting talent, reducing re-deployment costs By using Recruit, we have made considerable savings in direct costs and achieved a significant e-government priority outcome. We have also widened our pool of applicants, and the number of applications that we are receiving online has exceeded expectations. James Luckraft, Personnel Manager, Derbyshire County Council Within six weeks of going live in 2014, Recruit client Leeds City Council responsive job site saw an increase in... So, What Is Recruit? Recruit is a widely used web based e-recruitment and talent management system used by over 30 local authorities to better manage recruitment, applicants and talent. It provides a streamlined and efficient recruitment process, utilising all the channels of modern electronic communications to cost effectively fill vacancies. At the same time the responsive websites encourage better quality candidate applications with proven support for the growing mobile and tablet based audience. Recruit is cloud-based, and an approved platform on the Government s G-Cloud framework. It is a fully managed service including hosting, support and license fees, but can be implemented on your own servers if preferred.

3 Recruit Overview Recruit s workflow based process provides a highly effective tool for your organisation to manage talent acquisition from start to finish. Activity may be delegated to managers or retained by a central HR department, or a combination of both. Vacancies are set up through pages customised for your organisation. You can add advertising copy (for online and print) and job descriptions, while person specifications and killer questions can be set up to filter inappropriate applications. These can then be stored in template libraries for amendment and re-use in the future. They may be scheduled or published immediately, and the customisable responsive website provides a sophisticated and satisfying experience for the applicant, who can set up job alerts, and enter their personal details which may then be used in any number of applications. Applications can be auto filtered and scored, whilst shortlisting can be a simple task of setting vacancy status, or a more complex one including assessment panels. Communicating with the applicants is managed via , print or messaging, and bulk update is supported, as is interview scheduling. Other facilities offered include request for and receipt of references, statutory checks, medical questionnaires etc, and the generation of offers and employment contracts. Using advanced search options they can quickly identify appropriate jobs, and can apply using the online application forms, designed to be easy to follow and straight forward to complete. Internal candidates can use the same process and the inbuilt talent management system can store skills and assessment data for existing staff, including at-risk employees, in a number of talent pools. The key to accountability is accurate reporting at all stages of the process. Recruit contains flexible and dynamic reporting functions that provide operational information to support management of the process, while the customisable Key Process Indicator (KPI) module allows you to define those performance indicators that drive constant improvement. Relevant staff can be selected and linked to any vacancy process, with redeployees given priority to reduce loss of skills and experience. The last part of the jigsaw is an integration module which can support job feeds to other portals (like Jobcentre Plus) and share information with your HR system.

4 How will Recruit help you? Reduce time to hire Ownership of the process enables managers to quickly create and publish vacancies and predefined vacancy templates streamline the process. Reference and statutory check requests are generated at the press of a button. Communication can be generated for individual or multiple candidates quickly and effectively. The workflow ensures appropriate levels of governance, without imposing inappropriate delays. Sifting and selection of applications can commence as soon as applications arrive, and processes can be run in parallel mode supporting a team approach. Improve the quality of your applicants A great responsive website will attract more applicants, and today that means supporting mobile devices. Increased applicant numbers leads to a wider candidate choice. Better candidate communication will improve applicant experience and retention. Auto-scoring and killer questions can filter out unsuitable applications. With more information available to work with, the sort and selection process can be more finely tuned Reduce Administration Costs The simple set up of pages and straight forward processes reduce the need for dedicated recruitment administrators. Job and application information is immediately available in one place. Online application forms mean that the information is already available to the system. No data rekeying is required, so ensuring a corresponding reduction in error rate. Electronic correspondence reduces print and postage cost. Additional documents can be attached electronically removing the need for printed versions.

5 Better use of existing talent With the talent management system you are able to include any combination of existing staff, at risk staff, new and past applicants, and even temporary staff. Make use of past applicants where you have already reviewed their suitability You can keep the skills and experience you have, as you can search by skills, behaviours and assessment ratings through the talent management system. And critically, Recruit is really easy to use! In Recruit you can set up the dashboard to show the information you need to carry out your role. You can see what you want when you want it, with no information overload. Adding jobs is easy. There is no product jargon needing translation, all complimentary items are grouped together with the workflow visually prompting you at all times. You are signposted all the way.

6 Recruit clients Originally designed to meet the needs of local authorities, Recruit s client base spreads from Devon in the South West to the East Ridings of Yorkshire and now includes non-governmental organisations. Our Recruit clients include: Bournemouth Borough Council Derbyshire County Council Devon County Council Dorset County Council East Midlands Shared Services East Riding of Yorkshire Council Hull City Council Leeds City Council Leicester City Council Newydd Housing Association Oxfordshire County Council Poole Borough Council Rotherham Metropolitan Borough Council Royal Borough Of Kingston upon Thames Suffolk County Council

7 The technical platform Recruit utilises the current standard Microsoft.Net product environment, to guarantee a truly open and future proof development platform but is built to guarantee increased security and confidentiality. Administration users can work with any up to date web browser, and Recruit sites are accessible and support all common browser types. Whereas we do have some on premise clients, most Recruit users take advantage of our cloud-based platform. Approved as part of the Government s G-Cloud framework, the platform provides a full service approach with a single fee for licensing, support and hosting based on your number of FTE s. Support for muliple platforms and browsers In the Cloud, software updates are frequent and free, guaranteeing that you benefit as the product constantly evolves. Recruit effectively This service environment is optimised for sharing services, allowing councils to easily, flexibly but securely create shared portals, providing cost savings and increasing traffic. Optionally portal members may share access to the pool of registered users and talent bank

8 About Abacus From the day that Recruit went live and we could really start to use it, it was brilliant. It has changed the way we work. Sue Bennett, HR Services Manager Poole Borough Council We looked at the online recruitment module within Vision but chose Recruit because of its track record at Bournemouth and for other local authorities. Sonia Lomax, Employee Systems Manager, Poole Borough Council Abacus e-media has developed web based recruitment systems since 1997 and is responsible for some of the most successful job portals in the UK. Over 30 local councils utilise Recruit as do housing associations, and publishers like Times Education Supplement. TES.co.uk was developed using the same technology that underpins our council recruitment sites. Recruit currently handles over 23 million page impressions a month. Abacus employs in excess of 80 technical staff, and we work closely with you to help integrate Recruit into your existing business process and HR systems to deliver a successful online recruitment outcome. Our recruitment specialists provide you with the experience and resources to make the best of our platform. Discover the difference we make Abacus develops some of the UK s most successful recruitment software, on an advanced and secure hosting platform, but we recognise that technology is only as good as the team that implements it and the staff that use it. So we make that extra effort to help you adopt and best use our platform to help you more effectively acquire your talent. If you would like more information about Recruit please contact us on: call +44 (0) That is why the first Recruit clients continue to be our clients, and why we are confident that we can support you and your team! info@abacusemedia.com Working with Call +44 (0) info@abacusemedia.com Chancery Exchange, 10 Furnival Street, London EC4A 1YH