CARAVAN NEXT Feed the Future: Art moving cities KICK-OFF MEETING IN IDOM (HOLSTEBRO) 4 th -8 th October 2015 Creative Europe: Culture sub-programme / European cooperation projects / Category 2: Larger scale cooperation projects Contact details: Project manager Project Coordinator Per Kap Bech Jensen Nathalie Jabalé Tel: +45 5136 4770 Tel: +45 244 66545 e-mail: per@odinteatret.dk e-mail: nathalie@odinteatret.dk
Dear Partners, We are looking very much forward to welcoming you in October for our kick-off meeting. This time we will be holding our meeting in IDOM, a lovely village situated 9 km from Holstebro. In this document you will find all the information you need. if not, please feel free to contact us any time. Warm regards, Nathalie, Alberto and Per
Program for the kick-off meeting 3rd October 2015: Whole day: Some people arriving this day PLEASE LET US KNOW WHO AND WHEN 4th October 2015 06.00-15.00: People are arriving 15.00-16.00: Transfer from Odin to Idom-Råsted 16.00-17.00: Introduction and welcoming by the local civic group 17.00-18.00: Time with hosts 18.00-19.00: Dinner 19.00-19.30: Walk and talk from Plexues 1 to Akela 2 19.30-21.30: 1st session: Opening Session and EU news 21.30-22.00: Walk and talk from Akela to Plexus or hang around 5th October 2015 07.00-08.30: Breakfast at host 08.30-09.00: Walk and talk from Plexus to Akela 09.00-12.00: 2nd session. Sharing & analysis of the CN-Toolkit and Financial matters (Split session) 12.00-12.30: Walk and talk from Akela to Plexus 12.30-13.30: Lunch 13.30-14.00: Walk and talk from Plexus to Akela 14.00-15.00: 3rd Session: CN-Toolkit final 15.00-17.30: Visual ID 17.30-18.00: Walk and talk from Akela to Plexus 18.00-19.00: Dinner 19.00-20.00: At school we go 20.00-20.30: Walk and talk from Plexus to Akela 20.30-22.00: 4th session: Methodology 6th October 2015 07.00-08.30: Breakfast at host 08.30-09.00: Walk and talk from Plexus to Akela 09.00-12.00: 5th Session - Split session: Methodology + Financial matters 12.00-12.30: Walk and talk from Akela to Plexus 12.30-13.30: Lunch 13.30-14.00: Walk and talk from Plexus to Akela 14.00-16.00: 6th Session: The operational level 16.00-17.00: Break 17.00-17.30: Walk and talk from Akela to Plexus 17.30-19.30: Common Picnic with hosts 19.30-20.00: Walk and talk to Akela 20.00-22.00: 7th session: individual meetings 7th October 2015 07.00-08.30: Breakfast at host 08.30-09.00: Walk and talk from Plexus to Akela 09.00-11.00: 8th Session: closing of the methodology 11.00-11.30: Walk and talk from Akela to Plexus 11.30-12.30: Lunch 12.30-13.00: Walk and talk from Plexus to Akela 13.00-14.00: Preparation and time to shine 14.00-15.00: Press conference about the project incl. live streaming 15.00-16.30: 9th Session: The first steering meeting 16.30-17.30: The sound of a community 17.30-18.00: Walk and talk from Akela to Plexus 18.00-19.00: Dinner 19.00-19.30: Walk and talk from Plexus to Akela 19.30-23.00: Individual sessions 8th October 2015 09.00-09.30: Walk and talk from Plexus to Akela 09.30-12.00: Final session: Let s sum up and see you soon 12.00-12.30: Walk and talk from Akela to Plexus 12.30-14.30: Final feast and goodbye greetings FROM 15.00 People are leaving
PRACTICAL INFORMATION PLEXUS 1 Our meals will be prepared in the Plexus building (Idomlundvej 23a, Idom, 7500 Holstebro), a multifunctional building that can host from small courses/seminars/events to bigger ones (up to 350 people). The Plexus has got a kitchen with a very qualified staff. Our meals will be covered by the per-diem, about 50 a day (except the 2 half day, the arrival and departure day, that have to be calculated some half per-diem Barbara will explain you when we meet), which means that you don t need any receipts to justify the expenses. We have worked out that the daily cost will be 300 Danish crowns per day, each person, which includes 2 meals a day, coffee and snack at the Akela. You can bring ros to pay for it. Because we get food so cheap, we have promised to help cleaning after, so a cleaning list will be made for each day. AKELA 2 The Akela shed has been built in 1990 in order to guest scouts from the area and the whole Denmark. Placed in a beautiful natural area, it has 32 beds, internet, bathrooms with showers and a big kitchen. This beautiful and warm room will be the location of our meeting
ACCOMODATION You will be accommodated in private houses: several families of Idom town will be very happy to open their houses to 1 or 2 European guests, to make you feel and experience the spirit of the community. Therefore we will ask you to bring 2 presents, 2 local food products: 1 for your family and 1 for the common picnic. TO BRING We will be walking from Plexus to Akela twice a day: it s a 10 minutes walk that will help us to refresh our thoughts and share it with the others. The walk is in the fields, as you can see from the picture below So, we suggest leaving home flip flops and high healing shoes. Instead, remember to pack walking shoes, jumpers and a rain set. TO PREPARE Remember to send us the bank information within middle of September and to bring 2 signed copies of the Addendum in case your legal representative couldn t join us in Idom. TRAVEL As soon as you arrange your trip, PLEASE send us your travel plan and tell us how many people will come for each Partner, so that we can arrange the pickup from Odin to Idom and find the host families. Also, it would be great if you managed to be on the 4 th at Odin Teatret before 3 pm. The day of the departure, we will drive you all back to Odin Teatret, so that you can from there arrange your final destination. But PLEASE, let us know all this within Friday the 18 th.
Holstebro is located in the West of Denmark, approx. 350 km from Copenhagen. The closest international airport is BILLUND, an hour drive from Holstebro. From Billund Airport there are regular busses travelling to Give or Vejle train stations. There you can continue by train to Holstebro station, and then either walk (see map below) or take a taxi to Odin Teatret. Another possibility is a shared taxi from the airport to Odin Teatret, Flytaxa that must be booked in advance (holstebrotaxa.dk/lufthavns-taxa-billund, tel +45 70.22.30.40) The closest domestic airport is KARUP Airport, 35 km from Holstebro, with regular connections to and from Copenhagen International Airport (approx. 50 min. flight). From the airport you can reach Holstebro with Teletaxa, but it needs to be booked in advance. From Copenhagen Airport you can take a domestic flight to KARUP AIRPORT or a train (DSB) from Copenhagen Airport st. to Holstebro st. approx. 4½ hours. Plan your journey by train and bus in Denmark with Rejseplanen (rejseplanen.dk, you can choose language at the bottom of the page).