Park Maintenance Standards

Park Maintenance Standards 2009 NRPA Congress and Exposition October 13-17 2009 CAPRA Maintenance Standards and Guidelines CAPRA standard 7.5 - Maintenance and Operations Management Jaycee Park Ballfield 2 Maintenance Management Program Field Operations Procedure Parks and Recreation Department FIELD OPERATIONS PROCEDURE SUBJECT Number: 7.2.3 Maintenance Management Program Issued: 12/2007 Allan Wilson Revised: PURPOSE The purpose of this procedure is to establish written maintenance and operations procedures plan for management of the parks and recreation department s areas, facilities, grounds, parks and equipment. Parks, areas, facilities, equipment and grounds identified in the procedures (plan) are ranging from heavily used and highly developed areas to low level usage areas. Each of these areas is assigned an appropriate set of maintenance standards to include a recommended frequency and acceptable quality level for patrons (i.e.: a level of service for our citizenry). PROCEDURE Provide a copy of the procedures (plan) including the following accountability measures: Preventative maintenance plan Inspection Checklists Safety Checklists Vehicle Work Logs Vehicle Maintenance Logs Facility Condition Audit Report Copy of matrix of full-time employees, their years of service and professional certifications in the field Copy of maintenance personnel and copy of job responsibilities Operations manual Maintenance Plans (i.e: Modes for level of frequency High, Medium and Low) Maintenance Standards (i.e: denoting level of service standards and guidelines) Parks and grounds and operations (maintenance) policies and procedures This Field Operation Procedure (F.O.P.) denotes evidence of compliance for the following CAPRA standards: 7.5 Maintenance and Operations Management (Fundamental) 7.6.3 Preventative Maintenance 7.10 Maintenance Personnel Assignment 3

Mode I CAPRA standard 7.5 Maintenance and Operations Management MODE I State of the art maintenance applied to a high quality diverse landscape. Usually associated with high traffic urban areas such as public squares, malls, governmental grounds or high visitation parks. 4 Mode II CAPRA standard 7.5 Maintenance and Operations Management MODE II High level maintenanceassociated with well developed park areas with reasonably high visitation. 5 Mode III CAPRA standard 7.5 Maintenance and Operations Management MODE III Moderate level maintenance-associated with locations with moderate to low levels of development, moderate to low levels of visitation or with agencies that because of budget restrictions can t afford a high intensity of maintenance. 6

Mode IV CAPRA standard 7.5 Maintenance and Operations Management MODE IV Moderately low levelusually associated with low level of development, low visitation, undeveloped areas or remote parks. 7 Mode V CAPRA standard 7.5 Maintenance and Operations Management MODE V High visitation natural areas-usually associated with large urban or regional parks. Size and user frequency may dictate resident maintenance staff. Road, pathway or trail systems relatively well developed. Other facilities at strategic locations such as entries, trail heads, building complexes and parking lots. 8 Mode VI CAPRA standard 7.5 Maintenance and Operations Management MODE VI Minimum maintenance levellow visitation natural area or large urban parks which are undeveloped. 9

Saved as: Cemetery Irrigation Checklist Template (Rev: December, 2007) Cemetery Irrigation Checklist Cemetery IRRIGATION CHECKLIST Section Name Staff Date Time Time Spent Spent Valve Heads Boxes Time Spent Electric Valves : Total Man Hours (Full Time): Total Man Hours (Seasonal): Riverview Cemetery Total Hours Worked: Signature: 10 Riverview Cemetery Field Operations Parks and Recreation Department FIELD OPERATIONS PROCEDURE SUBJECT Number: 7.5 Riverview Cemetery Issued: 12/2007 Allan Wilson Revised: PURPOSE The purpose of this procedure is to provide and maintain burial space for Green River and area residents. PROCEDURE The following areas of responsibility fall under the purview of the Cemetery Operations Division maintenance management program; Responsible for operations and maintenance of the Riverview Cemetery year-around. Supervise part-time and seasonal personnel assigned to cemetery in opening, closing and maintenance of graves, mowing, weeding, seeding, fertilizing, and irrigation of cemetery grounds, flower beds, and plants; and in the general improvement of the cemetery grounds. Disinter bodies when necessary. Remove snow from drives; mulch leaves; spray insects and turf; operate back how, mower, and other equipment; paint. Design, install, and maintain irrigation systems; repair and replace mains and lines, gate valves, electrically controlled valves, electrically controlled lines, and electronic systems; troubleshoot and diagnose computerized controller problems; winterize pumps; clean and blow water lines, and shut off systems in the fall. Prepare drawings and prints of layout and design. Maintain records concerning cemetery lots and sales. Show and sell lots; work with and provide information to the public, funeral directors, and monument salesmen concerning policies and operations of the cemetery; work with community groups in maintaining special sections of the cemetery. Monitor cemetery operations divisional budget 10-650. Interact with grieving families. Assist with preparation for, implementation of, and clean up after various special City events. Coordinate, plan, supervise and implement a minimum of two volunteer and community stewardship projects with civic and social agency groups per calendar year. 11 Ball Fields Daily Checklist Ball Fields Daily Check List Prepared Field Watered Infield Drug Infield Prepared Pitcher Mound Prepared Batter Box Raked Infield Edges Swept Turf & Infield Chalked Field Cleaned & Swept Dugouts Cleaned Bathrooms Swept Concrete Trash Pick up / Empty Cans CK. Outfield for holes & fill CK. Bleachers & Benches for Loose Bolts Check Fencing Painted Foul Lines Drag Warning Track Time Finished Total Time Spent S/M Baseball S/M Softball S/M Little League Veterans Paxton Collier Jaycee Wyoming Evers Name: Saved as: Ball Field Checklist Template (Rev: December, 2007) Supervisor: : 12

Saved as: Baseball Softball Checklist Template (Rev: December, 2007) Ball field Detailed Checklist CITY OF GREEN RIVER PARKS & RECREATION DEPARTMENT BASEBALL/SOFTBALL FIELD MAINTENANCE CHECKLIST Job Function Daily/Weekly/Monthly Date / / S/M S/M S/M Daily Base Soft Little Vets Paxton Collier Jaycee Wyoming Evers Ball Ball League Remove/Replace Bases Level Low Spots Weekly Rebuild Pitcher s Mound Mow Infields 2X / Week As Needed Edge Base Line Edge Perimeters Remove Water Replace Bases Paint Bases Change Base Anchor Monthly Replace Bases Aerate Dirt / Infields Other (Specify with date) mpleted by: Signature Supervisor: Signature mments: 13 Irrigation Checklist Facility IRRIGATION CHECKLIST Time Time Staff Spent Time Spent What was Repaired Name Date Time Spent Valve Spent Electric Controllers Boxes Heads Valves Saved as: Irrigation Checklist Template (Rev: December 2007) Supervisor Signature: : 14 Playground Checklist Playground Surface Area Checklist Location Staff Name Sand Wood Fiber Date Raked / Raked / Leveled Leveled Sand Needs Added Wood Fiber Shredded Poured in Needs Rubber Place Added Surface Surface Misc. Surface Saved as: Playground Surface Area Checklist Template (Rev: December 2007) Supervisor: : 15

(Rev: December 2007) Project Checklist Project Name: Work Performed From / / to / / Employee Description of Work Date This Project Was Performed Time Spent On This Project Saved as: Project Checklist Template (Rev. December 2007) 16 Restroom Checklist Rest Room Check List RESTROOMS Staff Name Remove Date All Cobwebs Sweep/ Wash Floors Clean Toilets & Urinals Clean Sinks Refill Toilet Paper & Empty Sweep Time Paper Towel Trash Walkways Spent Dispensers Saved as: Restroom Servicing Checklist Template (Rev: December, 2007) Supervisor: : 17 Snow Removal Checklist Location Snow Removal Staff Date Equipment Frequency Hours Name Used Worked Total Hours: Supervisor: : 18

(Equipment has a polyester powder coating) Saved as: Skate Park Maintenance Record Template (Rev: December 2007) Rodeo Grounds Checklist Rodeo Grounds Name Date Rock Removal Dragging Shoot, Gate, Panel Repairs Total Hours Worked Saved as: Rodeo Grounds Checklist Template (Rev: December, 2007) Supervisor: 19 Skate Park Checklist Skate Park Maintenance Record Weekly: Placement: Week 1 Inspect positioning of all equipment Date: Week 2 Date: Week 3 Date: Week 4 Date: Riding Surface: Inspect riding surface of equipment and remove any debris to avoid skating injuries Pad Surface: Inspect / sweep all debris from pad surface (i.e. rocks, glass, trash, etc.) Time Worked: Time Worked: Time Worked: Time Worked: Monthly: Hardware: Inspect all hardware to insure nuts and bolts are tight and secure Equipment Coating: Deep scratches could contain rust / scratch should be lightly sanded and painted Overview: Confirm that users of the park are observing all safety rules and regulations Name: Time Worked (Monthly): Supervisor: Month: Total time worked this month (FT): (Seasonal): Total: 20 Tree Checklist Tree Maintenance Month: Location Staff Name Date Pruning Mulching New Planting Removal Hours Worked Saved as: Tree Maintenance Record Template (Rev: December 2007) Supervisor: 21

Evers Splash Park Monthly Facility Checklist Date Inspector (print name) Supervisor/Manager's Signature Water Playground Structure & Activity Pool YES NO Are there any broken parts or accessories? Are all jets/hoses functional? Are the grates secure? : Filtration Room YES NO Is the quantity of hand chemicals sufficient? Is the chlorine tank at sufficient level? Is the filter pump working properly? Are the activity pumps working properly? Is the sand filter pump working properly? Is the chlorine feed system working properly? Do the pressure gauges need to be adjusted? Are there any leaks from the sand filters? Are all electrical boxes functional? Are all circular valves and levers functional? Are all surge pits clear of debris? : Swimming Beach & Picnic Areas YES NO Is the water drainage sufficient? Is the ground free of holes/depressions? Is the area free of debris and weeds? Are the picnic benches in good condition? : Facilities YES NO Are fire extinguishers current and visibly located in each building? Are there any broken key locks/dead bolts? Is there any plumbing problems in the restrooms? Are the hand dryers working properly? Are the petitions secure and free of grafitti? Is there any damage to any fencing/gates? Is the drinking fountain in working order? : Equipment & Signs YES NO Are the rule/facility signs in good condition? Are first aid supplies sufficient? Soccer Checklist Parks & Recreation Center Soccer Field Checklist Mowed Lines Lines Painted Goals Set in Place Goal Nets Set in Place Misc. Hours Worked Staff Initials Collier S/M Field 1 S/M Field 2 S/M Field 3 Castle Rock Park : Saved as: Soccer Fields Maintenance Checklist Template (Rev: December 2007) Name: Date: / / Supervisor: 22 Trash Pickup Checklist Trash Pickup Checklist Location # of Trash Staff Name Date High / Medium / Low Can Bags Time of Day Hours Worked Replaced Saved as: Trash Pick Up Checklist Template (Rev: December 2007) Supervisor: 23 Splash Park Checklist 24

Vandalism Checklist Vandalism/Graffiti Checklist Must Staff Was Damage Was a Location Date Severity Can it be Item(s) Removed? be Describe the Damage Who Fixed & Discovered Who Fixed Police Report Replaced? It? it? Taken? Saved as: Vandalism & Graffiti Checklist Template (Rev: December, 2007) Total Time Worked (all staff): Month: Supervisor: 25 Aeration Checklist Aeration / Sweeping Site Date Staff Name Time Spent Over seeding (If Needed) Hand / Tractor Aerated or Swept Saved as: Aeration & Sweeping Checklist Template (Rev: December, 2007) Supervisor: 26 Building Maintenance Checklist Building Maintenance Checklist (Revised March 2007) 27

Saved as: Dog Excrement Checklist template Revised: May 28, 2009 Buildings and Structures Field Operations Procedure Parks and Recreation Department FIELD OPERATIONS PROCEDURE SUBJECT Number: 7.6 Buildings and Structures Issued: 12/2007 Allan Wilson Revised: PURPOSE The purpose of this procedure is to provide Green River citizens and City employees with clean, safe and well-maintained buildings and structures in which to conduct business, hold meetings and enjoy recreational opportunities. PROCEDURE The following areas of responsibility fall under the purview of the Buildings and Structures Division maintenance management program; 25 Picnic Shelters Pavilion (8,000 square foot facility) Gymnastics facility (2,500 square foot two-level facility) Rodeo Arena (and the crows nest/announcers box at this structure/facility) City Hall building Outdoor Rifle Shooting Range (10-shooting bays) Outdoor Archery shooting range (16-shooting bays) FMC Red Barn (10,000 square foot facility) Pump house (located within Scotts Bottom Nature Area which provides water to the FMC Red Barn) Horse Corrals (18-acre complex) Stratton Myers Park amphitheater, concession stand, restrooms, 3-scorers boxes, 3 ball fields, 3 soccer fields, picnic shelter and storage room) Fire Station # 2 13 water fountains city wide locations stand alone outdoor sites 7 stand alone restrooms (ex: Centennial Park, Evers Park, Veterans Park, etc) Parks Maintenance Shop (9,824 square foot facility) Public Works Building Animal Shelter building (1,900 square foot facility) Wastewater Treatment Plant building and offices Centennial Park (Martha Mable structure storage and men s/women s restrooms) Landfill Scale House Landfill Office Quarters 1. Facility Safety and Security 2. Preventative Security Measures 3. Preparing for the unexpected (i.e. vandalism, graffiti, theft, etc.). 4. Collaborate with local law enforcement to be proactive. 28 Dog Excrement Checklist Dog Excrement Containers Location Staff Name Date Baggies Replaced Yes or No Emptied Can Time of Day Hours Worked Yes or No Supervisor(s) signature: 29 Flower Bed Checklist Work Performed Flower Beds Note: Please round time to the nearest quarter hour. Beds Date Planted Liquid Dry Insect- Pinched Fert. Fert. iside Watered Mulched Weeded Problem Report Hours Worked Saved as: Flower Bed Checklist Template (Rev: December, 2007) Name: Supervisor: 30

X & O Sheet Mowing 31 X & O Sheet Cemetery Mowing Section: Cemetery X and O Sheet Mowing Employee Name: Month: Assignment High Maintenance Mow Size of Area Times Mowed 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Medium Maintenance Mow High Maintenance Trim Medium Maintenance Trim Walker Mowers 52-19 52-22 52-24 Edging Back Pack Blowing Trash Pick-Up Rock / Debris Pick-Up Sweep with Goosen : Total Man Hours (FT): Total Man Hours (PT/Seasonal): Saved as: X & O Sheet Mowing Cemetery Template (Rev: December 2007) 32 X & O Sheet Pesticide 33

Saved as: E460 Lock Locator Template (Revised March 2007) E-460 Lock Locator City of Green River E-460 Lock Locator Location: # of Locks Describe Location All City Buildings Evers Park Expedition Island Collier Park Veterans Park Stratton Myers Park Jaycee Park Riverside Park Old Lincoln School FMC Wetlands Recreation Center City Right of Ways Dirt Storage Areas Rodeo Grounds Fish Lip Falls Cemetery Every Park Special Locations 34 Questions? Allan Wilson, APRP Park, Facilities and Projects Manager Parks and Recreation Department Email: awilson@cityofgreenriver.org Phone: (307) 872-6147 35