ArchivPLUS the secure archiving solution for E-Post Business customers Jörg Eckhard Vertriebsleiter DMSFACTORY GmbH Joerg.Eckhard@dmsfactory.com
Overview E-POST ArchivPlus, the ECM Solution of Deutsche POST Requirements and timetables DMSFACTORY Web-AdminClient for Saperion ECM DMSFACTORY EmailStore for Saperion ECM Summary and Questions
Starting Point Deutsche Post offers a variety of E- Post business products under the name E-Post these are E-POSTBRIEF E-POSTBUSINESS BOX E-POSTMAILER E-POSTZAHLUNG.. Generating value added services for users of their E-MAIL BUSINESS BOX
What is the E-POSTBUSINESS BOX It takes over the following activities in creating the company mail Printing Enveloping Stamping Mailing
Target Building a cloud-based archive solution E-POST ArchivPlus for E-POST corporate customers The most important criteria Multi-client capability Flexible licensing model Security Easy handling Rapid availability Direct usability for E-POSTBUSINESS BOX customers Access via web browser anywhere and at any time
Current situation Shipping your mail with a mouse click Processing by the Deutsche Post AG Delivery electronic Delivery Customer with the installed If necessary, address enrichment postal delivery electronic delivery via E-POSTBRIEF Postal delivery by postman Customer
Target Shipping your mail with a mouse click Processing by the Deutsche Post AG Delivery electronic Delivery Customer with the installed If necessary, address enrichment postal delivery electronic delivery via E-POSTBRIEF Automatic Archiving Postal delivery by postman Web-Browser Customer
Timetable Juli Okt. 2013 Provider selection Manufacturers presentations Decision for Saperion ECM Suite and DMSFACTORY as integration partner Jan. Mai 2014 Installation and implementation of the Saperion ECM Suite Development and testing Special requirements for self-management Sept. Nov. 2014 Developement of the Web-AdminClient by DMSFACTORY Excessive safety tests (3rd party penetration test) Implementing of the 1st stage of ArchivPlus Jan Sep. 2015 Expansion of the project to the archiving of e-mails Development of the EmailStore by DMSFACTORY Expected start-up of 2nd stage of Archiv Plus
E-POST ArchivPLUS: Targets 1st Stage Automatic archiving and indexing of all outgoing documents sent by the E-POST BUSINESS BOX Automatic organization of the archived documents Full text search and a central overview of all available documents Upload function for own documents which were not sent by the E-POST BUSINESS BOX Download and print archived documents Fault-tolerant ECM platform Web based user administration as selfservice for the customer (Web-Admin tool by DMSFACTORY) Legislative compliant document management
E-POST ArchivPLUS: Targets 1. Stage Automatic archiving and indexing of all outgoing documents sent by the E-POST BUSINESS BOX Automatic organization of the archived documents Full text search and a central overview of all available documents Upload function for own documents which were not sent by the E-POST BUSINESS BOX Download and print archived documents Fault-tolerant ECM platform Web based user administration as selfservice for the customer (Web-Admin tool by DMSFACTORY) Legislative compliant document management
DMSFACTORY Web-Adminclient System Architecture
DMSFACTORY Web-Adminclient Log In
DMSFACTORY Web-Adminclient User Administration Create, edit, delete or disable users Define group membership Manage passwords Find users
DMSFACTORY Web-Adminclient Group Administration Creating groups Assigning Users preconfigured profiles read read/write Full access Search, delete and edit groups
DMSFACTORY Web-Adminclient Accesslists Add, edit and delete accesslists (ACL s ) Individual allocation of rights for users and groups to access a accesslist
DMSFACTORY Web-Adminclient Accesslists Add, edit and delete accesslists (ACL s ) Individual allocation of rights for users and groups to access a accesslist
DMSFACTORY Web-Adminclient Accesslists Add, edit and delete accesslists (ACL s ) Individual allocation of rights for users and groups to access a accesslist
2nd Stage in Q3/2015 E-Mail archiving and access direct via Outlook with the EmailStore by DMSFACTORY Standard Plug-in for MS Office: Easy installation by the user Communication with the central web service via HTTPS without special configuration Creating E-Mail-archives from Outlook: ArchivPLUS is using Outlook as frontend Search and indexing via Outlook and Web Client
Target Shipping your mail with a mouse click Processing by the Deutsche Post AG Delivery Customer with the installed Outlook electronic Delivery If necessary, address enrichment postal delivery Automatic Archiving electronic delivery via E-POSTBRIEF Postal delivery by postman Web-Browser Customer
What is EmailStore? System architecture Client Outlook Professional 2010/ 2013 AddIn Tomcat- Server EndPoint Server (REST, JSON, TLS) SAPERION Classic Connector Server SAPERION JavaCoreServer
What is EmailStore?
DMSFACTORY EmailStore EmailStore E-Mail Archiving Relieved Exchange Server Alternative to PST Archiving E-Mail Management E-Mail = document Context related archiving by user Building records and integration in business processes
DMSFACTORY EmailStore Example Existing archive Kundenakte in Saperion ECM system
DMSFACTORY EmailStore Example Creating a folder structure in Outlook
DMSFACTORY EmailStore Example Connect the folder structure with the Saperion archive In this example with the archive Kundenakte
The index values are inherited in subfolders in Outlook DMSFACTORY EmailStore Example Now the Index values for the outlook folder Kundenakte are set The index values are inherited to the subfolders in Outlook
DMSFACTORY EmailStore Example Conversion of email body and attachments can be preset
DMSFACTORY EmailStore Example Outlook folders are now connected to the Saperion archive Simply select emails using drag and drop and drag it to the desired folder
DMSFACTORY EmailStore Example All pre-assigned index values that already set Simply fill in the missing index values By pushing the button, all emails are now archived in the Saperion archive Kundenakte
DMSFACTORY EmailStore Search Search with the Saperion Client All conversions are done The original.msg file is archived too (optional)
DMSFACTORY EmailStore Search Direct search in Outlook EmailStore offers a window to Saperion ECM All search variations of SAPERION are now available within Outlook
DMSFACTORY EmailStore Search Emails can be opened in the usual way
DMSFACTORY EmailStore personal archive The same procedure There is no more reason for unsecured PST files
Summary With ArchivPlus the Deutsche Post provides a secure, multi-tenancy ECM solution in the Cloud The solution can be provided to customers within one day The user setup will be done from the E-Post customer itself Automatic archiving for every outgoing document Easy and intuitive E-Mail management Incoming documents can be uploaded
Questions? Jörg Eckhard Vertriebsleiter DMSFACTORY GmbH Joerg.Eckhard@dmsfactory.com