Job Description Portfolio or Programme Manager Organisation: Location: Reports to: Supervises: Working conditions: Last updated: {Add company name} {Add geographical location} {Add/edit as required} Programme manager {Add local information} {Add/edit as required} Normal office hours and conditions with the possibility of working after office hours and on weekends as and when required {Add local information} Job Summary The programme manager is fully accountable for the inception, planning, execution and completion of large IT projects or programmes comprising a number of smaller project elements. They are responsible for the management and delivery of the entire programme to agreed timescales, cost and quality. They manage the people (internal staff and external contractors) and suppliers of IT products and services and support the skills development of the people in their various project teams. [301-309] {Add/edit local statement} e.g. The Programme manager is responsible for programme funding, quality and resourcing and develops organisational strategy, plans and governance mechanisms for project management. (Projects could be infrastructure, application delivery or application support projects.) Main Duties Designs and manages overall programme and project planning activities. [3026 1 ] - Establish and be fully accountable for the quality and effectiveness of programme planning and scheduling activities [3026.01] - Review and negotiate programme plans and schedules [3026.02] 1 https://www.mita.gov.mt/standardsitalent/html/indexb69e.html?disciplineid=d9f7a666-fb43-4370-b096-209adc12f3f9 Page 1
- Design and implement effective project or programme strategy and procedures, and identify/approve improvements to planning and scheduling activities [3026.03] Monitors and reviews projects contributing to overall programme against objectives. [3035 2 ] - Manage programme teams and progress of project or programme execution and control activities against plan [3035.01] - Review progress and communicate relevant information relating to project or programme execution, monitoring and control activities [3035.02] - Design and develop strategy and plans, and identify improvements, to project or programme execution, monitoring and control activities [3035.03] Manages the procurement, contracts, deployment and performance of programme resources. [3086.01 3 ] - Manage the procurement, contracts, deployment and performance of programme resources [3086.01] Manages overall programme budgets, costs and timescales including those for hardware, software and staff outside direct management control. [3095 4 ] - Manage programme budget and expenditure and identify / authorise actions relating to project finances [3095.01] - Review, analyse and communicate relevant information relating to project and programme financial management activities [3095.02] - Authorise project budgets, and prepare and gain sign off for programme budgets [3095.03] Designs and implements project management strategy and standards and manages the programme teams. [3035.01 5 ] - Manage programme teams and progress of project or programme execution and control activities against plan [3035.01] Implements and manages strategy, procedures and plans for formal risk, quality and change management plans for programmes in accordance with agreed organisational standards and methods. [3055 6, 3065 7, 3035.03 8 ] - Implement and manage strategy, procedures and plans for, project or programme risk management activities [3055.01] 2 https://www.mita.gov.mt/standardsitalent/html/indexb924.html?disciplineid=7f6c00ba-66e4-413f-bfa5-a43578a7b475 3 https://www.mita.gov.mt/standardsitalent/html/indexa526.html?disciplineid=b225d671-cbd0-418d-b6df-686abf963c2a 4 https://www.mita.gov.mt/standardsitalent/html/index6800.html?disciplineid=4f7864b5-9d5b-4b8f-bbac-1868fc90b865 5 https://www.mita.gov.mt/standardsitalent/html/indexb924.html?disciplineid=7f6c00ba-66e4-413f-bfa5-a43578a7b475 6 https://www.mita.gov.mt/standardsitalent/html/index0d5e.html?disciplineid=b53abee2-f680-4e9f-b241-5205c8087235 7 https://www.mita.gov.mt/standardsitalent/html/indexf7c2.html?disciplineid=381615b4-e8f6-4d8a-9a0c-9a8198dfcb5a 8 https://www.mita.gov.mt/standardsitalent/html/indexb924.html?disciplineid=7f6c00ba-66e4-413f-bfa5-a43578a7b475 Page 2
- Review, analyse and communicate relevant information relating to project or programme risk management activities [3055.02] - Design strategy, procedures and plans relating to project risk management activities and gain sign off for actions to control risks for a programme [3055.03] - Authorise actions relating to project quality standards and gain sign off and manage programme quality plans [3065.01] - Review, analyse and communicate relevant information relating to project and programme quality management activities [3065.02] - Design, develop and implement project and programme quality plans, reviews, standards and criteria [3065.03] - Design and develop strategy and plans, and identify improvements, to project or programme execution, monitoring and control activities [3035.03] Monitors, documents and communicates relevant information on project infrastructure and configuration management. [3075 9 ] - Implement policies and procedures, and manage the provision and operation, for programme infrastructure and configuration management activities [3075.01] - Monitor compliance, and communicate relevant information on, programme infrastructure and configuration management activities [3075.02] - Design and develop procedures, tools and plans relating to programme infrastructure and configuration management and authorise project configuration plans [3075.03] Manages cross programme/portfolio dependencies and synergies in support of increased productivity and agility. [5055 10 ] - Plan and prepare for systems installation, implementation and handover [5055.01] - Manage systems installation, implementation and handover [5055.02] - Manage external relationships during systems installation, implementation and handover [5055.03] Ensures that the operability and maintenance elements of IT projects are addressed, establishing a strong relationship with delivery teams to ensure smooth transition through implementation and live running. [3036 11 ] - Implement and maintain strategy, procedures and standards, and be fully accountable for, programme execution and control activities [3036.01] 9 https://www.mita.gov.mt/standardsitalent/html/index4d9f.html?disciplineid=39f53958-edab-43f1-adaa-533ab343d47c 10 https://www.mita.gov.mt/standardsitalent/html/index409c.html?disciplineid=d6a9b1d3-ccc0-45ba-865d-08e889df276d 11 https://www.mita.gov.mt/standardsitalent/html/indexb924.html?disciplineid=7f6c00ba-66e4-413f-bfa5-a43578a7b475 Page 3
- Critically review progress and communicate relevant information relating to project or programme execution, monitoring and control activities [3036.02] - Design programme strategy and procedures, and identify and approve changes, to programme plans [3036.03] {Add/edit local statement(s) as required} Education, qualifications and experience required Essential Tertiary level of education in ICT Minimum 5 years managing complex IT projects Three or more years relevant technical experience Desirable Certification in one of the following areas: APM Certificated Project Manager (CPM); PRINCE2 Practitioner Skills, Knowledge and Competencies required 12 IT Professional Competencies Level Reference 1 IT Project management Senior Professional 3015-95 System design Professional 4074 IT/Technology infrastructure design and planning Professional 4084 Software development Associate Professional 5023 Database administration Associate Professional 6013 IT Security management Associate Professional 6023 IT Application management and support Associate Professional 7043 Relationship management Associate Professional 7133 12 Referenced to Malta Standards for ITalent. Page 4
Transferable Competencies Level Reference 1 Personal competencies: Communications; Team working; Critical analysis and decision making; Creative thinking; Problem solving; Self development and English, Maths and IT user skills Business competencies: Organisational awareness; IT awareness and impact; IT legal matters, ethics and professionalism Leadership competencies: IT Strategy and governance; IT Quality management; Customer service management; IT Financial management; IT HR management; IT Risk management and Entrepreneurship Senior professional 0015 Senior Professional 0025 Senior Professional 0035 Page 5