ECHO360 PERSONAL CAPTURE

ECHO360 PERSONAL CAPTURE Echo360 - Personal Capture allows a User an easy way to capture, edit, publish, and view lectures from their personal computers. Users and/or Instructors can use Echo360 to capture and record their lectures in real time and post them on a website for viewing by those who have access. Recorded lectures are stored on the server and can be accessed 24/7. Echo360 provides a great learning tool for students so they can review recorded class material anytime - anywhere, as long as they have internet access. Getting Access to Echo360 In order to use Echo360, a user must be granted access with a user name and password. Request access to the Echo360 services by visiting: http://help.echo.colostate.edu/getting-started.aspx Download Echo360 Once you have access to the Echo360 server, download the software to your local computer. Visit https://echo.colostate.edu to download the software. Login with your CSU ename and epassword Tip: The echo 360 software is available for download on a Mac or PC. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 1

Once logged in, download the appropriate software by clicking on the Downloads tab. Contact your College IT staff if you encounter an error while downloading the software. View the College IT Staff Support List at: http://help.echo.colostate.edu/contact.aspx Create a New Recording 1. Open the Echo360 Personal Capture application on your computer. 2. Click on Start Capture. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 2

Setup/Configure 1. If this is your first time using Personal Capture, click on the Configure button located at the bottom of the window in order to set up your Microphone and Webcam. These settings will vary depending upon the microphone and webcam you are using. From the Audio/Video Devices Configuration dialog box, review and set the following options: Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 3

a. Audio Device Section: 1. Audio - choose the appropriate microphone (either built-in or the one that is attached). b. Screen Section: - if your computer has multiple screens, select the screen you wish to record. 1. Selected Screen if you have a dual monitor setup, select the appropriate screen. 2. Video Quality - If your screencast will contain Word documents, small text and/or rapid movement (animations and movies) choose Actual Size, otherwise you can choose Smaller Size (Mac) or Quarter Size (Windows). c. Video Configuration Section: 1. Video Device - select your webcam. If you do not have a webcam, then choose None. 2. Video Quality - If your webcam video will contain a lot of movement or needs fine detail choose Actual Size, otherwise you can choose Smaller Size (Mac) or Quarter Size (Windows). d. Click on the OK button when finished. e. Once you close the Configure dialog box, the Echo360 screen window will display so that you can test your settings and change them, if necessary. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 4

From the Echo window, verify that the device settings you plan to use are selected, located in the lower toolbar of the window. If you enabled your audio device, then you will see a green bar on the left side of the window displaying the audio level as you speak. If you enabled your webcam device, then the camera view will display on the right side of the window. In the example above, the webcam is disabled. 2. Before you begin recording check the boxes next to what you wish to record. a. You can record audio only (no screencast or webcam) by checking only the box next to the microphone icon. b. You can record audio and screencast only (no webcam) by checking only the boxes next to the microphone icon and the screen icon. c. You can record audio, screencast and webcam by checking all three check boxes. d. You cannot record only audio/webcam without the screencast. Recording 1. Once all the configurations for screen capture are set, start your recording by clicking on the Start Capture Button. Tip: It helps to stay focused and reduce editing if you have all of your presentations, websites and lecture materials already open and easily accessible on your computer prior to clicking the Start Recording button. 2. You will get a 5 second countdown window to prepare, then your recording will begin. An Echo360 icon will appear in your system tray (Windows, in the lower right of your monitor or Mac, in the upper right of your monitor). Shortcut Keys: 3. Conduct your demonstration, lecture, etc. as you would like it recorded. Note: Pause and Resume your recording, if necessary. Echo will make the transition between Pause and Resume seamless. Tip: If you mess up or have a long delay while you think during the recording, then just leave the capture running. You can easily edit and cut out these mistakes and pauses. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 5

Tip: recordings must be longer than 15 seconds in order to be saved. 4. Click on Stop Recording from the Echo icon in your system tray or use the shortcut keys of Alt F2-Windows or Control 8-Mac. 5. You will now be placed in the Edit Recording area. Editing a Recording Once you stop a recording, Echo will navigate you to the Edit Recording window. From the Edit Recording window, you can play back your video and/or make minor edits such as cutting a segment of your recording. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 6

Tip: Another way to access the View/Edit tools for any recording on your computer: click on the My Recordings button, Echo will navigate you to Total Recordings window. From the Total Recordings window, you can select the recording to be edited and click on the View/Edit button. Using the Tools within the Edit Recording Window: 1. Play: a. Click the Play button on the bottom left of the recording to Play the video. b. Click the Stop button to stop the playback. c. Click and drag the Playhead (red triangle) to fast forward or rewind quickly through the recording. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 7

2. To Trim the Beginning or End of the Recording: a. To trim the beginning of your recording, drag the Orange Left Slider arrow to the location where you wish to start the trim. b. To trim the end of your recording, drag the Orange Right Slider arrow to the end of the location where the trim should end. Tip: This does not CUT the recording until you click on the Apply Edits button. 3. To Cut a Segment: a. Click and drag the Orange Mark In arrow (the first of the two Mark arrows on the timeline, see image above) to the beginning of where you want to start the cut of the clip. b. Click and drag the Orange Mark Out arrow (the second of the two Mark arrows on the timeline, see image above) to the end of where the clip should be cut The area between the two sliders will turn light blue. This is the area that will be deleted when the Cut icon is selected (see image below). Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 8

c. Click the Cut (scissors) icon to delete the segment of the recording that is marked. Note: the segment of the recording will be removed but the remaining clips on the timeline will not appear to move together. This is normal. 4. To Clear or Undo a Cut: a. To undo a specific cut, double-click in the gray area on the timeline, between the markers, where the recording was located. This will bring the segment back to that portion of the recording. b. To clear all of the cuts and put the recording back to its original state, click on Clear Cuts button. 5. Give the Recording a Title: a. Next to Title field, located in the upper left corner of the screen, type in the title of your recording. b. Click on the Apply Edits button at the base of the window to save the Title. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 9

6. To review all changes and your final recording prior to publishing, press the Play button. 7. After all edits have been applied to your recording, click on the Apply Edits button. 8. You should now be located at the Total Recordings window within Echo. Navigate to this screen by clicking on the My Recordings button. The last step is to Publish your recordings so that others can view them. Publishing a Recording All of the recordings created thus far live on the computer on which they were made. In order for your students and/or others to view these recordings, they must be published to the Echo360 Server. Note: this requires an Internet connection and an Echo360 account. 1. From the Echo window, click on the My Recordings button. 2. Highlight the recording you wish to publish and click on the Publish Recording button. Tip: you can also double click on the recording, which will bring you back to the Edit Recording window where you can also access the Public Recording button. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 10

6. The Echo360 Login screen will appear. Login with your ename and epassword. Select the Login button to continue. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 11

7. Select the correct course (unit) to which to upload and select the Next button. 8. If you wish to upload a new lecture or recording, select the Create New Lecture option. If you are uploading a revised lecture or recording and wish to overwrite an old one, select the Upload to Existing Lecture option. Select the lecture from the list you wish to replace. Select the Next button. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 12

9. Type a unique title in the Title field. 10. Last, click on the Publish button. 11. Once published, you will receive an email from Echo360 Help notifying you when the file is available. In the email, you will have a URL that you can use to access the file or you can login to the Echo360 server and access it from there. https://echo.colostate.edu Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 13

Sharing and Managing Recordings Once you have uploaded your Echo360 lectures you can share, delete and manage the recordings via the Echo360 administrative interface. 1. Using a web browser go to https://echo.colostate.edu 2. Login using your CSU ename and epassword, click Log In. 3. Click on the Echoes tab to see a list of all of your personal capture lectures. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 14

4. Mouse over the recording title to review the options for each of your captures. Options will display to the right of the capture title. a. View: plays the full recording including audio, screencast, and video if applicable. b. Play mp3: plays back only the audio. This is what would be used by students with mp3 players. c. Play m4v: plays back only the screencast and audio even if webcam video was recorded. This is what would be used by students with a mobile device. d. Edit: edit the recording and set the recording controls such as: Title Description Add presenters Change the term and course/section Change the start time (availability) Change the playback options Add a text transcript or a closed caption file Edit the recording (Edit Media) e. Download: download the recording to your computer. f. Closed caption: download an mp3 audio file for use in creating closed caption files. g. Copy: copy the entire recording. h. Delete: delete the entire recording. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 15

Sharing Echo Recordings will automatically be shared so that others can view them. The Sharing status can be changed for any video from the Echoes tab as long as they are still on the server. Follow the steps below to change the status of your recording. 1. From the Echoes, Available tab, click on the link for the video you wish to modify the sharing status for. 2. To stop sharing a capture, you must make a video unavailable. a. From the Available tab, select the check box next to the video you wish to unshared and/or make unavailable. b. From the Actions drop-down menu located at the base of the window, select the Make Unavailable option. c. Once a capture is made unavailable, anyone attempting to access the link will receive the message This Echo is not being made available at this time. d. You can make the capture available again by switching to the Unavailable tab, selecting the check box for the capture to make available again, and selecting Make Available from the Actions drop-down menu. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 16

Deleting 1. From the Echoes tab mouse over the video to delete and click on the Delete link. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 17

2. At the prompt choose Yes to delete and No to cancel the delete. 3. If you choose Yes, the recording will be moved to the Deleted tab. 4. To Reinstate the Recording a. From the Deleted tab, check the box next to the video to reinstate. b. From the Actions drop-down menu, select Reinstate Selected. 5. To Permanently Delete the Recording a. From the Deleted tab, check the box next to the video to delete permanently. b. From the Actions drop-down menu, select Delete Permanently. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 18

Tips When recording, determine where you are going to look (either at the camera or at the screen) and try to stay with that decision. Looking around can be distracting for the viewer. Remember that these initial recordings are being stored on your computer so make sure you have enough available drive space. To help you estimate the required space here are a few guidelines for a 10 minute recording:: Recording Configuration File Size Video and Screencast - Actual Size Video and Screencast - Quarter/Smaller Size Audio only and Screencast - Actual Size Audio only and Screencast - Quarter/Smaller Size 163.6 MB 82.19 MB 129.56 MB 47.49 MB When recording screencasts with small text, such as webpages and/or Word documents, record the screen at Actual Size. Quarter/Smaller size makes the text unreadable. Adapted with permission from Echo 360 Personal Capture. College of Charleston, SC August 2012. 19