GUIDE. Give PowerPoint a Voice: Developing. Narrated Presentations on a Windows PC. Donna Carnduff. dcarnduf@utk.edu.

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1 GUIDE Give PowerPoint a Voice: Developing Narrated Presentations on a Windows PC Donna Carnduff dcarnduf@utk.edu Revised 6/10/2015 To register for workshops, visit

2 Configure Audio Settings for Voice Recording on Windows 7 Test your microphone: 1. Select Start in the lower left corner of your Windows screen > Control Panel > Hardware and Sound > Sound. 2. Press the Recording tab in the Sound window. 3. Make sure your microphone is selected and click Set Default. 4. Click Properties. 5. In the Properties screen, ensure Use this device (enable) is selected in the Device usage drop down list. 6. Select the Levels tab. 7. Make sure the Microphone volume is set to maximum and not muted. 8. Click OK to close out both windows and close out Control Panel. 2

3 Step-by-Step: Creating a PowerPoint with Voiceover To create a slide presentation with voice narration for sharing online, we will take several steps: 1. Create a slide presentation with voice narration (.pptx file) in MS PowerPoint using the application s voice recording feature. A PowerPoint file with embedded audio significantly increases in size. 2. Save/export the PowerPoint file as a video. In PowerPoint 2013, save/export the presentation as a MPEG 4 video (.mp4) file. 3. Upload the video for sharing online: Several options for upload: itunes U, Digital Media Services server, YouTube or a personal web space. We will use YouTube. 4. Embed video in Blackboard: Using the Insert/Edit Embedded Media icon and paste the YouTube URL of your video file. Read further for details and instructions for each step. 3

4 1. Create a Slide Presentation with Voice Narration in MS PowerPoint Option 1: RECOMMENDED: Record voice narration during a slide show. Using this method, you will record narration as you run the presentation in the Slide Show view. Steps: 1. Open a presentation in PowerPoint and select the 1 st slide. 2. Select the Slide Show tab at the top. 3. Confirm that Play Narration, Use Timings, and Show Media Controls are checked. 4. Click Record Slide Show (down arrow). Choose Beginning or Current Slide. 5. In the Record Slide Show dialog box, check both Slide and animation timings and Narrations and laser pointer. 6. Click Start Recording. 4

5 The presentation opens in the full screen mode with the Recording toolbar displayed in the upper left corner of the screen. WHILE recording: o Proceed through the slide show as you talk by pressing the right arrow key on your keyboard OR mouse clicking OR pressing the arrow in the Recording panel. o If you want to use your PPT notes, print them out in advance. o Keep silent 1 2 seconds between slides otherwise some of the audio recording may be chopped off. o Don t move back to the previous slide. If you make a mistake in recording, you can re record your voice later (the entire narration or a specific slide). o To pause the recording, press Pause button in the Recording window. o To resume the recording, click Resume Recording. 7. End the voice recording: Press the ESCAPE (Esc key in the upper left corner of your keyboard) OR right click the slide, and then click End Show. It may take a few seconds for the recorded slide show timings to be automatically saved. The slides appear in Slide Sorter view with timings beneath each slide. Each slide that has audio will have a sound icon in it. 8. Listen to the audio recording: 5

6 All slides: Select Slide Show > make sure Play Narration is selected > From Beginning or From Current Slide. An individual slide: Double click a slide thumbnail to switch to the Normal view. Point to the sound icon on the slide. The Player controls appear. Press the Play button. If you have other media on a slide, the recorded narration takes precedence over the media clips. 9. If the slide displays a long time after your narration is finished, you may have to adjust the timing of an individual slide manually. a. Select the slide which timing you want to change. b. Select the Transition Tab. c. In the Timing Group, under Advance Slide, select the After checkbox and type the number of seconds that you want the slide to appear on the screen to match the length of your narration. 10. To Delete recorded audio: Select Slide Show > Record Slide Show (down arrow) > Clear > Clear Narration on Current Slide or Clear Narration on All Slides. 11. Re record individual slides if necessary. Follow steps 2 7. Option 2: Record voice narration outside of PowerPoint Using this method, you should first create an audio file with your voice narration using some free audio editing software, for example, Audacity. Then you ll insert the audio file in the PPT and set the timings for the slides to display at the right time of the narration. See External Recording document for details. 6

7 2. Save/Export the PowerPoint file as a video PowerPoint allows you to save/export your slide presentation as a video. In PowerPoint 2013, the format is MPEG 4 Video (.mp4). 1. Select File > Export > Create a Video. 2. Click on the Computer & HD Displays tab and select the dimensions of the video (the bigger the dimensions, the bigger file size). 3. Make sure Use Recorded Timings and Narrations is selected. 4. Click on Create Video. 5. Select folder and type in Filename. Track the progress of the video creation by looking at the status bar at the bottom of the PPT screen. It may take up to several hours to create the video depending on the size and complexity of the presentation. 6. Play the video: Select the designated location of the video and double click the.mp4 file. 7

8 3. Upload the video for sharing online Google Apps for Education is available for faculty and staff, to include a YouTube account. Login with your UT NetID and password at: Click on Apps button. If you don t see the YouTube icon, click the more link. Click the YouTube icon and log in. First time logging in, you may need to create a channel. Click channel button to enable videos longer than 15 minutes Click the Upload button, top right side of the screen. Drag and drop files or click the up arrow to search for video files. When uploading is finished, edit settings, transcripts, etc. as needed. Copy URL: Visit or see the YouTube Guide for help. 4. Embed video in Blackboard In your Online@UT course site, navigate to a content area where you want to post the video. To embed a video on a web page: o Select Build Content > Item. o Type the name of the item in the Name text field. o In the upper right corner of the Text window, the Text Editor button should be set to On. If you see Off, press the toggle button. o Now that you see the three lines of Text Editor tools, click on the 4 th button of the 3 rd row (Insert/Edit Embedded Media). o Select type of file (flash) and paste the YouTube URL. o Click Insert. o Click Submit. See the YouTube Guide for more details. Feedback Please submit your workshop Feedback by logging into the registration system at: clicking on Feedback from the left hand navigation and completing the survey form. We appreciate your input! 8