Join Your First e-channel Session

Transcription

1 Join Your First e-channel Session This document is intended for e-channel participants using the new version of Saba Meeting (v 8.2.), effective June 20, Before attending an e-channel session for the first time, you need to download the Saba Meeting App for Windows or Mac. This stand-alone application allows you to easily join a session without encountering browser or Java compatibility or configuration issues. (Previous e-channel users will notice that the Saba Meeting App is similar to the former browser interface). The following instructions will help you get ready to attend your first e-channel session using the Saba Meeting App for Windows or Mac. You may login directly at: You may also Login to e-channel by first clicking on the I am a Student link on the left of the e-channel homepage ( If you have not received a username and password for e-channel contact the organization that registered you for the session. Click on: Enter Classroom. 1

2 Enter your username and password on the Login page. TIP: Login to e-channel minutes before your scheduled session to test out your audio or explore the features. After logging in, you will arrive at the My Schedule page. You can install the Saba Meeting App either by clicking Attend for the first time, or by running a System Check. By using System Check, you will have access to a test event where you will also be able to check your audio set up. Click on System Check then enter your address and click Attend. You will enter a test event. How to Join Your First e-channel Session using Saba Meeting App v8.2 August 2014 Contact North Contact North

3 A Java plug-in must be enabled to automatically install the Saba Meeting app. EITHER follow the on-screen instructions to enable the plug-in OR simply click on the provided link to install the app without using Java. When prompted by your browser, download or save the install file to your computer. Once downloaded, locate the file and double-click it to install the Saba Meeting App. This is a onetime install once complete you simply click on Attend to join your sessions. If you have any problems loading the app, please contact the Technical Help Hotline at To Join a Session, click on My Schedule from the menu. Find your session and click on Attend. (Note for Mac users only - you can also attend sessions directly from the Saba Meeting App located in your Applications folder.) How to Join Your First e-channel Session using Saba Meeting App v8.2 August 2014 Contact North Contact North

4 Each time you join a session setup/test your Audio by clicking on the arrow beside the Mute/Unmute button in the upper left corner of the app window. To adjust your speakers/headset volume, click on the green Play button to hear an audio sample. Slide the volume bar to the left or right to adjust. Speak into your microphone and adjust the volume slider if needed. Saba Meeting provides you with tools to give and get feedback from others, just like in a face-to-face meeting/class. See the e-channel Quick Reference Card at the end of this document for a summary of the features. When you want to Talk, click on the Mute/Unmute button. Click again when you are finished (the button is outlined in red when your microphone is muted, and green when it is on). You can also hold down the CTRL button to talk (release the CTRL button when finished speaking. Along the bottom of the screen there are sliders to adjust the volume of what you are hearing and what you are saying. How to Join Your First e-channel Session using Saba Meeting App v8.2 August 2014 Contact North Contact North

5 To test your webcam settings, click on the arrow to the right of the camera button. Below the Audio and Video buttons is the Communication Toolbar that contains icons/buttons that you can use to communicate with others in the session. Each time you select a communication tool, a corresponding symbol will appear beside your name in the Attendees window. Communication Tools: The Hand tool allows you to raise your hand if you have a question. A symbol will appear beside names of those who have raised hands along with a number indicating the order in which they raised their hand. The green check and red x allow you to answer direct Yes or No questions. The Laugh and Applaud buttons allow you to express some emotion during the session. These tools are always available to you throughout the session. If you need to leave your computer for a few minutes, click on the Step Out button to let others know you are away and click on it when you return so that all of your controls work! The Attendees window indicates the Presenters/Leaders and the Participants in the session. Your name will always be at the top of the Participants list, just below the Leader(s). How to Join Your First e-channel Session using Saba Meeting App v8.2 August 2014 Contact North Contact North

6 Messages display here. The Chat window allows all attendees to communicate via text messages within the session. Enter text and click Send to chat with All in the session or use the drop-down menu to select to All Presenters. You can undock the chat panel to move it to a more convenient location if you prefer. Right click in the chat window to display time stamps and to save the chat conversation. Before the session begins, you can have a look at the content (slides) that the session leader makes available by clicking on the tabs along the top (each content folder has its own tab). The content will be displayed in the Media Window. The Agenda Toolbar allows you to preview the content and move through the agenda. Slides are represented by a bar along the top. A green bar indicates an item being shown in the Media Window; a purple bar indicates the slide that you will preview if you click on it. Once the session has started, content will be displayed in the Media Window by the session leader. This may include: PowerPoint slides, Web pages/url s, Shared Applications (ex. Excel), and files to download. Media Window How to Join Your First e-channel Session using Saba Meeting App v8.2 August 2014 Contact North Contact North

7 The Whiteboard is a tool that your leader may use in a session. You can write, draw, and type on the whiteboard using the Markup Tools when your leader activates your microphone. You can use a mouse to write, or a typing tool; add icons and shapes to the board. The Markup Tools are located along the left side of the media window. You must have a microphone beside your name to use them, and have clicked on the show markups icon: Some of the tools provide several choices of colours, stamps, highlighters, and shapes available as your mouse hovers over them. Select Tool Pointer Stamps Highlighte r Pencil Shape Tool Text Tool Line or Arrow Save to Agenda Clear Delete Selected How to Join Your First e-channel Session using Saba Meeting App v8.2 August 2014 Contact North Contact North

8 To Exit the session, click on the Exit button. Be sure to log out of e-channel when you are finished. How to Join Your First e-channel Session using Saba Meeting App v8.2 August 2014 Contact North Contact North

9 Quick Reference Card Participant Right Click 6b 6a 7 6 Leader Jim Parks Susan Brown 1) Click the Mute/Unmute button to turn on/off your microphone (if enabled by leader). Click the arrow to test/adjust volume for your microphone and speakers. 2) Click the Camera icon to start/stop transmitting live video (if enabled by leader). Click the arrow to test your camera and adjust setting. 3) Click the Pen button to hide/show the markup tools (only accessible if your microphone is enabled by the session leader). 4) Use Emoticons to communicate in your session. Raise your Hand, Answer Yes or No, indicate Laughter or Applause, and Step Out. 5) Names of all attendees (Leaders and Participants) are indicated in the Participant Panel. 6) Send a Chat message to all presenters or to everyone in the session. 6a) Dock/undock and move the chat panel to a convenient location. 6b) Display time stamps and save your chat conversation. 7) A session can have up to 8 simultaneous webcam images displayed. You can undock the Video Panel and move it, display webcam images vertically or horizontally. 8) Information presented in the session (slides, images, web pages, whiteboards, etc.) will be displayed in the Media Window. 9) The Network Status indicator shows the status and quality of your Internet connection. 10) Adjust Settings, including setting audible alerts to notify you when events occur. 11) Click on the Exit button to leave the session. 9